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1.0 Introduction

The University of Southampton recognises the significant impact the design,
construction and occupation of buildings have on the environment. The Estate
Strategy (UoS, 2006) set out the programme of enhancing and developing the
campuses and stated that buildings and infrastructure shall be developed with
minimal environmental impacts and shall be sustainable designed, procured
and operated.

2.0 Purpose

This document sets out the framework for how capital projects will deliver the
principles of sustainable construction and meet the University’s policy and
strategy aspirations.

Each project will have an Environmental Management Plan (EMP) from the
outset which will record how the project was managed from a sustainability
perspective. The EMP will document how environmental risk will be managed
to ensure buildings are built or refurbished without harming the environment.

3.0 Scope

This document covers the University’s Capital Programme:

 Redevelopment of Boldrewood
 B8
 Mountbatten
 SGH refurbishments

Details of the programme can be found at

4.0 What is sustainable construction?

Sustainable development is often defined as, 'development which meets the
needs of the present without compromising the ability of future generations to
meet their own needs'.

A more meaningful definition for sustainable construction is the need to find a
balance between economic, environmental and social factors in the design,
construction and use of buildings:

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5.0 Why is sustainable construction important?

Buildings are responsible for almost half of the UK’s carbon emissions, half of
the water consumption, about one third of landfill waste and one quarter of all
raw materials used in the economy. The construction industry has a central
role in driving the sustainable development agenda.

6.0 Context

6.1 National

The UK Government has published a strategy for sustainable construction
(BERR, 2008). The main elements are:

 Climate change – reduce CO2 emissions by at least 60% by 2050;
 Energy – all non-domestic buildings to be zero carbon by 2019;
 Water – introduce more efficient standards for water fittings;
 Waste – reduce construction waste sent to landfill by 50% by 2012
(based on 2008)
Overall material
consumption by
Industry (>400 Mt/year)
Quantity of construction and
demolition waste generated
(~120 Mt per Year UK)
Waste construction
materials that are
(~60 Mt per year)


Economy Society
Minimise depletion of
natural resources
Prevent pollution
Fit for purpose
Meeting place
Supports local economy
Minimise disturbance to
local residents
Whole Life Cost
Value engineering
Capital v revenue

(From WRAP)
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 Materials – minimise environmental and social impacts, for eg all
timber from sustainable sources by April 2009

The planning framework is set out in:

 PPS1 – Delivering sustainable development, with a Climate Change
supplement to ensure tackling climate change is a primary objective of
the planning system, helping to speed up the shift to renewable and
low-carbon energy developments; and
 PPS25 – Development and Flood Risk helps planners to avoid,
manage and reduce future flood risk to communities through the
location, layout and design of development.

The Climate Change bill will be put in place a national framework for tackling
climate change impacts.

6.2 Regional
SEEDA’s objective is that by 2012 the South East will be one of the world's
leading environmental economies, with businesses in the region having made
significant reductions in water and energy consumption and waste production,
relative to their output. There are three priorities supporting this:
 Investment in the environment
 Secure sustainable land management
 Achieve sustainable management of waste, waste and energy to break
the link between economic growth and environmental degradation
The Sustainable Checklist is designed to ensure that new developments
throughout the South East incorporate as many facets of sustainability as
possible (www.southeast.sustainability-checklist.co.uk).
6.3 Local

Southampton City Council has produced a Sustainable Development guide for
developers on achieving high quality design and construction. It complements
the Southampton sustainability checklist to provide background information on
the key sustainability issues to be addressed in planning applications.

7.0 Framework

7.1 Project life & sustainable construction

There are opportunities throughout the life of a building to adopt the principles
of sustainable construction and so minimise the impact of a building on the

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7.2 Pre-design

The University has published its overarching Environment & Sustainability
Policy and Sustainable Buildings Policy and supporting Briefing Note (See
Appendices A - C). The main elements of the Policy are:

 Comply with the law;
 Prevent pollution;
 Minimise impact on the environment;
 Attain BREEAM Excellent or Very Good;
 Whole life costing;
 Aim for materials with recycled content of 10% of value; and
 Manage risk by producing an EMP (including a SWMP).

The EMP will encompass all aspects of sustainability. Project Managers
should use the sustainability checklist as a tool to ensure all aspects are
considered (See Appendix D). This checklist has been developed following
the requirements of SEEDA and Southampton City Council to meet planning
requirements. A travel plan for the project will need to be produced, which will
be informed by the University’s strategic Travel Plan.

The EMP will:

 Identify hazards and management action;
 Incorporate the Site Waste Management Plan (SWMP) (See
Appendix E for a checklist to help develop the Plan);
 Record evidence of management eg through the use of KPIs;
 Provide an audit tool; and
 Used as part of the project review.

Project Managers should refer to the flow charts, which show the framework
for sustainable construction (Appendix F) and the mechanism for how
sustainability should be reviewed as part of the building project (See Appendix

Design &
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7.3 Design and procurement

Project Manager’s should discuss with architects/developers what
opportunities exist to design out waste and minimise use of natural resources.
Energy management is a priority and a summary of the University’s
requirements are in Appendix H. The EMP must be produced. The SWMP
should include details of decisions that impact on waste management,
including those on:

1. Materials use:

 Design specifications
 Materials used
 Method of construction
 Logistics (site layout/storage/delivery)

2. Approach to material resource efficiency:

7.4 Pre-construction

The SWMP must identify and record the amount of waste produced from
Decant and Demolition activities and include estimates of the amount of waste
to be managed.

7.5 Construction

The Principal Contractor is responsible for managing risk on the site and
updating the EMP and SWMP. These documents will form part of site audits.

7.6 Post construction/occupation

The Project Team should review the project and this should include:

 Completion of EMP and SWMP;
Design &
(client in conjunction
conjunction with
designers &
• Consider waste
efficient materials
& methods of
Site design &
(client in
conjunction with
designers, planners
and, once
appointed, the
principal contractor)
• Draft SWMP
identifying waste
• Record design
• Build waste
targets into tender
contractor, in
conjunction with all
contractors on site)
• Regular tool box
• Adequate
ordering, delivery,
and storage of
• Update SWMP as
waste is processed
or removed
(principal contractor
and, for lessons
learnt, all parties)
• Reconcile final
waste data with
• Calculate
resource savings
• Apply lessons
learnt for future
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 Delivery of user guide (how to use the building to minimise energy
and water use and waste production);
 Welfare and satisfaction of users; and
 Collate lessons learnt.

8.0 Roles and Responsibilities

The client role changes during the life of a project:

The University’s Environment Manager (together with other key E&F staff) is
responsible for:

 Periodically reviewing & updating this document;
 Periodically reviewing & updating the Sustainable Buildings Policy and
Briefing Note;
 Providing guidance during the design and procurement stage on all
aspects of sustainable construction (energy, water, waste, transport,
biodiversity, etc);
 Ensuring an Environmental Management Plan (incorporating a Site
Waste Management Plan) is produced;
 Auditing the construction stage; and
 Reviewing the project and recording lessons learnt.

The Project Manager is responsible for:

 Ensuring the location, orientation and sizing of the building are set to
minimise use of resources and waste production;
 Specifying sustainable construction principles in contracts and
 Ensuring the designer/architect and principal contractor are aware of,
and adopt the principles of, sustainable construction at an early stage
(as set out in this document);
 Collating and acting on comments from the Environment Manager and
other E&F staff throughout the life of the project;
Design &
Guidance &
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 Ensuring the Principal Contractor manages risk and minimises harm to
the environment; and
 Ensuring the EMP and SWMP are kept up to date.

The Architect/Designer is responsible for:

 Adopting the principles of sustainable construction from the start and in
particular seek opportunities at the design stage to minimise
energy/water use and waste production; and
 Providing information for the EMP and SWMP.

The Principal Contractor is responsible for:

 Managing environmental risk on site;
 Developing and recording information in the EMP (and SWMP);
 Reporting on progress with the EMP (and SWMP);
 Ensuring sub-contractors are aware of their responsibilities in
delivering a sustainable building; and
 Completing and reviewing the EMP (and SWMP) at project closure.

9.0 Status

This document will be reviewed and updated on a regular basis.

10.0 Author

Dr Neil Smith
Environment Manager

11.0 References

UoS (2006) Estate Strategy
BERR (2008) Strategy for sustainable construction

12.0 Appendices
Appendix A: Environment and sustainability Policy
Appendix B: Sustainable Buildings Policy
Appendix C: Sustainable Buildings Briefing note
Appendix D: Sustainability checklist
Appendix E: SWMP checklist
Appendix F: Framework for sustainable construction
Appendix G: Sustainability Process Chart
Appendix H: Summary of energy management

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12.1 Appendix A: Environment and Sustainability Policy

The University of Southampton is one of the top ten research-led Universities
in the UK and offers first-class opportunities and facilities for study and
research, in a stimulating working environment. We are committed to
prudently mange our estate by improving the strategic alignment, quality,
utilisation and environmental impact of our estate and physical infrastructure
(University Strategy, 2010).

We recognise the important role we have in managing the impact of our day-
to-day operations on the environment and in promoting the principles of
sustainability in all our activities.

We are committed to:
1.1 maintaining, and enhancing, the quality of the University environment,
both for people who live and work here, and for the wider community;
1.2 improving the health and wellbeing of our staff and students;
1.3 Complying with, and where appropriate, exceeding, applicable legal and
other requirements relevant to our operations;
1.4 preventing pollution; and
1.5 implementing an Environmental Management System to drive continual
environmental improvement across all our sites.

2. We are committed to achieving environmental good practice throughout
our activities by:

2.1 Seeking to integrate sustainability into our strategies, policies and
operations so that decisions are based on finding a balance between
economic, social and environmental factors;
2.2 Implementing a Carbon Management Plan to deliver a 20% reduction in
carbon emissions from energy consumption by 2020 based on a
2005/06 baseline;
2.3 Promoting the prudent use of natural resources and the minimisation of
2.4 Implementing a sustainable buildings policy to design, build and maintain
world class research and teaching facilities and ensuring the
infrastructure and facilities are upgraded and maintained to support
future developments;
2.5 Implementing a travel plan that encourages reduced dependency on car
use and improves the transport options available to both staff and
2.6 Maintaining biodiversity and enhancing the campus grounds;
2.7 Embedding the principles of sustainability into the curriculum, research,
extra-curriculum & estate to help staff and students apply them to their
personal development;
2.8 Working with the Higher Education sector, all relevant external
authorities, environmental bodies and associations to keep up to date
with latest developments and share best practice;
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2.9 Working with our Suppliers and Contractors to ensure the best use of
natural resources and to minimise the environmental impact of their
goods and supplies;
2.10 Providing appropriate training to our staff to ensure they are competent
to control the activities for which they are responsible and so support the
delivery of this Policy;
2.11 Developing awareness of our staff and students of the impact they have
on the environment and help them to minimise this impact;
2.12 Working with the local community on social and environmental issues to
enhance the local environment and be a good neighbour; and
2.13 Communicating this Policy to the University community and beyond.

We will regularly review this Policy and its associated implementation plans to
ensure corrective and preventative actions have been taken to ensure
continual improvement.

Professor Don Nutbeam
Vice Chancellor
December 2011
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12.2 Appendix B: Sustainable Buildings Policy

1. Introduction

It is essential that sustainable development and environmental management
are integral to the design, construction and occupancy of new and refurbished
buildings at this University. The University of Southampton is a major
contributor to society’s efforts to achieve sustainability through:

 The environment in which its staff work and students learn
 The skills and knowledge they acquire and put into practice
 Its own strategies and operations

2. Definitions

2.1 Sustainable buildings

High quality buildings, which are constructed and perform in an
environmentally sound way, particularly in terms of energy and water
efficiency and waste management.

2.2 Sustainable construction

Construction practices that minimise environmental impact throughout the life
of a building, by designing for minimum energy and water use and waste
production, preventing pollution and preserving and enhancing biodiversity.

2.3 Building Research Establishment Environmental Assessment Method

This is a system for measuring the environmental impacts of any building and
rating the performance on a simple single scale of PASS to EXCELLENT. The
housing standard is known as EcoHomes. This rating draws together a
comprehensive environmental assessment process that covers all of the
following aspects of a building: management; operational energy; transport;
health and well-being; water; materials; land use; the ecological value; and

3. Objectives

The objectives of this policy are:

3.1 To ensure all environmental risks are assessed, managed and
controlled to minimise the impact of new build, refurbishment and
maintenance projects.
3.2 To promote and adopt best practice for sustainable design,
construction and post occupancy management within the HE/FE sector.
3.3 To reduce whole life costs for new build and refurbishment projects.
3.4 To maintain and develop the University in a sustainable manner to
reduce costs and meet the requirements of the Estate Strategy.
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3.5 To keep the University community informed about this policy and its
application across the University estate.
3.6 To develop managers, staff and students by providing training and
information on sustainable design, construction and post occupancy

4. Application

This policy applies to all new build, refurbishment and maintenance projects
undertaken by (or on behalf of) the University, including the activities of its
staff, students and contractors.

5. Policy statement

The University recognises the importance of designing and constructing
sustainable buildings to minimise operational costs, promoting best practice in
the sector and providing a good work environment for its staff and students.

The University will manage the risks associated with the construction,
refurbishment and post completion occupancy of its buildings to ensure it
protects and enhances the environment and the health and well being of its
staff and students.

In accordance with the policy statement the University will:

5.1 Control Environmental risks

5.1.1 Meet the requirements of environmental legislation, protect and
enhance the built and natural environment and protect human health and well

5.2 Promote and adopt best practice

5.2.1 Ensure whole life costs that include maintenance and demolition are
used for new build and refurbishment projects.
5.2.2 Ensure the specification for new build, refurbishment and maintenance
projects takes account of economic, social and environmental issues and sets
targets for key performance indicators, such as energy and water use and
waste production.
5.2.3 Ensure the design of buildings is flexible to allow ease of changes to
use in future.
5.2.4 Ensure integrated passive design features, such as orientation,
glazing, insulation and natural ventilation, are built into the design of buildings
at the earliest stage to reduce lifetime costs.
5.2.5 Ensure all capital projects have an Environmental Impact Assessment
that specifies the environmental risks and control strategies
5.2.6 Ensure all contractors/consultants are environmentally aware and have
an Environmental Management System
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5.2.7 Ensure waste produced during building projects is minimised and that
all projects have a site waste management plan that incorporates the
requirements of the Demolition Protocol.
5.2.8 Ensure materials have a minimal impact on the environment and set a
target of at least 10% of the materials value of projects is derived from
recycled content.
5.2.9 Set a target for all new buildings and major refurbishments to achieve
an “Excellent” BREEAM rating with a minimum rating of “Very Good” where
there are good and explicit reasons why an excellent rating could not be
5.2.10 Set a target for new houses and major refurbishments to achieve an
“Excellent” EcoHomes rating with a minimum rating of “Very Good” where
there are good and explicit reasons why an excellent rating could not be
5.2.11 Ensure all new and refurbished buildings have a post occupancy
management sustainability plan, including internal and external maintenance.
5.2.12 Ensure laboratories are designed and operated to minimise energy and
water use and waste production.

5.3 Maintain and develop the University in a sustainable manner

5.3.1 Ensure buildings meet the requirements of the University’s Estate
strategy for the development of the campus, in particular its infrastructure and
how people move between buildings.
5.3.2 Ensure building design takes into account the impact of climate change
on temperature and rainfall.
5.3.3 Ensure the building achieves its energy and water efficiency ratings
through its management and maintenance plans and seeks to achieve 10 per
cent renewable energy.
5.3.4 Ensure there are sufficient recycling facilities available and they are
clearly marked.
5.3.5 Ensure there are adequate storage and collection facilities for other
wastes, such as chemicals, and clinical, radioactive and other hazardous
5.3.6 Continue to adopt best practice for maintaining buildings in a
sustainable manner.
5.3.7 Ensure travel by staff and students to the building is in line with the
Transport Plan and there are sufficient non-single car occupancy alternatives
5.3.8 Ensure grounds maintenance plans, as part of the University’s Estate
strategy, seek to protect existing habitats and species and where necessary
provide details of mitigation, enhancement and compensation strategies.

5.4 Communicate and inform the University community

5.4.1 Produce and act on customer satisfaction survey reports.
5.4.2 Inform staff and students about the benefits of new and refurbished
building and what they need to do to maintain them.
5.4.3 Report on the buildings environmental performance as required by the
regulations and BREEAM/EcoHomes.
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5.4.4 Promote the use of sustainable design and construction in HE/FE
sector and work with the sector to facilitate more widespread uptake of these

5.5 Working with external authorities and bodies

5.5.1 Develop good working relationships will the planning authority.
5.5.2 Develop links with appropriate environmental bodies and associations
5.5.3 Report any incidents as required.

5.6 Development of Managers, Staff and Students

Provide appropriate training and information to the University Community on
sustainable design, construction and occupancy.

Professor Bill Wakeham
Vice Chancellor
October 2007
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12.3 Appendix C: Sustainable Buildings Briefing

1. Context
Buildings have many environmental impacts through material supply,
construction, use, maintenance, refurbishment and demolition. The Estate
Strategy (2006) recognises the need to provide world class research and
teaching facilities for staff and students if the University is to achieve its aim of
being in the top ten of research led institutions by 2010 (Corporate Strategy,

The Environment and sustainability strategy is a five year plan for managing
the impact of the University on the environment and finding a balance
between economic, social and environmental factors. It shows how the
principles of the Environment and sustainability policy will be delivered (See
Appendix A and www.soton.ac.uk/susdev/ems/index.html).

The Strategy looks at where the University is now, where it wants to be and
how it will get there for particular topic areas. Objectives and targets are set
and responsibility assigned for each topic area. An objective of the
sustainable buildings topic is to develop and implement briefing documents to
support implementation of the Sustainable Buildings Policy and Route Map

1.1 Estate development

i) The University has recently completed two new buildings, The George
Thomas Building and EEE and is starting an ambitious £236M building
 Mountbatten re-build
 Boldrewood campus redevelopment
 Institute for Life Sciences
 Faraday Tower refurbishment

ii) There is also has a major maintenance and refurbishment programme to
ensure existing buildings are fit for purpose.

iii) The Estate’s Route Map, based on the RIBA stages, provides a structured
approach to the management of building projects with sign-off required at key
stages of the process (Route Map, 2006).

iv) The University adopted the Sustainable Buildings Policy in March 2006 to
minimise costs and environmental impact of this building programme (See
Appendix B and www.soton.ac.uk/susdev/buildings/index.html). Sustainable
Buildings are high quality buildings designed and constructed to perform in an
environmentally sound way, particularly in terms of energy and water
efficiency and waste management.

The main benefits of sustainable buildings are:
 Reduced operating costs over the life of the building.
 Buildings fit for purpose and people are happy to work in them
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 Smoother and speeder progress through the planning system
 Minimised risk to the environment.
 Reduced environmental impact of the building during and after
 Enhanced reputation for the University.

Southampton City Council (SCC) published a very useful checklist and guide
for developers on achieving high quality design and construction (SCC, 2006a
& b). This briefing document and associated checklist (See Appendix C) is
based on this information and is aimed at all staff and contractors involved in
maintaining and developing the Estate. It supplies information on issues that
need to be considered when designing, constructing, demolishing and
maintaining buildings:
 Building design
 Energy
 Water
 Sustainable construction
 Waste
 Biodiversity
 Transport
 Social and economic considerations
 Post occupancy management plan

2. Assessing sustainability
There are many factors to take into account when managing the estate; cost,
durability, appearance, development control issues, buildability, function,
maintenance, flexibility and recyclability.

The principles of the Sustainable Buildings policy are:

2.1 Whole life costing
These costs reflect the design, construction, maintenance and disposal of a
building. It is important to calculate whole life costing when considering
different options for a building and in particular during value engineering
exercise so that reductions in capital costs are not substituted for high, on
going maintenance costs.

2.2 BREEAM & Eco-homes
BREEAM (Building Research Establishment Environmental Assessment
Methodology) and Eco-homes (the tailored version of BREEAM for homes) is
a system for measuring the environmental impacts of any building and rating
the performance on a simple single scale of PASS to EXCELLENT. University
buildings are often a mix of office, teaching and laboratories and so need a
bespoke BREEAM assessment. The University aims to achieve
BREEAM/Eco-homes excellent or, where there are good reasons, Very Good
on new build (>£4M) and major refurbishment (>£1M) projects.

2.3 Materials used in construction, maintenance and refurbishments
Construction products have an environmental impact over their whole life,
from extraction, processing, assembly, transport and construction to
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maintenance and disposal. For example, construction is the biggest consumer
of material resources, some 420 million tonnes per year, resulting in over 90
million tonnes of construction and demolition waste.

The University aims for a target of 10% of the materials value of projects to be
derived from recycled content (as recommended by the Government’s
Sustainable Buildings Task Group, 2004). Information on alternatives to virgin
materials can be found in, The Green Guide to Specification (Anderson &
Shiers, 2002) and at WRAP’s (Waste Resource Action Programme)
construction website (www.wrap.org.uk/construction/index.html).
The procurement of goods and services can play a major part in minimising
the impact of buildings on the environment as well as benefiting the local
economy. This has been recognised by the University in its sustainable
procurement policy (See Appendix D and

3. Building design
The aim is to:
 Provide buildings that are designed to be adaptable, have a long life,
require minimal maintenance and to be accessible to all people.
 Design buildings with a flexible, comfortable internal environment in
terms of thermal performance, controlled ventilation, daylighting, solar
gain, acoustics, air quality without compromising energy efficiency
 Design buildings to take account of climate change, such as increased
rainfall and storm frequency as well as greater extremes of

4. Energy
The aim is to design the building to maximise opportunities for energy
conservation through orientation and position on site (solar gain, reduction of
wind chill, shelter), optimisation of the building envelope, use of natural
climate features for cooling and the integration of daylight and artificial
lighting, with the aim of reducing carbon dioxide emissions. The aim should
always be to follow the hierarchy of providing ventilation and cooling to a
building by natural or passive means before considering active management.

The design of the building should consider the following:

 Use of energy efficient appliances, for example high efficiency
condensing boilers.
 Use of energy efficient lighting, such as low energy lamps, timed,
movement or light detecting shut-off devices.
 On Highfield campus link into the existing CHP and district heating
system. Investigate low or zero carbon energy sources, such as
absorption cooling, CHP and biofuel systems.
 Consider use of renewable and integrated energy sources (solar water
heating, wind turbines, photovoltaics, ground-source cooling and heat
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 Avoid use of air conditioning unless required for specialist areas of the
building, such as a server room.
 Opportunities for heat reclamation and reuse.

The energy performance of buildings should be in line or exceed best practice
for the sector (See HEFCE, 1996 & 2003).

Laboratories consume large quantities of energy and water, mainly because
of the high ventilation load and need for cooling and/or chilled water. The
Labs21 UK initiative shows that better design and operation can significantly
reduce the environmental impact of laboratories while also providing financial
and H&S benefits (James, Dockery & Hopkinson, 2006). Further information
can be found at http://www.goodcampus.org.
The control of the building’s temperature and ventilation must be integrated
with the University’s Building Management System (BMS). However limited
user control should also be given in order for individuals to influence their
environment, such as radiator valves and opening windows.

Meters and sub-meters must be linked in to the University’s automatic
metering system so that consumption in different parts of the building can be
monitored and investigated if necessary.

External funding will be needed to support the use of alternative energy
sources, and the project team must work with the Energy and Design
Engineer to investigate possible sources of funding such as the Dti’s Low
Carbon Buildings Programme

4. Water
The aim is to design the building to ensure water conservation measures are
incorporated to minimise use of mains water for uses other than drinking. This
includes use of water saving devices, such as spray taps and urinal controls,
rainwater harvesting and greywater recycling.

The design should also consider:
 Installing water efficient domestic and laboratory equipment.
 Minimising the use of water cooling and/or provision of chilled water
and installing re-circulating systems.
 Avoid installing water coolers and, if necessary, only install mains fed
water coolers.
 Installing sustainable drainage systems (SDS) to reduce run-off and
help alleviate campus flooding problems. Any rainwater system must
be designed to deal with the predicted increases in rainfall due to
climate change.

Water meters and sub-meters must be linked in to the University’s automatic
metering system so that consumption in different parts of the building can be
monitored and excessive use investigated if necessary.

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Water use should be in line or exceed best practice in the sector (For example
see OGC, 2003).

5. Sustainable construction
The aim is to minimise resource consumption during development and
throughout the building life cycle by:
 Designing out waste both during construction and from the useful life
and afterlife of the building or structure. By using, for example, durable
products/materials with minimal hazardous content that are easily
maintained and can be reused/recycled.
 Re-using existing Estate buildings (brownfield development) where
 Protecting historic buildings and ancient monuments.
 Ensuring the design takes account of the architectural character of the
surrounding buildings.
 Avoiding specifying materials with ozone-depleting potential or which
contain other toxic compounds, such as Volatile Organic Compounds
 Using materials with recycled content (See
http://www.wrap.org.uk/construction/index.html for advice and tools on
procuring materials).
 Where possible source materials from local suppliers to minimise
transport pollution and provide revenue for the local economy.
 Taking full responsibility for the waste generated and ensuring it is
disposed of in the most environmentally sound way possible, in
compliance with legal requirements. Resource management will be
based on the waste hierarchy and proximity principle to minimise waste
going to landfill and transport impacts. Tools, such as BRE
SMARTWaste (www.smartwaste.co.uk) and BREmap
(www.bremap.co.uk), are available to help manage waste.
 Following the Demolition Protocol and implementing site waste
management plans (SWMPs) to set targets for reuse and recycling of
materials and reduce the amount of waste going to landfill. Go to
ml and
for more information.
 Employing construction techniques to minimise waste, such as using
prefabricated sections manufactured off-site and designing the building
to have a high thermal mass to reduce heating and cooling.

The on-site contractor will minimise pollution to air, land and water by
adopting best practice:
 Implementing an appropriate certified environmental management
system such as ISO 14001 or EMAS and adopting the Considerate
Constructors Scheme (see www.ccscheme.org.uk) or similar.
 Nominating an employee with responsibility for environmental issues.
 Producing site environmental risk assessments to identify hazards and
management actions to minimise pollution, including noise, odour,
dust, emissions from vehicles, discharges to ground and watercourses,
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contamination of ground etc. Ideally these should be integrated with
H&S risk assessments and must include an emergency response plan.
The Environment Agency provides advice on pollution prevention
 Educating all contracting staff, especially on site, to ensure they
understand the need to minimise pollution, reduce waste and increase
recycling. For example, skip signs using the generic colour coding
should help with waste segregation (See

The University’s Environment Manager will audit sites to ensure they comply
with environmental legislation and are not causing pollution.

6. Waste
The aim is to minimise waste produced during life of the building by:
 Providing easily accessible recycling facilities in the building.
 Identifying the different waste streams, including general, catering,
hazardous, radioactive, that will be produced once the building is
occupied and ensure there’s sufficient safe storage capacity to deal
with them.
 Providing a separate waste storage facility for the building unless
there’s one near-by. Ensure easy and safe access for staff taking the
waste out of the building and for vehicles collecting the waste.
 Installing equipment that minimises the amount of waste produced.

The Project Team must liaise with External Services Manager on waste

7. Biodiversity
The aim is to ensure the landscape and ecology of sites are enhanced and
existing areas of high quality landscape/biodiversity are protected by:
 Completing an ecological survey as part of a planning application
together with any details of mitigation, enhancement and compensation
 Considering timing of site clearance and demolition to avoid
disturbance to breeding birds, migratory birds and other protected
species, such as bats and great crested newts.
 Landscaping to incorporate wildlife habitats, such as trees, ponds,
green spaces and should link to other habitats to provide green
 Installing green roofs.
 Seeking to provide high quality open spaces for staff and students to
meet and enjoy.
 Planting regimes must consider use of native species with the potential
for attracting wildlife and that can also tolerate drought conditions.

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The Project Team must liaise with the External Services Manager to ensure
whatever is planted can be easily maintained and fits in with University’s

8. Transport
The aim is to provide safe access for staff, students and visitors to the
building and to meet the requirements of University’s Travel Plan to reduce
travel by car and encourage walking, cycling and use of public transport by:

 Ensuring the building is within easy walking distance of existing or
planned transport links, in particular unilink buses, and provide safe
cycling and pedestrian routes.
 Providing lockable bike sheds and showers for cyclists.
 Reducing the number of car parking spaces (see BREEAM
requirements). Any parking areas should give priority to cyclists,
mopeds, green vehicles and pool cars by having these spaces closer
to the building than for petrol/diesel cars with exception of an
appropriate number of bays for disabled drivers.
 Installing video conferencing facilities to reduce travel.
 Providing goods/services access that minimises disturbance and
pollution to building occupiers and also minimises the area where
people and traffic come into conflict.

9. Social and economic considerations
The aim is to keep the local community informed about the design and
construction of the new building by using a variety of measures, such as (but
not limited to):
 Community meetings on progress and issues.
 Publication of progress reports in University media
 Involving local school children through production of art work for the
site hoardings or educational visits to the construction site or time
capsule burial.

10. Post occupancy management plan
The aim is to provide a management plan for building users to ensure they
know what to expect of the building and what is expected of them, such as
control of heating and lighting and recycling. The performance of the building
can be assessed and reported using:
 Energy performance of buildings rating, as required by the Energy
Performance of Buildings Directive (go to
=RESOURCES for more information).
 BREEAM rating.
 User satisfaction rating.
 Internal environmental monitoring, such as temperature and humidity.
This could involve the Sustainable Energy Research Group.

11. Document status
This is a draft document and will be revised following a consultation exercise.

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12. References
Anderson, J. and Shiers, D. (2002) The Green Guide to Specification.
Blackwell Publishing. pp 97.
HEFCE (2003) Energy management in higher education - Value for money
study. 2003/30. http://www.hefce.ac.uk/pubs/hefce/2003/03_30.htm
HEFCE (1996) Energy Management Study in the HE Sector: Management
Review Guide. M 16/96. http://www.hefce.ac.uk/pubs/hefce/1996/m16_96.htm
James, P., Dockery, M. & Hopkinson, L. (2006) Sustainable Laboratories for
Universities and Colleges – Lessons from America and the Pharmaceutical
Sector (draft)
Office of Government Commerce (2003) Watermark Project Final Report.
Southampton City Council (2006a) Guide to Sustainable Development.
Southampton City Council (2006b) Sustainability Checklist.
Sustainable Buildings Task Group (2004) Better buildings - better lives
University of Southampton (2004) Corporate Strategy
University of Southampton (2006a) Estate Strategy
University of Southampton (2006b) Estate Route Map

Dr Neil Smith
Environment Manager
February 2007

Sustainable Development. Guidance for developers on design and
construction. http://www.southampton.gov.uk/council-
City of Southampton Local Plan Policies can be accessed at:
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12.4 Appendix D: Sustainability Checklist

The following checklist has been compiled and reviewed against a number of Local Authority checklists, including Southampton
City Council
and SEEDA² as part of the planning process to assess how development by the University considers sustainability
issues. Having used the checklist throughout the process, Consultants are required to set out through a series of staged
Sustainability Assessment Reports how they have assessed each Category to identify and manage the delivery of the capital
programme in a sustainable manner, throughout the projects life. The questions asked are a guide.

Does this project benefit from the following areas? SCC Policy
Yes No N/A
1. Community participation (staff and students)
a) Encourage University community action and decision making
b) Involve University community in developing the proposal
c) Consider and take account of under represented groups
d) Work with local schools/colleges
e) Inform the local community about the development
f) To ensure that the design process, layout structure and form provide a development
that is appropriate to the local context

2. Economy, Work and local community
a) Provide potential opportunities for local business
b) Increase employment/vocational training opportunities
c) Assisting low income/disadvantaged groups
d) Provide employment opportunities
e) Provide commercial opportunities
f) Provide enhanced future intake
g) Provide enhanced future research opportunities

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Does this project benefit from the following areas? SCC Policy
Yes No N/A
h) To provide space which is conducive of learning and encourages the building of
relationships with peers and colleagues
i) To consider building expansion and future use potential and flexibility as an asset to
the University
j) To ensure the development supports a vibrant, diverse and inclusive university
community which integrates with surrounding communities
k) To ensure that the design process, layout structure and form provide a development
that is appropriate to the local context and strives to support a local sustainable
l) To ensure that the development contributes to the sustainable economic vitality of the
local area and region
3. Health and Welfare
a) Strive to reduce factors that contribute to ill health (poverty, diet, lifestyle, etc)
b) Improve health facilities
c) Provide healthy and safe working environments for staff and students
d) Provide leisure space and improved welfare facilities
e) Encourage healthy lifestyle through travel initiatives

4. Equality & opportunity

a) Increase opportunities for life-long learning
b) Increase facilities for the young, elderly or disabled
c) Promote citizenship, e.g. racial and religious understanding
d) Increase overseas student opportunities (full time incoming and secondments)

5. Transport
a) Encourage walking or cycling
b) Promote the use of public transport
c) Encourage appropriate vehicle use, thereby reducing emission levels
SDP4 & 11

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Does this project benefit from the following areas? SCC Policy
Yes No N/A
d) Promote efficient transport systems/routes to support rural and/or urban areas
e) Promote healthy lifestyle through modal shift from car use to other travel
f) Provide facilities for cyclists
g) Provide video-conference facilities
h) Provide access for disabled, elderly visitors
i) To ensure that people can reach facilities they need by appropriate transport modes,
encouraging walking, cycling and the use of public transport by striving to reduce
and/or manage private car use for shorter journeys

SDP4 & 11
6. Pollution
a) Prevent and/or minimise local pollution, e.g. noise, air, water, land etc
b) Ensure all permits in place for activities on the site
c) Reduce CO2 emissions, through reducing energy, water, & transport use and waste
d) Provide water efficient appliances
e) Enhance efficient water recycling opportunities
SDP7, 8, 15
& 22

7. Energy

a) Reduce energy use and promote energy efficiency
b) Generate electricity from renewable sources or waste
c) Consider appropriate passive heat gain/loss
d) Promote natural ventilation and lighting
e) Promote link to CHP and district heating system
f) To ensure that new development is appropriately adapted to consider the impact of
present and future climate change and to strive to minimise the overall impact on
greenhouse gases, flooding, heat gain/loss, water resources and water quality.
g) To consider low energy lighting and co-ordinated BMS control that is appropriate for
the building use and security requirements

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Does this project benefit from the following areas? SCC Policy
Yes No N/A
h) To maximise on Passive energy and thermal control through building design, fabric
and layout
i) To provide a mechanism for each building to independently monitor energy and water
consumption and control
j) To consider research funding opportunities
k) To provide suitable internal BMS control and interface with external lighting
provisions to maintain security but rationalise external and internal light pollution or
energy waste.
8. Waste & resources
a) Reduce the amount of waste produced through design and management (develop a
project Waste Management Plan)
b) Promote reuse and recycling opportunities
c) Encourage recycling by providing facilities
d) Promote supply of non-toxic, energy efficient products containing recycled materials
e) Identify a sustainable waste management strategy and management guidance


9. Buildings & land use
a) Ensure the protection of historic sites and buildings
b) Avoid building on ‘greenfield’ sites, without first considering environmental impacts
c) Ensure contaminated land is cleaned-up
d) Use sustainable construction techniques, e.g. low impact building materials or the
efficient use of materials and land
e) Encourage the development of quality open space and communal areas
f) To promote the sustainable use of resources, including the reduction of and reuse of
wastes, related to construction and operation of new developments
g) To ensure that the layout design of the site and buildings does not undermine the
sustainability of the overall development

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10. Environment
a) Create quality green spaces for University community use
b) Benefit plant and animal life, e.g. protecting or enhancing wildlife habitats
c) Protect/enhance Local Authority cultural heritage
d) Promote the protection/enhancement of existing landscape or townscape character
e) Consider environment and social issues when purchasing goods and services
f) Reduce surface water run-off by providing water recycling and/or sustainable
drainage systems
g) Provide a post occupancy sustainable management plan
h) Protect designated sites of nature conservation
i) Protect development against future climate change
j) To ensure that the ecological value of the site is assessed and where appropriate
conserved and/or improved by maintaining the biodiversity and protection of natural
habitats which can contribute to the local amenity area
SDP12; NE4


SDP12 ;
NE1, 2 & 3

11. Education and Learning
a) Create opportunities for industry input into course curricula where appropriate
b) Encourage interface and professional development between staff and industry
through project work
c) Encourage staff development through seminars with local businesses
d) Promote individual school business and education plans and consider opportunities
to achieve targets through project delivery
e) Provide opportunities for staff and students to learn from development
f) To provide an environment where staff and students are encouraged to work and
g) To provide an environment where staff and students can meet to encourage
innovative thinking and build relationships

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Sustainable Development. Guidance for developers on design and construction. www.southampton.gov.uk
²South East England Development Agency http://www.seeda.co.uk
Sustainable transport – SDP 2, SDP 4
Landscaping and biodiversity – SDP 12
Land & building reuse – SDP 13 (i)
Green construction – SDP 13 (ii)
Energy minimisation, & passive & renewable energy – SDP 13 (vi), SDP 14 & SDP 17
Water efficiency – SDP 13 (vii)
Waste management & recycling (during construction & lifetime of development) – SDP 13 (viii)
Use of natural heat & light – SDP 13 (iii)
Flood risk - SDP 20
Water quality and drainage – SDP 21
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Summary of achievement of Targets
Please outline how you have considered the above in your assessments

How did you address the checklist?
Yes No N/A
1. Community participation (staff and students)

2. Economy, Work and local community

3. Health and Welfare

4. Equality & opportunity

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5. Transport

6. Pollution

7. Energy

8. Waste & resources

9. Buildings & land use

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10. Environment

11. Education and Learning

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12.5 Appendix E: SWMP Checklist

Activity Yes No N/A
Duty of Care
Compliance with legal requirements
Responsibility for waste management
Designated waste champion
Individuals responsible for areas
Waste management contractors
Dialogue on recycling opportunities
Contractual agreements on recycling
Agreements on how to manage waste
Contractual agreements with targets
Identification of waste arisings and disposal routes
Listed in SWMP before work commences
Opportunities for recycling prior to site
Waste minimisation part of the design
Reuse of materials
Inert materials
Concrete, soils and inert materials
Reuse area on site for all materials
Recycling of materials
Metals and high value materials
Wood, plasterboard, packaging and inert
Takeback schemes with suppliers
Site design, storage and logistics
Layout and skip location at design stage
Separate containers for hazardous waste
Containers optimised for waste segregation
Segregated containers at the workface
Clearly located storage areas for materials
Just-in-time delivery and secure storage
Training of workforce
Site induction and toolbox talks
Specific environmental training for key staff
Feedback welcomed with incentives
Skip costs monitored
Skip costs and volume data monitored
Use of auditing tool such as SMARTWaste
Regular monitoring with reviews & action
Targets based on industry standard KPIs
Targets based on organisation’s KPIs
Periodic review, final project review
Regular review, lessons embedded

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12.6 Appendix F: Framework for Sustainable Construction

UoS Environment & sustainability
Policy/Sustainable Buildings Policy

EMP Framework
Sustainability checklist
SWMP Other Checklist
Travel Plan Building
Building Handover
Building O + M Manual
Building H + S File
Building Manager Feedback
User’s Guide
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12.7 Appendix G: Sustainability Process Chart

Stage Process


Project Life

into UoS

and feedback

Assess Mechanisms for
Risk Assessment and
Linking Disciplines with
Sustainability Indicators
Collation and Review as Part of
U o S Strategy
Review Achievement of Targets
through Project Reviews
Project Manager Review of
Sustainability Indicators
Re Assessment of
Achievement and
Capital Projects Manager and Environmental Manager
Final Audit of Achievement against Indicators
Presentation of Audit to U o S
U o S Review
U o S Sustainability and environment








Identify Project Sustainability Indicators Through:
Project Review
Project Need and consultancy services
Local Development Plan
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12.8 Appendix H: Energy Management

1. Mean - lean - clean

Mean - Passive Systems - Free - Maximise

Thermal mass - heat store heat regulation
Fabric - Insulation preventing heat loss
Natural ventilation
Daylight - lighting and solar gain
Air Tight

Lean - Active Systems - Energy/CO2/Cost impact - Minimise

Artificial light

Clean - Renewable energy to meet residual demand

2. CHP
The majority of the Highfield campus derives heat and electricity from two
CHP engines connected to the district heating main. The CHP was
commissioned in November 2005 and is a more efficient way to provide heat
and power to the campus thereby reducing CO2 emissions. Any new build on
Highfield must connect into the CHP and district heating system. There are
very few buildings not on the system and these will be kept under review.

3. Automatic monitoring system
An extensive AMS has been installed across the estate in recent years,
mainly providing half hourly electricity data. There are also some heat and
water meters. All new build must link into the existing AMS (meters are
required for Part L of Building Regulations).

4. Diversify energy supply
Security of energy supplies is a major issue facing all businesses in the
coming years, particularly given the UK’s reliance on imported oil and gas.
Alternative renewable energy sources must be considered as part of capital
and infrastructure projects to reduce the risk to the University from future
energy crises. For example, examining the viability of installing woodchip
boilers as part of the re-development of the Boldrewood campus. Installing
other renewables, such as solar PV, to reduce energy loads should also be
considered but only after exhausting the Mean and Lean options described