FITS Checklist

CHRISTIAN CHILDREN'S FUND, INC.
- PHILIPPINES
Philippine Country Office
8F Strata 100, Emerald Avenue, Ortigas Center
Pasig City, Philippines
FITS CHECKLIST Report
Project Affiliate Name: FCED Foundation PA Number: 1351849

For the Period: July 01-31, 2008 Date: August 02, 2008
Ite Remarks (If no, please explain the

m causes and indicate the project
No. Sector Attributes Yes No interventions)
1 FIT SITE Is the Cash Balance Indicator within 1.0 to 2.2? X
There is 1 outstanding DFC from
2 FIT SITE Are there no outstanding DFCs of over 30 days? X June 2008 DFC receipts which is
Marinel Zamora.
The project's counterpart is only
3 FIT SITE Is the project's counterpart at least 20%? X
0.94% only.
The project have delayed
Is the project's programmatic/functionalized expense implementation of activities for
4 Summary variance on Health & Sanitation within +/-10%? X these programs because we
Is the project's programmatic/functionalized expense focused on the preparation of
5 Summary variance on Nutrition within +/-10%? X CPR's and needed requirements
for the OCI.
Is the project's programmatic/functionalized expense
variance on Early Childhood Care and Development
6 Summary (ECCD) within +/-10%? X
The project have delayed
Is the project's programmatic/functionalized expense implementation of activities for
7 Summary variance on Basic Education within +/-10%? X these programs because we
Is the project's programmatic/functionalized expense focused on the preparation of
variance on Micro-Enterprise Development (MED) CPR's and needed requirements
8 Summary within +/-10%? X for the OCI.
There's an overexpense in the
amount of 14,327.02 for program
9 Summary X support, 12,500 is payment for
variance on Program Support within +/-10%?
audit fee which is not budgetted
for this month.
10 Summary variance on Personnel Cost within +/-10%? X
Are the project's actual expenses on Program Support
11 Summary equal or less than 15%? X
Are the project's actual expenses on Personnel Cost The project's actual expenses on
12 Summary equal or less than 20%? X personnel cost is 32.67%.
A total of 124,534.30 was spent
for the emergency assistance for
13 Summary Are there no emergencies as of date? X
the fire victims in our 2 covered
barangays.
Do the account balances tally with that of the FIT SITE
14 Summary Indicator? X
15 TB Are all cash accounts included in the Trial Balance? X
Do the account balances tally with that of the general
16 TB ledger book? X
Do the cash balance per book tally with per trial
17 TB balance? X
Are there no outstanding checks from the prior There were 8 outstanding checks
18 BankRecon month/s? X from prior months.
Are there no deposits in transit from prior months
19 BankRecon reconciliation? X
20 BankRecon Do all bank accounts have bank reconciliation? X
Do the cash balance per book tally with that of the Adjusted
21 BankRecon Cash Balance per Bank Reconciliation Statement? X
Are there no unliquidated advances beyond 3-working 2 advances from previous fiscal year
22 CA days after the activity? X is not yet liquidated as of date.
Are there no advances granted to project

23 CA personnel/staff with
Are cash advances outstanding
limited only toadvances?
project X
24 CA staff/personnel? X
Do the list/schedule of undeliverable DFCs tally with that of
25 DFC the number of undeliverable DFCs? X
Do the project allocate funds for gratuity
26 Separation pay/separation
Pay Other Sources
Are pay?of Funds or Other non-CCF Income X
balances consistent with that of the FIT SITE
27 TB Indicator? X
Other-income which is only
Are Other Sources of Funds or Other non-CCF Income
28 TB X community contribution is only
variance is not less than 90%?
9.90%.
Is the IGP revolving fund included in the Trial Balance
29 TB account? X
To be filled-in by the PAM

Ite Remarks (If no, please explain the
m causes and indicate the project
No. Attributes Yes No interventions)
1 Receipts?
Are monthly subsidies from IO tally with NO records
on "Subsidies released based on Transmittal
2 Account"?
Prepared by: Checked and Reviewed by:
ANALIZA F. ANDRES NORILIX A. MANSOS

Finance & Admin Officer Project Manager
Approved by:
TERESITA L. SILVA
President/Executive Director
Checked & Verified by: Noted by:
MAUREEN MARTILLANO MR. CIELITO LINDO B. SALCEDO

Project Assurance Monitor FAD Manager
CHRISTIAN CHILDREN'S FUND, INC. - PHILIPPINES

For the Period: August 01-31, 2008 Date: September 03, 2008
Remarks (If no, please explain the

Item causes and indicate the project
No. Sector Attributes Yes No interventions)
There is 1 outstanding DFC from July
2 FIT SITE Are there no outstanding DFCs of over 30 days? X 2008 DFC receipts which is Jane Rose
Lauzon.
The project's counterpart is 21.22% or
PhP 293,734.00
4 Summary Is the project's programmatic/functionalized expense

variance on Health & Sanitation within +/-10%? X
The unimplemented activity for this
program is the Training on Pabasa sa
5 Summary X
Nutrisyon with a total budget of PhP
35,000.
variance on Nutrition within +/-10%?

6 Summary variance on Early Childhood Care and Development (ECCD) X
within +/-10%?
There is a PhP 449,304.42 variance for
Basic Education. This can be attributed in
the minimal reimbursement for education,
unimplemented NO Initiated and Project
Is the project's programmatic/functionalized expense Level Trainings such as SR Updates
7 Summary X Conference (PhP 14,200); Business
variance on Basic Education within +/-10%?
Planning & Social Enterprise (PhP 20,800);
Convergence on Primary Health Care (PhP
14,200); Formation/Orientation/Meeting of
SR Volunteer Groups(PhP 15,660); Parent
Effectiveness Seminar TOT (PhP 8,260);
Dev't & Acquisition of Behavioral Change
Modules (PhP 6,500); Identification of
Community Role Model (PhP 9,360);
Monthly BCA& C/Y Facilitators Meeting
(PhP10,560); Development of Standardized
Training Module (PhP 10,000)
Is the project's programmatic/functionalized expense Skills training in the amount of PhP

8 Summary variance on Micro-Enterprise Development (MED) within +/- X 157,500 is the main cause of variance
10%? for MED Program.
There is a variance of PhP 115,012.94

for Program Support this is due to the
9 Summary X audit fee budget of PhP 77,500 and
budget for the acquisition of new fixed
assets in the amount of PhP 29,000.

variance on Personnel Cost within +/-10%? X
11 Summary Are the project's actual expenses on Program Support equal

or less than 15%? X
12 Summary Are the project's actual expenses on Personnel Cost equal or The project's actual expenses on
less than 20%? X personnel cost is 35.90%.
14 Summary Do the account balances tally with that of the FIT SITE
Indicator? X
16 TB Do the account balances tally with that of the general ledger

book? X
17 TB Do the cash balance per book tally with per trial balance? X
18 BankRecon There were 1 outstanding checks from

Are there no outstanding checks from the prior month/s? X June 2008.
19 BankRecon Are there no deposits in transit from prior months

reconciliation? X
21 BankRecon Do the cash balance per book tally with that of the Adjusted Cash
Balance per Bank Reconciliation Statement? X
2 advances from previous fiscal year and 4
22 CA Are there no unliquidated advances beyond 3-working days advances from current month were not yet
after the activity? X fully liquidated as of date.
23 CA Are there no advances granted to project personnel/staff with

outstanding advances? X
24 CA
Are cash advances limited only to project staff/personnel? X
25 DFC Do the list/schedule of undeliverable DFCs tally with that of the

number of undeliverable DFCs? X
26 Separation Pay
Do the project allocate funds for gratuity pay/separation pay? X
27 TB Are Other Sources of Funds or Other non-CCF Income

balances consistent with that of the FIT SITE Indicator? X
28 TB X
29 TB Is the IGP revolving fund included in the Trial Balance

account? X

Item causes and indicate the project
No. Attributes Yes No interventions)
1 Are monthly subsidies from IO recorded as Cash Receipts?

Are monthly subsidies from IO tally with NO records on
2 "Subsidies released based on Transmittal Account"?

Approved by:
TERESITA L. SILVA


For the Period: September 01-30, 2008 Date: October 03, 2008
Item
No. Sector Attributes Yes No
2 FIT SITE Are there no outstanding DFCs of over 30 days? X

5 Summary X
variance on Nutrition within +/-10%?

6 Summary variance on Early Childhood Care and Development (ECCD) X
within +/-10%?

7 Summary X
8 Summary variance on Micro-Enterprise Development (MED) within +/- X
10%?

9 Summary X


or less than 15%? X
12 Summary Are the project's actual expenses on Personnel Cost equal or

less than 20%? X
Indicator? X

book? X
18 BankRecon
Are there no outstanding checks from the prior month/s? X

reconciliation? X
22 CA Are there no unliquidated advances beyond 3-working days

after the activity? X

24 CA
Are cash advances limited only to project staff/personnel? X

26 Separation Pay
28 TB X

account? X
Item
No. Attributes Yes No


Approved by:
TERESITA L. SILVA

PHILIPPINES
gas Center
ber: 1351849
ctober 03, 2008

causes and indicate the project
interventions)
There is 1 outstanding DFC from

August 2008 DFC receipts which is
Angelica Salon.
The unimplemented activity for this

program is the Training on Pabasa sa
Nutrisyon with a total budget of PhP
73,000.
There is a PhP 658,768.54 variance for

Basic Education. This can be attributed in
the minimal reimbursement for education,
unimplemented NO Initiated and Project
Level Trainings such as Business Planning
& Social Enterprise (PhP 20,800);
Convergence on Primary Health Care (PhP
14,200)); Parent Effectiveness Seminar
TOT (PhP 8,260); Dev't & Acquisition of
Behavioral Change Modules (PhP 6,500);
Identification of Community Role Model
(PhP 9,360); Monthly BCA& C/Y Facilitators
Meeting (PhP10,560); Development of
Standardized Training Module (PhP 10,000)
Skills training in the amount of PhP
157,500 is the main cause of variance
for MED Program.
There is a variance of PhP 193,508.80

for Program Support this is due to the
audit fee budget of PhP 77,500,
budget for the acquisition of new fixed
assets in the amount of PhP 29,000
and unspent budget for postage &
office supplies .
The project's actual expenses on

personnel cost is 31.15%.
There were 1 outstanding checks from

August 2008 that is Marivic Salon.
causes and indicate the project
interventions)
nd Reviewed by:
LINDO B. SALCEDO

For the Period: October 01-31, 2008 Date: November 05, 2008
Item
No. Sector Attributes Yes No
2 FIT SITE Are there no outstanding DFCs of over 30 days? X

5 Summary Is the project's programmatic/functionalized expense variance on X

Nutrition within +/-10%?
6 Summary Is the project's programmatic/functionalized expense variance on X

Early Childhood Care and Development (ECCD) within +/-10%?

7 Summary X
8 Summary variance on Micro-Enterprise Development (MED) within +/- X
10%?

9 Summary X


or less than 15%? X
12 Summary Are the project's actual expenses on Personnel Cost equal or

less than 20%? X
Indicator? X

book? X
18 BankRecon Are there no outstanding checks from the prior month/s? X

reconciliation? X
22 CA Are there no unliquidated advances beyond 3-working days

after the activity? X
24 CA Are cash advances limited only to project staff/personnel?

X

26 Separation Pay

28 TB X

account? X
Item
No. Attributes Yes No


Approved by:
TERESITA L. SILVA

- PHILIPPINES
ce
rtigas Center
ort
ber: 1351849
vember 05, 2008
Remarks (If no, please explain the causes and

indicate the project interventions)
The unimplemented activity for this program is

the Training on Pabasa sa Nutrisyon.
There is a PhP 809,013.54 variance for Basic

Education. This is because of the minimal
reimbursement for educational assistance,
unimplemented NO Initiated and Project Level
Trainings such as Business Planning & Social
Enterprise (PhP 20,800); Convergence on Primary
Health Care (PhP 14,200)); Parent Effectiveness
Seminar TOT (PhP 8,260); Dev't & Acquisition of
Behavioral Change Modules (PhP 6,500);
Identification of Community Role Model (PhP
9,360); Development of Standardized Training
Module (PhP 10,000); M&E System Integration &
benefit tracking (PhP 3,600)
The main cause of variance for MED
Program is the conduct of Skills Training.
There is a variance of PhP 94690.07 for

Program Support this is due to the audit fee
budget of PhP 51,667, budget for the
acquisition of new fixed assets in the
amount of PhP 29,000 and unspent budget
for postage PhP 9,346 and telephone, cable
& internet PhP 2,846.
The project's actual expenses on personnel

cost is 32.51%.
There were 2 advances liquidated beyong 5

workind days (Advances for PES at Zambales &
Livelihood Comm Meeting).
Remarks (If no, please explain the causes
and indicate the project interventions)
nd Reviewed by:
LINDO B. SALCEDO

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CHRISTIAN CHILDREN'S FUND, INC.

FITS CHECKLIST Report

Project Affiliate Name: FCED Foundation PA Number: 1351849

Ite Remarks (If no, please explain the

Are there no advances granted to project

To be filled-in by the PAM

Prepared by: Checked and Reviewed by:

ANALIZA F. ANDRES NORILIX A. MANSOS

Checked & Verified by: Noted by:

MAUREEN MARTILLANO MR. CIELITO LINDO B. SALCEDO

FITS CHECKLIST Report

Project Affiliate Name: FCED Foundation PA Number: 1351849

Remarks (If no, please explain the

4 Summary Is the project's programmatic/functionalized expense

Is the project's programmatic/functionalized expense

Is the project's programmatic/functionalized expense Skills training in the amount of PhP

There is a variance of PhP 115,012.94

10 Summary Is the project's programmatic/functionalized expense

11 Summary Are the project's actual expenses on Program Support equal

16 TB Do the account balances tally with that of the general ledger

18 BankRecon There were 1 outstanding checks from

19 BankRecon Are there no deposits in transit from prior months

23 CA Are there no advances granted to project personnel/staff with

25 DFC Do the list/schedule of undeliverable DFCs tally with that of the

27 TB Are Other Sources of Funds or Other non-CCF Income

29 TB Is the IGP revolving fund included in the Trial Balance

To be filled-in by the PAM

1 Are monthly subsidies from IO recorded as Cash Receipts?

Prepared by: Checked and Reviewed by:

ANALIZA F. ANDRES NORILIX A. MANSOS

Checked & Verified by: Noted by:

MAUREEN MARTILLANO MR. CIELITO LINDO B. SALCEDO

FITS CHECKLIST Report

Project Affiliate Name: FCED Foundation PA Number: 1351849

2 FIT SITE Are there no outstanding DFCs of over 30 days? X

3 FIT SITE Is the project's counterpart at least 20%? X

4 Summary Is the project's programmatic/functionalized expense

Is the project's programmatic/functionalized expense

Is the project's programmatic/functionalized expense

Is the project's programmatic/functionalized expense

10 Summary Is the project's programmatic/functionalized expense

11 Summary Are the project's actual expenses on Program Support equal

12 Summary Are the project's actual expenses on Personnel Cost equal or

16 TB Do the account balances tally with that of the general ledger

19 BankRecon Are there no deposits in transit from prior months

22 CA Are there no unliquidated advances beyond 3-working days

23 CA Are there no advances granted to project personnel/staff with

25 DFC Do the list/schedule of undeliverable DFCs tally with that of the

29 TB Is the IGP revolving fund included in the Trial Balance

To be filled-in by the PAM

1 Are monthly subsidies from IO recorded as Cash Receipts?

Prepared by: Checked and Reviewed by:

ANALIZA F. ANDRES NORILIX A. MANSOS

Checked & Verified by: Noted by:

MAUREEN MARTILLANO MR. CIELITO LINDO B. SALCEDO

Remarks (If no, please explain the

There is 1 outstanding DFC from

The unimplemented activity for this

There is a PhP 658,768.54 variance for

There is a variance of PhP 193,508.80

The project's actual expenses on

There were 1 outstanding checks from

FITS CHECKLIST Report

Project Affiliate Name: FCED Foundation PA Number: 1351849