Title: Functional Area: Sub Area

:

Run a Report in Background

Last Update:

02/21/13 1:47 PM

Run a Report in Background

Publisher Information
File Name r_Run a Report in Background.doc Link 1

Link 2

Link 3

Link 4

Job Role

Insert Job Role rows as necessary.

Transaction T-CODE Client EN

User Data Language BPP Doc Type

Description Run a Report in Background Job Role

Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background.doc

Version: Release Release: Last changed by: cjstephenson

Master Document Page: 1 of 11

Date updated 5/20/08 Name Change Description Trigger: Use this procedure to run a report in the background in SAP (rather than the foreground. This procedure runs the report in the background. and it will be ready when you arrive in to work in the morning. Access Transaction: Via Menu Path Via Transaction Code There are no transaction codes associated with this procedure. and when you next log on check to see if the report has finished. none Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background. Tips and Tricks The report results will not appear on the screen. and even log off and go home for the evening. and the computer does not need to be on for the report to run. and will stop running to preserve front-end capacity if the report is taking longer than 10 minutes.doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 2 of 11 .Title: Functional Area: Sub Area: Run a Report in Background Change History Update the following table as necessary when this document is changed. Business Process Procedure Overview Perform this procedure when you want to run a report that has a large amount of data and may take longer than 10 minutes to return results. which means you can do something else in SAP while the report is running. but the report can be scheduled to run anytime. The system has a limit of 10 minutes to run any report. You can schedule a long report to begin at 6 am. which displays the report on your screen).

choose Program ==> Execute in Background from the menu bar. enter the filter criteria as if you were running the report in the foreground (to be displayed on the screen). Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background.Title: Functional Area: Sub Area: Run a Report in Background Procedure: Eligible Employees Information: To run a report in the background.doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 3 of 11 . but instead of clicking the Execute button.

doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 4 of 11 . Click Continue (Shift+F1) button.Title: Functional Area: Sub Area: Run a Report in Background Background Print Parameters 1. Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background. Information: If you need to adjust the properties of the print job (such as whether to print cover pages or not). click Continue. the properties are located behind the Properties button. If you do not need to adjust the properties.

In this example we will run the report immediately. To schedule the job to be run at any date and time in the future (such as every Monday morning 5 am). Click Save (Ctrl+S) button.doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 5 of 11 . Click Immediate button. click the Immediate button. Information: To begin running the job immediately. 3. Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background.Title: Functional Area: Sub Area: Run a Report in Background Start Time 2. click the Date/Time button.

doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 6 of 11 . Select System ==> Own Jobs to view all background jobs you have submitted. Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background. or if you schedule the job to begin at a date and time in the future.Title: Functional Area: Sub Area: Run a Report in Background Eligible Employees 4. Click System >> Own Jobs Information: The next step is to access the job that has been executed. You may move to the next step immediately. begin the step after that date and time have passed.

Notice the Status column. Information: The list of jobs that are in your queue are listed here. To refresh the status.Title: Functional Area: Sub Area: Run a Report in Background Job Overview 5. check the box to the left of the line item to be previewed and click Spool. Click Spool button. You will not be able to view the report until the status states Finished. To preview a job. click the Refresh button (blue arrows/circle). Click RPLBEN01 checkbox. 6.doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 7 of 11 . Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background.

doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 8 of 11 .Title: Functional Area: Sub Area: Run a Report in Background Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background.

8. Click 623 checkbox. Information: Check the box to the left of the line item to be previewed and click the Display contents button (eyeglasses). Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background.doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 9 of 11 . Click Display contents (F6) button.Title: Functional Area: Sub Area: Run a Report in Background Output Controller: List of Spool Requests 7.

an HTML document. not the entire report).doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 10 of 11 . You may click the Print button to print the entire report. Information: The results of the report are displayed (only 10 pages will be displayed..Title: Functional Area: Sub Area: Run a Report in Background Graphical display of spool request 623 in system B1T 9. Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background. (Ctrl+Shift+F12) button. so they will not be available weeks into the future. These report results will be purged every so often. a text file.. etc. or download the report to a file using the Save to local file button (you can save the file to MS Excel.). Click Save to local file.

The system task is complete. Launch WEB HELP Last changed on: 02/21/13 1:47 PM File Name: r_Run a Report in Background.doc Version: Release Release: Last changed by: cjstephenson Master Document Page: 11 of 11 .Title: Functional Area: Sub Area: Run a Report in Background 10.