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Title: Copy Editing Word Count: 565 Summary: Copy editing is a most important and time-consuming task for

those involved in t he field. It requires the sensitive editorial handling of print material of ever y kind. And it requires the editor s close attention to a document s every detail, i ts format, and all of its elements; a thorough knowledge of what to look for and of the style to be followed as desired by the author or client; and the ability to make quick, logical, objective, justifiable, and defensible decisions in... Keywords: copy editing, executive resume Article Body: Copy editing is a most important and time-consuming task for those involved in t he field. It requires the sensitive editorial handling of print material of ever y kind. And it requires the editor s close attention to a document s every detail, i ts format, and all of its elements; a thorough knowledge of what to look for and of the style to be followed as desired by the author or client; and the ability to make quick, logical, objective, justifiable, and defensible decisions in the correction of spelling, grammar, punctuation, terminology, sentence structure, clarity, conciseness, tone and voice, inconsistencies, and typographical errors. Valued editors are those who know editorial and factual things that others don t know and who offer keen understanding of an author s need to advance communication . To begin with, copy editors are thoroughly familiar with and comfortable applyin g the universally accepted editorial and typographic marks and symbols as describe d in the Chicago Manual of Style and summarized under proofreader s marks in Merri am-Webster s Collegiate Dictionary, 11th edition that are commonly understood by com positors working in English. The editorial function comprises two processes: mechanical editing and substanti ve editing. Mechanical editing involves a close reading, with an eye on consiste ncy of capitalization, spelling, and hyphenation and other end-of-line word brea ks; agreement between verbs and subjects; scores of other matters of syntax; pun ctuation; beginning and ending quotation marks and parentheses; number of ellips is points; numbers given either as figures or as words; and hundreds of other, s imilar details of grammatical, editorial, and typographic style. In addition to regularizing those details of style, the copy editor is expected to catch infelicities of expression that mar an author s prose and impede communic ation. Such matters include but are by no means limited to dangling participles, misplaced modifiers, mixed metaphors, unclear antecedents, unintentional redund ancies, faulty attempts at parallel construction, mistaken junction, overuse of an author s pet word or phrase, unintentional repetition of words, race or gender or geographic bias, and hyphenating in the predicate, unless, of course, the hyp henated term is an entry in the dictionary and therefore permanently hyphenated in every grammatical case. Job seekers, especially, need to attend to such detai ls in their executive rsum. The second, nonmechanical, process called substantive editing involves rewriting, re organizing, or suggesting more-effective ways to present material.

o Editors identify by instinct and learn from their experience how much of this kind of editing to do on a particular document. o Experienced editors recognize and do not tamper with an author s unusual figures of speech or idiomatic usage that is pertinent to a work. o They preserve the author s voice with a view toward the faithful reproduction of the author s manuscript. o They silently correct inconsistencies, misusages, and misspellings solely for the purpose of clarifying the unclear. o They know when to go ahead and make an editorial change or simply suggest it t o the author. o They know when to delete a repetition, when to change it for variation, and wh en to merely point it out to the author or to job seeker on an executive rsum. o They respect an author s right to expect conscientious, intelligent editorial he lp. o They never make queries that sound stupid, naive, or pedantic or that seem to reflect upon an author s scholarly ability or powers of interpretation. * Adapted from the Chicago Manual of Style