NIKE INC.

FUNCTIONAL SPECIFICATION

HRMS Functional Specification HR_FS-I077 Payroll US Check Printing

FS-1069 FSA YTD to Towers Watson
HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 1 Last Updated: 4/6/2014 11:06:00 PM

...................................................................................................................................................................5 INITIATING PROCESS/TRANSACTION/PROGRAM ............................................................................................................................................................................7 TARGET / SOURCE DATA LAYOUT ..................7 POST INTERFACE ACTIVITIES .................................................................................................................................................................................................9 FS-1069 FSA YTD to Towers Watson HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 2 Last Updated: 4/6/2014 11:06:00 PM .....................................5 FILE SPECIFICS ............................................. 4 FUNCTIONAL DESCRIPTION...........................................................................8 Deployment Activities ...............4 Integration Type(s) .............................................................................................................. ...............................................................5 SYSTEM DETAILS AND DIRECTION.3 DESIGN APPROVALS ......................................................NIKE INC...............................................................................................6 SELECTION CRITERIA ................ 3 HOUR ESTIMATES ..................................5 Permanent........................................8 TEST CONDITIONS .....7 REPORTING ...........................................................................................5 Process Regions ..................................................................................................................... 4 INTERFACE .................................................................................................................................................................................................................7 Data Encryption .....................................4 Permanent or Temporary ....................6 VARIANTS...............................................................................................................5 FUNCTIONAL DESIGN...........................................................................3 CHANGE HISTORY............. FUNCTIONAL SPECIFICATION Table of Contents GENERAL INFORMATION ...........................7 DEPENDENCIES AND CONSTRAINTS...................................................................... 3 REQUIREMENT SUMMARY ......................................................

0 Release Payroll US Check Printing Program/Object Copied From Existing Description Program/Object Payroll US Advice/Check Printing HOUR ESTIMATES Phase Functional Spec Technical Spec Code/Test Original Estimate From Gap Document 24 TDB TDB Revised Estimated Not Applicable CHANGE HISTORY Kin/TPR Version Date Name 1 01/06/2011 Nagarajagupta Project Type (new implementation. upgrade. FS-1069 FSA YTD to Towers Watson HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 3 Last Updated: 4/6/2014 11:06:00 PM . any changes made must go through the Change Management process. FUNCTIONAL SPECIFICATION GENERAL INFORMATION Date Original Business Team Original Project Sponsor(s) Gap/Link ID Gap/Link Description Program/Object Name Program: RFFOUS_C 01/06/2011 Payroll Administration David Ayre 298102 Original BA/BSA Name Original Developer Name Original Business Owner Original Project Manager Heidi Fredriksen/Jennifer Zeidman Marianne Sheeler Terry Cates Type of Development System/Module Interfac e Dev Class N/A re. other) New Implementation Description of Change Initial.new 3. CONTACT/ SIGNOFF HISTORY DESIGN APPROVALS Kin/TPR Contact BSA: Name Heidi Fredriksen/Jennifer Zeidman Marianne Sheeler Functional Spec Sign Off Date Date: Business Owner: Date: SAP Development Lead: Date: Note: Once this design is approved.NIKE INC.

etc) are processed in SAP by implementing SAP HCM payroll. Scope of this document is to explain how the std. sapnote_000016151 sapnote_000050495 6-Printing into a file or 2-composite anywhere else note inreg. INTERFACE I077-Payroll US Check Printing . All these checks and remuneration pay advice are sent as a file to Xerox and Xerox will print these checks and Advices. FUNCTIONAL SPECIFICATION BUSINESS PURPOSE US employee’s Payroll will be processed in SAP-HCM system.FUNCTIONAL DESCRIPTION Nike is moving from PeopleSoft to SAP HCM system. to the section below with “Assumptions\Notes”. REQUIREMENT SUMMARY Overview Process Name Process Complexity Requirement ID(s) Intended Audience Scope Assumptions SAP Std. Middleware (Unix script or BC etc) will be scheduled to pick this PCL file and transfer to Xerox site. Developers and Business owners from Payroll. Off-cycle pay process check printing is taken care here at Nike using local check printer. SAP program RFFOUS_C execution after the payroll process exit will produce spool file –PCL file.pdf spooling & print.. All US payrolls (Regular pay / offcycle pay.9_Perform Post Payroll Processing – Process Automated Third Party Payments Medium TDB The intended audience for this will be the BAs. Refer SAP OSS note: 161516 ..11. distributed to employee. NT. Integration Type(s) SAP produce the PCL file on the App server.pdf Generally single final run of RFFOUS_C produce one spool file with ALL employees included. FS-1069 FSA YTD to Towers Watson HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 4 Last Updated: 4/6/2014 11:06:00 PM . team Std. This PCL file produced will be moved to Xerox vendor for printing.2. SAP program used to produce the check and the process to transmit to Xerox. Ref. 5. We need to pass the spool-check file to Xerox for printing. BSA. program is used for generating the check and printed by Xerox. Layout details required for producing pay check will be configured by SAP HCM config. monthly and for off-cycle run. Most of the Nike employees are paid by direct deposit and around 1000+ employees are paid by check. All employee details are stored in SAP HCM and US employee pay details are processed in SAP HCM. Printing and distribution of pay checks are done by Xerox vendor for bi-weekly and Monthly regular run. Payroll run & checks are generated bi-weekly.NIKE INC.

Cole Haan 3. FUNCTIONAL SPECIFICATION Permanent or Temporary Permanent. detailed description of data manipulations. new affiliates may be added to SAP but may not be included automatically. SYSTEM DETAILS AND DIRECTION [Please identify the Sending and Receiving systems and the direction of interface]  Receiving System: Xerox  Sending System: SAP-HCM  Direction: Outbound  Middleware systems involved: Yes  Transmit type: Secure FTP  Frequency: On-demand(Monthly/Bi-Weekly)  Volume: 15000  Codepage conversion: ISO8859-1 (Latin-1) INITIATING PROCESS/TRANSACTION/PROGRAM [Please describe the triggering process for this interface. Converse 4. SAP program RFFOUS_C execution after the payroll process exit will produce spool file –PCL file. Nike 2. transactions required. Hurley 5.] Layout details required for producing pay check will be configured by SAP HCM config. screen flows) where appropriate.] Interface Process Flow Diagram: [Please insert an interface flow diagram showing source and target systems with directions] This will include the screen flow diagram FS-1069 FSA YTD to Towers Watson HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 5 Last Updated: 4/6/2014 11:06:00 PM .NIKE INC. Also describe the initiating SAP Transaction and Program where applicable. Please provide additional details for custom development requirements (Process flow diagram. which could be a fixed time schedule or a specific event / action. Umbro In the future. Refer SAP OSS note: 161516 also. Process Regions  Any and all US paid Nike employees as of go-live including: 1. team Std.(OSS note 16151 is needed to produce PCL file and its BASIS work. Other note 50495 is supplemental) FUNCTIONAL DESIGN [Please provide a detailed description of the Interface.

g. FS-1069 FSA YTD to Towers Watson HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 6 Last Updated: 4/6/2014 11:06:00 PM . SAP program : RFFOUS_C selection screen. batch transaction processing). file type (ascii. Indicate if the criteria are optional or mandatory and if any data restrictions should apply] Table/ Structure Name Field Name Format Default Value Table Value/ Checkbox/ Radio Button/ Radio Button Group Select Option or Parameter Mandatory or Optional Field Labels N/A We need to use std.txt.xls)] PCL file will be produced. comma-delimited. etc)] N/A SELECTION CRITERIA [Please enter the selection criteria that should be available to users before running the report. .NIKE INC. IDOC.g. FILE SPECIFICS [Filenames. . delivery method. PCL file is produced in the SAP app server (Outbound) SFTP is used to transfer the PCL file from SAP to Xerox PROPOSED TRANSFER METHOD / PROGRAM [Please specify the proposed load method (e. FUNCTIONAL SPECIFICATION SAP HCM program will extract the data as per the requirement. and the proposed transfer program name and the inbound/outbound file format (e.

logging. etc) General Nike error Handling principles . réconciliation.NIKE INC.if required] Payroll related infotypes has to be maintained. (Brian Middleton and Marc Escola creating a generic document which needs to be followed) REPORTING [Please describe any reporting that is expected to be provided in support of this interface] N/A. such as sample code or relevant documents/references] Multi-Company. PA0008. Use the attached excel template to complete the mapping.] Layout is simulated in the config as per the Nike requirement. PA0003. Re-Use Details [Include any information regarding the re-use of code from other developments on other projects or even within the same project. such as restrictions to expected execution time] Batch Requirements  Parameters / File Dependencies: Payroll has to be completed. e-notification. PA0207. (i. TARGET / SOURCE DATA LAYOUT [Please supply details of the Non-SAP Source/Target Data. FUNCTIONAL SPECIFICATION VARIANTS N/A Data Encryption PGP Encrypted at file level while transferring the file to vendor. Data Maintenance Requirements: [List any requirements for the maintenance of data . No custom ABAP development or middleware intervention needed.e. Multi-Jurisdiction Considerations FS-1069 FSA YTD to Towers Watson HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 7 Last Updated: 4/6/2014 11:06:00 PM . PA0015. PROCESSING AND OPERATIONAL CONSIDERATIONS Performance [Please highlight any performance considerations that should be considered during the design.activities to commence upon completion. PA0208 etc. e-notification and data archiving principles has to be followed. PA0014. POST INTERFACE ACTIVITIES Data Archive/Retention requirements Normal Completion .

3 Print locally and check the output layout FS-1069 FSA YTD to Towers Watson HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 8 Last Updated: 4/6/2014 11:06:00 PM . 2 Check the end to end file transfer for multiple employee in a single run. Open Item 1. TEST CONDITIONS NORMAL PROCESSING ID Description 1 Check the end to end file transfer for a single employee. Document. Actual layout design which will be configured will needs to be reviewed by BSA from config.NIKE INC. Heidi following up. Vendor needs to be communicated of move from PeopleSoft system to SAP. FUNCTIONAL SPECIFICATION Other DEPENDENCIES AND CONSTRAINTS (This section identifies any dependencies and constraints in developing and implementing the change) Language (what languages need to be supported / Translation requirements) : English Issues (This section identifies any issues that have been identified associated with the change) - Risks (This section identifies any risks that have been identified associated with the change) - Configuration Dependencies: (This section is used to describe any new or amended configuration that is required) - Authorization (Security) Requirements (This section identifies any the roles that will be affected by the change or any new roles that will need to be created Role Name Description Assumptions/Notes 1.

7 8 9 ERROR PROCESSING (This section is used to specify and changes in potential errors and notification procedures) ID Description 10 11 12 13 14 15 16 17 18 Deployment Activities List specific instructions required for deployment.e. i.NIKE INC. First run for interface FS-1069 FSA YTD to Towers Watson HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 9 Last Updated: 4/6/2014 11:06:00 PM . FUNCTIONAL SPECIFICATION 4 Print for single employee locally & multiple employee 5 Use the local check printing and check the signature and all the bank details as expected 6 Check the remuneration statement portion as expected.