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Houses Of the Leinstet House Teach Laighcan

MOUSeS 01 1C Dublin 2

Tithe an Oireachtais

9 November 2009

Ref. R363(a)

Mr Gavin Sheridan
21 The Courtyard
Co Cork

Dear Mr Sheridan

I refer to your letter of 17 October 2009, received on 19 October 2009, seeking a

review under s.14 of the Freedom of Information Acts 1997 and 2003, of the earlier
decision of this Office dated 13 October 2009 in relation to, inter alia, a complete
breakdown of all expenses claimed by each TD and Senator for the calendar years
2001 and 2002.

I note that the original decision maker offered to release records relating to previously
released Freedom of Information requests for parts of the period but you appear not to
have taken up this offer at this point. A further decision has now been made by me on
your request. I am a more senior member of the staff of this Office than the one who
made the first decision. I have decided today to vary the original decision on your
request. This decision on review is an entirely new and separate decision on your
request and is explained as such below.

I am refusing access to the records for 2001 and 2002 in relation to the expenses
claimed from the Grants-in-aid in respect of inter-parliamentary activities and the
British Irish Inter-Parliamentary Body as it has not been possible to find the records in
question - which would have been created in hard copy format only. These records
are outside of the main electronic accounting system for the office so details of claims
paid are not available through this system. I should point out there is a general rule
that permits the destruction of records, particularly hard copy records, relating to the
accounts for a particular year once those accounts have been audited by the
Comptroller and Auditor General and reported on by the Committee of Public
Accounts. This process would generally conclude within 2/3 years of the end of a
particular accounting year.

I have decided to grant you access to all the other records - which account for the
bulk of the records requested - which fall within the scope of your appeal. Please note
that the records do not include salaries of TDs and Senators as salaries do not fall
within the category 'expenses'. The records relating to this decision will be sent to
you under separate cover in the next few days.

I trust this clarifies the matter for you.

In the event that you need to make an appeal regarding this decision, you can do so by
writing to the Information Commissioner at 18 Lower Leeson Street, Dublin 2. If you
wish to appeal, you must usually do so not later than 6 months after the date of this
notification. Should you write to the Information Commissioner making an appeal,
please refer to this letter.

If an appeal is made by you, the Information Commissioner will fully investigate and
consider the matter and issue a fresh decision.

Yours sincerely

Padraic Donlon
Finance and Management Information

Tel. 01-6183037