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MICROSOFT

WORD
(MODULE)
Change page mar gi ns
1. On the File menu, click Page Setup , and then click the Margi ns ta.
!. Unde" Margi ns , #elect the $%ti$n# &$u 'ant.
Note T$ chan(e the de)aul t (de)aul t* + %"ede)i ned #etti n(. ,$u can acce%t the de)aul t
$%ti$n #etti n(#, $" &$u can chan(e them t$ #uit &$u" $'n %"e)e"ence#.) Ma"(in#, click
Defaul t a)te" &$u #elect ne' ma"(i n #etti n(#. The ne' de)aul t #ettin(# a"e #a-ed in the
tem%l ate $n 'hich the d$cument i# a#ed. Each ne' d$cument a#ed $n that tem%l ate
aut$mati cal l & u#e# the ne' ma"(i n #ettin(#.
,$u can al#$ d$ $ne $) the )$ll$'i n(*
Set mi""$" ma"(i n# )$" )acin( %a(e#
Ma"(in# (ma"(i n* The lank #%ace $ut#ide the %"inti n( a"ea $n a %a(e.) O) the le)t %a(e i# a
mi""$" ima(e $) th$#e $n the "i(ht %a(e. That i#, the in#ide ma"(i n# a"e the #ame 'idth and
the $ut#ide ma"(i n# a"e the #ame 'idth.
1. On the File menu, click Page Setup , and then click the Margi ns ta.
!. In the Mul ti pl e pages li#t, #elect Mirror margins .
.. In the Inside and Outside $/e#, ente" -alue# )$" the mi""$" ma"(i n# (mi""$"
ma"(i n#* Ma"(i n# $) the le)t %a(e a"e a mi""$" ima(e $) th$#e $) the "i(ht %a(e. That
i#, the in#ide ma"(i n# a"e the #ame 'idth, and the $ut#ide ma"(i n# a"e the #ame
'idth.) .
Set (utte" ma"(i n# )$" $und d$cument#
+ (utte" ma"(i n ((utte" ma"(i n* + ma"(i n #etti n( that add# e/t"a #%ace t$ the #ide $" t$%
ma"(i n $) a d$cument &$u %lan t$ ind. + (utte" ma"(i n en#u"e# that te/t i#n0 t $#cu"ed &
the indi n(.) #etti n( add# e/t"a #%ace t$ the #ide $" t$% ma"(i n $) a d$cument &$u %lan t$
ind. + (utte" ma"(i n en#u"e# that te/t i#n0 t $#cu"ed & the indi n(.
1. On the File menu, click Page Setup , and then click the Margi ns ta.
!. In the Gutter $/, ente" a -alue )$" the (utte" ma"(i n.
.. In the Gutter position box , click Left $" Top.
Note T$ chan(e the ma"(i n# )$" %a"t $) a d$cument, #elect the te/t, and then #et the
ma"(i n# &$u 'ant. In the ppl! to $/, click Sele"ted text . Mic"$#$)t W$"d aut$mati cal l &
in#e"t# #ecti$n "eak# (#ecti$n "eak* + ma"k &$u in#e"t t$ #h$' the end $) a #ecti$n. +
#ecti$n "eak #t$"e# the #ecti$n )$"mat ti n( element#, #uch a# the ma"(i n#, %a(e
$"ientati $n, heade"# and )$$te"#, and #e1uence $) %a(e nume"#.) e)$"e and a)te" the te/t
'ith the ne' ma"(i n #etti n(#. I) &$u" d$cument i# al"ead& di-ided int$ #ecti$n# (#ecti$n* +
%$"ti$n $) a d$cument in 'hich &$u #et ce"tai n %a(e )$"matti n( $%ti$n#. ,$u c"eate a ne'
#ecti$n 'hen &$u 'ant t$ chan(e #uch %"$%e"ti e# a# line nume"i n(, nume" $) c$lumn#,
$" heade"# and )$$te"#.) , &$u can click in a #ecti$n $" #elect mul ti %l e #ecti$n#, and then
chan(e the ma"(i n#
Sel e"t page ori ent ati on
1. On the File menu, click Page Setup , and then click the Margi ns ta.
!. Unde" Orientati on , click Portrai t $" Lands"ape .
U#e %$"t"ai t and land#ca%e $"ientati $n in the #ame d$cument
1. Select the %a(e# that &$u 'ant t$ chan(e t$ %$"t"ai t $" land#ca%e $"ientati $n.
!. On the File menu, click Page Setup , and then click the Margi ns ta.
.. Click Portrai t $" Lands"ape .
2. In the ppl! to $/, click sele"ted text .
Note Mic"$#$)t W$"d aut$mati cal l & in#e"t# #ecti$n "eak# (#ecti$n "eak* + ma"k &$u
in#e"t t$ #h$' the end $) a #ecti$n. + #ecti$n "eak #t$"e# the #ecti$n )$"matti n( element#,
#uch a# the ma"(i n#, %a(e $"ientati $n, heade"# and )$$te"#, and #e1uence $) %a(e
nume"#.) e)$"e and a)te" the te/t 'ith the ne' ma"(i n (ma"(i n* The lank #%ace $ut#ide
Melodi na Ates Torres 2
the %"inti n( a"ea $n a %a(e.) #etti n(#. I) &$u" d$cument i# al"ead& di-i ded int$
#ecti$n# (#ecti$n* + %$"ti $n $) a d$cument in 'hich &$u #et ce"tai n %a(e )$"mat ti n( $%ti$n#.
,$u c"eate a ne' #ecti$n 'hen &$u 'ant t$ chan(e #uch %"$%e"ti e# a# line nume"i n(,
nume" $) c$lumn#, $" heade"# and )$$te"#.) , &$u can click in a #ecti$n $" #elect mul ti %l e
#ecti$n#, and then chan(e the ma"(i n#
Sel e"t paper si#e
1. On the File menu, click Page Setup , and then click the Paper ta.
!. Click a %a%e" #i3e.
Note T$ chan(e the %a%e" #i3e )$" %a"t $) a d$cument, #elect the %a(e# and then chan(e
the %a%e" #i3e a# u#ual. In the ppl! to $/, click Sele"ted text . Mic"$#$)t W$"d
aut$mati cal l & in#e"t# #ecti$n "eak# (#ecti$n "eak* + ma"k &$u in#e"t t$ #h$' the end $) a
#ecti$n. + #ecti$n "eak #t$"e# the #ecti$n )$"mat ti n( element#, #uch a# the ma"(i n#, %a(e
$"ientati $n, heade"# and )$$te"#, and #e1uence $) %a(e nume"#.) e)$"e and a)te" the
%a(e# 'ith the ne' %a%e" #i3e. I) &$u" d$cument i# al"ead& di-i ded int$ #ecti$n# (#ecti$n* +
%$"ti$n $) a d$cument in 'hich &$u #et ce"tai n %a(e )$"matti n( $%ti$n#. ,$u c"eate a ne'
#ecti$n 'hen &$u 'ant t$ chan(e #uch %"$%e"ti e# a# line nume"i n(, nume" $) c$lumn#,
$" heade"# and )$$te"#.) , &$u can click in a #ecti$n $" #elect mul ti %l e #ecti$n#, and then
chan(e the %a%e" #i3e
Sel e"t t ext and gr aphi"s
,$u can #elect te/t and ("a%hi c# & u#in( the m$u#e $" the ke&$a"d, includi n( item# that
a"en0 t ne/t t$ each $the". F$" e/am%l e, &$u can #elect a %a"a("a%h $n %a(e $ne and a
#entence $n %a(e th"ee.
Mic"$#$)t W$"d %"$-i de# additi$nal meth$d# )$" #electin( item# in a tale, d"a'i n( $4ect#,
$" te/t in $utli ne -ie' ($utli ne -ie'* + -ie' that #h$'# the headi n(# $) a d$cument
indented t$ "e%"e#ent thei" le-el in the d$cument 0 # #t"uctu"e. ,$u can al#$ u#e $utli ne -ie'
t$ '$"k 'ith ma#te" d$cument#.) .
Select items that aren' t next to each other
1. Select the )i"#t item &$u 'ant, #uch a# a tale cell (cell* + $/ )$"med & the
inte"#ecti $n $) a "$' and c$lumn in a '$"k#heet $" a tale, in 'hich &$u ente"
in)$"mati $n.) $" %a"a("a%h.
!. 5$ld d$'n CTRL.
.. Select an& additi$nal item# &$u 'ant.
Note ,$u can $nl& #elect mul ti %l e $4ect# $) the #ame t&%e, #uch a# t'$ $" m$"e te/t
#electi$n# $" t'$ $" m$"e )l$ati n( ()l$ati n( $4ect* + ("a%hic $" $the" $4ect that i# in#e"ted
in the d"a'i n( la&e" #$ that &$u can %$#iti$n it %"eci#el & $n the %a(e $" in )"$nt $) $" ehind
te/t $" $the" $4ect#.) ("a%hi c#, that a"en0 t ne/t t$ each $the".
Select te/t and ("a%hi c# & u#in( the m$u#e
+n& am$unt $) te/t
D"a( $-e" the te/t.
+ '$"d
D$ule6 click the '$"d.
+ line $) te/t
M$-e the %$inte" t$ the le)t $) the line until it chan(e# t$ a "i(ht6 %$inti n( a""$', and
then click.
+ #entence
5$ld d$'n CTRL, and then click an&'he"e in the #entence.
+ %a"a("a%h
M$-e the %$inte" t$ the le)t $) the %a"a("a%h until it chan(e# t$ a "i(ht6 %$inti n(
a""$', and then d$ule6 click. O" t"i%le6 click an&'he"e in the %a"a("a%h.
Multi %l e %a"a("a%h#
M$-e the %$inte" t$ the le)t $) the %a"a("a%h# until it chan(e# t$ a "i(ht6 %$inti n(
a""$', and then d$ule6 click and d"a( u% $" d$'n.
+ la"(e l$ck $) te/t
Melodi na Ates Torres 3
Click at the #ta"t $) the #electi$n, #c"$ll t$ the end $) the #electi$n, and then h$ld
d$'n S5IFT and click.
+n enti "e d$cument
M$-e the %$inte" t$ the le)t $) an& d$cument te/t unti l it chan(e# t$ a "i(ht6 %$inti n(
a""$', and then t"i%le6 click.
5eade"# and )$$te"#
In n$"mal -ie' (n$"mal -ie'* + -ie' that #h$'# te/t )$"mat ti n( and a #im%li )i ed
%a(e la&$ut. 7$"mal -ie' i# c$n-enient )$" m$#t editi n( and )$"matti n( ta#k#.) , click
$eader and Footer $n the %ie& menu8 in %"int la&$ut -ie' (%"int la&$ut -ie'* +
-ie' $) a d$cument $" $the" $4ect a# it 'ill a%%ea" 'hen &$u %"int it. F$" e/am%l e,
item# #uch a# heade"#, )$$tn$te#, c$lumn#, and te/t $/e# a%%ea" in thei" actual
%$#iti$n#.) , d$ule6 click the di mmed heade" $" )$$te" te/t. M$-e the %$inte" t$ the
le)t $) the heade" $" )$$te" until it chan(e# t$ a "i(ht6 %$inti n( a""$', and then t"i%le6
click.
F$$tn$te# and endn$te#
Click in the %ane, m$-e the %$inte" t$ the le)t $) the te/t until it chan(e# t$ a "i(ht6
%$inti n( a""$', and then t"i%le6 click.
+ -e"tical l$ck $) te/t (e/ce%t 'ithi n a tale cell)
5$ld d$'n +LT, and then d"a( $-e" the te/t.
+ ("a%hic
Click the ("a%hic.
+ te/t $/ $" )"ame
M$-e the %$inte" $-e" the $"de" $) the )"ame $" te/t $/ until the %$inte" ec$me#
a )$u"6 headed a""$', and then click t$ #ee the #i3in( handle# (#i3in( handle* One $)
the #mall ci"cle# $" #1ua"e# that a%%ea"# at the c$"ne"# and #ide# $) a #elected
$4ect. ,$u d"a( the#e handle# t$ chan(e the #i3e $) the $4ect.) .
Select te/t & u#in( the ke&$a"d
Select te/t & h$ldin( d$'n S5IFT and %"e##in( the ke& that m$-e# the in#e"ti $n %$int. T$
#elect mul ti %l e a"ea# that a"en0 t ne/t t$ each $the", make &$u" )i"#t #electi$n, h$ld d$'n
CTRL, and then #elect an& $the" item# &$u 'ant.
To extend a selection
S5IFT9RI:5T +RROW
One cha"acte" t$ the "i(ht
S5IFT9LEFT +RROW
One cha"acte" t$ the le)t
CTRL9S5IFT9RI:5T +RROW
T$ the end $) a '$"d
CTRL9S5IFT9LEFT +RROW
T$ the e(i nni n( $) a '$"d
S5IFT9E7D
T$ the end $) a line
S5IFT95OME
T$ the e(i nni n( $) a line
S5IFT9DOW7 +RROW
One line d$'n
S5IFT9U; +RROW
One line u%
CTRL9S5IFT9DOW7 +RROW
T$ the end $) a %a"a("a%h
CTRL9S5IFT9U; +RROW
T$ the e(i nni n( $) a %a"a("a%h
S5IFT9;+:E DOW7
One #c"een d$'n
S5IFT9;+:E U;
One #c"een u%
CTRL9S5IFT95OME
T$ the e(i nni n( $) a d$cument
CTRL9S5IFT9E7D
T$ the end $) a d$cument
+LT9CTRL9S5IFT9;+:E DOW7
T$ the end $) a 'ind$'
CTRL9+
T$ include the enti "e d$cument
Melodi na Ates Torres 4
CTRL9S5IFT9F<, and then u#e the a""$' ke&#8 %"e## ESC t$ cancel #electi$n m$de
T$ a -e"tical l$ck $) te/t
F<9a""$' ke&#8 %"e## ESC t$ cancel #electi$n m$de
T$ a #%eci)ic l$cati$n in a d$cument
F<
Tu"n e/tend m$de $n
F<, and then %"e## LEFT +RROW $" RI:5T +RROW
Select the nea"e#t cha"acte"
F< (%"e## $nce t$ #elect a '$"d, t'ice t$ #elect a #entence, and #$ )$"th)
Inc"ea#e the #i3e $) a #electi$n
S5IFT9F<
Reduce the #i3e $) a #electi$n
ESC
Tu"n e/tend m$de $))
Mo'e or "op! t ext and graphi"s
D$ $ne $) the )$ll$'i n(*
M$-e $" c$%& a #in(le item
1. Select the item &$u 'ant t$ m$-e $" c$%&.
!. D$ $ne $) the )$ll$'i n(*
o T$ m$-e the item, click Cut $n the Standard t$$la" (t$$la"* + a" 'ith
utt$n# and $%ti$n# that &$u u#e t$ ca""& $ut c$mmand#. T$ di#%la& a
t$$la", u#e the Customi#e dial$( $/ (%$int t$ Toolbars $n the %ie& menu
and click Customi#e ). T$ #ee m$"e utt$n#, click Toolbar Options at
the end $) the t$$la".) .
o T$ c$%& the item, click Cop! $n the Standard t$$la".
.. I) &$u 'ant t$ m$-e $" c$%& the item t$ an$the" d$cument, #'itch t$ the d$cument.
2. Click 'he"e &$u 'ant the item t$ a%%ea".
=. Click Paste $n the Standard t$$la".
>. T$ dete"mi ne the )$"mat $) the item# that a"e %a#ted, click an $%ti$n $n the Paste
Options utt$n that a%%ea"# 4u#t el$' &$u" %a#ted #electi$n.
C$llect and c$%& mul ti %l e item#
D$ the )$ll$'i n(*
C$%& mul ti %l e item#
1. Make #u"e that the Mic"$#$)t O))ice Cli%$a"d i# di#%la&ed in the ta#k %ane (ta"(et
)"ame* The name $) a )"ame in 'hich the ta"(et %a(e $) a h&%e"l i nk i# di#%la&ed.
T&%icall &, a h&%e"l i nk )"$m $ne )"ame $) a )"ame# %a(e ($" )"ame#et) 'ill #u%%l & a#
it# ta"(et )"ame an$the" )"ame $) the )"ame# %a(e. ) $) an& $%en O))ice %"$("am $"
the Colle"t (ithout Sho&ing Offi"e Clipboard $%ti$n i# tu"ned $n.
o I) &$u 'ant t$ di#%la& the O))ice Cli%$a"d in the acti-e %"$("am, click Offi"e
Clipboard $n the )dit menu.
o I) &$u 'ant t$ check the Colle"t (ithout Sho&ing Offi"e Clipboard
$%ti$n, di#%la& the O))ice Cli%$a"d, click Options , and then make #u"e the
Colle"t (ithout Sho&ing Offi"e Clipboard $%ti$n i# checked.
!. Select the )i"#t item &$u 'ant t$ c$%&.
Melodi na Ates Torres 5
3. On the Standard t$$la" (t$$la"* + a" 'ith utt$n# and $%ti$n# that &$u u#e t$
ca""& $ut c$mmand#. T$ di#%la& a t$$la", u#e the Customi#e dial$( $/ (%$int t$
Toolbars $n the %ie& menu and click Customi#e ). T$ #ee m$"e utt$n#, click
Toolbar Options at the end $) the t$$la".) , click Cop! .
2. C$ntinue c$%&i n( item# )"$m d$cument# in an& O))ice %"$("am until &$u ha-e
c$llected all $) the item# &$u 'ant (u% t$ !2).
Note In #$me ca#e# #uch a# Unic$de (Unic$de* + cha"acte" enc$di n( #tanda"d de-el$%ed
& the Unic$de C$n#$"ti um. ?& u#in( m$"e than $ne &te t$ "e%"e#ent each cha"acte",
Unic$de enale# alm$#t all $) the '"i tten lan(ua(e# in the '$"ld t$ e "e%"e#ented & u#in(
a #in(le cha"acte" #et.) te/t, the ima(e di#%la&ed in the (alle"& 'ill l$$k #li(htl & alte"ed.
Thi# i# ecau#e te/t i# al'a&# di#%la&ed in the (alle"& u#in( the Tah$ma )$nt. 5$'e-e", the
c$""ect )$"matti n( and )$nt in)$"mati $n i# "e#t$"ed 'hen the item i# %a#ted )"$m the
(alle"&.
;a#te c$llected item#
1. I) the Mic"$#$)t O))ice Cli%$a"d i# n$t di#%la&ed in the ta#k %ane (ta#k %ane* +
'ind$' 'ithi n an O))ice a%%licati $n that %"$-i de# c$mm$nl & u#ed c$mmand#. It#
l$cati$n and #mall #i3e all$' &$u t$ u#e the#e c$mmand# 'hile #till '$"ki n( $n &$u"
)ile#.) , click Offi"e Clipboard $n the )dit menu.
Note I) the O))ice Cli%$a"d i# n$t a-ailal e, &$u a"e in a %"$("am $" -ie' that
d$e#n0 t #u%%$"t #h$'i n( $" %a#tin( mul ti %l e item# )"$m the O))ice Cli%$a"d.
!. Click 'he"e &$u 'ant the item# t$ e %a#ted. ,$u can %a#te c$llected item# int$ an&
Mic"$#$)t O))ice %"$("am.
.. D$ $ne $) the )$ll$'i n(*
o T$ %a#te item# $ne at a time, $n the O))ice Cli%$a"d, click the each item &$u
'ant t$ %a#te.
o T$ %a#te all the item# &$u c$%ied, click Paste ll $n the Offi"e Clipboard
ta#k %ane.
Ti%
T$ c$%& mul ti %l e item# that a"en0 t ne/t t$ each $the", &$u can #elect $ne item, h$ld d$'n
CTRL, and then #elect the ne/t item. Then, &$u can c$%& and %a#te them a# &$u '$uld an&
item.
C$%& a tale
1. In %"int la&$ut -ie' (%"int la&$ut -ie'* + -ie' $) a d$cument $" $the" $4ect a# it 'ill
a%%ea" 'hen &$u %"int it. F$" e/am%l e, item# #uch a# heade"#, )$$tn$te#, c$lumn#,
and te/t $/e# a%%ea" in thei" actual %$#iti$n#.) , "e#t the %$inte" $n the u%%e"6 le)t
c$"ne" $) the tale until the tale m$-e handle a%%ea"#.
!. Re#t the %$inte" $n the tale m$-e handle until a )$u"6 headed a""$' a%%ea"#.
.. ;"e## CTRL, and d"a( the c$%& t$ a ne' l$cati$n.
Note ,$u can al#$ c$%& a tale & #electin( it and then c$%&i n( and %a#ti n(.
D"a( in)$"mati $n et'een %"$("am#
,$u can m$-e $" c$%& in)$"mati $n, $" &$u can c"eate a linked $4ect (linked $4ect* +n
$4ect that i# c"eated in a #$u"ce )ile and in#e"ted int$ a de#tinati $n )ile, 'hile maintai ni n(
a c$nnecti $n et'een the t'$ )ile#. The linked $4ect in the de#tinati $n )ile can e u%dated
'hen the #$u"ce )ile i# u%dated.) , a #h$"tcut (#h$"tcut* +n ic$n that %$int# t$ a %"$("am $"
)ile that i# #t$"ed in an$the" l$cati$n.) , $" a h&%e"l i nk (h&%e"l i nk* C$l$"ed and unde"li ned
te/t $" a ("a%hi c that &$u click t$ ($ t$ a )ile, a l$cati$n in a )ile, an 5TML %a(e $n the
Melodi na Ates Torres 6
W$"ld Wide We, $" an 5TML %a(e $n an int"anet. 5&%e"l i nk# can al#$ ($ t$ ne'#("$u%#
and t$ :$%he", Telnet, and FT; #ite#.) ?et'een d$cument# in di))e"ent %"$("am# & u#in(
d"a(6 and6 d"$% editi n(. ?$th %"$("am# mu#t #u%%$"t OLE (OLE* + %"$("am6 inte("ati $n
techn$l $(& &$u can u#e t$ #ha"e in)$"mati $n et'een %"$("am#. +ll $) the O))ice %"$("am#
#u%%$"t OLE, #$ &$u can #ha"e in)$"mati $n th"$u(h linked and emedded $4ect#.) .
1. +""an(e the %"$("am 'ind$'# #$ that $th the #$u"ce )ile (#$u"ce )ile* The )ile that
c$ntai n# in)$"mati $n that 'a# u#ed t$ c"eate a linked $" emedded $4ect. When
&$u u%date the in)$"mati $n in the #$u"ce )ile, &$u can al#$ u%date the linked $4ect
in the de#ti nati $n )ile.) and the de#tinati $n )ile (de#ti nati $n )ile* The )ile that a linked
$" emedded $4ect i# in#e"ted int$. The #$u"ce )ile c$ntai n# the in)$"mati $n u#ed t$
c"eate the $4ect. When &$u chan(e in)$"mati $n in a de#tinati $n )ile, the in)$"mati $n
i# n$t u%dated in the #$u"ce )ile.) a"e $%en and -i#ile. ,$u mu#t e ale t$ #ee the
in)$"mati $n &$u 'ant t$ d"a( a# 'ell a# the l$cati$n 'he"e &$u 'ant t$ d"$% it.
!. Select the in)$"mati $n, and then u#e the "i(ht m$u#e utt$n t$ d"a( the #electi$n t$
the ne' l$cati$n in the $the" %"$("am.
.. On the #h$"tcut menu, click the c$mmand &$u 'ant.
M$-e $" c$%& linked te/t $/e#
,$u can c$%& $" m$-e a #t$"& (#t$"&* Te/t that0 # c$ntai ned 'ithi n a #in(le te/t $/ $" a
chain $) linked te/t $/e#.) t$ an$the" d$cument $" t$ an$the" l$cati$n in the #ame
d$cument. ,$u mu#t include all the linked te/t $/e# in a #t$"&.
1. S'itch t$ %"int la&$ut -ie' (%"int la&$ut -ie'* + -ie' $) a d$cument $" $the" $4ect
a# it 'ill a%%ea" 'hen &$u %"int it. F$" e/am%l e, item# #uch a# heade"#, )$$tn$te#,
c$lumn#, and te/t $/e# a%%ea" in thei" actual %$#iti$n#.) .
!. Select the )i"#t te/t $/ in a #t$"&. T$ d$ thi#, m$-e the %$inte" $-e" the $"de" $)
the te/t $/ until the %$inte" ec$me# a )$u"6 headed a""$', and then click the
$"de".
.. 5$ld d$'n S5IFT and #elect each addi ti $nal te/t $/ &$u 'ant t$ c$%& $" m$-e.
4. On the Standard t$$la" (t$$la"* + a" 'ith utt$n# and $%ti$n# that &$u u#e t$
ca""& $ut c$mmand#. T$ di#%la& a t$$la", u#e the Customi#e dial$( $/ (%$int t$
Toolbars $n the %ie& menu and click Customi#e ). T$ #ee m$"e utt$n#, click
Toolbar Options at the end $) the t$$la".) , click Cop! $" Cut .
=. Click 'he"e &$u 'ant t$ c$%& $" m$-e the te/t $/e#.
>. On the Standard t$$la", click Paste .
Note T$ c$%& $" m$-e #$me te/t )"$m a #t$"& 'ith$ut c$%&i n( the te/t $/, #elect the
te/t &$u 'ant, and then c$%& $" cut it. D$ n$t #elect the te/t $/
Open a fil e
1. In &$u" Mic"$#$)t O))ice %"$("am, click File , and then click Open .
!. In the Loo* in li#t, click the d"i -e, )$lde", $" Inte"net l$cati$n that c$ntai n# the )ile
&$u 'ant t$ $%en.
.. In the )$lde" li#t, l$cate and $%en the )$lde" that c$ntai n# the )ile.
O%en a )ile a# a c$%&
1. In &$u" O))ice %"$("am, click File , and then click Open .
!. In the Loo* in li#t, click the d"i -e, )$lde", $" Inte"net l$cati$n that c$ntai n# the )ile
&$u 'ant t$ $%en.
.. In the )$lde" li#t, l$cate and $%en the )$lde" that c$ntai n# the )ile.
O%en a )ile a# "ead6 $nl&
1. In &$u" O))ice %"$("am, click File , and then click Open .
!. In the Loo* in li#t, click the d"i -e, )$lde", $" Inte"net l$cati$n that c$ntai n# the )ile
&$u 'ant t$ $%en.
.. In the )$lde" li#t, l$cate and $%en the )$lde" that c$ntai n# the )ile.
Melodi na Ates Torres 7
Sa'e a do"ument
T$ 1uickl & #a-e a d$cument, click Sa'e $n the Standard t$$la" . T$ #a-e a d$cument in a
di))e"ent l$cati$n $" )$"mat, u#e the %"$cedu"e# el$'.
Sa-e a c$%& $) a )ile
1. On the File menu, click Sa'e s.
!. In the File name $/, ente" a ne' name )$" the )ile.
.. Click Sa'e
Sa-e )ile# aut$mati cal l & 'hen I '$"k
1. On the Tools menu, click Options , and then click the Sa'e ta.
!. Select the Sa'e uto+e"o'er info e'er! check $/.
.. In the minutes $/, ente" the inte"-al )$" h$' $)ten &$u 'ant t$ #a-e )ile#. The
m$"e )"e1uentl & &$u" )ile# a"e #a-ed, the m$"e in)$"mati $n i# "ec$-e"ed i) the"e i# a
%$'e" )ailu"e $" #imila" %"$lem 'hile a )ile i# $%en.
Note +ut$Rec$-e" i# n$t a "e%lacement )$" "e(ula"l & #a-in( &$u" )ile#. I) &$u ch$$#e n$t t$
#a-e the "ec$-e"& )ile a)te" $%enin( it, the )ile i# deleted and &$u" un#a-ed chan(e# a"e
l$#t. I) &$u #a-e the "ec$-e"& )ile, it "e%lace# the $"i(inal )ile (unle## &$u #%eci)& a ne' )ile
name).
Pre'i e& a page before pri nti ng
1. On the File menu, click Print Pre'ie& .
!. U#e the utt$n# $n the t$$la" t$ l$$k $-e" the %a(e $" make ad4u#tment# e)$"e
%"inti n(
Pri nt a do"ument
,$u can %"int the acti-e d$cument (acti -e d$cument* The d$cument in 'hich &$u0 "e
'$"kin(. Te/t &$u t&%e $" ("a%hic# &$u in#e"t in Mic"$#$)t W$"d a%%ea" in the acti-e
d$cument. The title a" $) the acti-e d$cument i# hi(hl i (hted.) & clicki n( Print $n the
Standard t$$la" (t$$la"* + a" 'ith utt$n# and $%ti$n# that &$u u#e t$ ca""& $ut
c$mmand#. T$ di#%la& a t$$la", u#e the Customi#e dial$( $/ (%$int t$ Toolbars $n the
%ie& menu and click Customi#e ). T$ #ee m$"e utt$n#, click Toolbar Options at the end
$) the t$$la".) .
The )$ll$'i n( a"e #$me additi$nal 'a&# t$ %"e-i e' $" %"int a d$cument.
Display each page as it will look when printed
;"e-ie' a d$cument
Click Print Pre'ie& $n the Standard t$$la".
T$ e/it %"int %"e-ie' (%"int %"e-ie'* + -ie' $) a d$cument a# it 'ill a%%ea" 'hen &$u %"int
it.) and "etu"n t$ the %"e-i$u# -ie' $) the d$cument, click Close .
Melodi na Ates Torres 8
Print all or part of a single document
;"int a "an(e $) %a(e#
1. On the File menu, click Print .
!. Unde" Page range , #%eci)& the %$"ti $n $) the d$cument &$u 'ant t$ %"int.
I) &$u click Pages , &$u mu#t al#$ ente" the %a(e nume"# $" %a(e "an(e# &$u 'ant
t$ include, $" $th.
Note ,$u can al#$ #elect the %$"ti$n $) the d$cument &$u 'ant t$ %"int. Click Print $n the
File menu, and then click Sele"tion .
;"int $nl& $dd $" e-en %a(e#
1. On the File menu, click Print .
!. In the Print $/, click eithe" Odd pages $" )'en pages .
;"int #%eci)ic %a(e# and #ecti$n#
,$u can %"int #%eci)ic %a(e#, $ne $" m$"e #ecti$n# (#ecti$n* + %$"ti$n $) a d$cument in
'hich &$u #et ce"tai n %a(e )$"mat ti n( $%ti$n#. ,$u c"eate a ne' #ecti$n 'hen &$u 'ant t$
chan(e #uch %"$%e"ti e# a# line nume"i n(, nume" $) c$lumn#, $" heade"# and )$$te"#.) , $"
a "an(e $) %a(e# in m$"e than $ne #ecti$n.
1. On the File menu, click Print .
!. Unde" Page range , click Pages .
.. In the Pages $/, t&%e in#t"ucti $n# t$ %"int $ne $) the )$ll$'i n(
Print multi ple copies or more than one document
;"int m$"e than $ne c$%& at a time
1. On the File menu, click Print .
!. In the Number of "opies $/, ente" the nume" $) c$%ie# &$u 'ant t$ %"int.
Note T$ %"int a c$m%lete c$%& $) the d$cument e)$"e the )i"#t %a(e $) the ne/t c$%& i#
%"inted, #elect the Collate check $/. I) &$u %"e)e" t$ %"int all c$%ie# $) the )i"#t %a(e and
then %"int all c$%ie# $) #u#e1uent %a(e#, clea" the check $/.
;"int #e-e"al d$cument# at $nce
1. Click Open $n the Standard t$$la".
!. O%en the )$lde" that c$ntai n# the d$cument# &$u 'ant t$ %"int.
.. Select the d$cument# &$u 'ant t$ %"int.
2. Click Tools , and then click Print
For mat ti ng Text
ppl ! bol d for mat ti ng
1. Select the te/t &$u 'ant t$ chan(e.
2. On the Format ti ng t$$la" , click ,old
Melodi na Ates Torres 9
ppl ! embossed- engra'ed- outli ned- or shado& for mat ti ng t o t ext
1. Select the te/t &$u 'ant t$ chan(e.
!. On the Format menu, click Font , and then click the Font ta.
.. Unde" )ffe"ts , #elect the $%ti$n# &$u 'ant
ppl ! i t ali" for mat ti ng
1. Select the te/t &$u 'ant t$ chan(e.
2. On the Format ti ng t$$la" , click Itali"
dd bull ets or numberi ng
Mic"$#$)t W$"d can aut$mati cal l & c"eate ulleted and nume"ed li#t# a# &$u t&%e, $" &$u
can 1uickl & add ullet# (ullet* + d$t $" $the" #&m$l %laced e)$"e te/t, #uch a# item# in a
li#t, t$ add em%ha#i#.) $" nume"# t$ e/i#ti n( line# $) te/t.
C"eate ulleted and nume"ed li#t# a# &$u t&%e
1. T&%e .. t$ #ta"t a nume"ed li#t $" / (a#te"i#k) t$ #ta"t a ulleted li#t, and then %"e##
S;+CE?+R $" T+?.
!. T&%e an& te/t &$u 'ant.
.. ;"e## E7TER t$ add the ne/t li#t item.
W$"d aut$mati cal l & in#e"t# the ne/t nume" $" ullet.
2. T$ )ini#h the li#t, %"e## E7TER t'ice, $" %"e## ?+C@S;+CE t$ delete the la#t ullet $"
nume" in the li#t.
Note I) ullet# and nume"# d$ n$t aut$mati cal l & a%%ea", click utoCorre"t Options $n
the Tools menu, and then click the utoFormat s 0ou T!pe ta. Select the utomati "
bulleted lists $" utomati " numbered lists check $/.
+dd ullet# $" nume"i n( t$ e/i#tin( te/t
1. Select the item# &$u 'ant t$ add ullet# $" nume"i n( t$.
!. On the Format ti ng t$$la" (t$$la"* + a" 'ith utt$n# and $%ti$n# that &$u u#e t$
ca""& $ut c$mmand#. T$ di#%la& a t$$la", u#e the Customi#e dial$( $/ (%$int t$
Toolbars $n the %ie& menu and click Customi#e ). T$ #ee m$"e utt$n#, click
Toolbar Options at the end $) the t$$la".) , click ,ullets $" Numberi ng .
Ti%#
,$u can #elect di))e"ent nume"i n( )$"mat# & clickin( ,ullets and Numberi ng $n
the Format menu.
,$u can m$-e an enti"e li#t t$ the le)t $" the "i(ht. Click the )i"#t nume" in the li#t
and d"a( it t$ a ne' l$cati$n. The enti "e li#t m$-e# a# &$u d"a(, 'ith$ut chan(i n(
the nume"i n( le-el# in the li#t.
,$u can tu"n an e/i#ti n( li#t int$ an $utli ne nume"ed li#t ($utli ne nume"ed li#t* +
li#t c"eated t$ a%%l & a hie"a"chi cal #t"uctu"e t$ an& li#t $" d$cument. + d$cument can
ha-e u% t$ nine le-el#, and Mic"$#$)t W$"d d$e# n$t a%%l & uilt6 in headi n( #t&le# t$
the item# in the li#t.) & chan(i n( the hie"a"chi cal le-el $) item# in the li#t. Click a
nume" in the li#t $the" than the )i"#t nume", and then %"e## T+? $" S5IFT9T+?, $"
click In"rease Indent $" De"rease Indent $n the Format ti ng t$$la" (t$$la"* +
a" 'ith utt$n# and $%ti$n# that &$u u#e t$ ca""& $ut c$mmand#. T$ di#%la& a
t$$la", u#e the Customi#e dial$( $/ (%$int t$ Toolbars $n the %ie& menu and
click Customi#e ). T$ #ee m$"e utt$n#, click Toolbar Options at the end $) the
t$$la".)
Melodi na Ates Torres 10
d1 ust spa"i ng bet &een a list bull et or number and t he t ext
1. Select the ulleted li#t $" nume"ed li#t item#.
!. On the Format menu, click ,ullets and Numberi ng .
.. Click eithe" the ,ulleted $" Numbered ta.
2. Click the li#t )$"mat that matche# &$u" li#t0# e/i#tin( ulleted li#t $" nume"ed li#t
)$"mat.
=. Click Customi#e .
>. D$ $ne $) the )$ll$'i n(*
o I) &$u0 "e )$"mat ti n( a ulleted li#t, #elect the $%ti$n# &$u 'ant in the Indent
at $/e# unde" ,ullet position and Text position .
o I) &$u0 "e )$"mat ti n( a nume"ed li#t, #elect the $%ti$n# &$u 'ant unde"
Number position and Text position .
Creat e an outli ne number ed list
+n $utline nume"ed li#t #h$'# li#t item# at di))e"ent le-el# "athe" than indented at $ne
le-el.
1. On the Format menu, click ,ullets and Numberi ng , and then click the Outline
Numbered ta.
!. Click a li#t )$"mat that d$e# n$t c$ntai n the te/t A5eadi n(A, and then click O2.
The )i"#t nume" $) the li#t i# di#%la&ed in the d$cument.
.. T&%e the li#t te/t, %"e##in( E7TER a)te" each item.
Su#e1uent nume"# a"e aut$mati cal l & in#e"ted at the e(inni n( $) each line at the
#ame nume"i n( le-el.
4. T$ m$-e an $utli ne nume"ed item t$ the a%%"$%"iate nume"i n( le-el, d$ $ne $)
the )$ll$'i n( $n the Format ti ng t$$la" *
o T$ dem$te the item t$ a l$'e" nume"i n( le-el, click a li#t nume", and click
In"rease Indent .
o T$ %"$m$te the item t$ a hi(he" nume"i n( le-el, click a li#t nume", and
click De"rease Indent
Creat e a t abl e
Mic"$#$)t W$"d $))e"# a nume" $) 'a&# t$ make a tale (c$lla%#e an $utline* C$lla%#e an
$utline in $utli ne -ie' t$ hide $d& te/t and #uheadi n(# unde" headi n(#. C$lla%#in( a
headi n( i# the $%%$#ite $) e/%andi n(. When &$u c$lla%#e $d& te/t and #uheadi n(#, &$u
can )$cu# $n )e'e" detail#.) . The e#t 'a& de%end# $n h$' &$u like t$ '$"k, and $n h$'
#im%l e $" c$m%le/ the tale need# t$ e.
1. Click 'he"e &$u 'ant t$ c"eate a tale.
2. Click Insert Table $n the Standard t$$la" (t$$la"* + a" 'ith utt$n# and $%ti$n#
that &$u u#e t$ ca""& $ut c$mmand#. T$ di#%la& a t$$la", u#e the Customi#e dial$(
$/ (%$int t$ Toolbars $n the %ie& menu and click Customi#e ). T$ #ee m$"e
utt$n#, click Toolbar Options at the end $) the t$$la".) .
.. D"a( t$ #elect the nume" $) "$'# and c$lumn# &$u 'ant.
,$u can al#$ d$ an& $) the )$ll$'i n(*
U#e the In#e"t Tale c$mmand
Melodi na Ates Torres 11
U#e thi# %"$cedu"e t$ make ch$ice# a$ut the tale di men#i$n# and )$"mat e)$"e the tale
i# in#e"ted int$ a d$cument.
1. Click 'he"e &$u 'ant t$ c"eate a tale.
!. On the Table menu, %$int t$ Insert , and then click Table .
.. Unde" Table si#e , #elect the nume" $) c$lumn# and "$'#.
2. Unde" utoFi t beha'ior , ch$$#e $%ti$n# t$ ad4u#t tale #i3e.
=. T$ u#e a uilt6 in tale )$"mat, click utoFormat .
Del et e a "ell- ro&- or "ol umn f rom a t abl e
1. Select the cell# (cell* + $/ )$"med & the inte"#ecti $n $) a "$' and c$lumn in
a '$"k#heet $" a tale, in 'hich &$u ente" in)$"mati $n.) , "$'#, $" c$lumn# &$u 'ant
t$ delete.
!. On the Table menu, %$int t$ Delete , and then click eithe" Columns , +o&s , $"
Cells.
.. I) &$u a"e deleti n( cell#, click the $%ti$n &$u 'ant.
Del et e a t abl e or "lear i ts "ont ents
,$u can delete an enti"e tale (tale* One $" m$"e "$'# $) cell# c$mm$nl & u#ed t$ di#%la&
nume"# and $the" item# )$" 1uick "e)e"ence and anal&#i#. Item# in a tale a"e $"(ani3ed
int$ "$'# and c$lumn#.) . ,$u can al#$ clea" the c$ntent# $) cell# (cell* + $/ )$"med & the
inte"#ecti $n $) a "$' and c$lumn in a '$"k#heet $" a tale, in 'hich &$u ente" in)$"mati $n.)
'ith$ut deleti n( the cell# them#el -e#.
Delete a table and its "ontents
1. Click the tale.
!. On the Table menu, %$int t$ Delete , and then click Table .
.. ;"e## DELETE.
Spli t a "ell into mul ti pl e "ells in a t abl e
1. Click in a cell (cell* + $/ )$"med & the inte"#ecti$n $) a "$' and c$lumn in
a '$"k#heet $" a tale, in 'hich &$u ente" in)$"mati $n.) , $" #elect mul ti %l e cell# that
&$u 'ant t$ #%lit.
!. On the Table menu, click Split Cells.
.. Select the nume" $) c$lumn# $" "$'# &$u 'ant t$ #%lit the #elected cell# int$.
Spli t a t abl e
1. T$ #%lit a tale (tale* One $" m$"e "$'# $) cell# c$mm$nl & u#ed t$ di#%la& nume"#
and $the" item# )$" 1uick "e)e"ence and anal &#i#. Item# in a tale a"e $"(ani3ed int$
"$'# and c$lumn#.) in t'$, click the "$' that &$u 'ant t$ e the )i"#t "$' $) the
#ec$nd tale.
!. On the Table menu, click Split Table3
bout ne&sl et t er4st!l e la!out
,$u can la& $ut te/t $" a #t$"& (#t$"&* Te/t that0 # c$ntai ned 'ithi n a #in(le te/t $/ $" a
chain $) linked te/t $/e#.) in ne'#lette"#, "$chu"e#, and )l&e"# & c"eati n( ne'#lette"6
#t&le c$lumn# $" linked te/t $/e# (te/t $/* + m$-al e, "e#i3ale c$ntai ne" )$" te/t $"
("a%hic#. U#e te/t $/e# t$ %$#iti$n #e-e"al l$ck# $) te/t $n a %a(e $" t$ (i-e te/t a
di))e"ent $"ientati $n )"$m $the" te/t in the d$cument.)
dd 'er ti"al lines bet &een ne&sl et t er4st !l e "olumns
Melodi na Ates Torres 12
1. S'itch t$ %"int la&$ut -ie' (%"int la&$ut -ie'* + -ie' $) a d$cument $" $the" $4ect
a# it 'ill a%%ea" 'hen &$u %"int it. F$" e/am%l e, item# #uch a# heade"#, )$$tn$te#,
c$lumn#, and te/t $/e# a%%ea" in thei" actual %$#iti$n#.) .
2. I) &$u" d$cument i# di-ided int$ #ecti$n# (#ecti$n* + %$"ti$n $) a d$cument in 'hich
&$u #et ce"tain %a(e )$"matti n( $%ti$n#. ,$u c"eate a ne' #ecti$n 'hen &$u 'ant t$
chan(e #uch %"$%e"ti e# a# line nume"i n(, nume" $) c$lumn#, $" heade"# and
)$$te"#.) , click in the #ecti$n &$u 'ant t$ chan(e.
.. On the Format menu, click Columns .
2. Select the Line bet&een check $/
,al an"e ne&sl et t er4st!l e "olumn lengt h on a page
1. In %"int la&$ut -ie' (%"int la&$ut -ie'* + -ie' $) a d$cument $" $the" $4ect a# it 'ill
a%%ea" 'hen &$u %"int it. F$" e/am%l e, item# #uch a# heade"#, )$$tn$te#, c$lumn#,
and te/t $/e# a%%ea" in thei" actual %$#iti$n#.) , click at the end $) the c$lumn# &$u
'ant t$ alance.
!. On the Insert menu, click ,rea* .
.. Click Continuous .
Mic"$#$)t W$"d in#e"t# a c$nti nu$u# #ecti$n "eak (#ecti$n "eak* + ma"k &$u in#e"t
t$ #h$' the end $) a #ecti$n. + #ecti$n "eak #t$"e# the #ecti$n )$"mat ti n( element#,
#uch a# the ma"(i n#, %a(e $"ientati $n, heade"# and )$$te"#, and #e1uence $) %a(e
nume"#.) , 'hich alance# the te/t e1uall & am$n( the c$lumn#.
Creat e ne&sl et t er4st !l e "ol umns
Te/t in ne'#lette"6 #t&le c$lumn# )l$'# )"$m $ne c$lumn t$ the ne/t $n the #ame %a(e.
1. S'itch t$ %"int la&$ut -ie' (%"int la&$ut -ie'* + -ie' $) a d$cument $" $the" $4ect
a# it 'ill a%%ea" 'hen &$u %"int it. F$" e/am%l e, item# #uch a# heade"#, )$$tn$te#,
c$lumn#, and te/t $/e# a%%ea" in thei" actual %$#iti$n#.) .
!. Select the te/t &$u 'ant t$ )$"mat in c$lumn#*
+n enti"e d$cument
On the )dit menu, click Sele"t ll .
;a"t $) the d$cument
Select the te/t.
E/i#ti n( #ecti$n#
Click in a #ecti$n (#ecti$n* + %$"ti$n $) a d$cument in 'hich &$u #et ce"tain %a(e
)$"matti n( $%ti$n#. ,$u c"eate a ne' #ecti$n 'hen &$u 'ant t$ chan(e #uch
%"$%e"ti e# a# line nume"i n(, nume" $) c$lumn#, $" heade"# and )$$te"#.) $" #elect
mul ti %l e #ecti$n#.
3. On the Standard t$$la" (t$$la"* + a" 'ith utt$n# and $%ti$n# that &$u u#e t$
ca""& $ut c$mmand#. T$ di#%la& a t$$la", u#e the Customi#e dial$( $/ (%$int t$
Toolbars $n the %ie& menu and click Customi#e ). T$ #ee m$"e utt$n#, click
Toolbar Options at the end $) the t$$la".) , click Columns .
2. D"a( t$ #elect the nume" $) c$lumn# &$u 'ant
Change t he &i dt h of ne&sl et t er4st!l e "olumns
1. S'itch t$ %"int la&$ut -ie' (%"int la&$ut -ie'* + -ie' $) a d$cument $" $the" $4ect
a# it 'ill a%%ea" 'hen &$u %"int it. F$" e/am%l e, item# #uch a# heade"#, )$$tn$te#,
c$lumn#, and te/t $/e# a%%ea" in thei" actual %$#iti$n#.) .
Melodi na Ates Torres 13
2. I) &$u" d$cument i# di-ided int$ #ecti$n# (#ecti$n* + %$"ti$n $) a d$cument in 'hich
&$u #et ce"tain %a(e )$"matti n( $%ti$n#. ,$u c"eate a ne' #ecti$n 'hen &$u 'ant t$
chan(e #uch %"$%e"ti e# a# line nume"i n(, nume" $) c$lumn#, $" heade"# and
)$$te"#.) , click in the #ecti$n &$u 'ant t$ chan(e.
.. D"a( the c$lumn ma"ke"# $n the h$"i3$ntal "ule" (h$"i3$ntal "ule"* + a" ma"ked $))
in unit# $) mea#u"e (#uch a# inche#) that i# di#%la&ed ac"$## the t$% $) the
d$cument 'ind$'.)
MICROSOFT
EBCEL
(MODULE)
Melodi na Ates Torres 14
Creat e a ne& &or*boo*
D$ $ne $) the )$ll$'i n(*
C"eate a ne', lank '$"k$$k
On the File menu, click Ne& , and then click ,lan* (or*boo* $n the Ne& (or*boo*
ta#k %ane (ta#k %ane* + 'ind$' 'ithi n an O))ice a%%licati $n that %"$-i de# c$mm$nl & u#ed
c$mmand#. It# l$cati$n and #mall #i3e all$' &$u t$ u#e the#e c$mmand# 'hile #till '$"ki n(
$n &$u" )ile#.) .
C"eate a ne' '$"k$$k a#ed $n the de)aul t '$"k$$k tem%l ate
Click Ne& $n the Standard t$$la" (t$$la"* + a" 'ith utt$n# and $%ti$n# that &$u
can u#e t$ ca""& $ut c$mmand#. T$ di#%la& a t$$la", %$int t$ Toolbars $n the %ie& menu,
and then click the t$$la" &$u 'ant. I) the utt$n &$u 'ant d$e#n0 t a%%ea", click More
,uttons3 ).
Note The de)aul t '$"k$$k tem%l ate (de)aul t '$"k$$k tem%l ate* The ?$$k./l t tem%l ate
that &$u c"eate t$ chan(e the de)aul t )$"mat $) ne' '$"k$$k#. E/cel u#e# the tem%l ate t$
c"eate a lank '$"k$$k 'hen &$u #ta"t E/cel $" c"eate a ne' '$"k$$k 'ith$ut #%eci)&i n(
a tem%l ate.) i# u#uall & l$cated at C*C;"$("am File#CMic"$#$)t O))iceCO))ice1DCBLSta"t.
C"eate a '$"k$$k a#ed $n an$the" tem%l ate
1. On the File menu, click Ne& , and then click General Templ at es $n the Ne&
(or*boo* ta#k %ane (ta#k %ane* + 'ind$' 'ithi n an O))ice a%%licati $n that
%"$-i de# c$mm$nl & u#ed c$mmand#. It# l$cati$n and #mall #i3e all$' &$u t$ u#e
the#e c$mmand# 'hile #till '$"kin( $n &$u" )ile#.) .
!. Click the Spreadsheet Solutions ta $" the ta li#tin( &$u" cu#t$m tem%l ate#, and
then d$ule6 click the tem%l ate )$" the t&%e $) '$"k$$k &$u 'ant t$ c"eate.
Note I) &$u d$n0 t #ee the tem%l ate &$u 'ant in the Ne& dial$( $/, make #u"e the
tem%l ate i# in#talled and l$cated in the c$""ect )$lde".
Open a fil e
1. In &$u" Mic"$#$)t O))ice %"$("am, click File , and then click Open .
!. In the Loo* in li#t, click the d"i -e, )$lde", $" Inte"net l$cati$n that c$ntai n# the )ile
&$u 'ant t$ $%en.
.. In the )$lde" li#t, l$cate and $%en the )$lde" that c$ntai n# the )ile.
I) &$u can0 t )ind the )ile, &$u can #ea"ch )$" it.
Melodi na Ates Torres 15
5$'E
1. Click Open .
!. Click Tools in the Open dial$( $/, and then click Sear"h .
.. D$ $ne $) the )$ll$'i n(*
Sea"ch )$" a )ile c$ntai ni n( #%eci)ied te/t
,$u can )ind a )ile c$ntai ni n( te/t in it# title, c$ntent#, $" %"$%e"ti e#.
1. On the ,asi" ta, in the Sear"h text $/, t&%e the te/t t$ #ea"ch )$"
in Mic"$#$)t O))ice )ile#, We %a(e#, and Mic"$#$)t Outl$$k item#.
Ti%
,$u can u#e 'ildca"d# in the Sear"h text $/. T&%e a 1ue#ti$n ma"k
(E) t$ match an& #in(le cha"acte", $" t&%e an a#te"i#k (F) t$ match an&
nume" $) cha"acte"#. F$" e/am%l e, #Et )ind# A#atA and A#etA8 #Fd )ind#
A#adA and A#ta"ted.A
!. T$ limi t 'he"e t$ #ea"ch, in the Sear"h in $/, #elect $ne $" m$"e
d"i-e#, )$lde"#, We #ite#, $" Outl$$k mail $/e#. T$ #ea"ch
e-e"&'he"e, #elect )'er!&here . T$ #%eci)& a #in(le l$cati$n, t&%e it
di"ectl & in the Sear"h in $/.
.. T$ limi t the t&%e# $) #ea"ch "e#ul t#, in the +esults should be $/,
#elect the t&%e# $) item# t$ )ind. T$ )ind all t&%e# $) )ile#, We %a(e#,
and Outl$$k item#, #elect n!thi ng .
2. Click Sear"h .
Ti%
T$ -ie' all %"$%e"ti e# $) a )$und item, click the c$mmand utt$n
)$ll$'i n( the item, and then ch$$#e Properti es .
Sea"ch )$" a )ile a#ed $n $ne $" m$"e %"$%e"ti e#
=. On the d'an"ed ta, ente" $ne $" m$"e #ea"ch c"ite"i a.
5$'E
1. In the Propert ! $/, ch$$#e a %"$%e"t& )"$m the li#t $" t&%e in
a %"$%e"t& name. The Propert ! $/ di#%la&# the %"$%e"ti e#
a-ailale in the cu""entl & $%en d$cument.
Ti%
,$u can u#e 'ildca"d# in the Propert ! $/. T&%e a 1ue#ti$n
ma"k (E) t$ match an& #in(le cha"acte", $" t&%e an a#te"i#k (F)
t$ match an& nume" $) cha"acte"#. F$" e/am%l e, #Et )ind#
A#atA and A#etA8 #Fd )ind# A#adA and A#ta"ted.A
!. In the Condition $/, ch$$#e a c$ndi ti$n )"$m the li#t, $" t&%e
in a c$ndi ti$n.
.. In the %alue $/, ente" the -alue t$ a##$ciate 'ith the
c$ndi ti $n.
Melodi na Ates Torres 16
2. I) %"e-i $u# #ea"ch c"ite"i a e/i#t, click nd t$ add a c"ite"i $n
that mu#t e t"ue in addi ti $n t$ %"e-i$u# c"ite"ia. Click Or t$
add a c"ite"i $n that i# #u))icient "e(a"dle## $) %"e-i $u# c"ite"ia.
=. Click dd t$ add the #ea"ch c"ite"i $n.
Note I) the -alue i# in-ali d )$" the c$ndi ti $n $" %"$%e"t&, the
dd utt$n i# una-ai lal e.
>. T$ limi t 'he"e t$ #ea"ch, in the Sear"h in $/, #elect $ne $" m$"e
d"i-e#, )$lde"#, We #ite#, $" Outl$$k mail $/e#. T$ #ea"ch
e-e"&'he"e, #elect )'er!&here . T$ #%eci)& a #in(le d"i-e, )$lde", $"
We #ite, t&%e it di"ectl & in the Sear"h in $/.
G. T$ limi t the t&%e# $) #ea"ch "e#ul t#, in the +esults should be $/,
#elect the t&%e# $) )ile#, We %a(e#, and Outl$$k item# t$ )ind. T$ )ind
all t&%e# $) )ile# and item#, #elect n!thi ng .
<. Click Sear"h .
Ti%
T$ -ie' all %"$%e"ti e# $) a )$und item, click the c$mmand utt$n
)$ll$'i n( the item, and then ch$$#e Properti es .

2. Click the )ile, and then click Open .
Pri nt
;"int the #electi$n, the acti -e '$"k#heet(#), $" a '$"k$$k
I) the '$"k#heet ha# a de)ined %"int a"ea, Mic"$#$)t E/cel 'ill %"int $nl& the %"int a"ea
unle## a #%eci)ic #electi$n i# made. F$" e/am%l e, i) &$u #elect a "an(e $) cell# t$ %"int and
then click Sele"tion , E/cel %"int# the #electi$n and i(n$"e# an& %"int a"ea de)ined )$" the
'$"k#heet.
1. On the File menu, click Print .
!. Unde" Print &hat , #elect an $%ti$n t$ %"int the #electi$n, the acti-e #heet(#), $" the
enti"e '$"k$$k.
;"int #e-e"al '$"k#heet# at $nce
1. Select the '$"k#heet# &$u 'ant t$ %"int.
5$'E
When &$u ente" $" chan(e data, the chan(e# a))ect all #elected #heet#. The#e
chan(e# ma& "e%lace data $n the acti -e #heet and $the" #elected #heet#.
To sele"t Do this
+ #in(le #heet
Click the sheet tab.
I) &$u d$n0 t #ee the ta &$u 'ant, click the ta #c"$llin(
utt$n# t$ di#%la& the ta, and then click the ta.
T'$ $" m$"e
ad4acent #heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n S5IFT and
click the ta )$" the la#t #heet.
T'$ $" m$"e
n$nad4 acent
#heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n CTRL and
click the ta# )$" the $the" #heet#.
+ll #heet# in a Ri(ht6 click a #heet ta, and then click Sele"t ll Sheets $n
Melodi na Ates Torres 17
'$"k$$k the #h$"tcut menu (#h$"tcut menu* + menu that #h$'# a li#t $)
c$mmand# "ele-ant t$ a %a"ticula" item. T$ di#%la& a #h$"tcut
menu, "i(ht6 click an item $" %"e## S5IFT9F1D.) .
Note I) #heet ta# ha-e een c$l$"6 c$ded, the #heet ta name 'ill e unde"li ned in
a u#e"6 #%eci)ied c$l$" 'hen #elected. I) the #heet ta i# di#%la&ed 'ith a ack("$und
c$l$", the #heet ha# n$t een #elected.
Cancel a #electi$n $) mul ti %l e #heet#
T$ cancel a #electi$n $) mul ti %l e #heet# in a '$"k$$k, click an& un#elected #heet.
I) n$ un#elected #heet i# -i#ile, "i(ht6 click the ta $) a #elected #heet. Then click
5ngroup Sheets $n the #h$"tcut menu.

!. On the File menu, click Print .
;"int #e-e"al '$"k$$k# at $nce
+ll '$"k$$k )ile# &$u 'ant t$ %"int mu#t e in the #ame )$lde".
1. On the File menu, click Open .
!. 5$ld d$'n CTRL and click the name $) each '$"k$$k &$u 'ant t$ %"int.
.. In the Open dial$( $/, click Tools , and then click Print
Sa'e a fil e
On the File menu, click Sa'e .
Note I) &$u0 "e #a-in( the )ile )$" the )i"#t time, &$u0 ll e a#ked t$ (i-e it a name.
Sa-e a c$%& $) a )ile
1. On the File menu, click Sa'e s.
!. In the File name $/, ente" a ne' name )$" the )ile.
.. Click Sa'e .
Ti%
T$ #a-e the c$%& in a di))e"ent )$lde", click a di))e"ent d"i-e in the Sa'e in d"$%6
d$'n li#t $" a di))e"ent )$lde" in the )$lde" li#t, $" $th. T$ #a-e the c$%& in a ne'
)$lde", click Create Ne& Folder .
Sa-e a )ile t$ an$the" )$"mat
1. On the File menu, click Sa'e as.
!. In the File name $/, ente" a ne' name )$" the )ile.
.. Click the Sa'e as t!pe d"$%6 d$'n li#t, and then click the )ile )$"mat that &$u 'ant
the )ile #a-ed in.
2. Click Sa'e .
Sa-e )ile# aut$mati cal l & 'hen I '$"k
1. On the Tools menu, click Options , and then click the Sa'e ta.
!. Select the Sa'e uto+e"o'er info e'er! check $/.
Melodi na Ates Torres 18
.. In the minutes $/, ente" the inte"-al )$" h$' $)ten &$u 'ant t$ #a-e )ile#. The
m$"e )"e1uentl & &$u" )ile# a"e #a-ed, the m$"e in)$"mati $n i# "ec$-e"ed i) the"e i# a
%$'e" )ailu"e $" #imila" %"$lem 'hile a )ile i# $%en.
Note +ut$Rec$-e" i# n$t a "e%lacement )$" "e(ula"l & #a-in( &$u" )ile#. I) &$u ch$$#e n$t t$
#a-e the "ec$-e"& )ile a)te" $%enin( it, the )ile i# deleted and &$u" un#a-ed chan(e# a"e
l$#t. I) &$u #a-e the "ec$-e"& )ile, it "e%lace# the $"i(inal )ile (unle## &$u #%eci)& a ne' )ile
name).
S%eed u% #a-in( a )ile
1. On the Tools menu, click Options , and then click the Sa'e ta.
!. T$ #a-e $nl& the chan(e# t$ a )ile, #elect the llo& fast sa'es check $/, and then
c$nti nue t$ #a-e a# &$u '$"k $n the )ile.
.. T$ #a-e a c$m%lete )ile, clea" the llo& fast sa'es check $/ 'hen &$u )ini#h
'$"kin( $n the )ile, and then #a-e it $ne la#t ti me. + )ull #a-e $ccu"# 'hen thi#
check $/ i# clea"
Del et e sheets
1. Select the #heet# &$u 'ant t$ delete.
5$'E
When &$u ente" $" chan(e data, the chan(e# a))ect all #elected #heet#. The#e
chan(e# ma& "e%lace data $n the acti -e #heet and $the" #elected #heet#.
To sele"t Do this
+ #in(le #heet
Click the sheet tab. If you don't see the tab you want,
click the tab scrolling buttons to display the tab, and
then click the tab.
T'$ $" m$"e ad4acent
#heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n
S5IFT and click the ta )$" the la#t #heet.
T'$ $" m$"e
n$nad4 acent #heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n
CTRL and click the ta# )$" the $the" #heet#.
+ll #heet# in a '$"k$$k Ri(ht6 click a #heet ta, and then click Sele"t ll
Sheets $n the #h$"tcut menu .
Note I) #heet ta# ha-e een c$l$"6 c$ded, the #heet ta name 'ill e unde"li ned in
a u#e"6 #%eci)ied c$l$" 'hen #elected. I) the #heet ta i# di#%la&ed 'ith a ack("$und
c$l$", the #heet ha# n$t een #elected.
Cancel a #electi$n $) mul ti %l e #heet#
T$ cancel a #electi$n $) mul ti %l e #heet# in a '$"k$$k, click an& un#elected #heet.
I) n$ un#elected #heet i# -i#ile, "i(ht6 click the ta $) a #elected #heet. Then click
5ngroup Sheets $n the #h$"tcut menu.
!. On the )dit menu, click Delete Sheet
Displa! or hi de a &or*boo* or sheet
D$ $ne $" m$"e $) the )$ll$'i n(*
Di#%la& a hidden '$"k$$k
1. On the (indo& menu, click 5nhide .
I) the 5nhide c$mmand i# una-ai lal e, the '$"k$$k d$e# n$t c$ntai n hidden
#heet#. I) $th the +ename and $ide c$mmand# a"e una-ai lal e, the '$"k$$k i#
%"$tected )"$m #t"uctu"al chan(e#. ,$u0ll need t$ "em$-e %"$tecti $n )"$m the
Melodi na Ates Torres 19
'$"k$$k t$ dete"mi ne 'hethe" #heet# a"e hidden8 "em$-i n( %"$tecti $n ma& "e1ui "e
a %a##'$"d.
5$'E
On the Tools menu, %$int t$ Prote"ti on , and then click 5nprote"t (or*boo* .
I) %"$m%ted, ente" the %a##'$"d a##i(ned 'hen the '$"k$$k 'a# %"$tected.
;a##'$"d# a"e ca#e #en#iti -e. ,$u mu#t t&%e the %a##'$"d e/actl & a# it 'a# c"eated,
includi n( u%%e"ca#e and l$'e"ca#e lette"#.
!. In the 5nhide &or*boo* $/, d$ule6 click the name $) the hidden '$"k$$k &$u
'ant t$ di#%la&.
Di#%la& a hidden #heet
1. On the Format menu, %$int t$ Sheet , and then click 5nhide .
I) #heet# a"e hidden & a Mic"$#$)t Hi#ual ?a#ic )$" +%%licati$n# %"$("am that
a##i(n# the %"$%e"t& xlSheet %er!$i dden , &$u cann$t u#e the 5nhide c$mmand t$
di#%la& the #heet#. I) &$u a"e u#in( a '$"k$$k 'ith Hi#ual ?a#ic mac"$# and ha-e
%"$lem# 'ith hidden #heet#, c$ntact the $'ne" $) the '$"k$$k )$" m$"e
in)$"mati $n.
!. In the 5nhide sheet $/, d$ule6 click the name $) the hidden #heet &$u 'ant t$
di#%la&.
5ide a '$"k$$k 'ind$'
1. O%en the '$"k$$k.
!. On the (indo& menu, click $ide .
.. When &$u 1ui t Mic"$#$)t E/cel, &$u 'ill e a#ked i) &$u 'ant t$ #a-e chan(e# t$ the
hidden '$"k$$k. Click 0es i) &$u 'ant the '$"k$$k 'ind$' t$ e hidden the ne/t
ti me &$u $%en the '$"k$$k.
5ide a #heet
1. Select the #heet# &$u 'ant t$ hide.
!. On the Format menu, %$int t$ Sheet , and then click $ide .
Di#%la& $" hide mul ti %l e '$"k$$k# $n the Mic"$#$)t Wind$'# ta#ka"
1. On the Tools menu, click Options , and then click the %ie& ta.
!. Select $" clea" the (indo&s in tas*bar check $/
Displa! or hi de ro&s or "olumns
Displa! a hidden ro& or "olumn
1. Select a "$' $" c$lumn $n each #ide $) the hidden "$'# $" c$lumn# &$u 'ant t$
di#%la&.
!. On the Format menu, %$int t$ +o& $" Column , and then click 5nhide .
Ti%
Melodi na Ates Torres 20
I) the )i"#t "$' $" c$lumn $) a '$"k#heet i# hidden, click Go To $n the )dit menu. T&%e .
in the +eferen"e $/, and click O2. ;$int t$ +o& $" Column $n the Format menu, and
then click 5nhide .
+l#$, the "$' $" c$lumn ma& ha-e had the hei(ht $" 'idth #et t$ 3e"$. ;$int t$ the $"de" $)
Select +ll until the cu"#$" chan(e# t$ $", and d"a( t$ 'iden the "$' $" c$lumn.
$ide a ro& or "olumn
1. Select the "$'# $" c$lumn# &$u 'ant t$ hide.
5$'E
To sele"t Do this
Te/t in a cell I) editi n( in a cell i# tu"ned $n, #elect the cell,
d$ule6 click in it, and then #elect the te/t in the cell.
I) editi n( in a cell i# tu"ned $)), #elect the cell, and
then #elect the te/t in the )$"mul a a".
+ #in(le cell Click the cell, $" %"e## the a""$' ke&# t$ m$-e t$ the
cell.
+ "an(e ("an(e* T'$ $" m$"e
cell# $n a #heet. The cell# in
a "an(e can e ad4acent $"
n$nad4 acent.) $) cell#
Click the )i"#t cell $) the "an(e, and then d"a( t$ the
la#t cell.
+ la"(e "an(e $) cell# Click the )i"#t cell in the "an(e, and then h$ld d$'n
S5IFT and click the la#t cell in the "an(e. ,$u can
#c"$ll t$ make the la#t cell -i#ile.
+ll cell# $n a '$"k#heet Click the Sele"t ll utt$n.
7$nad4acent cell# $" cell
"an(e#
Select the )i"#t cell $" "an(e $) cell#, and then h$ld
d$'n CTRL and #elect the $the" cell# $" "an(e#.
+n enti"e "$' $" c$lumn Click the "$' $" c$lumn headin(.
+d4acent "$'# $" c$lumn# D"a( ac"$## the "$' $" c$lumn headi n(#. O" #elect
the )i"#t "$' $" c$lumn8 then h$ld d$'n S5IFT and
#elect the la#t "$' $" c$lumn.
7$nad4acent "$'# $"
c$lumn#
Select the )i"#t "$' $" c$lumn, and then h$ld d$'n
CTRL and #elect the $the" "$'# $" c$lumn#.
M$"e $" )e'e" cell# than the
acti -e #electi$n
5$ld d$'n S5IFT and click the la#t cell &$u 'ant t$
include in the ne' #electi$n. The "ectan(ul a" "an(e
et'een the acti-e cell (acti -e cell* The #elected
cell in 'hich data i# ente"ed 'hen &$u e(in t&%i n(.
Onl& $ne cell i# acti -e at a ti me. The acti-e cell i#
$unded & a hea-& $"de".) and the cell &$u click
ec$me# the ne' #electi$n.
Cancel a #electi$n $) cell# Click an& cell $n the '$"k#heet.
!. On the Format menu, %$int t$ +o& $" Column , and then click $ide
Mo'e or "op! sheets
Caution ?e ca"e)ul 'hen &$u m$-e $" c$%& #heet#. Calculati $n# $" cha"t# a#ed $n
'$"k#heet data mi(ht ec$me inaccu"ate i) &$u m$-e the '$"k#heet. Simila"l &, i) &$u in#e"t
a '$"k#heet et'een #heet# that a"e "e)e""ed t$ & a .6D )$"mul a "e)e"ence (.6D "e)e"ence*
+ "e)e"ence t$ a "an(e that #%an# t'$ $" m$"e '$"k#heet# in a '$"k$$k.) , data $n that
'$"k#heet mi(ht e included in the calculati $n.
Melodi na Ates Torres 21
1. T$ m$-e $" c$%& #heet# t$ an$the" '$"k$$k, $%en the '$"k$$k that 'ill "ecei -e
the #heet#.
!. S'itch t$ the '$"k$$k that c$ntai n# the #heet# &$u 'ant t$ m$-e $" c$%&, and then
#elect the #heet#.
5$'E
When &$u ente" $" chan(e data, the chan(e# a))ect all #elected #heet#. The#e
chan(e# ma& "e%lace data $n the acti -e #heet and $the" #elected #heet#.
To sele"t Do this
+ #in(le #heet Click the #heet ta.
I) &$u d$n0 t #ee the ta &$u 'ant, click the ta #c"$llin(
utt$n# t$ di#%la& the ta, and then click the ta.
T'$ $" m$"e
ad4acent #heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n S5IFT
and click the ta )$" the la#t #heet.
T'$ $" m$"e
n$nad4 acent
#heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n CTRL
and click the ta# )$" the $the" #heet#.
+ll #heet# in a
'$"k$$k
Ri(ht6 click a #heet ta, and then click Sele"t ll Sheets $n
the #h$"tcut menu (#h$"tcut menu* + menu that #h$'# a
li#t $) c$mmand# "ele-ant t$ a %a"ticula" item. T$ di#%la& a
#h$"tcut menu, "i(ht6 click an item $" %"e## S5IFT9F1D.) .
Note I) #heet ta# ha-e een c$l$"6 c$ded, the #heet ta name 'ill e unde"li ned in
a u#e"6 #%eci)ied c$l$" 'hen #elected. I) the #heet ta i# di#%la&ed 'ith a ack("$und
c$l$", the #heet ha# n$t een #elected.
Cancel a #electi$n $) mul ti %l e #heet#
T$ cancel a #electi$n $) mul ti %l e #heet# in a '$"k$$k, click an& un#elected #heet.
I) n$ un#elected #heet i# -i#ile, "i(ht6 click the ta $) a #elected #heet. Then click
5ngroup Sheets $n the #h$"tcut menu.
.. On the )dit menu, click Mo'e or Cop! Sheet .
2. In the To boo* $/, click the '$"k$$k t$ "ecei -e the #heet#.
T$ m$-e $" c$%& the #elected #heet# t$ a ne' '$"k$$k, click ne& boo* .
=. In the ,efore sheet $/, click the #heet e)$"e 'hich &$u 'ant t$ in#e"t the m$-ed
$" c$%ied #heet#.
>. T$ c$%& the #heet# in#tead $) m$-i n( them, #elect the Create a "op! check $/.
Ti%
T$ m$-e #heet# 'ithi n the cu""ent '$"k$$k, &$u can d"a( the #elected #heet# al$n( the
"$' $) #heet ta#. T$ c$%& the #heet#, h$ld d$'n CTRL, and then d"a( the #heet#8 "elea#e
the m$u#e utt$n e)$"e &$u "elea#e the CTRL ke&
+ename a sheet
1. T$ "ename the acti -e #heet, $n the Format menu, %$int t$ Sheet and then click
+ename .
Melodi na Ates Torres 22
!. T&%e the ne' name $-e" the cu""ent name
)nt er dat a in &or*sheet "ells
Ente" nume"#, te/t, a date, $" a ti me
1. Click the cell 'he"e &$u 'ant t$ ente" data.
!. T&%e the data and %"e## E7TER $" T+?.
Numbers and text in a list
1. Ente" data in a cell in the )i"#t c$lumn, and then %"e## T+? t$ m$-e t$ the
ne/t cell.
!. +t the end $) the "$', %"e## E7TER t$ m$-e t$ the e(i nni n( $) the ne/t "$'.
.. I) the cell at the e(i nni n( $) the ne/t "$' d$e#n0 t ec$me acti -e, click
Options $n the Tools menu, and then click the )dit ta. Unde" Setti ngs ,
#elect the Mo'e sele"tion after )nter check $/, and then click Do&n in
the Dire"tion $/.
Dates U#e a #la#h $" a h&%hen t$ #e%a"ate the %a"t# $) a date8 )$" e/am%l e, t&%e
6787 9::9 $" 84 Sep4 9::9 . T$ ente" t$da&0 # date, %"e## CTRL98 (#emic$l$n).
Times T$ ente" a ti me a#ed $n the 1!6 h$u" cl$ck, t&%e a #%ace and then a $" p
a)te" the ti me8 )$" e/am%l e, 6;:: p. Othe"'i#e, Mic"$#$)t E/cel ente"# the time a#
+M. T$ ente" the cu""ent time, %"e## CTRL9S5IFT9* (c$l$n).
Ente" nume"# 'ith a )i/ed nume" $) deci mal %lace# $" t"ailin( 3e"$#
1. On the Tools menu, click Options , and then click the )dit ta.
!. Select the Fixed de"imal check $/.
.. In the Pla"es $/, ente" a %$#iti -e nume" $) di(i t# t$ the "i(ht $) the deci mal %$int
$" a ne(ati -e nume" )$" di(i t# t$ the le)t $) the deci mal %$int.
F$" e/am%l e, i) &$u ente" < in the Pla"es $/ and then t&%e !<.2 in the cell, the
-alue 'ill e !.<.2. I) &$u ente" 4< in the Pla"es $/ and then t&%e !<., the -alue
'ill e !<.DDD.
Data &$u ente"ed e)$"e #electi n( the Fixed de"imal $%ti$n i# n$t a))ected.
Ti%
T$ tem%$"a"i l & $-e""i de the Fixed de"imal $%ti$n, t&%e a deci mal %$int 'hen &$u ente"
the nume".
Ente" the #ame data int$ #e-e"al cell# at $nce
1. Select the cell# 'he"e &$u 'ant t$ ente" data. The cell# d$ n$t ha-e t$ e ad4acent.
!. T&%e the data and %"e## CTRL9E7TER.
Ente" $" edit the #ame data $n mul ti %l e '$"k#heet#
When &$u #elect a ("$u% $) #heet# and then chan(e data $n $ne $) them, the #ame
chan(e# a"e a%%lied t$ all the #elected #heet#. Data ma& e "e%laced in the %"$ce##.
1. Select the '$"k#heet# 'he"e &$u 'ant t$ ente" data.
Melodi na Ates Torres 23
5$'E
When &$u ente" $" chan(e data, the chan(e# a))ect all #elected #heet#. The#e
chan(e# ma& "e%lace data $n the acti -e #heet and $the" #elected #heet#.
To sele"t Do this
+ #in(le #heet Click the #heet ta.
I) &$u d$n0 t #ee the ta &$u 'ant, click the ta #c"$llin(
utt$n# t$ di#%la& the ta, and then click the ta.
T'$ $" m$"e
ad4acent #heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n S5IFT
and click the ta )$" the la#t #heet.
T'$ $" m$"e
n$nad4 acent
#heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n CTRL
and click the ta# )$" the $the" #heet#.
+ll #heet# in a
'$"k$$k
Ri(ht6 click a #heet ta, and then click Sele"t ll Sheets $n
the #h$"tcut menu (#h$"tcut menu* + menu that #h$'# a
li#t $) c$mmand# "ele-ant t$ a %a"ticula" item. T$ di#%la& a
#h$"tcut menu, "i(ht6 click an item $" %"e## S5IFT9F1D.) .
Note I) #heet ta# ha-e een c$l$"6 c$ded, the #heet ta name 'ill e unde"li ned in
a u#e"6 #%eci)ied c$l$" 'hen #elected. I) the #heet ta i# di#%la&ed 'ith a ack("$und
c$l$", the #heet ha# n$t een #elected.
Cancel a #electi$n $) mul ti %l e #heet#
T$ cancel a #electi$n $) mul ti %l e #heet# in a '$"k$$k, click an& un#elected #heet.
I) n$ un#elected #heet i# -i#ile, "i(ht6 click the ta $) a #elected #heet. Then click
5ngroup Sheets $n the #h$"tcut menu.
!. Select the cell $" cell "an(e 'he"e &$u 'ant t$ ente" data.
.. T&%e $" edit the data in the )i"#t #elected cell.
2. ;"e## E7TER $" T+?.
Note T$ cancel a #electi$n $) mul ti %l e #heet#, click an& un#elected #heet. I) n$ un#elected
#heet i# -i#ile, "i(ht6 click the ta $) a #elected #heet, and then click 5ngroup Sheets $n
the #h$"tcut menu (#h$"tcut menu* + menu that #h$'# a li#t $) c$mmand# "ele-ant t$ a
%a"ticul a" item. T$ di#%la& a #h$"tcut menu, "i(ht6 click an item $" %"e## S5IFT9F1D.) .
+ut$mati cal l & )ill in "e%eated ent"ie# in a c$lumn
I) the )i"#t )e' cha"acte"# &$u t&%e in a cell match an e/i#tin( ent"& in that c$lumn,
Mic"$#$)t E/cel )ill# in the "emai ni n( cha"acte"# )$" &$u. E/cel c$m%l ete# $nl& th$#e ent"ie#
that c$ntai n te/t $" a c$mi nati $n $) te/t and nume"#8 ent"ie# that c$ntai n $nl& nume"#,
date#, $" time# a"e n$t c$m%leted.
T$ acce%t the %"$%$#ed ent"&, %"e## E7TER. The c$m%leted ent"& e/actl & matche#
the %atte"n $) u%%e"ca#e and l$'e"ca#e lette"# $) the e/i#tin( ent"ie#.
T$ "e%lace the aut$mati cal l & ente"ed cha"acte"#, c$nti nue t&%i n(.
T$ delete the aut$mati cal l & ente"ed cha"acte"#, %"e## ?+C@S;+CE.
T$ #elect )"$m a li#t $) ent"i e# al"ead& in the c$lumn, "i(ht6 click the cell, and then
click Pi"* from List $n the #h$"tcut menu (#h$"tcut menu* + menu that #h$'# a li#t
$) c$mmand# "ele-ant t$ a %a"ticula" item. T$ di#%la& a #h$"tcut menu, "i(ht6 click an
item $" %"e## S5IFT9F1D.) .
Melodi na Ates Torres 24
Fill in a #e"ie# $) nume"#, date#, $" $the" item#
1. Select the )i"#t cell in the "an(e &$u 'ant t$ )ill.
!. Ente" the #ta"ti n( -alue )$" the #e"ie#.
.. Ente" a -alue in the ne/t cell t$ e#tal i#h a %atte"n.
5$'E
o I) &$u 'ant the #e"ie# !, ., 2, =..., ente" ! and . in the )i"#t t'$ cell#. I) &$u
'ant the #e"ie# !, 2, >, <..., ente" ! and 2. I) &$u 'ant the #e"ie# !, !, !, !...,
&$u can lea-e the #ec$nd cell lank.
o T$ #%eci)& the t&%e $) #e"ie#, u#e the "i(ht m$u#e utt$n t$ d"a( the )ill
handle $-e" the "an(e, and then click the a%%"$%"iate c$mmand $n the
#h$"tcut menu (#h$"tcut menu* + menu that #h$'# a li#t $) c$mmand#
"ele-ant t$ a %a"ticul a" item. T$ di#%la& a #h$"tcut menu, "i(ht6 click an item
$" %"e## S5IFT9F1D.) . F$" e/am%l e, i) the #ta"ti n( -alue i# the date I+76!DD!,
click Fill Months )$" the #e"ie# FE?6!DD!, M+R6!DD!, and #$ $n8 $" click Fill
0ears )$" the #e"ie# I+76!DD., I+76!DD2, and #$ $n.
o T$ manual l & c$nt"$l h$' the #e"ie# i# c"eated, $" u#e the ke&$a"d t$ )ill in a
#e"ie#, u#e the Series c$mmand $n the #h$"tcut menu.
2. Select the cell $" cell# that c$ntai n the #ta"ti n( -alue#.
=. D"a( the )ill handle $-e" the "an(e &$u 'ant t$ )ill.
T$ )ill in inc"ea#in( $"de", d"a( d$'n $" t$ the "i(ht.
T$ )ill in dec"ea#in( $"de", d"a( u% $" t$ the le)t.
Ente" the #ame data in $the" '$"k#heet#
I) &$u0 -e al"ead& ente"ed data $n $ne '$"k#heet, &$u can 1uickl & c$%& the data t$
c$""e#%$ndi n( cell# $n $the" #heet#.
1. Select the #heet that c$ntai n# the data and the #heet# t$ 'hich &$u 'ant t$ c$%& the
data.
!. Select the cell# that c$ntai n the data &$u 'ant t$ c$%&.
.. On the )dit menu, %$int t$ Fill , and then click "ross (or*sheets
S"roll t hrough a &or*sheet
T$ m$-e et'een cell# $n a '$"k#heet, click an& cell $" u#e the a""$' ke&#. When &$u
m$-e t$ a cell, it ec$me# the acti -e cell (acti -e cell* The #elected cell in 'hich data i#
ente"ed 'hen &$u e(i n t&%i n(. Onl& $ne cell i# acti -e at a ti me. The acti-e cell i# $unded
& a hea-& $"de".) . T$ #ee a di))e"ent a"ea $) the #heet, u#e the #c"$ll a"#.
To s"roll Do this
One "$' u% $"
d$'n
Click the a""$'# in the -e"tical #c"$ll a".
One c$lumn le)t
$" "i(ht
Click the a""$'# in the h$"i3$ntal #c"$ll a".
One 'ind$' u%
$" d$'n
Click a$-e $" el$' the #c"$ll $/ in the -e"tical #c"$ll a".
One 'ind$' le)t
$" "i(ht
Click t$ the le)t $" "i(ht $) the #c"$ll $/ in the h$"i3$ntal #c"$ll a".
+ la"(e di#tance D"a( the #c"$ll $/ t$ the a%%"$/i mate "elati -e %$#iti$n. In a -e"& la"(e
'$"k#heet, h$ld d$'n S5IFT 'hile d"a((i n(.
Melodi na Ates Torres 25
Note The #i3e $) a #c"$ll $/ indicate# the %"$%$"ti $nal am$unt $) the u#ed a"ea $) the
#heet that i# -i#ile in the 'ind$'. The %$#iti$n $) a #c"$ll $/ indicate# the "elati -e
l$cati$n $) the -i#ile a"ea 'ithi n the '$"k#heet.
Sc"$ll and 3$$m 'ith the m$u#e
,$u can m$-e a"$und and 3$$m $n &$u" '$"k#heet $" cha"t #heet & u#in( the Mic"$#$)t
IntelliM$u#e %$inti n( de-ice. F$" in)$"mati $n a$ut chan(i n( $%ti$n# and -ie'i n(
t"$ule#h$$ti n( ti%# )$" the Mic"$#$)t IntelliM$u#e, #ee the Intelli;$int Online U#e"0# :uide.
(Click the Mic"$#$)t Wind$'# Start utt$n, %$int t$ Programs , and then %$int t$ Mi"rosoft
Input De'i"es .)
To Do this
Sc"$ll u% $" d$'n a )e' "$'# at a ti me R$tate the 'heel )$"'a"d $" ack.
;an th"$u(h a '$"k#heet 5$ld d$'n the 'heel utt$n, and d"a( the
%$inte" a'a& )"$m the $"i(in ma"k in the
di"ecti $n &$u 'ant t$ #c"$ll. T$ #%eed u%
#c"$llin(, d"a( a'a& )"$m the $"i(i n ma"k8 t$
#l$' d$'n #c"$lli n(, d"a( t$'a"d the $"i(i n
ma"k.
;an th"$u(h a '$"k#heet aut$mati cal l & Click the 'heel utt$n, and then m$-e the
m$u#e in the di"ecti$n &$u 'ant t$ #c"$ll. T$
#%eed u% #c"$llin(, d"a( a'a& )"$m the $"i(i n
ma"k8 t$ #l$' d$'n #c"$lli n(, d"a( t$'a"d the
$"i(in ma"k. T$ #t$% aut$mati c #c"$lli n(, click
an& m$u#e utt$n.
J$$m in $" $ut 5$ld d$'n CTRL, and then "$tate the
IntelliM$u#e 'heel )$"'a"d $" ack.
Sh$' detail in $utli ne# ($utli ne* W$"k#heet
data in 'hich "$'# $" c$lumn# $) detail data
a"e ("$u%ed #$ that &$u can c"eate #umma"&
"e%$"t#. The $utline can #umma"i 3e eithe" an
enti"e '$"k#heet $" a #elected %$"ti$n $) it.)
;$int t$ a cell that #umma"i3e# data in the
$utli ne, h$ld d$'n S5IFT, and then "$ll the
'heel )$"'a"d.
5ide detail in $utline# ;$int t$ an& cell that c$ntai n# detail data,
h$ld d$'n S5IFT, and then "$ll the 'heel
ack.
Ti%
I) &$u u#e the Mic"$#$)t IntelliM$u#e %$inti n( de-ice t$ 3$$m m$"e $)ten than &$u u#e it t$
#c"$ll $n a #heet, &$u can #et the 'heel utt$n t$ 3$$m in#tead $) #c"$ll. On the Tools
menu, click Options , click the General ta, and then #elect the =oom on roll &ith
Intelli Mouse check $/
Sel e"t dat a or "ells
To sele"t Do this
Te/t in a cell I) editi n( in a cell i# tu"ned $n, #elect the cell, d$ule6 click in it,
and then #elect the te/t in the cell.
I) editi n( in a cell i# tu"ned $)), #elect the cell, and then #elect
the te/t in the )$"mul a a".
+ #in(le cell Click the cell, $" %"e## the a""$' ke&# t$ m$-e t$ the cell.
+ "an(e ("an(e* T'$ $"
m$"e cell# $n a #heet. The
cell# in a "an(e can e
ad4acent $" n$nad4acent.) $)
cell#
Click the )i"#t cell $) the "an(e, and then d"a( t$ the la#t cell.
+ la"(e "an(e $) cell# Click the )i"#t cell in the "an(e, and then h$ld d$'n S5IFT and
click the la#t cell in the "an(e. ,$u can #c"$ll t$ make the la#t
cell -i#ile.
+ll cell# $n a '$"k#heet Click the Sele"t ll utt$n.
Melodi na Ates Torres 26
7$nad4acent cell# $" cell
"an(e#
Select the )i"#t cell $" "an(e $) cell#, and then h$ld d$'n CTRL
and #elect the $the" cell# $" "an(e#.
+n enti"e "$' $" c$lumn Click the "$' $" c$lumn headin(.
+d4acent "$'# $" c$lumn# D"a( ac"$## the "$' $" c$lumn headi n(#. O" #elect the )i"#t "$'
$" c$lumn8 then h$ld d$'n S5IFT and #elect the la#t "$' $"
c$lumn.
7$nad4acent "$'# $"
c$lumn#
Select the )i"#t "$' $" c$lumn, and then h$ld d$'n CTRL and
#elect the $the" "$'# $" c$lumn#.
M$"e $" )e'e" cell# than the
acti -e #electi$n
5$ld d$'n S5IFT and click the la#t cell &$u 'ant t$ include in
the ne' #electi$n. The "ectan(ul a" "an(e et'een the acti -e
cell (acti -e cell* The #elected cell in 'hich data i# ente"ed 'hen
&$u e(in t&%i n(. Onl& $ne cell i# acti-e at a ti me. The acti -e
cell i# $unded & a hea-& $"de".) and the cell &$u click
ec$me# the ne' #electi$n.
Cancel a #electi$n $) cell# Click an& cell $n the '$"k#heet
Sel e"t sheets
When &$u ente" $" chan(e data, the chan(e# a))ect all #elected #heet#. The#e chan(e# ma&
"e%lace data $n the acti-e #heet and $the" #elected #heet#.
To sele"t Do this
+ #in(le #heet Click the #heet ta.
I) &$u d$n0 t #ee the ta &$u 'ant, click the ta #c"$llin( utt$n# t$ di#%la&
the ta, and then click the ta.
T'$ $" m$"e
ad4acent #heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n S5IFT and click the
ta )$" the la#t #heet.
T'$ $" m$"e
n$nad4 acent
#heet#
Click the ta )$" the )i"#t #heet, and then h$ld d$'n CTRL and click the
ta# )$" the $the" #heet#.
+ll #heet# in a
'$"k$$k
Ri(ht6 click a #heet ta, and then click Sele"t ll Sheets $n the #h$"tcut
menu (#h$"tcut menu* + menu that #h$'# a li#t $) c$mmand# "ele-ant t$ a
%a"ticula" item. T$ di#%la& a #h$"tcut menu, "i(ht6 click an item $" %"e##
S5IFT9F1D.) .
Note I) #heet ta# ha-e een c$l$"6 c$ded, the #heet ta name 'ill e unde"l i ned in a u#e"6
#%eci)ied c$l$" 'hen #elected. I) the #heet ta i# di#%la&ed 'ith a ack("$und c$l$", the
#heet ha# n$t een #elected.
Cancel a #electi$n $) mul ti %l e #heet#
T$ cancel a #electi$n $) mul ti %l e #heet# in a '$"k$$k, click an& un#elected #heet.
I) n$ un#elected #heet i# -i#ile, "i(ht6 click the ta $) a #elected #heet. Then click 5ngroup
Sheets $n the #h$"tcut menu
bout for mul as
F$"mul a# a"e e1uati$n# that %e")$"m calculati $n# $n -alue# in &$u" '$"k#heet. + )$"mul a
#ta"t# 'ith an e1ual #i(n (K). F$" e/am%l e, the )$ll$'i n( )$"mul a mul ti %l i e# ! & . and then
add# = t$ the "e#ul t.
Melodi na Ates Torres 27
K=9!F.
+ )$"mul a can al#$ c$ntai n an& $" all $) the )$ll$'i n(* )uncti $n# ()uncti$n* + %"e6 '"itten
)$"mul a that take# a -alue $" -alue#, %e")$"m# an $%e"ati$n, and "etu"n# a -alue $" -alue#.
U#e )uncti$n# t$ #im%l i) & and #h$"ten )$"mul a# $n a '$"k#heet, e#%eciall & th$#e that
%e")$"m len(th& $" c$m%le/ calculati $n#.) , "e)e"ence#, $%e"at$"# ($%e"at$"* + #i(n $"
#&m$l that #%eci)ie# the t&%e $) calculati$n t$ %e")$"m 'ithi n an e/%"e##i$n. The"e a"e
mathemati cal, c$m%a"i#$n, l$(ical, and "e)e"ence $%e"at$"#.) , and c$n#tant# (c$n#tant* +
-alue that i# n$t calculated, and the"e)$"e d$e# n$t chan(e. F$" e/am%l e, the nume" !1D,
and the te/t ALua"te"l & Ea"nin(#A a"e c$n#tant#. +n e/%"e##i$n, $" a -alue "e#ulti n( )"$m an
e/%"e##i$n, i# n$t a c$n#tant.) .
;a"t# $) a )$"mul a
Functi$n#* The ;I() )uncti $n "etu"n# the -alue $) %i* ..12!...
Re)e"ence# ($" name#)* +! "etu"n# the -alue in cell +!.
C$n#tant#* 7ume"# $" te/t -alue# ente"ed di"ectl & int$ a )$"mul a, #uch a# !.
O%e"at$"#* The M (ca"et) $%e"at$" "ai#e# a nume" t$ a %$'e", and the F (a#te"i#k)
$%e"at$" mul ti %l i e#.
+$ut )uncti$n# in )$"mul a#
Functi$n# a"e %"ede)i ned )$"mul a# that %e")$"m calculati $n# & u#in( #%eci)ic -alue#, called
a"(ument#, in a %a"ticul a" $"de", $" #t"uctu"e. Functi$n# can e u#ed t$ %e")$"m #im%le $"
c$m%l e/ calculati $n#. F$" e/am%l e, the ROU7D )uncti $n "$und# $)) a nume" in cell +1D.
Structure of a function
St"uctu"e. The #t"uctu"e $) a )uncti $n e(in# 'ith an e1ual #i(n (K), )$ll$'ed & the
)uncti $n name, an $%enin( %a"enthe#i#, the a"(ument# )$" the )uncti$n #e%a"ated &
c$mma#, and a cl$#in( %a"enthe#i#.
Functi$n name. F$" a li#t $) a-ailal e )uncti$n#, click a cell and %"e## S5IFT9F..
+"(ument#. +"(ument# can e nume"#, te/t, l$(ical -alue# #uch a# TRUE $" F+LSE,
a""a&# (a""a&* U#ed t$ uild #in(le )$"mul a# that %"$duce mul ti %l e "e#ult# $" that $%e"ate $n
a ("$u% $) a"(ument# that a"e a""an(ed in "$'# and c$lumn#. +n a""a& "an(e #ha"e# a
c$mm$n )$"mul a8 an a""a& c$n#tant i# a ("$u% $) c$n#tant# u#ed a# an a"(ument.) , e""$"
-alue# #uch a# N7O+, $" cell "e)e"ence# (cell "e)e"ence* The #et $) c$$"di nate# that a cell
$ccu%ie# $n a '$"k#heet. F$" e/am%l e, the "e)e"ence $) the cell that a%%ea"# at the
inte"#ecti $n $) c$lumn ? and "$' . i# ?..) . The a"(ument &$u de#i(nate mu#t %"$duce a
-alid -alue )$" that a"(ument. +"(ument# can al#$ e c$n#tant# (c$n#tant* + -alue that i#
n$t calculated, and the"e)$"e d$e# n$t chan(e. F$" e/am%l e, the nume" !1D, and the te/t
ALua"te"l & Ea"nin(#A a"e c$n#tant#. +n e/%"e##i$n, $" a -alue "e#ul ti n( )"$m an e/%"e##i$n,
i# n$t a c$n#tant.) , )$"mul a#, $" $the" )uncti$n#.
+"(ument t$$lti %. + t$$l ti % 'ith the #&nta/ and a"(ument# a%%ea"# a# &$u t&%e the
)uncti $n. F$" e/am%l e, t&%e KROU7D( and the t$$lti % a%%ea"#. T$$lti %# $nl& a%%ea" )$"
uilt6 in )uncti $n#.
)nteri ng formul as When &$u c"eate a )$"mul a that c$ntai n# a )uncti$n, the Insert
Fun"tion dial$( $/ hel%# &$u ente" '$"k#heet )uncti$n#. +# &$u ente" a )uncti $n int$ the
)$"mul a, the Insert Fun"tion dial$( $/ di#%la&# the name $) the )uncti $n, each $) it#
a"(ument#, a de#c"i%ti $n $) the )uncti $n and each a"(ument, the cu""ent "e#ult $) the
)uncti $n, and the cu""ent "e#ul t $) the enti "e )$"mul a.
7e#ted )uncti$n#
In ce"tai n ca#e#, &$u ma& need t$ u#e a )uncti$n a# $ne $) the a"(ument# (a"(ument* The
-alue# that a )uncti$n u#e# t$ %e")$"m $%e"ati $n# $" calculati $n#. The t&%e $) a"(ument a
)uncti $n u#e# i# #%eci)ic t$ the )uncti $n. C$mm$n a"(ument# that a"e u#ed 'ithi n )uncti $n#
Melodi na Ates Torres 28
include nume"#, te/t, cell "e)e"ence#, and name#.) $) an$the" )uncti $n. F$" e/am%l e, the
)$ll$'i n( )$"mul a u#e# a ne#ted +HER+:E )uncti $n and c$m%a"e# the "e#ul t 'ith the -alue
=D.
%alid returns When a ne#ted )uncti $n i# u#ed a# an a"(ument, it mu#t "etu"n the #ame
t&%e $) -alue that the a"(ument u#e#. F$" e/am%l e, i) the a"(ument "etu"n# a TRUE $"
F+LSE -alue, then the ne#ted )uncti$n mu#t "etu"n a TRUE $" F+LSE. I) it d$e#n0 t, Mic"$#$)t
E/cel di#%la&# a NH+LUEP e""$" -alue.
Nesting le'el limits + )$"mul a can c$ntai n u% t$ #e-en le-el# $) ne#ted )uncti $n#. When
Functi$n ? i# u#ed a# an a"(ument in Functi$n +, Functi$n ? i# a #ec$nd6 le-el )uncti$n. F$"
in#tance, the +HER+:E )uncti$n and the SUM )uncti$n a"e $th #ec$nd6 le-el )uncti$n#
ecau#e the& a"e a"(ument# $) the IF )uncti$n. + )uncti $n ne#ted 'ithi n the +HER+:E
)uncti $n '$ul d e a thi"d6 le-el )uncti $n, and #$ $n.
+$ut "e)e"ence# in )$"mul a#
+ "e)e"ence identi )i e# a cell $" a "an(e $) cell# $n a '$"k#heet and tell# Mic"$#$)t E/cel
'he"e t$ l$$k )$" the -alue# $" data &$u 'ant t$ u#e in a )$"mul a. With "e)e"ence#, &$u can
u#e data c$ntai ned in di))e"ent %a"t# $) a '$"k#heet in $ne )$"mul a $" u#e the -alue )"$m
$ne cell in #e-e"al )$"mul a#. ,$u can al#$ "e)e" t$ cell# $n $the" #heet# in the #ame
'$"k$$k, and t$ $the" '$"k$$k#. Re)e"ence# t$ cell# in $the" '$"k$$k# a"e called link#.
The +1 "e)e"ence #t&le
?& de)aul t, E/cel u#e# the +1 "e)e"ence #t&le, 'hich "e)e"# t$ c$lumn# 'ith lette"# (+
th"$u(h IH, )$" a t$tal $) !=> c$lumn#) and "e)e"# t$ "$'# 'ith nume"# (1 th"$u(h >==.>).
The#e lette"# and nume"# a"e called "$' and c$lumn headin(#. T$ "e)e" t$ a cell, ente" the
c$lumn lette" )$ll$'ed & the "$' nume". F$" e/am%l e, ?! "e)e"# t$ the cell at the
inte"#ecti $n $) c$lumn ? and "$' !.
To refer to 5se
The cell in c$lumn + and "$' 1D +1D
The "an(e $) cell# in c$lumn + and "$'# 1D th"$u(h !D +1D*+!
D
The "an(e $) cell# in "$' 1= and c$lumn# ? th"$u(h E ?1=*E1
=
+ll cell# in "$' = =*=
+ll cell# in "$'# = th"$u(h 1D =*1D
+ll cell# in c$lumn 5 5*5
+ll cell# in c$lumn# 5 th"$u(h I 5*I
The "an(e $) cell# in c$lumn# + th"$u(h E and "$'# 1D
th"$u(h !D
+1D*E!
D
+eferen"e to another &or*sheet In the )$ll$'i n( e/am%l e, the +HER+:E '$"k#heet
)uncti $n calculate# the a-e"a(e -alue )$" the "an(e ?1*?1D $n the '$"k#heet named
Ma"keti n( in the #ame '$"k$$k.
ink to another worksheet in the sa!e workbook
7$te that the name $) the '$"k#heet and an e/clamati $n %$int (P) %"ecede the "an(e
"e)e"ence.
The di))e"ence et'een "elati -e and a#$lute "e)e"ence#
+elati 'e referen"es + "elati -e cell "e)e"ence in a )$"mul a, #uch a# +1, i# a#ed $n the
"elati -e %$#iti$n $) the cell that c$ntai n# the )$"mul a and the cell the "e)e"ence "e)e"# t$. I)
the %$#iti$n $) the cell that c$ntai n# the )$"mul a chan(e#, the "e)e"ence i# chan(ed. I) &$u
c$%& the )$"mul a ac"$## "$'# $" d$'n c$lumn#, the "e)e"ence aut$mati cal l & ad4u#t#. ?&
de)aul t, ne' )$"mul a# u#e "elati -e "e)e"ence#. F$" e/am%l e, i) &$u c$%& a "elati -e "e)e"ence
in cell ?! t$ cell ?., it aut$mati cal l & ad4u#t# )"$m K+1 t$ K+!.
Melodi na Ates Torres 29
C$%ied )$"mul a 'ith "elati -e "e)e"ence
bsolute referen"es +n a#$lute cell "e)e"ence in a )$"mul a, #uch a# Q+Q1, al'a&# "e)e"
t$ a cell in a #%eci)ic l$cati$n. I) the %$#iti$n $) the cell that c$ntai n# the )$"mul a chan(e#,
the a#$lute "e)e"ence "emai n# the #ame. I) &$u c$%& the )$"mul a ac"$## "$'# $" d$'n
c$lumn#, the a#$lute "e)e"ence d$e# n$t ad4u#t. ?& de)aul t, ne' )$"mul a# u#e "elati -e
"e)e"ence#, and &$u need t$ #'itch them t$ a#$lute "e)e"ence#. F$" e/am%l e, i) &$u c$%& a
a#$lute "e)e"ence in cell ?! t$ cell ?., it #ta&# the #ame in $th cell# KQ+Q1.
C$%ied )$"mul a 'ith a#$lute "e)e"ence
Mixed referen"es + mi /ed "e)e"ence ha# eithe" an a#$lute c$lumn and "elati -e "$', $"
a#$lute "$' and "elati -e c$lumn. +n a#$lute c$lumn "e)e"ence take# the )$"m Q+1, Q?1,
and #$ $n. +n a#$lute "$' "e)e"ence take# the )$"m +Q1, ?Q1, and #$ $n. I) the %$#iti$n $)
the cell that c$ntai n# the )$"mul a chan(e#, the "elati -e "e)e"ence i# chan(ed, and the
a#$lute "e)e"ence d$e# n$t chan(e. I) &$u c$%& the )$"mul a ac"$## "$'# $" d$'n c$lumn#,
the "elati -e "e)e"ence aut$mati cal l & ad4u#t#, and the a#$lute "e)e"ence d$e# n$t ad4u#t.
F$" e/am%l e, i) &$u c$%& a mi /ed "e)e"ence )"$m cell +! t$ ?., it ad4u#t# )"$m K+Q1 t$
K?Q1.
C$%ied )$"mul a 'ith mi/ed "e)e"ence
The .6D "e)e"ence #t&le
I) &$u 'ant t$ anal &3e data in the #ame cell $" "an(e $) cell# $n mul ti %l e '$"k#heet# 'ithi n
the '$"k$$k, u#e a .6D "e)e"ence. + .6D "e)e"ence include# the cell $" "an(e "e)e"ence,
%"eceded & a "an(e $) '$"k#heet name#. E/cel u#e# an& '$"k#heet# #t$"ed et'een the
#ta"ti n( and endin( name# $) the "e)e"ence. F$" e/am%l e, KSUM(Sheet!*Sheet1.P?=) add#
all the -alue# c$ntai ned in cell ?= $n all the '$"k#heet# et'een and includi n( Sheet ! and
Sheet 1..
,$u can u#e .6D "e)e"ence# t$ "e)e" t$ cell# $n $the" #heet#, t$ de)ine name#, and t$
c"eate )$"mul a# & u#in( the )$ll$'i n( )uncti $n#* SUM, +HER+:E, +HER+:E+,
COU7T, COU7T+, M+B, M+B+, MI7, MI7+, ;RODUCT, STDEH, STDEH+, STDEH;,
STDEH;+, H+R, H+R+, H+R;, and H+R;+.
.6D "e)e"ence# cann$t e u#ed in a""a& )$"mul a# (a""a& )$"mul a* + )$"mul a that
%e")$"m# mul ti %l e calculati$n# $n $ne $" m$"e #et# $) -alue#, and then "etu"n#
eithe" a #in(le "e#ult $" mul ti %l e "e#ul t#. +""a& )$"mul a# a"e encl$#ed et'een
"ace# R S, and a"e ente"ed & %"e##in( CTRL9S5IFT9E7TER.) .
.6D "e)e"ence# cann$t e u#ed 'ith the inte"#ecti$n $%e"at$" ($%e"at$"* + #i(n $"
#&m$l that #%eci)ie# the t&%e $) calculati$n t$ %e")$"m 'ithi n an e/%"e##i$n. The"e
a"e mathemati cal, c$m%a"i#$n, l$(ical, and "e)e"ence $%e"at$"#.) (a #in(le #%ace) $"
in )$"mul a# that u#e im%lici t inte"#ecti$n (im%l ici t inte"#ecti$n* + "e)e"ence t$ a
"an(e $) cell# in#tead $) a #in(le cell that i# calculated like a #in(le cell. I) cell C1D
c$ntai n# the )$"mul a K?=*?1=F=, E/cel mul ti %l i e# the -alue in cell ?1D & = ecau#e
cell# ?1D and C1D a"e in the #ame "$'.) .
$o& <4 D referen"es "hange &hen !ou mo'e- "op!- insert- or delete &or*sheets
The )$ll$'i n( e/am%l e# e/%lai n 'hat ha%%en# 'hen &$u m$-e, c$%&, in#e"t, $" delete
'$"k#heet# that a"e included in a .6D "e)e"ence. The e/am%l e# u#e the )$"mul a
KSUM(Sheet!*Sheet>P+!*+=) t$ add cell# +! th"$u(h += $n '$"k#heet# ! th"$u(h >.
Insert or "op! I) &$u in#e"t $" c$%& #heet# et'een Sheet! and Sheet> (the end%$i nt# in
thi# e/am%l e), Mic"$#$)t E/cel include# all -alue# in cell# +! th"$u(h += )"$m the added
#heet# in the calculati $n#.
Delete I) &$u delete #heet# et'een Sheet! and Sheet>, E/cel "em$-e# thei" -alue# )"$m
the calculati $n.
Mo'e I) &$u m$-e #heet# )"$m et'een Sheet! and Sheet> t$ a l$cati$n $ut#ide the
"e)e"enced #heet "an(e, E/cel "em$-e# thei" -alue# )"$m the calculati$n.
Melodi na Ates Torres 30
Mo'e an endpoint I) &$u m$-e Sheet! $" Sheet> t$ an$the" l$cati$n in the #ame
'$"k$$k, E/cel ad4u#t# the calculati $n t$ acc$mm$date the ne' "an(e $) #heet# et'een
them.
Delete an endpoi nt I) &$u delete Sheet! $" Sheet>, E/cel ad4u#t# the calculati $n t$
acc$mm$date the "an(e $) #heet# et'een them.
The R1C1 "e)e"ence #t&le
,$u can al#$ u#e a "e)e"ence #t&le 'he"e $th the "$'# and the c$lumn# $n the '$"k#heet
a"e nume"ed. The R1C1 "e)e"ence #t&le i# u#e)ul )$" c$m%uti n( "$' and c$lumn %$#iti$n#
in mac"$# (mac"$* +n acti$n $" a #et $) acti$n# &$u can u#e t$ aut$mate ta#k#. Mac"$# a"e
"ec$"ded in the Hi#ual ?a#ic )$" +%%licati $n# %"$("ammi n( lan(ua(e.) . In the R1C1 #t&le,
E/cel indicate# the l$cati$n $) a cell 'ith an ARA )$ll$'ed & a "$' nume" and a ACA
)$ll$'ed & a c$lumn nume".
+eferen"
e
Meani ng
RT6!UC + "elati -e "e)e"ence ("elati -e "e)e"ence* In a )$"mul a, the add"e## $) a cell a#ed
$n the "elati -e %$#iti$n $) the cell that c$ntai n# the )$"mul a and the cell "e)e""ed
t$. I) &$u c$%& the )$"mul a, the "e)e"ence aut$mati cal l & ad4u#t#. + "elati -e
"e)e"ence take# the )$"m +1.) t$ the cell t'$ "$'# u% and in the #ame c$lumn
RT!UCT!U + "elati -e "e)e"ence t$ the cell t'$ "$'# d$'n and t'$ c$lumn# t$ the "i(ht
R!C! +n a#$lute "e)e"ence (a#$lute cell "e)e"ence* In a )$"mul a, the e/act add"e## $)
a cell, "e(a"dl e## $) the %$#iti$n $) the cell that c$ntai n# the )$"mul a. +n
a#$lute cell "e)e"ence take# the )$"m Q+Q1.) t$ the cell in the #ec$nd "$' and in
the #ec$nd c$lumn
RT61U + "elati -e "e)e"ence t$ the enti"e "$' a$-e the acti-e cell
R +n a#$lute "e)e"ence t$ the cu""ent "$'
When &$u "ec$"d a mac"$, E/cel "ec$"d# #$me c$mmand# & u#in( the R1C1 "e)e"ence
#t&le. F$" e/am%l e, i) &$u "ec$"d a c$mmand #uch a# clicki n( the utoSum utt$n t$ in#e"t
a )$"mul a that add# a "an(e $) cell#, E/cel "ec$"d# the )$"mul a & u#in( R1C1 #t&le, n$t +1
#t&le, "e)e"ence#.
To turn +.C. referen"e st!le on or off
1. Click Options $n the Tools menu, and then click the General ta.
!. Unde" Setti ngs , #elect $" clea" the +.C. referen"e st!le check $/.
+$ut name# in )$"mul a#
,$u can u#e the lael# $) c$lumn# and "$'# $n a '$"k#heet t$ "e)e" t$ the cell# 'ithi n th$#e
c$lumn# and "$'#. O" &$u can c"eate de#c"i%ti -e name# (name* + '$"d $" #t"in( $)
cha"acte"# that "e%"e#ent# a cell, "an(e $) cell#, )$"mul a, $" c$n#tant -alue. U#e ea#& t$
unde"#tand name#, #uch a# ;"$duct# t$ "e)e" t$ ha"d t$ unde"#tand "an(e#, #uch a# Sale#P
C!D*C.D.) t$ "e%"e#ent cell#, "an(e# $) cell#, )$"mul a#, $" c$n#tant (c$n#tant* + -alue that i#
n$t calculated, and the"e)$"e d$e# n$t chan(e. F$" e/am%l e, the nume" !1D, and the te/t
ALua"te"l & Ea"nin(#A a"e c$n#tant#. +n e/%"e##i$n, $" a -alue "e#ul ti n( )"$m an e/%"e##i$n,
i# n$t a c$n#tant.) -alue#. Lael# can e u#ed in )$"mul a# that "e)e" t$ data $n the #ame
'$"k#heet8 i) &$u 'ant t$ "e%"e#ent a "an(e $n an$the" '$"k#heet, u#e a name.
U#in( de)ined name# t$ "e%"e#ent cell#, c$n#tant#, $" )$"mul a#
+ de)ined name in a )$"mul a can make it ea#ie" t$ unde"#tand the %u"%$#e $) the )$"mul a.
F$" e/am%l e, the )$"mul a KSUM(Fi"#tLua"te"Sale#) mi(ht e ea#ie" t$ identi ) & than
KSUM(C!D*C.D).
7ame# a"e a-ailal e t$ an& #heet. F$" e/am%l e, i) the name ;"$4ectedSale# "e)e"# t$ the
"an(e +!D*+.D $n the )i"#t '$"k#heet in a '$"k$$k, &$u can u#e the name ;"$4ectedSale#
$n an& $the" #heet in the #ame '$"k$$k t$ "e)e" t$ "an(e +!D*+.D $n the )i"#t '$"k#heet.
Melodi na Ates Torres 31
7ame# can al#$ e u#ed t$ "e%"e#ent )$"mul a# $" -alue# that d$ n$t chan(e (c$n#tant#).
F$" e/am%l e, &$u can u#e the name Sale#Ta/ t$ "e%"e#ent the #ale# ta/ am$unt (#uch a#
>.! %e"cent) a%%lied t$ #ale# t"an#acti $n#.
,$u can al#$ link t$ a de)ined name in an$the" '$"k$$k, $" de)ine a name that "e)e"# t$
cell# in an$the" '$"k$$k. F$" e/am%l e, the )$"mul a KSUM(Sale#./l#P;"$4ectedSale#) "e)e"#
t$ the named "an(e ;"$4ectedSale# in the '$"k$$k named Sale#.
Note ?& de)aul t, name# u#e a#$lute cell "e)e"ence# (a#$lute cell "e)e"ence* In a )$"mul a,
the e/act add"e## $) a cell, "e(a"dl e## $) the %$#iti$n $) the cell that c$ntai n# the )$"mul a.
+n a#$lute cell "e)e"ence take# the )$"m Q+Q1.) .
Guidelines for names
(hat "hara"ters are allo&ed E The )i"#t cha"acte" $) a name mu#t e a lette" $" an
unde"#c$"e cha"acte". Remaini n( cha"acte"# in the name can e lette"#, nume"#, %e"i$d#,
and unde"#c$"e cha"acte"#.
Can names be "ell referen"es E 7ame# cann$t e the #ame a# a cell "e)e"ence, #uch a#
JQ1DD $" R1C1.
Can more than one &ord be used E ,e#, ut #%ace# a"e n$t all$'ed. Unde"#c$"e
cha"acte"# and %e"i$d# ma& e u#ed a# '$"d #e%a"at$"# V )$" e/am%l e, Sale#WTa/ $"
Fi"#t.Lua"te".
$o& man! "hara"ters "an be used E + name can c$ntai n u% t$ !== cha"acte"#.
Note I) a name de)ined )$" a "an(e c$ntai n# m$"e than !=. cha"acte"#, &$u cann$t #elect
it )"$m the Name $/.
re names "ase sensiti'e E 7ame# can c$ntai n u%%e"ca#e and l$'e"ca#e lette"#.
Mic"$#$)t E/cel d$e# n$t di#ti n(ui #h et'een u%%e"ca#e and l$'e"ca#e cha"acte"# in
name#. F$" e/am%l e, i) &$u ha-e c"eated the name Sale# and then c"eate an$the" name
called S+LES in the #ame '$"k$$k, the #ec$nd name 'ill "e%lace the )i"#t $ne.
U#in( e/i#ti n( "$' and c$lumn lael# a# name#
When &$u c"eate a )$"mul a that "e)e"# t$ data in a '$"k#heet, &$u can u#e the c$lumn and
"$' lael# in the '$"k#heet t$ "e)e" t$ the data. F$" e/am%l e, t$ calculate the t$tal -alue )$"
the ;"$duct c$lumn, u#e the )$"mul a KSUM(;"$duct).
U#in( a lael
O" i) &$u need t$ "e)e" t$ the ;"$duct . am$unt )$" the Ea#t di-i#i$n (that i#, the -alue
11D.DD), &$u can u#e the )$"mul a K;"$duct . Ea#t. The #%ace in the )$"mul a et'een
A;"$duct .A and AEa#tA i# the inte"#ecti $n $%e"at$" ($%e"at$"* + #i(n $" #&m$l that #%eci)ie#
the t&%e $) calculati $n t$ %e")$"m 'ithi n an e/%"e##i$n. The"e a"e mathemati cal,
c$m%a"i#$n, l$(ical, and "e)e"ence $%e"at$"#.) . Thi# $%e"at$" de#i(nate# that Mic"$#$)t
E/cel #h$ul d )ind and "etu"n the -alue in the cell at the inte"#ecti $n $) the "$' laeled Ea#t
and the c$lumn laeled ;"$duct ..
Note ?& de)aul t, E/cel d$e# n$t "ec$(ni3e lael# in )$"mul a#. T$ u#e lael# in )$"mul a#,
click Options $n the Tools menu, and then click the Cal"ulati on ta. Unde" (or*boo*
$%ti$n#, #elect the ""ept labels in formul as check $/.
Sta"*ed labels When &$u u#e lael# )$" the c$lumn# and "$'# $n &$u" '$"k#heet, &$u
can u#e th$#e lael# t$ c"eate )$"mul a# that "e)e" t$ data $n the '$"k#heet. I) &$u"
'$"k#heet c$ntai n# #tacked c$lumn lael# V in 'hich a lael in $ne cell i# )$ll$'ed & $ne
$" m$"e lael# el$' it V &$u can u#e the #tacked lael# in )$"mul a# t$ "e)e" t$ data $n the
'$"k#heet. F$" e/am%l e, i) the lael We#t i# in cell E= and the lael ;"$4ected i# in cell E>,
the )$"mul a KSUM(We#t ;"$4ected) "etu"n# the t$tal -alue )$" the We#t ;"$4ected c$lumn.
The order for sta"*ed labels When &$u "e)e" t$ in)$"mati $n & u#in( #tacked lael#,
&$u "e)e" t$ the in)$"mati $n in the $"de" in 'hich the lael# a%%ea", )"$m t$% t$ $tt$m. I)
the lael We#t i# in cell F= and the lael +ctual i# in cell F>, &$u can "e)e" t$ the actual
)i(u"e# )$" We#t & u#in( We#t +ctual in a )$"mul a. F$" e/am%l e, t$ calculate the a-e"a(e $)
the actual )i(u"e# )$" We#t, u#e the )$"mul a K+HER+:E(We#t +ctual).
Melodi na Ates Torres 32
5sing dates as labels When &$u lael a "an(e & u#in( the Label +anges dial$( $/
and the "an(e c$ntai n# a &ea" $" date a# a lael, E/cel de)ine# the date a# a lael &
%lacin( #in(le 1u$tati $n ma"k# a"$und the lael 'hen &$u t&%e the lael in a )$"mul a. F$"
e/am%l e, #u%%$#e &$u" '$"k#heet c$ntai n# the lael# !DDG and !DD< and &$u ha-e
#%eci)ied the#e lael# & u#in( the Label +anges dial$( $/. When &$u t&%e the )$"mul a
KSUM(!DD<), E/cel aut$mati cal l & u%date# the )$"mul a t$ KSUM(0 !DD<0 ).
+$ut calculati $n $%e"at$"# in )$"mul a#
O%e"at$"# #%eci)& the t&%e $) calculati $n that &$u 'ant t$ %e")$"m $n the element# $) a
)$"mul a. Mic"$#$)t E/cel include# )$u" di))e"ent t&%e# $) calculati $n $%e"at$"#* a"ithmeti c,
c$m%a"i#$n, te/t, and "e)e"ence.
T&%e# $) $%e"at$"#
rithmeti " operators T$ %e")$"m a#ic mathemati cal $%e"ati $n# #uch a# addi ti $n,
#ut"acti $n, $" mul ti %l icati $n8 c$mi ne nume"#8 and %"$duce nume"ic "e#ult#, u#e the
)$ll$'i n( a"ithmeti c $%e"at$"#.
rithmeti"
operator
Meani ng
>)xampl e?
9 (%lu# #i(n) +ddi ti $n (.9.)
X (minu# #i(n) Sut"acti $n (.X1)
7e(ati $n (X1)
F (a#te"i#k) Multi%li cati $n (.F.)
O ()$"'a"d #la#h) Di-i#i$n (.O.)
Y (%e"cent #i(n) ;e"cent (!DY)
M (ca"et) E/%$nenti ati $n
(.M!)

Comparison operators ,$u can c$m%a"e t'$ -alue# 'ith the )$ll$'i n( $%e"at$"#. When
t'$ -alue# a"e c$m%a"ed & u#in( the#e $%e"at$"#, the "e#ul t i# a l$(ical -alue eithe" TRUE
$" F+LSE.
Comparison operator Meani ng >)xampl e?
K (e1ual #i(n) E1ual t$ (+1K?1)
Z (("eate" than #i(n) :"eate" than (+1Z?1)
[ (le## than #i(n) Le## than (+1[?1)
ZK (("eate" than $" e1ual t$
#i(n)
:"eate" than $" e1ual t$
(+1ZK?1)
[K (le## than $" e1ual t$ #i(n) Le## than $" e1ual t$
(+1[K?1)
[Z (n$t e1ual t$ #i(n) 7$t e1ual t$ (+1[Z?1)

Text "on"atenati on operator U#e the am%e"#and (\) t$ 4$in, $" c$ncatenate, $ne $"
m$"e te/t #t"in(# t$ %"$duce a #in(le %iece $) te/t.
Text
operator
Meani ng >)xampl e?
\
(am%e"#and)
C$nnect#, $" c$ncatenate#, t'$ -alue# t$ %"$duce $ne c$nti nu$u# te/t -alue
(A7$"thA\A'i ndA)

+eferen"e operators C$mine "an(e# $) cell# )$" calculati$n# 'ith the )$ll$'i n(
$%e"at$"#.
+eferen"e
operator
Meani ng >)xampl e?
* (c$l$n) Ran(e $%e"at$", 'hich %"$duce# $ne "e)e"ence t$ all the cell# et'een t'$
"e)e"ence#, includi n( the t'$ "e)e"ence# (?=*?1=)
, (c$mma) Uni$n $%e"at$", 'hich c$mi ne# mul ti %l e "e)e"ence# int$ $ne "e)e"ence
(SUM(?=*?1=,D=*D1=))
(#%ace) Inte"#ecti $n $%e"at$", 'hich %"$duce# $n "e)e"ence t$ cell# c$mm$n t$ the
Melodi na Ates Torres 33
t'$ "e)e"ence# (?G*DG C>*C<)
The $"de" in 'hich E/cel %e")$"m# $%e"ati $n# in )$"mul a#
F$"mul a# calculate -alue# in a #%eci)ic $"de". + )$"mul a in E/cel al'a&# e(in# 'ith an
e1ual #i(n (K). The e1ual #i(n tell# E/cel that the #ucceedi n( cha"acte"# c$n#ti tute a
)$"mul a. F$ll$'i n( the e1ual #i(n a"e the element# t$ e calculated (the $%e"and#), 'hich
a"e #e%a"ated & calculati $n $%e"at$"#. E/cel calculate# the )$"mul a )"$m le)t t$ "i(ht,
acc$"di n( t$ a #%eci)ic $"de" )$" each $%e"at$" in the )$"mul a.
Operator pre"eden"e
I) &$u c$mi ne #e-e"al $%e"at$"# in a #in(le )$"mul a, E/cel %e")$"m# the $%e"ati$n# in the
$"de" #h$'n in the )$ll$'i n( tale. I) a )$"mul a c$ntai n# $%e"at$"# 'ith the #ame
%"ecedence V )$" e/am%l e, i) a )$"mul a c$ntai n# $th a mul ti %l i cati $n and di-i#i$n
$%e"at$" V E/cel e-aluate# the $%e"at$"# )"$m le)t t$ "i(ht.
Operator Des"ripti on
* (c$l$n)
(#in(le #%ace)
, (c$mma)
Re)e"ence $%e"at$"#
X 7e(ati$n (a# in X1)
Y ;e"cent
M E/%$nenti ati $n
F and O Multi %l icati $n and di-i#i$n
9 and X +dditi$n and #ut"acti $n
\ C$nnect# t'$ #t"in(# $) te/t
(c$ncatenati $n)
K [ Z [K ZK
[Z
C$m%a"i#$n
5se of parent heses
T$ chan(e the $"de" $) e-aluati $n, encl$#e in %a"enthe#e# the %a"t $) the )$"mul a t$ e
calculated )i"#t. F$" e/am%l e, the )$ll$'i n( )$"mul a %"$duce# 11 ecau#e E/cel calculate#
mul ti %l icati $n e)$"e addi ti $n. The )$"mul a mul ti %l i e# ! & . and then add# = t$ the "e#ult.
K=9!F.
In c$nt"a#t, i) &$u u#e %a"enthe#e# t$ chan(e the #&nta/, E/cel add# = and ! t$(ethe" and
then mul ti %l i e# the "e#ult & . t$ %"$duce !1.
K(=9!)F.
In the e/am%l e el$', the %a"enthe#e# a"$und the )i"#t %a"t $) the )$"mul a )$"ce E/cel t$
calculate ?29!= )i"#t and then di-ide the "e#ult & the #um $) the -alue# in cell# D=, E=,
and F=.
K(?29!=)OSUM(D=*F=)
+$ut c$n#tant# in )$"mul a#
+ c$n#tant i# a -alue that i# n$t calculated. F$" e/am%l e, the date 1DO]O!DD<, the nume"
!1D, and the te/t ALua"te"l & Ea"nin(#A a"e all c$n#tant#. +n e/%"e##i$n, $" a -alue "e#ulti n(
)"$m an e/%"e##i$n, i# n$t a c$n#tant. I) &$u u#e c$n#tant -alue# in the )$"mul a in#tead $)
"e)e"ence# t$ the cell# ()$" e/am%l e, K.D9GD911D), the "e#ul t chan(e# $nl& i) &$u m$di )&
the )$"mul a &$u"#el)
Creat e a for mul a
F$"mul a# a"e e1uati$n# that %e")$"m calculati $n# $n -alue# in &$u" '$"k#heet. + )$"mul a
#ta"t# 'ith an e1ual #i(n (K). F$" e/am%l e, the )$ll$'i n( )$"mul a mul ti %l i e# ! & . and then
add# = t$ the "e#ul t.
Melodi na Ates Torres 34
K=9!F.
C"eate a #im%le )$"mul a* K1!<9.2=
The )$ll$'i n( )$"mul a# c$ntai n $%e"at$"# ($%e"at$"* + #i(n $" #&m$l that #%eci)ie# the t&%e
$) calculati $n t$ %e")$"m 'ithi n an e/%"e##i$n. The"e a"e mathemati cal, c$m%a"i#$n,
l$(ical, and "e)e"ence $%e"at$"#.) and c$n#tant# (c$n#tant* + -alue that i# n$t calculated,
and the"e)$"e d$e# n$t chan(e. F$" e/am%l e, the nume" !1D, and the te/t ALua"te"l &
Ea"nin(#A a"e c$n#tant#. +n e/%"e##i$n, $" a -alue "e#ulti n( )"$m an e/%"e##i$n, i# n$t a
c$n#tant.) .
)xampl e
formul a
(hat it does
K1!<9.2= +dd# 1!< and
.2=
K= M! S1ua"e# =
1. Click the cell in 'hich &$u 'ant t$ ente" the )$"mul a.
!. T&%e @ (an e1ual #i(n).
.. Ente" the )$"mul a.
2. ;"e## E7TER.
C"eate a )$"mul a that c$ntai n# "e)e"ence# $" name#* K+19!.
The )$ll$'i n( )$"mul a# c$ntai n "elati -e "e)e"ence# ("elati -e "e)e"ence* In a )$"mul a, the
add"e## $) a cell a#ed $n the "elati -e %$#iti$n $) the cell that c$ntai n# the )$"mul a and the
cell "e)e""ed t$. I) &$u c$%& the )$"mul a, the "e)e"ence aut$mati cal l & ad4u#t#. + "elati -e
"e)e"ence take# the )$"m +1.) t$ and name# (name* + '$"d $" #t"in( $) cha"acte"# that
"e%"e#ent# a cell, "an(e $) cell#, )$"mul a, $" c$n#tant -alue. U#e ea#& t$ unde"#tand name#,
#uch a# ;"$duct# t$ "e)e" t$ ha"d t$ unde"#tand "an(e#, #uch a# Sale#PC!D*C.D.) $) $the"
cell#. The cell that c$ntai n# the )$"mul a i# kn$'n a# a de%endent cell 'hen it# -alue
de%end# $n the -alue# in $the" cell#. F$" e/am%l e, cell ?! i# a de%endent cell i) it c$ntai n#
the )$"mul a KC!.
)xampl e
formul a
(hat it does
KC! U#e# the -alue in the cell C!
KSheet!P?! U#e# the -alue in cell ?! $n Sheet!
K+##et6 Liaili t& Sut"act# a cell named Liaili t& )"$m a cell
named +##et
1. Click the cell in 'hich &$u 'ant t$ ente" the )$"mul a.
2. In the )$"mul a a" ()$"mul a a"* + a" at the t$% $) the E/cel 'ind$' that &$u u#e t$
ente" $" edit -alue# $" )$"mul a# in cell# $" cha"t#. Di#%la&# the c$n#tant -alue $"
)$"mul a #t$"ed in the acti-e cell.) , t&%e @ (e1ual #i(n).
.. D$ $ne $) the )$ll$'i n(*
o T$ c"eate a "e)e"ence, #elect a cell, a "an(e $) cell#, a l$cati$n in an$the"
'$"k#heet, $" a l$cati$n in an$the" '$"k$$k. ,$u can d"a( the $"de" $) the
cell #electi$n t$ m$-e the #electi$n, $" d"a( the c$"ne" $) the $"de" t$
e/%and the #electi$n.
o T$ c"eate a "e)e"ence t$ a named "an(e, %"e## F., #elect the name in the
Paste name $/, and click O2.
2. ;"e## E7TER.
C"eate a )$"mul a that c$ntai n# a )uncti$n* K+HER+:E(+1*?2)
The )$ll$'i n( )$"mul a# c$ntai n )uncti $n# ()uncti$n* + %"e6 '"itten )$"mul a that take# a -alue
$" -alue#, %e")$"m# an $%e"ati $n, and "etu"n# a -alue $" -alue#. U#e )uncti$n# t$ #im%l i) &
Melodi na Ates Torres 35
and #h$"ten )$"mul a# $n a '$"k#heet, e#%eciall & th$#e that %e")$"m len(th& $" c$m%le/
calculati$n#.) .
)xampl e
formul a
(hat it does
KSUM(+*+) +dd# all nume"# in c$lumn +
K+HER+:E(+1*?
2)
+-e"a(e# all nume"# in the
"an(e
1. Click the cell in 'hich &$u 'ant t$ ente" the )$"mul a.
2. T$ #ta"t the )$"mul a 'ith the )uncti $n, click Insert Fun"tion $n the )$"mul a
a" ()$"mul a a"* + a" at the t$% $) the E/cel 'ind$' that &$u u#e t$ ente" $" edit
-alue# $" )$"mul a# in cell# $" cha"t#. Di#%la&# the c$n#tant -alue $" )$"mul a #t$"ed in
the acti -e cell.) .
.. Select the )uncti $n &$u 'ant t$ u#e. ,$u can ente" a 1ue#ti$n that de#c"ie# 'hat
&$u 'ant t$ d$ in the Sear"h for a fun"tion $/ ()$" e/am%l e, Aadd nume"#A
"etu"n# the SUM )uncti $n), $" "$'#e )"$m the cate($"i e# in the Or Sele"t a
"ategor! $/.
4. Ente" the a"(ument# (a"(ument* The -alue# that a )uncti$n u#e# t$ %e")$"m
$%e"ati $n# $" calculati $n#. The t&%e $) a"(ument a )uncti$n u#e# i# #%eci)ic t$ the
)uncti $n. C$mm$n a"(ument# that a"e u#ed 'ithi n )uncti$n# include nume"#, te/t,
cell "e)e"ence#, and name#.) . T$ ente" cell "e)e"ence# a# an a"(ument, click
Collapse Dialog t$ tem%$"a"i l & hide the dial$( $/. Select the cell# $n the
'$"k#heet, then %"e## )xpand Dialog .
=. When &$u c$m%lete the )$"mul a, %"e## E7TER.
C"eate a )$"mul a 'ith ne#ted )uncti$n#* KIF(+HER+:E(F!*F=)Z=D, SUM(:!*:=),D)
7e#ted )uncti$n# u#e a )uncti $n a# $ne $) the a"(ument# $) an$the" )uncti $n. The )$ll$'i n(
)$"mul a #um# a #et $) nume"# (:!*:=) $nl& i) the a-e"a(e $) an$the" #et $) nume"#
(F!*F=) i# ("eate" than =D. Othe"'i#e it "etu"n# D.
1. Click the cell in 'hich &$u 'ant t$ ente" the )$"mul a.
2. T$ #ta"t the )$"mul a 'ith the )uncti $n, click Insert Fun"tion $n the )$"mul a
a" ()$"mul a a"* + a" at the t$% $) the E/cel 'ind$' that &$u u#e t$ ente" $" edit
-alue# $" )$"mul a# in cell# $" cha"t#. Di#%la&# the c$n#tant -alue $" )$"mul a #t$"ed in
the acti -e cell.) .
.. Select the )uncti $n &$u 'ant t$ u#e. ,$u can ente" a 1ue#ti$n that de#c"ie# 'hat
&$u 'ant t$ d$ in the Sear"h for a fun"tion $/ ()$" e/am%l e, Aadd nume"#A
"etu"n# the SUM )uncti $n), $" "$'#e )"$m the cate($"i e# in the Or Sele"t a
"ategor! $/.
4. Ente" the a"(ument# (a"(ument* The -alue# that a )uncti$n u#e# t$ %e")$"m
$%e"ati $n# $" calculati $n#. The t&%e $) a"(ument a )uncti$n u#e# i# #%eci)ic t$ the
)uncti $n. C$mm$n a"(ument# that a"e u#ed 'ithi n )uncti$n# include nume"#, te/t,
cell "e)e"ence#, and name#.) .
o T$ ente" cell "e)e"ence# a# an a"(ument, click Collapse Dialog ne/t t$ the
a"(ument &$u 'ant t$ tem%$"a"i l & hide the dial$( $/. Select the cell# $n the
'$"k#heet8 then %"e## )xpand Dialog .
o T$ ente" an$the" )uncti $n a# an a"(ument, ente" the )uncti $n in the a"(ument
$/ &$u 'ant. F$" e/am%l e, &$u can add SUM(:!*:=) in the %alueAifAtrue
edit $/.
o T$ #'itch the %a"t# $) the )$"mul a di#%la&ed in the Fun"tion rguments
dial$( $/, click a )uncti $n name in the )$"mul a a". F$" e/am%l e, i) &$u click
IF, the a"(ument# )$" the IF )uncti $n a%%ea".
Melodi na Ates Torres 36
Ti%#
,$u can ente" the #ame )$"mul a int$ a "an(e $) cell# & #electin( the "an(e )i"#t,
t&%i n( the )$"mul a, and then %"e##in( CTRL9E7TER.
I) &$u a"e )ami li a" 'ith the a"(ument# (a"(ument* The -alue# that a )uncti$n u#e# t$
%e")$"m $%e"ati $n# $" calculati $n#. The t&%e $) a"(ument a )uncti $n u#e# i# #%eci)ic
t$ the )uncti$n. C$mm$n a"(ument# that a"e u#ed 'ithi n )uncti $n# include nume"#,
te/t, cell "e)e"ence#, and name#.) $) a )uncti$n, &$u can u#e the )uncti $n t$$lti % that
a%%ea"# a)te" &$u t&%e the )uncti $n name and an $%enin( %a"enthe#i#. Click the
)uncti $n name t$ -ie' the 5el% t$%ic $n the )uncti$n, $" click an a"(ument name t$
#elect the c$""e#%$ndi n( a"(ument in &$u" )$"mul a. T$ hide the )uncti$n t$$l ti %#, $n
the Tools menu, click Options , and then clea" the Fun"tion tooltips check $/ $n
the General ta
Creat e a "har t
1. Make #u"e the data $n &$u" '$"k#heet i# a""an(ed %"$%e"l & )$" the t&%e $) cha"t &$u
'ant t$ u#e.
F$" a C$lumn, ?a", Line, +"ea, Su")ace $" Rada" cha"t
+""an(e &$u" data in c$lumn#, like thi#*
L$"em I%#um
1 !
. 2
$" in "$'#, like thi#*
L$"em 1 .
I%#um ! 2
F$" a ;ie $" D$u(hnut cha"t
Re(ula" %ie cha"t# (like the cha"t $n the "i(ht in the e/am%l e) ha-e $nl& $ne #e"ie#
$) data, #$ &$u #h$uld u#e $nl& $ne c$lumn $) data. ,$u can al#$ u#e $ne c$lumn $)
lael# )$" the data, like thi#*
+ 1
? !
C .
$" u#e $ne "$' $) data, and, i) &$u like, $ne "$' $) lael#*
+ ? C
1 ! .
Stacked %ie cha"t# and d$u(hnut cha"t# can ha-e m$"e than $ne #e"ie# $) data, #$
&$u can u#e m$"e than $ne c$lumn $) data, like thi#*
+ 1 !
? . 2
C = >
$" m$"e than $ne "$' $) data, like thi#*
+ ? C
1 ! .
2 = >
Melodi na Ates Torres 37
F$" an B, #catte" $" ?ule cha"t
+""an(e &$u" data in c$lumn#, 'ith / -alue# in the )i"#t c$lumn and c$""e#%$ndi n( &
-alue# andO$" ule #i3e -alue# in ad4acent c$lumn#, like thi#*
B , ?ule
1 ! .
2 = >
F$" a St$ck cha"t
+""an(e &$u" data in thi# $"de"* hi(h -alue#, l$' -alue#, and cl$#in( -alue#. U#e
name# $" date# a# lael#, like thi#*
Date 5i(h L$' Cl$#e
1O1O!DD!
2>.1!
=
2! 22.D>.
!. D$ $ne $) the )$ll$'i n(*
Cu#t$mi3e &$u" cha"t a# &$u c"eate it.
1. Select the cell# that c$ntai n the data &$u 'ant t$ u#e )$" &$u" cha"t.
!. Click Chart (i#ard .
.. F$ll$' the in#t"ucti $n# in the Cha"t Wi3a"d.
C"eate a a#ic cha"t that &$u can cu#t$mi3e late".
2. Di#%la& the Chart t$$la". T$ #h$' the Chart t$$la", %$int t$ Toolbars $n
the %ie& menu and then click Chart3
=. Select the cell# that c$ntai n the data &$u 'ant t$ u#e )$" &$u" cha"t.
>. Click Chart T!pe
Melodi na Ates Torres 38