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COMPENSATORY-OFF & EXTRA WORKING DAY POLICY

Version.No.1.5

KPIT Technologies Ltd. All rights reserved. No part of this document may be reproduced, stored in a retrieval system or transmitted in any form, or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission in writing of KPIT Technologies Ltd. Confidential & for internal circulation only.

Table of Contents

Purpose & Scope......................................................................................................................................................... 3 Applicability ................................................................................................................................................................... 3 Roles and responsibilities......................................................................................................................................... 3 Definitions ...................................................................................................................................................................... 3 References...................................................................................................................................................................... 3 Appendices .................................................................................................................................................................... 3 Approval ......................................................................................................................................................................... 3 Control Dates ................................................................................................................................................................ 3 Policy Owner ................................................................................................................................................................. 3 Implementation Responsibility .............................................................................................................................. 3 Policy Guidelines ......................................................................................................................................................... 4 Document Revision History ..................................................................................................................................... 6

Compensatory Off & Extra Working Day Policy


The purpose of this policy is to provide guidelines for scenarios where an employee is required to work on weekly offs and/or on public holidays to meet business requirements. 1. Purpose & Scope The compensatory off policy is to ensure that employees are compensated by some time off for their efforts to put in extra work so as to reduce the strain and enable them to take care of personal activities. This policy covers all KPIT India offices only. All regular employees and direct contractors are covered under this policy. Grade applicability: Applicable to all employees up to Grade F only Role Employee Roles and responsibilities Supervisor Details of Responsibilities Apply comp off attendance for extra working on weekly offs/public holidays on path as mentioned in the policy. Apply for comp off leave. Verify and Approve the Comp Off Attendance and Comp off applied by employee. Path - (ECube>>Home>>MySAP Inbox ) 4. 6. 7. 8. Definitions References Appendices Approval ESS- Employee Self Service Comp Off Compensatory Off Leave Policy and process Policy Guidelines Vaishali Vaid Vice President, Head - Global HR & Learning Approval date : 30-Aug-13 9. Control Dates Version effective date : 10-Sep-13 Next review date : 1-Jun-14 10. Policy Owner & Implementation Responsibility Hemant Godbole Manager-Human Resource 66525000-2152

2.

Applicability

3.

Policy Guidelines I. Compensatory-Off: An employee is eligible for a comp-off only when he/she has worked for minimum of 6 hours on a weekly off or a paid holiday. Any such work performed on weekly off or on paid holiday should have a prior approval from the employees reporting manager. Comp-off will not be applicable to an employee in the following scenarios: Extending his normal working hours on weekdays Working to complete the targets/assignments Time spent for attending any conference, meeting, training program, seminar or social function which benefits employee and are held on holidays or week ends Any time spent on journey from one place to another while on business trip on holidays or weekly-offs. Employee needs to apply the comp-off attendance (minimum of 6 hours) on Ecube for the actual additional hours of work he/she has worked on weekly off or a paid holiday. It is the responsibility of the approving supervisor to check and approve the comp-off quota and comp-off (leave) applied by his team member. Post approval of comp-off attendance, comp-off leave will get generated in the leave quota. The comp-off must be availed within 90 calendar days from the date of actual additional work hours; post which the compensatory off thus accumulated will get lapsed. Backdated comp-off attendance can be applied up to 60 calendar days from the date of actual additional work done. Comp-off will not get encashed under any circumstances. Comp-off at client site can be granted only after approvals from client site manager.

II. Path for reference: i. To apply comp-off attendance: Personal Services>>Working Time>>Leave

ECube>>Employee Services>>Employee Details>>Apply Comp off Attendance ii. To apply for comp off leave:

ECube>>Employee Services>Employee Details>>Leave Request III. Extra Working Day Allowance

Personal

Services>>Working

Time>Leave

Employee who is required to work for six days a week on regular basis as per clients work week norms for one month and above, shall not eligible for availing comp-off for the extra days worked.

Employee would be paid extra working day allowance in this scenario. Such extra working day allowance shall be disbursed along with the salary of that month.

Employee working 6 days a week on rotational basis (for 2 months and above) will be entitled to EWD only if the EWD is billed to the client, else the employee will be governed as per the comp-off policy.

Payment calculation for extra working day allowance: [Monthly salary components of the month] X [number of extra working days] 30 days The extra working day allowance payment will be disbursed on the basis of the last drawn salary.

It is the responsibility of the approving supervisor to check and approve the extra working day allowance applied by his team member.

An employee can claim his EWD allowance within 2 months from the actual date on which the extra working hours was done.

Extra working day allowance cannot be availed for time spent on trainings which are aligned as per business needs.

The extra working covers time spent only at work and will not cover time in travel, telephones etc.

Note The policy outlined in this document is subject to change from time to time as per business needs. The policy contained in this manual may be added to, deleted or changed by our company at its sole discretion and without any prior intimation to the employees and the changed policy shall be uploaded on ECube portal. When questions arise concerning the interpretation of this policy, feel free to contact your Biz HR or your immediate supervisor. It is employees responsibility to keep themselves abreast with the changes in the policies.

Document Revision History Prepared By/ Modified By

Version No.

Clauses Changed Minimum extra working hours changed. Availing time for comp off has changed. None Extra Working Day Allowance Payment

Effective Date

Overview of Changes Policy put in standard template.

Ver 1.0

1st May, 10

Gunjan Raj/ Reena Jencin

Availing comp off within a month has been changed to two months. Minimum extra working required is changed from 4.5 hours to 4 hours. Policy owner changed Policy owner changed Payment of extra working day allowance clarified. Clause on 27 extra working hours removed.

Ver 1.1

1 May 11

st

Hemant Godbole/ Preeti Sawant Hemant Godbole/ Richa Apte

Ver 1.2

1 Mar 13

st

Ver 1.3.

Grade eligibility changed

15th Jun 13

Hemant Godbole/ Richa Apte

Comp-off made applicable only for extra work put in on weekly off & public holidays. Grade eligibility changed from grade H to grade F.

Version No. Ver. 1.4

Clauses Changed EWD payment

Effective Date

Prepared By/ Modified By Hemant Godbole/ Richa Apte Hemant Godbole/ Richa Apte

Overview of Changes Clarity provided w.r.t EWD applicability for employee

1 Aug 13

st

Ver. 1.5

None

10th Sep 13

Company name changed.