SAVING TIME

Document templates are patterns for documents. They provide predetermined settings for the font, margins, number of columns, and other formatting, so you dont have to start from scratch every time you create a new document. In fact, every Word document is based on a document template. If you dont select a different template, Word automatically bases the new document on the NO !"# template each time you start Word. If you open another new document by clic$ing the New button on the %tandard toolbar, Word bases that document on NO !"#. In addition to the NO !"# template, Word comes with other, speciali&ed templates for letters, press releases, than$'you notes, employment re(ection letters) there is even a letter to !om. With the boilerplate te*t already entered for you, theres no e*cuse for not writing. Where possible, these templates are based on widely used, standard formats. " document template not only serves as a pattern for new documents, it can also shape Word itself. The templates customi&e Word in various ways to ma$e it more suitable for the $ind of document youre creating. " template, then, can create an +environment, in Word for wor$ing on a specific type of document. " templates wor$ing environment can include menu, toolbar, and $eyboard assignments) "utoTe*t entries) and macros that complete tedious wor$ -uic$ly.

Quick Starts on Documents with Templates and Wizards

.ou can use any of the templates or the documents you create from wi&ards described in this section as they are or as starting points for formats of your own design. /irtually all of the supplied templates share common elements, so after youre comfortable using one template, youll have a good understanding of how the other ones wor$ as well. "fter ma$ing any ad(ustments you might need to your document, you can convert the resulting document into another template. .ou can have as many templates as you need for each $ind of document you create. 0ven if you dont use a specific $ind of document very often, you can still save the time it would ta$e to recall all of the formatting the document re-uired. Templates and wi&ards are also a great way to bring new employees up to speed -uic$ly. .ou and your company can save time by reducing training time and increasing productivity. !ost document templates contain the following elements1 Formatting " template can store information about margin settings, the number of columns, page orientation, and other document and section formatting. #i$e a document, a template can contain more than one section, with different formatting for each section.

Boilerplate text " template can store te*t that is the same for every document in which there is a pattern. 0very memo, for e*ample, might have the same memo heading. This te*t appears in every document based on a template. Styles " template can provide a way to store and easily apply many different character, paragraph, and section formats. %ince documents based on a template inherit the templates styles, you can use templates and styles to maintain consistent formatting among a body of documents.

Get a ead Start on Documents with Wizards

Wi&ards are the ultimate in convenience when you need results fast. #i$e templates, wi&ards combine formatting, boilerplate te*t, and styles, but unli$e templates, wi&ards guide you every step of the way. Whenever you have an option to specify how your document will loo$, the wi&ard will as$ you what you want to do. .ou even get to try out options and see the effect of your selection before finally choosing something. The wi&ards that come with Word range from basic 2such as the #etter wi&ard3 to dramatic 2such as the "ward wi&ard3. Typical options include 4lassic 2sure not to offend3, plus 5a&&y and 4ontemporary for those with more creative preferences for their documents. 6e sure to e*periment with and e*plore your options whenever you have a chance. If you cant decide e*actly what features you want in a document, (ust clic$ the Ne*t button to continue to the ne*t wi&ard window. .ou can always go bac$ 2with the 6ac$ button3 before you complete all the wi&ard windows. "nd, of course, you can modify the document once youve created it. !reatin" a New Document with Wizards "fter you have installed the wi&ards in your Word Template directory, you can use them to create new documents. When you choose the New command from the 7ile menu, the New dialog bo* lists the wi&ards you can use. To create a new document with a wizard 8. 9. :. <. 7rom the 7ile menu, choose New. %elect the wi&ard on which you want to base your new document. 4hoose the O; button. "nswer each -uestion in the wi&ard windows. When you are done, you will have a document that is e*actly what you want.

Quick Starts on #etters

Word comes with do&ens of business letter templates. When you create a new letter based on one of the templates, you can use as much of the e*isting boilerplate te*t as you want. 5ust edit the parts you want to change. =nderlined te*t represents te*t that will probably change in individual letters, so you should be sure to supply the correct information that belongs there.

Gettin" a ead Start

When you run the %etup program to install Word, you can choose to install or not install the supplied templates and wi&ards. If you choose not to install them when you set up Word, you can run %etup at any time to install them later. 7or more information about the Word %etup program, see Microsoft Word Quick Results. !reatin" a New Document $ased on the Supplied Templates "fter you have installed the templates in your Word Template directory, you can use them to create new documents. When you choose the New command from the 7ile menu, the New dialog bo* lists these templates and any others that are available for creating new documents. To create a new document %ased on a supplied template 8. 7rom the 7ile menu, choose New. 9. %elect the supplied template on which you want to base a new document. :. 4hoose the O; button. /irtually all of the supplied templates share common elements, so after youre comfortable using one template, youll have a good understanding of how the other ones wor$ as well. 7ollowing are some of the elements you can e*pect to find in the supplied templates. &rede'ined St(les "ll of the supplied templates include styles appropriate for their formats. The names of these styles correspond closely to the elements of the document for which they are intended. 7or e*ample, the styles defined for the business letter templates include Date, Inside "ddress, %ub(ect #ine, 4losing, and %ignature.