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Black and Blue

AP

Dear Parents, Year 12s and guests

This bulletin is to advise you about the Arrangements for a private
gathering for Year 12’s and their guests.

*Please note that this is not a school event and any repercussions
that may occur will not be dealt with by the school.*

We would like all parents of attendees to be aware of the arrangements
and need for all Year 12’s, their guests and parents to share the
responsibility of ensuring that a safe, secure and enjoyable event is had
by all. It is a condition of entry that parents of those wishing to attend
give their consent and by doing so indicate an understanding of the
arrangements.

The AP will commence at 11:30pm and conclude at 3:30am. Understand
there will be a lock in at 1:00am so please arrive promptly.

Entry Fee
- $20
- Consent forms and money must be provided in a sealed envelope
marked with attendee’s name.

Venue and Transport
The party is at a private property; the venue is approximately 5 minutes
from the city. You will need to bring a form of Photographic ID. $20 per
person entry fee is required to be paid by 10
th
of June to secure a
booking. - Signed consent forms must be provided with payment.


Health Safety and Security
The safety and security of your children and their invited guests is of
paramount concern. A recognised security firm has been engaged to
assist with the care and control of those attending.

Invitations
All year 12’s and their dates are invited to attend the event. There are
many attendees who are not attending the formal whose invite has been
approved by an ‘invite only’ Facebook event. Each attendee must have
his/her name checked off the official invitation list. If someone with in the
event is found not with a corresponding stamp on their wrist at any
stage, a security representative may ask them to leave. Bags and
belongings are able to be stored within a secure cloak room. Organisers
of the after party do not take responsibility for any belongings or
possessions that may be lost, damaged or stolen.


Alcohol
Alcohol will not be supplied but it is of great importance that parents
understand that there will be alcohol at this event. As the function is
being held on a private property, invitees are permitted to supply their
own alcohol for the event. Only cans will be permitted. If this rule is not
followed, your alcohol will be confiscated. Whilst it is not illegal for
persons under the age of 18 to consume alcohol on private property, it is
important that all parents are made aware that alcohol will be consumed
with parent or guardianship consent. With this information in mind, you
may consider your daughters' and sons' attendance at the event.

Fitness to Enter and Removal of Attendees Important Note: Attendees
may be refused entree/removed from the event if they are unable to
conduct themselves in an appropriate manner due to the suspected
ingestion of alcohol and/drugs. In the event that the conduct of a year 12
or guest is deemed unacceptable, whether due to their condition,
behaviour or seen ill health, a supervisor will telephone the contact
number provided for that person and make arrangements with their
parent/guardian for their safe retrieval. Taxis will not be an option in
these situations and it is important that all parents take seriously the
responsibility of nominating themselves or another appropriate adult
driver to assist organisers to convey their son or guest home safely if the
need arises.

Co-operation
In the interest of promoting a safe and harmonious environment for the
event it is recommended that you make your children aware of the
content of this letter.
Please encourage them to help the organisers to make a success of the
event by looking after their guests and acting responsibly.

Responsibility
All reasonable steps will be taken by the organisers to ensure that all the
participants in this event enjoy themselves within a safe and secure
venue. Without the goodwill and generosity of the venue hosts and the
organisers, this event would not be possible. Your support and
commitment to encourage your children to act responsibly is an
essential part of this endeavour.
Experience suggests that excessive consumption of alcohol prior to the
commencement of the function causes most problems for organisers of
such functions.
It is the responsibility of the parents/guardians to ensure that attendees'
arrive at the event in an appropriate state, if the supervisors and/or
professional security personnel believe that they are already adversely
affected by alcohol or drugs, entry WILL be refused.

Conclusion
Please DO use this bulletin as the basis of providing an open and
adequate explanation of arrangements to the parents of the guests that
your children invite to this event. In order to help avoid unwanted
attention,
(Gate crashers), please DO NOT PUBLICISE THESE
ARRANGEMENTS. By taking a firm and sensible approach to the
facilities of this event, the organisers hope that all participants will be
able to enjoy themselves, free from intrusion by a minority of attendees
who seem to thrive on upsetting those around them and spoiling the fun
for others.

















Return slip

This form must be signed and returned along with the
$20 entry fee per person to Cameron Richards or James Cosenza
Parent/Guardian’s name..............................................
Attendee’s Name......................................................
Parent/Guardian’s Mobile Phone Number.........................
Expected Time of pick up/way home
......................................................................................
......................................................................................
......................................................................................

I .............................. have read the above information and give my son/
daughter .................................... permission to attend the 2014 Black
and Blue AP.
I .............................. have read the above information and do / do not -
give my son/ daughter.................................. permission to consume
alcohol at the venue.

Parent/Guardian Signature………………………………….