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What can the CAF RC do for you? – The CAF eTool
The CAF database
 Our target:
 Registration for CAF users via website:
 Manifold possibilities upon registration:
- using the CAF e-tool
- uploading Good Practices
- bench learning
- part of the European CAF network
CAF self-assessment eTool
 Definition: an online management tool, allowing:
- members of the self-assessment groups (SAGs) to introduce
evidences of strengths and areas of improvement (AoI),
individual scores & suggestions for improvement (SfI)
- the SAG administrator to gather the results of the SAG (scores
and evidence), in order to prepare the consensus meeting
- the SAG administrator to introduce consensus SA results
- the organisation administrator to submit the final scores to EIPA
(voluntary); only then will EIPA have insight in the scores
Its place in the self-assessment process
 Phase 1 – The start of the CAF journey
- Step 1 Decide how to organise and plan the self-assessment (SA)
- Step 2 Communicate the self-assessment project
 Phase 2 – Self-Assessment Process
- Step 3 Compose one or more self-assessment groups
- Step 4 Organise training
- Step 5 Undertake the self-assessment
A. Undertake individual assessment
B. Undertake consensus in group
- Step 6 Draw up a report describing the results of self-assessment
 Phase 3 – Improvement plan/ prioritisation
Steps 7 - 10
Language versions available
CAF 2013: English
CAF 2006 : English, French, Dutch, Polish, Finnish,
Italian, German
What is in it for... the individual assessor?
Template allowing the individual to introduce
- evidences of strengths
- areas of improvement
- individual scores
- suggestions for improvement (SfI)
and to visualise the results.
!!! Discipline regarding individual preparation increases because
individual contributions are visible and the timing of the
contributions is essential
Level 3: Assessor - menu
Assessor - input
Assessor – view scoring
Assessor – accounts management
What is in it for... the SAG administrator?
The tool allows him to organise the work of the SAG :
- to keep track of the input given by the members of the
- to gather the results of the SAG (scores and evidences)
into one document
- to prepare the consensus meeting & prioritise the time
during the consensus process in order to focus on the
areas where lack of consensus is most visible
- to use this input for the final report
!!! Overall time spent on administration and facilitation decreases.
Level 2: SAG administrator – info on individual scores
Level 2: info on strengths and areas of improvement
3 functions, 3 different levels, 3 different access codes
- Organisation administrator:
responsible for the CAF application in the organisation & the
main contact person for EIPA/ CAF network
- SAG administrator: person managing a SAG
(possibility of different SAGs )
- Individual assessor: member of a SAG
* If one and the same person has all 3 functions, he will have to create 3
different logins/passwords
Example of a virtual CAF application
- Organisation administrator:
registers at the EIPA CAF database
creates 1 or more SAGs (SAG management)
registers final CAF self-assessment results
- SAG administrator(s):
manage a SAG and its members (SAG management)
collect information from individual assessors
register strengths/weaknesses/suggestions/ scores resulting
from the consensus meeting of the SAG
- Assessor:
registers his/her individual strengths/ weaknesses/ suggestions
for improvement/ scores
Level 1: Organisation administrator
 Register the organisation:
 Manage the information
- Organisation details: Update here the identification data of
your organisation as a whole (edit function)
- CAF self-assessment eTool
SAG management
Accounts management
- Upload good practices
Level 1: Organisation administrator
1. Request registration as a user (by Organisation administrator)
2. Organisation administrator creates SAGs
3. SAG administrator creates assessor accounts
4. Individual assessors carry out self-assessment individually
5. SAG administrator gathers the results, prepares the consensus
6. Consensus meeting: SAG administrator registers consensus
7. Final results/ reporting (strengths, areas of improvement,
suggestions for improvement, scores)
8. Ready to proceed with the action plan ...
CAF website, contact and access codes
 Website for EIPA CAF resource centre:
 CAF database, e-tool, search users and good practices:
 Testing the eTool, URL:
Level 1: Organisation administrator Apogee
Login: OrgAdmin
Password: OrgAdmin
Level 2 SAG administrator SAG 1
Login: admin
Password: admin
Level 3 – Assessors from SAG 1
Login ass1: demo – Password ass1: demo
Login ass2: assessor2 – Password ass2: assessor2
 Contact:
Ann Stoffels