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Newsco ERP Implementation

Project Timeline
May / June 2013 I put together a Fit Gap Analysis of the Oracle ERP implementation to date for Gerard to
July 2013 Based upon the details outlined in the Fit Gap Analysis for Oracle it is determined with Board
Approval to discontinue the Oracle implementation
July 2013- I presented to Gerard possible solutions for a new ERP system
August 7
Gerard and I meet with Jory Lamb from VistaVu Solutions looking into SAP Businesss One as an ERP
August 8
We are provided a proposal from VistaVu regarding SAP and it is determined to be the best choice
for a solution
August 13
Initial Kickoff Meeting with VistaVu and the Core Newsco ERP Team
August 20
- VistaVu presents an overview of the SAP Business One ERP and Fieldvu add on to Core Team and all
system users are invited (great turnout and positive feedback)
August 21- 30 Scoping exercise begins with group interviews to expedite the timeline and maintain focus

System Overview
Phase 1 - SAP B1 (Financials. Purchasing, Inventory, Asset Management, FieldVu baseline components)
Phase 2- FieldVu (Job Master, Preventative Maintenance, Job Costing)
Phase 3- further plugins via NIIS (Jean-Yves software solution)
To ensure that the ERP system is implemented in a timely and cost effective manner it has been determined that an out
of box with minimal to no SDK (software development kit) customizations are to be part of the initial phase the best
practices (processes) that the system is based upon should be suffice and after an initial period of 3 6 months of user.
Additionally we require a Terminal Server and SQL software to meet system requirements.
Project Activities
Scoping Exercise including interviews and document to be signed off on August 20 September 20
est. (this
will greatly help flush out the timeline the bottleneck will be the Inventory Data BOM cleanup)
System Install and Configuration
Data Sorting
Data Transfer
Customizations - should be minimal (reports, user defined fields)
CRP Conference Room Pilot Demo of the configured environment to ensure product meets requirements
User Training
Opening Balances
User Acceptance Training
Go-Live / Onsite Support Phase 1

Tentatively there is 2 potential go-live dates for Phase 1 (Dec 1 most likely unrealistic due to the data corruption, and
as discussed with the implementation partner, Feb 1 so that is doesnt interfere with year-end activities)