the GetOut!

guide to project planning
turning your ideas into action

from the GetOut! Ideas Factory | www.heygetout.ca


steven r. dang(city of vancouver’s getout! ideas factory)
mark gifford(the vancouver foundation youth philanthropy council)
anka raskin(city of vancouver’s youth outreach team) 03/05/2008
page 1 of 3


the

basics
t

t
h
h
e b
e b
a
a
s
s
i
i
c
c
s
s
L
E
V
E
L

O
N
E

G
e
t

t
h
e

g
e
n
e
r
a
l

i
d
e
a
.


WHAT?
What do we want to do?

WHY?
Why do we want to do
something?

WHO?
Who wants to work together
on our project?
L
E
V
E
L

T
W
O

B
r
a
i
n
s
t
o
r
m

t
h
e
n

B
e

s
t
r
a
t
e
g
i
c
.


WHAT ELSE?
Brainstorm BIG then narrow
it down…

WHY ELSE?
What are our big & long-term
goals?

What are our more specific
objectives for this project?



WHO ELSE?
Who else would be good to
have on our team?

L
E
V
E
L

T
H
R
E
E

B
r
e
a
k

i
t

d
o
w
n

+


M
a
k
e

i
t

r
e
a
l
.


HOW WHAT?
How exactly are we going to
do this?


HOW WHY?
How is what we are doing
achieving why we are doing
this?

HOW WHO?
How are we going to work
together as a team?

How are we going to get the
word out about our project?
L
E
V
E
L

F
O
U
R

C
h
e
c
k

o
n

h
o
w

i
t

s

g
o
i
n
g
.


CHECK: WHAT?
What are the strengths,
weaknesses, opportunities
and threats (SWOT) of our
project?

CHECK: WHY?
How do we know we are
achieving what we wanted to
achieve?

CHECK: WHO?
How is everyone doing?
– Ask them.


the GetOut! guide to project planning
turning your ideas into action

from the GetOut! Ideas Factory | www.heygetout.ca


steven r. dang(city of vancouver’s getout! ideas factory)
mark gifford(the vancouver foundation youth philanthropy council)
anka raskin(city of vancouver’s youth outreach team) 03/05/2008
page 2 of 3


level

1+2:

planning
l

l
e
e
v
v
e
e
l 1
l 1
+
+
2
2
: p
: p
l
l
a
a
n
n
n
n
i
i
n
n
g
g
L
E
V
E
L

O
N
E

G
e
t

a

g
e
n
e
r
a
l

i
d
e
a
.


WHAT?
What do we want to do?

WHY?
Why do we want to do
something?

WHO?
Who wants to work together
on our project?
L
E
V
E
L

T
W
O

B
r
a
i
n
s
t
o
r
m

t
h
e
n

B
e

s
r
a
t
e
g
i
c
.


WHAT ELSE?
Brainstorm BIG then narrow
it down…

– What do we already
have?
– What do we need?
– What can we do
realistically?
– What parts should we do
for now?
– What parts should we do
in the future?


WHY ELSE?
What are our big & long-term
goals?

What are our more specific
objectives for this project?

What might be the benefits for:
– organizers
– participants
– the community
– the WORLD

• think : personal, social,
economic, environmental,
cultural, etc.

Why would specific funders or
partners be interested in our
project?



WHO ELSE?
Who gets things done?
Whose talents would be useful
on this project?

Who isn’t here who should be
here?
• think : diversity
• think : politically

Who can we partner with?
What non-profit could “host”
our project, if we need
funding?

Who has done something like
this before?

Who is doing something like
this already?




continued next page…
the GetOut! guide to project planning
turning your ideas into action

from the GetOut! Ideas Factory | www.heygetout.ca


steven r. dang(city of vancouver’s getout! ideas factory)
mark gifford(the vancouver foundation youth philanthropy council)
anka raskin(city of vancouver’s youth outreach team) 03/05/2008
page 3 of 3
level

3+4:

planning
l

l
e
e
v
v
e
e
l 3
l 3
+
+
4
4
: p
: p
l
l
a
a
n
n
n
n
i
i
n
n
g
g
L
E
V
E
L

T
H
R
E
E

B
r
e
a
k

i
t

d
o
w
n

+

M
a
k
e

i
t

r
e
a
l
.


HOW WHAT?






How exactly are we going to
do this?

Break it down into concrete
steps & tasks.

For every task, decide:
– When does it need to be
done by?
– Who is going to do it?
– What materials or $$$ (if
any) are needed to do it?



HOW WHY?






How is what we are doing
achieving why we are doing
this?

For each task:
– Make sure it is consistent
with your principles.
– Check to see if it helps
achieve your goals &
objectives.


HOW WHO?






How are we going to work
together as a team?
How are we going to make
decisions together?
How do we work together
with our partners?

Let’s talk strategy:
– How are we going to get
the word out about our
project?
– How are we going to get
participants?
– How are we going to talk
to the press?

L
E
V
E
L

F
O
U
R

C
h
e
c
k

o
n

h
o
w

i
t

s

g
o
i
n
g
.


CHECK: WHAT?
What are the strengths,
weaknesses, opportunities and
threats (SWOT) of our project?

What might go wrong? And if it
does, how are we going to
deal with it?

What’s a good Plan “B” and
Plan “C” if we cannot do our
entire project?

CHECK: WHY? CHECK: WHO?
How do we know we are
achieving what we wanted to
achieve?

How can we measure our
progress towards achieving
each of our objectives?
How is everyone doing?
– Ask them.

How do we make sure our
team members, partners,
volunteers, etc. are still
supportive, are on the same
page & feel appreciated?

EACH TASK = WHAT? + WHY? + WHO? + WHEN? + MATERIALS or $$$?