Portland Public Schools

Administrative Offices 196 Allen Ave., Portland, Maine 04103 207-874-8100

TO: FROM: DATE: RE:

Portland School Committee Dr. James C. Morse, Sr. November 18, 2009 Superintendent’s Suggested $2.7 Million Budget Reductions

Context I would be remiss in my responsibilities as Superintendent of Schools if I did not start this report with the obvious: all cuts impact the education of Portland students. The suggested budget cuts presented to you this evening are before you because the state is anticipating a massive rollback/curtailment of state revenue during fiscal year 2009-10. Commissioner Gendron (See Appendix A) has offered guidance to school systems that they should take the 2008-09 curtailment figure, $1,836,816 for Portland, and multiply that figure by 1.4 with the result being that Portland could potentially lose as much as $2, 571,542. As a School Committee, you directed me, prior to the Commissioner’s letter, to provide curtailment recommendations for your consideration in the amount of $2.7 million. With that goal in mind, the staff and I have compiled the attached curtailment suggestions for your consideration. Process Chair Eglinton has suggested we follow the same process as we would utilize during budget season. The material presented on November 18, 2009, should be considered a first reading. No action on the curtailment suggestions will be required of you this evening. The Committee will vote to refer the curtailment suggestions to the Finance Committee for review. The Finance Subcommittee will meet on Nov. 24th, 7pm to consider the superintendent’s suggested cuts and to hold a public hearing. The Chair has asked that you take the curtailment suggestions from the superintendent under consideration until the December 2, 2009, meeting, at which time the Finance Committee will bring back the suggestions for consideration, debate, and to receive public comment. The School Committee will have an opportunity to debate the merits of the various proposals, and adopt all or any part thereof. Budget Review As directed by the Portland School Committee, the staff and I have compiled for your consideration suggested budget cuts totaling $3,399,794. In reaching the $2.7 million goal, revenue projections and possible budget reductions were considered. When attempting to reach the goal of $2.7 million I looked at the recent history of revenue projections and have included $445,000 in anticipated revenue not previously included in revenue forecasts when the 2009-2010 budget was initially adopted. The proposed cuts come from every area of the 2009-2010 budget where additional reductions could possibly be considered. Each principal, director, and central office department was asked to analyze their sections of the 2009-2010 budget within their area of responsibility. I have reviewed each suggestion made on our web page virtual suggestion box to determine if teaching, support staff and/or the general public had suggestions not previously considered by administrative staff (See Appendix D). No Employee Cuts As the School Committee is aware, the largest percentage of our budget is dedicated to staff salary and benefits, which would, on the surface, be the most obvious place to cut. Yet, I have not offered staff reductions as part of this proposal. The reason is twofold. First, the governor and legislature have not made actual reductions in state
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aide to education and are unlikely to do so before January, 2010. As a result, no employee could be laid off until after January. Second, state law requires that teachers receive a 90-day notice, which, if acted upon in January, results in a termination date of April 2010. Finally, the district is self-insured for unemployment, requiring 26 weeks of benefits. In the end, a beginning teacher making $45,000, inclusive of salary and benefits, would save the system $4,500 for each teacher lay off (See Appendix B). Thus, for all the disruption it would cause to the education of our students and the lives of our employees, little is gained. Confidence in Suggestions As I began this process my goal was to present only cuts to the Committee in which I had a confidence level of 10. Unfortunately, I could not maintain commitment to that goal. Every dollar of the school budget is dedicated to a particular purpose, therefore I needed to make best estimates related to various accounts. Each of the cuts is raked on a scale of 1-10 with a “10” meaning I am absolutely confident in the suggestion before you and a “1” meaning my confidence will grow or diminish over the remaining months left in this fiscal year. Such confidence rankings are based upon the assumption that between now and June 30, 2010, we will experience no unexpected costs. Examples of unexpected costs could include a long protracted heating season, expensive equipment failure such as boilers, or other potential budgetary calamities. Example of a “10” is the $600,000 placed in the budget to refurbish the City’s fund balance. We no longer have a financial obligation to the City as a result of the 2007 financial collapse. As we closed the 2008-09 fiscal year, our obligation to the City was met, therefore the $600,000 budgeted to meet that obligation can be confidently considered as a component of the plan before you. An example of a “1” is the $40,000 estimated savings in heating oil. If the heating season is mild, confidence in the heating oil savings could grow over the coming months, if the heating season is severe then this savings may not be realized. Closing I will make monthly updates to the Finance Committee regarding the progress on the curtailment strategy adopted by the full Committee at its December 2, 2009, meeting. Cuts need to be continuously scrutinized to ensure they are being realized. Our credibility with the City Council can only be maintained through such scrupulous oversight. Regardless of how hard we work to achieve the desired outcome of matching revenue with expenditures, we may find ourselves in the unenviable position of seeking financial support from the City’s fund balance if the remaining seven and one-half months are not conducive to actualizing all of the savings noted in detail in this report. We need to work with the Portland legislative delegation to minimize the impact on the Portland School System. If the governor and legislature ‘reverse’ the state funding formula for education as is widely rumored, then Portland will experience the largest cut in total state education dollars, $2.5 million, of any school system in the state. Such a loss represents nearly 3% of our total budget and is neither fair nor equitable. Finally, let me conclude where I began: no cut can be made without recognizing that there is an impact on students. It would be too easy to dismiss the suggested cuts as ‘fat’ in the 2009-2010 budget; nothing could be further from the truth. The Portland Public School System budget is incredibly tight with little margin for error. The adopted curtailment strategy will make a tight budget much tighter. A free and appropriate education system requires sustainable support from the public in order for our employees to realize every child’s potential. I want to thank the administrative staff and union presidents for this work and their cooperation.

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school system in the state. Such a loss represents nearly 3% of our total budget and is neither fair nor equitable. Finally, let me conclude where I began: no cut can be made without recognizing that there is an impact on students. It would be too easy to dismiss the suggested cuts as ‘fat’ in the 2009-2010 budget; nothing could be further from the truth. The Portland Public School System budget is incredibly tight with little margin for error. The adopted curtailment strategy will make a tight budget much tighter. A free and appropriate education system requires sustainable support from the public in order for our employees to realize every child’s potential. I want to thank the administrative staff and union presidents for this work and their cooperation.

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Portland Public Schools

Response to $2.7million Curtailment

Developed November 13, 2009

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Table of Contents
Curtailment Strategy Resolution Summary of Savings by School/Cost Center District Summary Cliff Island Elementary Clifford Elementary East End Community Hall Elementary Longfellow Elementary Lyseth Elementary Peaks Island Elementary Presumpscot Elementary Reiche Elementary Riverton Elementary King Middle Lincoln Middle Lyman Moore Middle Portland High Deering High Casco Bay High PATHS Student Support Services Maintenance Spring Sports School Committee Superintendent’s Office Finance Human Resources CTS Transportation Elementary Education Academic Student Assessment Food Services Adult Education Multilingual Substitute Usage by Month (Sept and Oct, 2009) Substitute Costs APPENDIX A. Informational Letter #43-Planning for Anticipated Reductions in Subsidy B. Impact of Laying off a Teacher Mid-Year C. Furlough Day Estimates of Salary and Benefits D. Community Input 6 8 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 26 28 29 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 48 49 50

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School Committee– Unanimously Approved – October 21, 2009

Portland School Committee
RESOLUTION ESTABLISHING A FISCAL YEAR 2010 CURTAILMENT STRATEGY FOR THE PORTLAND PUBLIC SCHOOLS WHEREAS, the Portland School Committee has experienced the threat of a FY09 mid-year curtailment; and WHEREAS, the ability to respond to a curtailment is greatly limited by the time of year at which it is received; and WHEREAS, the Fiscal Year 2010 Portland Public Schools’ budget is already absent contingency funds; and WHEREAS, the State has indicated that all Maine school districts should be prepared to respond to a FY10 mid-year curtailment in late-January, 2010; and WHEREAS, the Portland School Committee understands that state subsidy for Fiscal Years 2011 and 2012 is expected to be significantly reduced; NOW THEREFORE BE IT RESOLVED, that the Superintendent of Portland Public Schools, along with staff, will identify and recommend options within the current, FY10 budget for savings totaling $2.7M that will serve as the foundation for a response to a mid-year curtailment. These options shall be presented to the School Committee at the November 18, 2009 Business Meeting. BE IT FURTHER RESOLVED, that the Superintendent of Portland Public Schools, along with staff, move immediately to freeze discretionary spending as defined by the Superintendent until such time as the School Committee may authorize the expenditure of said funds. BE IT FURTHER RESOLVED, that the Superintendent of Portland Public Schools shall provide the Finance Committee with an itemized list detailing the expenditure amount frozen and the account to which they relate. BE IT FURTHER RESOLVED, that this effort shall be legally established and authorized to act when this resolution is approved.

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Summary of Savings by School/Cost Center

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Portland Public Schools FY10 Operating Budget Curtailment Data Confidence Rating 7 7 7 7 7 7 7 7 7 7 7 Elementary Cliff Island Clifford East End Community Hall Longfellow Lyseth Peaks Island Presumpscot Reiche Riverton Total Elementary Middle School 7 7 7 KMS LMS MMS Total Middle School High School 7 7 7 7 PHS DHS Casco Bay HS PATHS Total High School Total K-12 Schools Other Education Programs/Depts 9 10 10 10 Special Services School Committee Supt's Office Finance Dept (City Payback, Other ) $ 600,000 $ 600,000 $ $ $ $ 314,630 25,000 10,000 615,000 31 32 34 39 $ $ $ $ $ $ 68,228 78,540 14,927 32,605 194,300 500,000 $ $ $ $ $ $ 32,932 49,999 13,335 18,449 114,715 295,575 11 12 13 $ $ $ $ 39,984 37,001 39,007 115,992 $ $ $ $ 10,500 14,252 25,720 50,471 01 02 03 04 05 06 07 08 09 10 $ $ $ $ $ $ $ $ $ $ $ 1,160 16,332 25,890 25,638 20,879 31,875 7,096 14,260 20,867 25,711 189,708 $ $ $ $ $ $ $ $ $ $ $ 363 22,879 25,890 14,273 7,750 18,183 2,281 8,780 16,118 13,872 130,388 Name CC Targeted Curtailment Submitted Curtailment 11/16/2009

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10 Human Resources 10 Elementary Education 10 Education Planning 10 CTS 6 Maintenance 6 Transportation 10 Adult Ed 10 Multi-Lingual 10 Food Service 5 Middle School & HS Spring Sports 10 Shift To NCLB Funds Total Other Total Other Potential Savings 7 10 10 5 7 2 5 5 2 2 Operating Budget Revenue Surplus Food Services Fund Balance (With SC & Council Approval) Adult Ed Revenue Utility Accounts Subs/Overtime Reductions Turnover Savings Bldg.Closure Christmas Bldg.Closure (Feb/April Vac) Course Reimbursements Furlough Days (All Staff X 2) (Non- Student) $ $ $ 400,000 1,700,000 2,200,000 $ 100,000

$ $ $ $ $ $ $ $ $ $ $

93,095 13,954 15,000 18,700 85,000 57,445 4,000 1,185 1,990 88,715 335,000

$ 1,678,714 $ 1,974,288

$ $ $ $ $ $ $ $ $ $

300,000 145,000 1,000 80,000 100,000 274,506 5,000 20,000 100,000 400,000

$ 1,425,506

Total All Estimated Savings

$ 3,399,794

9

FY10 CLIFF ISLAND Reading Social Studies Science Math Special Services K General Supplies BOOKS & MATERIALS Library COMPUTER SUPPLIES Computer Ed. Software Licenses DUES AND FEES Staff Development Subtotal Transportation TOTAL $ 1,128.00 $ 1,128.00 $ 173.00 100 1100 1000 6501 01 $ 100.00 100 0000 2220 6400 01 $ 735.00 $ $ 60.00 60.00 '09-10 Account Number 100 1100 1000 6100 01 100 1100 1000 6100 01 100 1100 1000 6100 01 100 1100 1000 6100 01 100 1100 1000 6100 01 100 1100 1000 6100 01 100 1100 1000 6100 01

Encumbrances and Purchases $ $ $ $ $ $ $ 566.14 $ $ Balance 60.00 60.00 168.86 100.00 $ $ $ $

Budget Cuts $ 30.00 30.00 $ $ $ $ $ 80.00 50.00 $ $

Adjusted Balance 30.00 30.00 88.86 50.00

$

173.00

$

173.00

$

-

$ $

566.14 566.14

$ $

-

$ $

566.14 566.14

$ $

363.00 363.00

$ $

198.86 198.86

11

10

FY10 CLIFFORD ELEMENTARY Teacher Salary/Benefits Data Literacy Admin Travel Printing Teaching Supplies Books Dues/Fees Subtotal Transportation TOTAL CLIFFORD $ 975,007.00 $ $ $ $ $ 300.00 500.00 17,350.00 5,466.00 600.00 100-0000-2400-5800 100-0000-2400-5800 100-1100-1000-6100 100-1100-1000-6400 100-0000-2400-8100 '09-10 $ 950,791.00 Account Number 100-1100-1000-1010

Encumbrances and Purchases Balance $ $ $ $ $ $ $ $ 14,565.05 620.30 465.00 15,650.35 15,650.35 $ $ $ $ $ 300.00 500.00 2,784.95 4,845.70 135.00 $ $ $ $ $ $ $

Budget Cuts 14,922.00 300.00 500.00 2,500.00 4,522.00 135.00 22,879.00 22,879.00 $ $ $ $ $ $ $

Adjusted Balance

284.95 323.70 608.65 608.65

$ 975,007.00

$ 959,356.65 $ 959,356.65

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FY10 EAST END COMMUNITY Equipment Repair Postage Staff Travel General Supplies Admin Supplies Instructional Supplies Textbooks Library Books Admin Dues and Fees Instructional Supplies TOTAL EECS $ $ $ $ $ $ $ $ $ $ '09-10 850.00 1,200.00 400.00 300.00 3,600.00 200.00 2,267.00 4,250.00 550.00 28,625.00 Account Number 100 0000 2400 4300 03 100 0000 2400 5310 03 100 1100 1000 5800 03 100 0000 2213 6000 03 100 0000 2400 6000 03 100 0000 2120 6100 03 100 1100 1000 6400 03 100 0000 2220 6400 03 100 0000 2400 8100 03 100 1100 1000 6100 03

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ $ 85.00 143.00 173.00 743.00 22.00 2,034.00 330.00 10,265.00 13,795.00 $ $ $ $ $ $ $ $ $ Balance 765.00 1,057.00 400.00 127.00 2,857.00 178.00 2,267.00 2,216.00 220.00 $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 765.00 580.00 400.00 127.00 1,669.00 178.00 2,267.00 2,216.00 220.00 15,428.00 25,890.00 $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 477.00 1,188.00 2,932.00 4,597.00

$ 18,360.00 $ 28,447.00

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FY10 HALL SCHOOL ADMIN. GEN SUPPLIES TOTAL POSTAGE ADMIN. TELEPHONE COPIER INST. SUPPLIES Reg. Ed. Class Supplies ELL Classroom Supplies FLS Classroom Supplies Resource & Speech Supp Art, Music & PE Literacy Supplies Technology Supplies Science Supplies Learning Strat. Supplies LIB & ED GEN SUPP BOOKS & MATERIALS Literacy/Reading Mathematics Read 180 Books LIBRARY & ED BOOKS AUDIOVISUAL SUPPLIES PRINTING/BINDING ADMIN REP. & MAINT TOTAL GUID. & SOC. INS. SUPP. STAFF DEVELOPMENT Subtotal Transportation TOTAL HALL SCHOOL $ 55,307.00 $ $ $ $ $ $ $ $ $ $ 8,400.00 10,000.00 440.00 2,800.00 2,300.00 600.00 200.00 100.00 1,200.00 55,307.00 100 1100 1000 6400 04 100 1100 1000 6400 04 100 1100 1000 6400 04 100 0000 2220 6400 04 100 1100 1000 6600 04 100 0000 2400 5510 04 100 0000 2400 4300 04 100 0000 2120 6100 04 100 0000 2213 3300 04 $ $ $ $ $ $ $ $ $ $ 10,000.00 1,200.00 800.00 1,800.00 2,000.00 1,200.00 2,300.00 200.00 100.00 250.00 100 1100 1000 6100 04 100 1100 1000 6100 04 100 1100 1000 6100 04 100 1100 1000 6100 04 100 1100 1000 6100 04 100 1100 1000 6100 04 100 1100 1000 6100 04 100 1100 1000 6100 04 100 1100 1000 6100 04 100 0000 2220 6000 04 $ $ $ $ '09-10 3,502.00 850.00 300.00 4,765.00 Account Number 100 0000 2400 6000 04 100 0000 2400 5310 100 0000 2400 5320 04 100 0000 2400 5520 04

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,910.96 9,516.29 802.27 800.00 1,649.79 1,107.22 441.17 100.00 239.05 3,815.06 8,368.25 434.91 2,463.12 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Balance 1,591.04 850.00 300.00 4,765.00 483.71 397.73 150.21 892.78 758.83 2,300.00 200.00 10.95 4,584.94 1,631.75 5.09 336.88 2,300.00 600.00 200.00 100.00 1,200.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 500.00 300.00 $ $ $ $ 483.71 197.73 150.21 892.78 758.83 700.00 200.00 10.95 4,584.94 1,631.75 5.09 336.88 1,420.00 600.00 200.00 100.00 1,200.00 14,272.87 14,272.87 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 1,591.04 300.00 4,765.00 200.00 1,600.00 880.00 9,336.04 9,336.04

$ 23,658.91 $ 31,648.09 $ 23,658.91

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FY10 LONGFELLOW Instructional Supplies Instructional Staff Training Supplies Office of Principal - Dues/Fees TOTAL LONGFELLOW $ 25,370.00 $ '09-10 25,370.00 Account Number 100-1100-1000-6100-05 100-0000-2313-6100-05 100-0000-2400-8100-05

Encumbrances and Purchases Balance $ 15,366.00 $ $ $ $ 15,366.00 $

Budget Cuts 6,000.00 1,000.00 750.00 $ 7,750.00 $ $

Adjusted Balance 9,366.00

9,366.00

14

FY10 LYSETH Grades K-5 Teaching Supplies Postage Printing and Binding School Administration Dues and Fees School Administration Bldg/Equip Repair Special Services Supplies General Instruction Teaching Supplies Art Teaching Supplies Music Teaching Supplies Physical Education Teaching Supplies Gifted & Talented Teaching Supplies Library Teaching Supplies Language Arts Supplies Library Books Library Audio Visual Textbooks Computer Education Supplies Staff Development Staff Development Travel TOTAL LYSETH $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ '09-10 12,900.00 1,200.00 650.00 700.00 500.00 1,000.00 19,740.00 2,400.00 300.00 300.00 50.00 500.00 2,000.00 4,000.00 600.00 2,770.00 1,500.00 1,000.00 200.00 52,310.00 Account Number 100-1100-1000-6100-06 100-0000-2400-5310-06 100-0000-2400-5510-06 100-0000-2400-8100-06 100-0000-2400-4300-06 100-1100-1000-6100-06 100-1100-1000-6100-06 100-1100-1000-6100-06 100-1100-1000-6100-06 100-1100-1000-6100-06 100-1100-1000-6100-06 100-1100-1000-6100-06 100-1100-1000-6100-06 100-0000-2220-6400-06 100-0000-2220-6400-06 100-1100-1000-6400-06 100-1100-1000-6100-06 100-0000-2213-8100-06 100-0000-2213-5800-06

Encumbrances and Purchases $9,906.86 $712.27 $0.00 $633.00 $0.00 $718.35 $10,217.39 $2,262.38 $290.87 $0.00 $0.00 $401.42 $1,809.29 $3,435.40 $492.35 $2,623.50 $162.21 $373.84 $0.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Balance 2,993.14 487.73 650.00 67.00 500.00 281.65 9,522.61 137.62 9.13 300.00 50.00 98.58 190.71 564.60 107.65 146.50 1,337.79 626.16 200.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 2,993.14 400.00 650.00 67.00 500.00 281.65 9,522.61 137.62 9.13 300.00 50.00 98.58 190.71 564.60 107.65 146.50 1,337.79 626.16 200.00 18,183.14 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 87.73 (0.00) (0.00) (0.00) 0.00 87.73

$ 18,270.87

15

FY10 PEAKS ISLAND SUPPLIES Computer Ed. Special Services General Supplies BOOKS & MATERIALS Reading Social Studies Science COMPUTER SUPPLIES Software Licenses DUES AND FEES Prof. Membership Fees TOTAL PEAKS $ $ 500.00 3,736.00 100 0000 2213 8100 07 $ 345.00 100 1100 1000 6501 07 $ $ $ 800.00 500.00 500.00 100 1100 1000 6400 07 100 1100 1000 6400 07 100 1100 1000 6400 07 $ $ $ 550.00 200.00 341.00 100 1100 1000 6100 07 100 1100 1000 6100 07 100 1100 1000 6100 07 '09-10 Account Number

Encumbrances and Purchases $ 19.77 $ $ $ $ $ $ $ $ 19.77 $ Balance 550.00 200.00 341.00 800.00 500.00 500.00 345.00 500.00 3,736.00 $ $ $ $ $ $ $ $ $

Budget Cuts 275.00 90.00 170.50 400.00 250.00 250.00 345.00 500.00 2,280.50 $ $ $ $ $ $ $ $ $

Adjusted Balance 275.00 110.00 170.50 400.00 250.00 250.00 1,455.50

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FY10 PRESUMPSCOT SUPPLIES Admin-Office Language Arts Reading Social Studies Science Computer Phys Ed 3rd 4th 5th General Supplies BOOKS & MATERIALS Language Arts Reading Science Library DUES AND FEES Prof Srvs Staff Dev Differential/Stipend TOTAL PRESUMPSCOT $ 15,954.00 $ 2,500.00 100 0000 2213 3300 100-9100-1000-1500 $ $ $ $ 1,000.00 1,000.00 700.00 225.00 100 1100 1000 6400 100 1100 1000 6400 100 1100 1000 6400 100 0000 2220 6500 $ $ $ $ $ $ $ $ $ $ $ 1,313.00 1,000.00 1,000.00 500.00 500.00 1,840.00 200.00 700.00 700.00 700.00 2,076.00 100 0000 2400 6000 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 '09-10 Account Number

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Balance 300.66 952.83 789.31 407.18 500.00 1,393.15 200.00 203.67 609.33 552.78 1,213.37 1,000.00 477.60 700.00 225.00 2,330.00 964.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 150.00 700.00 500.00 200.00 300.00 1,000.00 200.00 100.00 300.00 300.00 1,000.00 800.00 300.00 400.00 200.00 2,330.00 8,780.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 150.66 252.83 289.31 207.18 200.00 393.15 103.67 309.33 252.78 213.37 200.00 177.60 300.00 25.00

4,038.22

$ 12,818.22

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FY10 REICHE SCHOOL YEAR SECRETARY Not filled Aug 26 - Oct 23 (43 Work days/2 holidays) No salary and benefits FIELD TRIPS Elimination of all remaining funds INSTRUCTIONAL STAFF TRAINING/SUBSTITUTES INSTRUCTIONAL STAFF TRAINING/DUES&FEES INSTRUCTIONAL SUPPLIES BOOKS/PERIODICALS TECH-RELATED SUPPLIES LIBRARY BOOKS/PERIODICALS AUDIOVISUAL SUPPLIES TRAVEL TOTAL REICHE 100-1100-2700-8500-09 '09-10 Account Number

Encumbrances and Purchases Balance

Budget Cuts

Adjusted Balance

$ $ 2,833.00 $

8,600.00 2,833.00 $ -

100-0000-2213-1230-09

$

1,554.00

$

-

$

-

100-0000-2213-8100-09 100-1100-1000-6100-09 100-1100-100-6400-09 100-1100-1000-6500-09 100-0000-2220-6400-09 100-0000-2220-6600-09 100-0000-2400-5800-09

$ $ $ $ $ $ $

1,205.00 8,395.49 4,252.33 679.91 1,119.14 500.00 400.00

$ $ $ $ $ $ $ $

1,205.00 1,000.00 1,000.00 200.00 630.00 250.00 400.00 16,118.00

$ $ $ $ $ $ $

7,395.49 3,252.33 479.91 489.14 250.00 -

$ 20,938.87

$ 11,866.87

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FY10 RIVERTON FIELD TRIPS POSTAGE SUPPLIES Instructional - Reg Instructional - Guidance General Supplies - Admin Library Supplies AV/Library BOOKS & MATERIALS Books- Sci/SS Library Books DUES AND FEES Staff Development Sub Sub Benefits Prof Training Dues and Fees Travel TOTAL RIVERTON $ $ $ $ $ $ 1,915.00 30.00 500.00 350.00 47,909.00 100 0000 2213 1230 100 1100 2213 2030 100 1100 2213 3300 100 1100 2213 8100 100 1100 2400 5800 $ $ 2,394.00 6,000.00 100 1100 1000 6400 100 0000 2220 6400 $ $ $ $ $ 25,402.00 400.00 6,555.00 400.00 1,300.00 100 1100 1000 6100 100 0000 2120 6100 100 0000 1000 6100 100 0000 2220 6000 100 0000 2220 6600 $ $ '09-10 1,763.00 900.00 Account Number 100 1100 2700 8500 100 0000 2400 5310

Encumbrances and Purchases $ $ $ $ 2,467.25 $ $ $ 44.98 $ $ $ $ $ 4,452.71 $ $ $ $ $ $ $ $ 6,964.94 Balance 1,763.00 900.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 1,763.00 7,153.66 302.08 2,504.98 886.80 911.33 350.00 13,871.85 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 900.00 97.92 4,050.02 355.02 413.20 2,394.00 635.96 1,915.00 30.00 500.00 -

$ 22,934.75 400.00 6,555.00 355.02 1,300.00 2,394.00 1,547.29 1,915.00 30.00 500.00 350.00

$ 15,781.09

$ 40,944.06

$ 27,072.21

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FY10 KING MIDDLE Substitues Stipends/Differentials Purchased Proffesionals Instructional Supplies Transportation TOTAL KING $ $ $ $ $ '09-10 30,622.00 98,586.00 5,600.00 35,874.00 15,666.00 Account Number Function 1000 - Object 12300 Function 1000 - Object 1500 Function 1000 - Object 3000 Function 1000 - Object 6100 Function 2700 - Object 8500

Encumbrances and Purchases Balance $ 30,157.00 $ 95,127.56 $ 5,600.00 $ 23,057.48 $ 15,666.00 $ 169,608.04 $ $ $ $ $ $

Budget Cuts 10,500.00 10,500.00 $ $ $ $ $

Adjusted Balance 15,757.00 81,952.56 4,775.00 12,557.48 14,666.00

$ 186,348.00

$ 129,708.04

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FY10 LINCOLN MIDDLE Field Trips Guidance/SSW Supplies Guidance/SSW Postage Inst. Staff Train Add Work Inst. Staff Train Textbooks Inst. Staff Train Travel Regular Supplies Regular Textbooks Admin Prof Services Admin Postage Admin Supplies Library Repair TOTAL LINCOLN $ $ $ $ $ $ $ $ $ $ $ $ $ '09-10 3,811.00 1,000.00 130.00 900.00 400.00 500.00 14,375.00 8,431.00 300.00 1,000.00 7,852.00 500.00 39,199.00 Account Number 100-1100-2700-8500-12 100-0000-2120-6100-12 100-0000-2120-5310-12 100-0000-2213-1310-12 100-0000-2213-6400-12 100-0000-2213-5800-12 100-1100-1000-6100-12 100-1100-1000-6400-12 100-0000-2400-3000-12 100-0000-2400-5310-12 100-0000-2400-6000-12 100-0000-2220-4300-12

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ 332.02 148.28 57.00 7,089.48 5,439.02 96.88 349.37 3,297.69 16,809.74 $ $ 175.00 2,737.95 $ $ $ 89.00 1,906.02 539.79 $ 28.14 $ $ $ $ $ $ $ $ $ $ $ Balance 3,811.00 639.84 130.00 751.92 254.00 500.00 5,379.50 2,452.19 203.12 650.63 4,379.31 500.00 $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 3,811.00 639.84 130.00 751.92 254.00 500.00 4,379.50 2,452.19 103.12 350.63 379.31 500.00 14,251.51 $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 1,000.00 100.00 300.00 4,000.00 5,400.00

$ 19,651.51

21

FY10 LYMAN MOORE MIDDLE POSTAGE SUPPLIES Library World Language Music Band Tech. Ed Fam. Consu. Science Science Health Physical Education Kathadin 6 Kathadin 7 Kathadin 8 Cadillac 6 Cadillac 7 Cadillac 8 Special Education Guidance TEXTBOOKS Language Arts Reading LIBRARY BOOKS Books AV MATERIALS $ 5,863.00 100 0000 2220 6400 $ $ 2,000.00 2,000.00 100 1100 1000 6400 100 1100 1000 6400 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300.00 1,000.00 900.00 900.00 1,600.00 880.00 1,400.00 900.00 1,100.00 1,800.00 1,800.00 1,800.00 1,800.00 1,800.00 1,800.00 1,400.00 200.00 100 0000 2220 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 1100 1000 6100 100 0000 2120 6100 $ '09-10 2,500.00 Account Number 100 1100 1000 5310

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 64.62 184.67 637.50 856.74 34.73 1,252.99 150.00 263.97 1,413.80 1,720.51 1,412.16 1,294.16 912.38 1,769.56 374.90 652.91 4,951.90 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Balance 2,435.38 115.13 362.50 42.26 865.27 347.01 880.00 1,250.00 636.03 1,100.00 386.20 79.49 387.84 505.84 887.62 30.44 1,125.10 200.00 2,000.00 1,347.09 911.10 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 1,000.00 115.13 362.50 42.26 865.27 347.01 880.00 1,250.00 636.03 1,100.00 386.20 79.49 387.84 505.84 887.62 30.44 1,125.10 200.00 2,000.00 1,327.09 911.10 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 1,435.38 -

22

Library EQUIPMENT REPAIR Library Tech. Ed General Repairs CO-CURRICULAR DIFFERENTIALS Outing Club Student Council Fitness Club ADDITIONAL SALARY Commun. Co-Ordinator Subtotal Transportation TOTAL LYMAN MOORE

$ $ $ $ $ $ $ $

2,000.00 1,000.00 200.00 300.00 7,577.28 1,292.00 1,292.00 964.00

100 0000 2220 6600 100 0000 2220 4300 100 1100 1000 4300 100 1100 1000 4300 100 9100 1000 6100

$ $ $ $ $ $ $ $

344.50 3,000.00 2,455.20

$ $ $ $ $ $ $ $ $

2,000.00 655.50 200.00 300.00 4,577.28 1,292.00 1,292.00 964.00 2,455.20

$ $ $ $ $ $ $ $ $

2,000.00 655.50 200.00 300.00 4,577.28 1,292.00 1,292.00 964.00 -

$ $ $ $ $ $ $ $ $

3,000.00 2,455.20

100 1100 1000 1310

$

$

48,368.28

$

23,747.20

$ 29,630.28

$

25,719.70

$

6,890.58

23

FY10 PORTLAND HIGH Guidance Postage Printing General Supplies Staff Development Library Administration Travel Postage Technology Graduation Repair Travel Equipment Field Trips Instruction Student Transport Supplies Books cover for 126 x $90 through internal coverage '09-10 Account Number 100-0000-2120-5310-31 100-0000-2120-5510-31 100-0000-2120-6000-31 100-0000-2213-5800-31 100-0000-2220-5310-31 100-0000-2220-6500-31 100-0000-2400-3000-31 100-0000-2400-4300-31 100-0000-2400-5800-31 100-0000-2400-7300-31 100-1200-2700-8500-31 100-1200-1000-6100-31 100-1200-1000-6400-31

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ $ $ $ 676.00 100.00 1,674.00 300.00 37.00 100.00 6,255.00 500.00 1,600.00 2,450.00 1,872.00 21,954.00 20,803.00 $ $ $ $ $ 6.88 81.00 $ $ $ $ $ Budget 500.00 1,572.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 58,321.00 $ 30,809.88 $

Budget Cuts 176.00 100.00 102.00 300.00 26.00 100.00 1,200.00 500.00 1,000.00 2,400.00 1,872.00 4,000.00 8,000.00 11,340.00 32,932.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 11.00 5,048.12 519.00 50.00 1,778.00 329.00 4,518.93 12,254.05

$ 16,176.00 $ 12,474.00

Substitute Savings TOTAL PORTLAND

24

FY10 DEERING HIGH Instructional Aide/Asst. Substitute Professional Sabbatical Stipend/Differential-Sports B&G Stipend/Differential- Co C. Purchased Prof. Srvc.-Officials Instructional Supplies Books/Periodicals Dues/Fees Dues/Fees General Supplies Regular Support Staff Benefits - Reg Support Retirement - Reg Support Field Trip Transportation TOTAL DEERING $ 6,123 $ $ $ $ $ $ $ $ $ $ $ '09-10 $ 124,142.00 60,192.00 51,707.00 70,727.00 32,500.00 44,343.00 30,028.00 1,277.00 625.00 15,350.00 78,663.00 10,000.00 Account Number 100-1200-1000-1020 100-1200-1000-1230 100-1200-1000-1410 100-96XX-1000-1500 100-95XX-1000-1500 100-96XX-1000-3000 100-1200-1000-6100 100-1200-1000-6400 100-0000-2213-8100 100-0000-2120-8100 100-0000-2400-6000 100-0000-2120-1180 100-0000-2120-2080 100-0000-2120-2380 100-9500-2700-8500

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 23,018.00 6,805.00 5,989.00 8,545.00 8,601.00 26,031.00 20,241.00 260.00 5,031.00 34,148.00 4,504.00 956.00 144,129.00 Balance $ 101,124.00 $ 53,387.00 $ 51,707.00 $ 194,799.00 $ 62,182.00 $ 23,899.00 $ 18,312.00 $ $ $ 9,787.00 1,017.00 625.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 1,069.00 25,854.00 1,951.00 3,800.00 4,000.00 330.00 300.00 3,178.00 3,608.00 644.00 665.00 4,600.00 49,999.00 $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance $ 100,055.00 53,387.00 25,853.00 60,231.00 23,899.00 14,512.00 5,787.00 687.00 325.00 7,141.00 40,907.00 4,852.00 (1,621.00) 1,523.00

$ 200,788.00

$ 194,799.00

$ 10,319.00 $ 44,515.00 $ $ $ 5,496.00 (956.00) 6,123.00

$ 582,336.00

$ 532,337.00

25

FY10 CASCO BAY HIGH Field Trip POSTAGE Professional Development PURCHASED PROF AND TECH SVC REPAIR AND MAINT SVCS PRINTING TRAVEL SUPPLIES Art Special Ed English Social Studies Science Math ELL French/Spanish Wellness Expeditions Crew Intensives Nurse Office Supplies Community Event Supp Guidance BOOKS & MATERIALS 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 1100 1000 6100 34 100 0000 2400 6000 34 100 1100 1000 6100 34 100 0000 2120 6000 34 '09-10 Account Number 100 1200 2700 8500 34 100 0000 2400 5310 34 100 0000 2213 3300 34 100 1200 1000 3000 34 100 1000 2400 4300 34 100 1000 2400 5510 34 100 0000 2400 5800 34

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 5,169.00 1,500.00 500.00 1,200.00 250.00 1,200.00 1,000.00 1,000.00 1,000.00 600.00 2,000.00 600.00 500.00 1,000.00 1,000.00 500.00 200.00 800.00 500.00 4,134.00 400.00 500.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Balance 5,062.80 957.29 (290.00) 1,200.00 250.00 257.82 53.47 972.25 693.44 220.78 688.72 600.00 500.00 948.80 1,000.00 493.62 200.00 800.00 182.90 1,058.95 215.00 263.12 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 2,562.80 457.29 (290.00) 250.00 (243.00) 53.47 972.25 693.44 220.78 688.72 600.00 500.00 948.80 1,000.00 243.63 200.00 800.00 182.90 (2,601.00) 215.00 263.12 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 2,500.00 500.00 1,200.00 250.00 3,660.00 -

26

English ELL Social Studies Science French/Spanish Math Library COMPUTER SUPPLIES SUPPLIES DUES AND FEES Dues and fees Admin Dues and fees Library TEXTBOOKS (Lafavore) CO-CURRICULARS Subtotal Transportation TOTAL CASCO BAY

100 1100 1000 6400 100 1100 1000 6400 100 1100 1000 6400 100 1100 1000 6400 100 1100 1000 6400 100 1100 1000 6400 100 0000 2220 6400 100 0000 2400 6500 34 100 0000 2400 8100 34 100 0000 2220 8100 34 100 1200 1000 6400 34 100 9500 1000 34

$ $ $ $ $ $ $ $ $ $ $ $

1,000.00 500.00 1,400.00 1,000.00 1,400.00 1,000.00 500.00 600.00 500.00 1,901.00 3,188.00

$ $ $ $ $ $ $ $ $ $ $ $

257.52 500.00 1,400.00 877.20 1,112.75 (45.81) (18.97) (850.50) 1,458.00 1,427.00

$ $ $ $ $ $ $ $ $ $ $ $

257.52 500.00 1,400.00 877.20 1,112.75 (45.81) (18.97) (850.50) 1,458.00 927.00

$ $ $ $ $ $ $ $ $ $ $ $

500.00

$

38,542.00

$ 22,446.15

$

13,335.39

$

8,610.00

27

FY10 PATHS PATHS TOTAL PATHS '09-10 Account Number 100-3335-1000-1010-39

Encumbrances and Purchases Balance $ $

Budget Cuts 18,449.00 18,449.00

Adjusted Balance $ (18,449.00) $ (18,449.00)

28

FY10 STUDENT SUPPORT SERVICES Contracted Services(Resource) Contracted Services (SelfContained) Contracted Services(ESY) Contracted Services(OT) Contracted Services(Psych) Contracted Services(Psych) Contracted Services(Resource) Contracted Services(SelfContained) Contracted Services(social work) Contracted Services(speech) Dues & Fees Printing & Binding Regular Support Staff *Regular Support Staff (Benefits) Repair & Maintenance Repair & Maintenance Repair & Maintenance Repair & Maintenance Room & Board Room & Board Travel for Professional Development Travel for Professional Development $ $ $ $ $ $ $ $ $ $ $ $ '09-10 35,107.00 13,000.00 1,875.00 9,687.00 5,000.00 5,000.00 35,106.00 13,000.00 2,400.00 5,000.00 20,000.00 2,000.00 Account Number 1002200100095(3440) 1002300100095(3440) 1002800100099(3440) 1002800216099(3440) 1002800214099 (3440) 1002800214095(3440) 1002200100099(3440) 1002300100099(3440) 1002800211095(3440) 1002800215088(3440) 1002500233090(8100) 1002500233090(5510) 1002500233090 (1180) 1002500233990(2080) 1002100100095(4300) 1002200100095(4300) 1002300100095(4300) 1002300100099 (4300) 1002300100095(5130) 1002300100099(5130) 1002500233090(5810) 1002800216095(5810)

Encumbrances and Purchases $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3,507.43 830.00 1,185.00 360.00 156.00 106.00 28,859.41 6,936.44 Balance $ 35,107.00 $ $ $ $ $ 9,492.57 1,045.00 8,502.00 5,000.00 5,000.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Budget Cuts 30,000.00 3,000.00 1,045.00 5,000.00 5,000.00 5,000.00 27,140.00 13,000.00 2,400.00 4,640.00 19,000.00 1,894.00 52,347.60 26,538.82 200.00 387.00 707.00 706.00 10,000.00 10,000.00 400.00 50.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Adjusted Balance 5,107.00 6,492.57 3,502.00 7,966.00 844.00 51,570.99 (5,675.26) 356.00 357.00 -

$ 35,106.00 $ 13,000.00 $ $ $ 2,400.00 4,640.00 1,894.00

$ 19,844.00 $ 103,918.59 $ 20,863.56 $ $ $ $ 200.00 387.00 1,063.00 1,063.00

$ 132,778.00 $ $ $ $ $ $ $ $ $ 27,800.00 200.00 387.00 1,063.00 1,063.00 10,000.00 10,000.00 400.00 50.00

$ 10,000.00 $ 10,000.00 $ 400.00 50.00

$

-

$

29

Travel for Professional Development Travel for Professional Development Travel for Professional Development Travel for Professional Development Travel for Professional Development Ed Tech(salary/benefits)move existing ed tech costs to LE Ed Tech(salary/benefits)savings from moving existing ed tech to fill Reiche ed tech position vacated by S. Sonneson Field Trip Transportation (ESY) Revenue Offset: portion of cost of third compliance secretary by billing on EF-S04B Gerry Molitar & Lori Coffin will be funded through ARRA *Funding staff under Local Entitlement involves paying add'l MSRS (.1942) TOTAL STUDENT SUPP SERVICES

$ $ $ $ $

50.00 50.00 75.00 50.00 50.00

1002800218095 (5810) 1002800211099(5810) 1002800214099(5810) 10028002216099(5910) 1002800218099(5810) 10022001000102095/ 10022001000202095

$ $ $ $ $

-

$ $ $ $ $

50.00 50.00 75.00 50.00 50.00

$ $ $ $ $ $

50.00 50.00 75.00 50.00 50.00 45,686.00

$ $ $ $ $

-

10022001000102095/ 10022001000202095 1002800270099(8500) Revenue -Not expend. Savings Not Actual Savings ! $ 18,990.00 $ 68,200.00

$ $ $ $

29,798.48 20,414.61 -

$ 331,191.00

$

41,940.28

$ 376,440.72

$ 314,629.51

$

70,520.30

30

Maintenance Department FY10 Budget Reductions November-09 FY10 Maintenance Department Contracted Services Other Professional Services Repairs & Maintenance Vehicle & Equipment Repair Recycling Services Haz Mat Disposal Fire Extinguisher Maint. Bottled Gas Architect/Engineer '09-10 $3,000.00 $2,000.00 $350,000.00 $42,000.00 $35,000.00 $10,000.00 $10,000.00 $6,000.00 $25,000.00 Account Number 100-0000-2620-3000-90 100-0000-2620-3400-90 100-0000-2620-4300-90 100-0000-2620-4304-90 100-0000-2620-4306-90 100-0000-2620-4307-90 100-0000-2620-4307-90 100-0000-2600-6230-06 100-0000-2690-3420-90 Encumbrances and Purchases $1,456.50 $0.00 $113,181.00 $11,556.00 $21,000.00 $1,350.00 $5,712.00 $0.00 $3,551.00 Balance $1,543.50 $2,000.00 $236,819.00 $30,444.00 $14,000.00 $8,650.00 $4,288.00 $6,000.00 $21,449.00 $ $ $ $ $ $ $ $ $ Budget Cuts 1,000.00 2,000.00 30,000.00 10,000.00 10,000.00 5,000.00 2,000.00 5,000.00 20,000.00 Adj Bal. $543.50 $0.00 $206,819.00 $20,444.00 $4,000.00 $3,650.00 $2,288.00 $1,000.00 $1,449.00

Total Maintenance Operations

$

85,000.00

31

Spring Sports FY10 Budget Reductions November-09 FY10 '09-10 Elementary Co-Curricular King Middle School (Baseball,Softball,Track, Tennis) Lincoln Middle School Lyman Moore Middle School Portland High School (Baseball, Softball) Deering High School $ 22,000.00 $ $ $ 10,000.00 19,715.00 22,000.00 Account Number Encumbrances and Purchases Balance $ $ Budget Cuts 14,881.00 15,000.00 Adj Bal.

Total Elem Co-Curric & Spring Sports

$

88,715.00

32

School Committee FY10 Budget Reductions November-09 FY10 '09-10 Administrative Services $152,895.00 Account Number 100-0000-2310-3000-90 Encumbrances and Purchases $0.00 Balance $152,895.00 $ Budget Cuts 25,000.00 Adj Bal. $127,895.00

Total School Committee

25,000.00

33

Superintendent's Office FY10 Budget Reductions November-09 FY10 '09-10 Gasoiline Contingency $840.00 $22,515.00 Account Number Encumbrances and Purchases $0.00 $4,864.00 Balance $840.00 $17,651.00 Budget Cuts $840.00 $9,160.00 Adj Bal. $0.00 $8,491.00

Total Supt's Office

$

10,000.00

34

Finance Department FY10 Budget Reductions November-09 FY10 '09-10 Purchased Prof Services Printing Fund Transfers Out (City Payback) $186,200.00 $3,000.00 $600,000.00 Account Number 100-0000-2510-3000-90 100-0000-2510-5510-90 100-0000-2510-9100-90 Encumbrances and Purchases $107,390.00 $476.00 $0.00 Balance $78,810.00 $2,524.00 $600,000.00 $ $ Budget Cuts 14,000.00 1,000.00 Adj Bal. $64,810.00 $1,524.00 $0.00

$ 600,000.00

Total Finance Dept.

$ 615,000.00

35

Human Resources Department FY10 Budget Reductions November-09 FY10 '09-10 System-wide differentials Move .50 position to REMS Grant Advertising Supplies Dues/Fees Total Human Resources Dept. 50,000.00 $25,000.00 $15,000.00 $6,000.00 100-0000-2570-5400-90 100-0000-2570-6000-90 100-0000-2570-8100-90 $5,364.00 $3,395.00 $1,185.00 $19,636.00 $11,605.00 $4,815.00 $ $ $ $ Account Number Encumbrances and Purchases Balance Budget Cuts $ $ 25,000.00 50,000.00 $9,636.00 $6,605.00 $1,720.00 Adj Bal.

10,000.00 5,000.00 3,095.00

93,095.00

36

CTS Department FY10 Budget Reductions November-09 FY10 '09-10 Prof. Services Equipment 7,000.00 $75,000.00 Account Number 100-0000-2230-3300 100-0000-2230-7300-90 Encumbrances and Purchases 0 $14,438.00 Balance $7,000.00 $60,562.00 $ $ Budget Cuts 3,700.00 15,000.00 Adj Bal. $3,300.00 $45,562.00

Total CTS Dept.

18,700.00

37

Transportation Department FY10 Budget Reductions November-09 FY10 '09-10 Other Transportation Dues/Fees Other (SPED) Transportation Total Transportation Dept. $80,000.00 $69,710.00 Account Number 100-0000-2700-5140-90 100-0000-2700-8100-90 100-0000-2750-5140-90 $23,673.00 $56,327.00 Encumbrances and Purchases $34,211.00 Balance $35,499.00 Budget Cuts $15,000.00 1,375.00 41,070.00 57,445.00 $15,257.00 Adj Bal. $20,499.00

38

Office of Elementary Education Administrative Cuts November-09 FY10 Elementary Education Additional Pay 11/13/09 additional cut ($2K) Contracted Services Travel - ASCD National Conference Books / Research Materials Music - Technology Upgrades Dues/Fees - ASCD National Conf Music - District Dues/Fees Office Supplies DLS Writing Prompt Printing Total Office Of Elementary Ed $2,214.00 $2,540.00 $1,562.00 $4,000.00 $1,960.00 $5,000.00 $2,200.00 $1,900.00 100-0000-2324-3000-90 100-0000-2324-5800-90 100-0000-2324-6400-90 100-0000-2324-6500-90 100-0000-2324-8100-90 100-0000-2324-8100-90 100-0000-2324-6000-90 100-0000-2324-5510-90 $0.00 $273.24 $0.00 $0.00 $765.00 $1,400.00 $271.23 $0.00 $2,214.00 $2,266.76 $1,562.00 $4,000.00 $1,195.00 $3,600.00 $1,928.77 $1,900.00 $ $ $ $ $ $ $ $ $ 2,214.00 890.00 1,200.00 500.00 350.00 1,000.00 900.00 900.00 13,954.00 $0.00 $1,376.76 $362.00 $3,500.00 $845.00 $2,600.00 $1,028.77 $1,000.00 '09-10 $16,800.00 Account Number 100-0000-2240-1310-90 Encumbrances and Purchases $7,430.20 Balance $9,369.80 $ Budget Cuts 6,000.00 Adj Bal. $3,369.80

39

Academic Student Assessment FY10 Budget Reductions November-09 FY10 '09-10 Dues/Fees $60,347.00 Account Number 100-0000-2240-8100-90 Encumbrances and Purchases $40,198.00 Balance $20,149.00 Budget Cuts $15,000.00 Adj Bal. $5,149.00

Total Academic Student Assessment

15,000.00

40

Food Services FY10 Budget Reductions November-09 FY10 '09-10 600.00 $1,815.00 $850.00 Total Food Services Account Number 293-0000-3100-3300-90 293-0000-3100-8100-90 293-0000-3140-3300-90 Encumbrances and Purchases 160 $1,080.00 $0.00 Balance $440.00 $735.00 $850.00 $ $ $ 850.00 1,990.00 Budget Cuts 440.00 700.00 Adj Bal. $0.00 $35.00 $0.00

41

Adult Education FY10 Budget Reductions November-09 FY10 '09-10 Account Number Encumbrances and Purchases Balance Budget Cuts Adj Bal.

Conferences Conferences Conferences Postage For Brochures Postage For Brochures Postage For Brochures Advertising Books Supplies

750.00 950.00 2,362.00 5,096.00 5,096.00 7,598.00 24,700.00 40,000.00 8,200.00

150-6200-1000-8100-40 150-6300-1000-8100-40 150-6000-2300-8100-40 150-6100-1000-5310-40 150-6300-1000-5310-40 150-6200-1000-5310-40 150-6000-2300-5400-40 150-6300-1000-6400-40 150-6300-1000-6000-40

$ $ $ $ $ $ $ $ $ 255.00 1,000.00 2,528.00 1,600.00 3,200.00 18,753.00 26,339.00 4,282.00

-

$750.00 $695.00 $1,362.00 $2,568.00 $3,496.00 $4,398.00 $5,947.00 $13,661.00 $3,918.00

$ $ $ $ $ $ $ $ $

500.00 250.00 250.00 166.00 167.00 667.00 1,000.00 500.00 500.00

$250.00 $445.00 $1,112.00 $2,402.00 $3,329.00 $3,731.00 $4,947.00 $13,161.00 $3,418.00

Total Adult Ed

$

4,000.00

42

Multi-Lingual FY10 Budget Reductions November-09 FY10 '09-10 Account Number Encumbrances and Purchases Balance Budget Cuts Adj Bal.

Purchased Prof Serv Custodial Supplies

1,000.00 500.00

100-4100-2330-3300-90 100-4100-2330-6040-90

$ $ -

-

$1,000.00 $500.00

$ $

685.00 500.00

$315.00 $0.00

Total Multi-Lingual

$

1,185.00

43

Substitute Usage for September 2009
Monthly totals
Reason for Absence Sick Family Illness Bereavement Personal Conference Religious Vacancy Graduation Meeting Sick, Long Term Sub Expeditional Learning Total days Cost for Sept. based on avg of $75/day Total Days 217 42 29 74 49 12 70 1 1 33 8 536 $40,200.00

Substitute Usage for October 2009
Monthly totals
Reason for Absence Sick Family Illness Bereavement Personal Conference Religious Vacancy Graduation Meeting Sick, Long Term Sub Jury Expeditionary Learning Family Education Day Personal Discretionary Day Total days Cost for Oct. based on avg of $75/day Total Days 225 83 20 72 109 1 46 0 8 57 1 5 2 3 632 $47,400.00

44

FY10 Expenditure Budget Review Per Cost Center GENERAL FUND, FOOD SVC. And ADULT ED 1230-Substitute as of 10/16/2009 Cliff Island Clifford Elementary East End-Title I School Hall Longfellow Lyseth Peaks Presumpscot-Title I School Reiche-Title I School Riverton-Title I School King-Title I School Lincoln-Title I School Moore Portland Deering Casco Bay PATHS Adult Ed Multilinguil SPED Bldng Maint West Transportation Summer Balance Remaining as of 11/10/09 Orange-Title I Schools 1,259.00 14,667.00 25,175.00 22,568.50 17,758.00 25,300.24 3,888.50 14,481.80 17,150.00 19,730.00 34,895.00 34,080.50 34,491.52 46,836.80 65,701.38 14,111.48 23,687.00 197,144.89 $39,434.00 118,711.73 3,000.00 18,014.00 38,080.06 12,913.87 843,080.27 1230Substitute as of 11/10/2009 1,146.50 12,919.50 21,490.00 18,376.00 15,695.50 20,717.74 2,943.50 12,951.80 15,530.00 15,155.00 28,760.90 31,478.00 28,781.54 42,584.30 62,226.14 13,331.48 23,192.00 182,718.81 $39,434.00 118,711.73 3,000.00 17,249.00 35,957.43 12,913.87 777,264.74

45

Appendix A
INFORMATIONAL LETTER NO: 43 POLICY CODE: DB TO: Superintendents FROM: Susan A. Gendron, Commissioner DATE: November 3, 2009 RE: Planning for Anticipated Reductions in Subsidy This is a brief update on the status of education budget reduction targets. As I informed superintendents in an October 13 Informational Letter, we have been given initial education budget reduction targets of $38.1 million for the current fiscal year and $36 million for FY 2011. These are initial budget targets and I was charged with submitting a report to the Department of Administrative and Financial Services on how these reductions could be made. I delivered that report last week. Governor John Baldacci will review the reports from all state agencies and then make a proposal to the Legislature for a budget adjustment to reflect the decreased revenues. We anticipate that this supplemental budget proposal will be made to the Legislature sometime in December. It is important to remember that, for now, these are only "targets." There are many steps to be taken before there is a final number. The Governor will have to make a final recommendation in his proposed supplemental budget, which will go to the Appropriations Committee and then to the full House and Senate for approval. I know that many of you are wisely trying to take action in the coming days and weeks to prepare for these anticipated reductions in subsidy. While we do not know the exact amount, and will not know the exact impact on individual SAUs until we run spreadsheets based on the final amount in the proposed supplemental budget, there is a simple calculation that will help you estimate the impact: multiply the subsidy reduction for your SAU in the FY 09 supplemental budget by 1.4 because the $38 million target is 1.4 times the $27 million statewide reduction in FY 09. While factors such as enrollment and valuation will cause some fluctuations in this amount, this estimate should be a reasonable "ballpark" figure. You can find your FY 09 supplemental reduction on our new School Funding Outlook web page: http://www.maine.gov/education/funding . Meanwhile, please do not forget as you make plans for these FY 10 reductions that the reductions for FY 2011 will be even more significant. The already-approved GPA amount in the biennial budget combined with this new target, would result in statewide subsidies of $910 million - which is $92 million less than the original FY 10

46

appropriation of $1.002 billion. We continue to work with you on developing financial strategies and proposals for actions that could be taken by the Legislature, the Maine Department of Education, and by local school systems. I met with a group of superintendents and representatives of the various associations last week and we continue to invite your input. Some of you have asked for assistance with tools for communicating the financial situation to your boards and the public. Two simple illustrations of the current budget situation can be found on our website: http://www.maine.gov/education/funding . The chart and the simple spreadsheet will help illustrate the situation for you, your boards, and others. Note: The Administrative and Informational Letters are available on our website at the following address: http://www.maine.gov/education/edletrs/index.shtml

47

Appendix B

Portland Public Schools
Administrative Offices
196 Allen Ave., Portland, Maine 04103 207-874-8100

TO: FROM: DATE: RE:

Dr. James C. Morse, Sr., Superintendent Joline Hart, Director, Human Resources November 13, 2009 Impact of Laying off a Teacher Mid-Year

Base salary for teachers is $33,669. If we presented a teacher on that step 90 days notice of a Reduction in Force (RIF) January 1, 2010 to be effective March 31, 2009, we would have paid them $24,838. There would be 12 weeks left in the budget year which s/he could collect unemployment at a cost of $4,512. This would save the district a total of $4,319. Mid-year layoffs really do not gain anything for the district.

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Appendix C

Furlough Day Estimates
Curtailment FY10 Furlough Day Estimates of Salary and Benefits Per Day-Based on C42 Pay Run Pay Group Teachers Ed Techs Admin/Regular Support 1180 Savings 1040 Savings Estimated savings per day for 3 pay groups Admin/Regular Support defined: 1180 Misc. Support Staff School Secretaries Admin Sectetaries Bus Drivers/Assistants Custodian Maintenance Food Service Personnel 35,657.03 This estimate does not include: Temporary Salary Tutor Substitute Professional Overtime Regular Support Overtime Professional Sabbatical Stipend/Differential Stipend/Differential Dept. Head Stipend/Differential Teacher Leader 18,147.97 Stipend/Differential Other 1200 1210 1230 1310 1380 1410 1500 1510 1560 1590 35,657.03 18,147.97 228,372.72 517.03 263.15 3,311.40 36,174.06 18,411.12 231,684.12 Salary 153,116.76 21,450.96 Medicare 2,220.19 311.04 Total 155,336.95 21,762.00

1040 Superintendent Principals Directors Coordinators Supervisors Managers

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Appendix D

Community Input
Timestamp
10/15/2009 14:09:37

Role (optional)
Employee

Curtailment

This post is a test of the system Here's an idea... Cancel the order for Netbooks for all high school students and do that at a time when their is more money in the budget. $ 1.2 million on computers during these difficult economic times seems ridiculous given the drastic cuts that lay ahead of us. That 1.2 million dollars could save programs and jobs in this district. Please someone re-consider the purchasing of laptops!!!

10/19/2009 12:23:17 10/19/2009 17:43:51 10/19/2009 17:45:36 10/19/2009 20:40:44

Parent Public Public dont spend any money on 1 to 1 highschool laptops! dont spend any money on 1 to 1 highschool laptops! Look for positions that could be cut back...for instance, a person go from 1 FTE to .5 FTE or from .5 FTE to .3 FTE.... ask for volunteers BUT keep those people with their current benefit package...esp. health care. Furlough days are the only equitable solution. All members of the school work force lose days together. Middle school sports are replicated in the community. Although I don't like this, the kids can still participate in the rec programs at that age (not like HS where there are no longer rec programs). Completely close schools during Winter breaks (no staff at all, reduce heating, utilities). My understanding is some of the bus drivers get anywhere from 5 - 25 hours of overtime a week especially around sports, etc. To cut back on that why aren't more drivers hired or the drivers put on shifts so as to cut back on the amount of overtime. I know several districts don't have over time and they have thier drivers working shifts and not paid for sitting in the office. It seems that whenever budget cuts are proposed, money is always cut from the bottom of the list first, and then progresses upward. For instance, general spending is stopped first. This usually is a small percentage of the budget and impacts everyone across the board. Things like paper, office supplies, etc. Why don't the spending cuts start at the top and work down. Look at the largest single expeditures, and limit them. Look at ways that we can save money by using free or low cost solutions. For instance, Technology can be outsourced to enterprises like Google, Open DNS, Maine State Library Network. Target high end administrative salaries. Combine positions

Teacher

10/19/2009 20:58:48

Parent

10/20/2009 8:32:05

Public

10/20/2009 9:19:06

Employee

50

that are similar.

10/20/2009 9:38:23

Employee

10/20/2009 9:48:59

As a ed tech and a junior high coach I am going to give you suggestions that would effect me. For this year take away pay for half of the vacation days and snow days. This will take seven days pay off al ed tech salaries.Why should we get paid for days we do not work. Reduce the pay for junior high coaches by fifty percent, the pay they are getting is ridiculous.Ajunior high coach might put in sixty hours a season. This way the kids can still participate and coaches will be doing it for the right reason,there is no pressure to win at this level. Ammend the 1 to 1 laptop initiative in the high schools. If the goal is access, why not provide 10 working laptop carts of 2025 computers. Currently the computer access in the High schools is very poor. There are out-dated machines and too few labs, the carts currently in use hold broken or trouble ridden laptops that never worked well. The teachers' MLTI computers just returned to the state were in good shape and would be a much better buy than the old middle school machines purchased previously. Considering the training, maintenance, infrastructure, etc., perhaps now is not the time for 1 to 1.

Parent

10/20/2009 11:07:50 10/20/2009 11:11:25 10/20/2009 11:43:09

Public Public Use substitutes for only long-term situations; allowing Ed Techs to pick up the slack and be more cost-effective. Sell of unnecessary equipment to the general public in Maine, like California did. 1. Start furlough days on Mondays and/or Fridays to help lessen heating and payroll costs.2.Have guidance personnel and administrators fill in as subs.3.Offer early retirement incentives to employees who are 62 and older, and have 5 or more years service in the Portland system(current requirement is 10 years)4.No more after school detention 3 days a week, or Wed. meetings until 3:30(saves overtime compensation for ed.techs)

Employee

10/20/2009 15:28:26

Employee

51

10/20/2009 16:49:39

Employee

10/20/2009 18:01:51 10/20/2009 18:09:28 10/20/2009 18:11:35 10/20/2009 18:41:03 10/20/2009 19:06:14

Parent Parent Public Parent Public

pay to play sports freeze field trips consolidate administration staffing,reduce multiple assistant principals at High school level combine resources for expeditionary schools by having King and Casco Bay High School housed as a 6-12---adjust administration costs freeze all college classes for employees restructure and amend lane change increases for teachers, adjust for fairness: longevity and newly hired inequity in pay scales/lane change PLEASE, PLEASE HOLD THE INTEGRITY OF ACADEMIC PROGRAMS adjust everything--stipends, sports, anything that is not academic...LET SCHOOL BE THE PLACE OF ACADEMIC EXCELLENCE FIRST and if there is extra money add other things... Since everyone else is taking pay freezes and paycuts, how about staff taking a 5 percent pay cut for the rest of the school year? My other suggestion would be cutting transportation or at least cutting back. I know many families where mom or dad could give kids a lift. The other option would be everyone pitching in and car pooling. Cancel purchase of laptops. furlough days

Elimate vocational programs that have a history of underenrollement. Also elimate excessive administrators in the cities schools.

Freeze spending 10/20/2009 19:29:41

Teacher Sports, sports, sports. Start with the most expensive. There is no data to support the often repeated mantra that sports keep kids in school in Portland. In fact, the same set of kids are athletes in all sports and they are almost universally kids whose families have means. The money spent on sports is spent on only a couple hundred students. Kids who need a reason to stay in school are probably at work. Make sure that all buildings are maintaining a "turn off and unplug" policy with electronics. Shut down school buildings for several nights each week. There is no reason for all of them to be open every day, especially elementary buildings that remain open for one meeting or just so that people can shoot hoops. Put an interior door in the hallway entry to 196 Allen Avenue so that the whole first floor isn't swept with cold air every time the door is opened.

10/20/2009 19:58:06

Parent

52

Beans and rice for every school meal. No mailed newsletters from any schools without request i.e. limit paper where possible. Adult ed must be examined. Tell the bus drivers to stop taking the buses for coffee in the morning and leaving the running buses in front of the shop for 20 minutes.

10/20/2009 20:31:13 10/20/2009 21:16:32 10/20/2009 21:48:55 10/20/2009 22:18:45

Parent Parent

Possibly longer school days allowing for 4 day weeks Look to administration cuts before teacher/staff who directly deal with students Extracurricular activities - pay to play four day school week Have administration sub in the classrooms twice a month. Think about making the three middle schools play each other, as they do in tennis. Shorten the work days and make it equitable; share the pain. Eliminate all funding of extra-curricular activities. This would represent a huge savings in differentials and transportation costs. Evaluate the hiring of substitutes. Can we call on other staff to help cover classes as we did last year? Not sure it's "legal", but develop an incentive for teachers to retire even if they have not reached retirement age. (Will help next year's budget) 1. Furlough Days across the board (not to happen during school vacations) 2. Cancel any/all conferences for staff 3. Possibly close all buildings during February break. 4. 4 day work/school week for the remainder of the school year.

Employee Employee

10/21/2009 4:25:55

Teacher

10/21/2009 6:20:37

Employee charge at home games for sports, all spectators. Use this money to offset costs of the sports programs. I pay to see a movie, why not a game. Public

10/21/2009 8:16:18

53

10/21/2009 8:40:29 10/21/2009 9:31:29

Employee Employee

10/21/2009 9:40:37 10/21/2009 10:17:22 10/21/2009 10:28:33

Employee Parent Employee

Eliminate teaching strategists. Offer foreign languages,music, and art only at the high school level(grades 9-12).If maintaining these courses in the middle school,have the teachers of these courses be part-time only. Back to the basics for all students in middle school,with emphasis on the improvement of reading and writing skills. All personnel with college degrees should be used as substitutes.This includes strategists,guidance counselors, administrators,etc. I work at West School and I think you should consider enrolling out of district children to help bring some extra money in. Furlough days around weekends More part-time positions Eliminate electives-foreign languages,art,music,etc-until high school,and even then,staff with half-time personnel No late busses,after school detention or "after hour" meetingseliminate comp. time No teacher workshops during the school day-teachers could attend classes afternoons, evenings and during summer vacations. Teachers should be paying for their own graduate courses and get a raise when a degree is earned.

10/21/2009 11:52:16

Parent

Manditory Portland Public School employee early retirement (< 5 years) and back fill those positions with new teachers and support staff. Most everyone has had .o taka a pay cut around the state. How about starting with a 5% pay cut for all staff. Second, suspend the transportation department. For parents with cars, get up a little earier and either walk or ride your bike with your children or give them a ride in your car. For people who don't have vehicles, let's set up car pools at PTA meetings. I would imagine this would save a lot when it comes to gas, wear and tear on buses and bus drivers. For 90% of the parents out there, including us, bus transportation has always seemed like a luxury. A four day work week. School 4 days a week from 9am-5pm. The money it would cost most parents for care on that one day, would be made up by not using after school rec. Suspennd all bus trips for field trips unless there is fundraising for the buses. I am not sure about insurance concerns, but this could be done through car pooling as well. Temporary fees for class room items or donations. Have parents pay a $10 fee once a month to help cover some expenses. Fees for after school sports and other activities in middle and high schools. How about twenty five dollars a sport or activity. None of us have problems paying for Little Leauge or soccer of piano lessons on side. Just cut back on going out to eat once during a three month span and it would pay for an activity. Furlough day for the day before Thanksgiving for all staff or maybe other days during the year that most staff would love to have off.

54

10/21/2009 12:13:07 10/21/2009 12:41:40

Teacher

Student

10/21/2009 12:47:12

Teacher

10/21/2009 12:47:17 10/21/2009 13:18:52 10/21/2009 14:26:01 10/21/2009 14:38:31 10/21/2009 14:57:36 10/21/2009 16:22:30

Parent Teacher

I would suggest reducing principal and teacher time at the Island Schools. I would look at equity issues at all schools - for e.g. Reiche has 100 less students than EECS but they have nursing staff 4 days a week and EECS has 3.5 days a week (both schools have a diabetic child). Perhaps areas need to be rezoned so each school and class is operating at full capacity. I would take a close look at all of the children who are in residential placements and bring back to Portland/WEST the students who may have improved and no longer need that high level of support. I think the school system need's to spend more money on school suplie's.Instead of sport suplie's for the sport's team.Because we could be using the money for thing's the school's really need. Please take a look at all of the stipends that are paid to faculty and staff at the schools, especially the high schools. As a high school teacher myself, I know for a fact that there are stipends being paid for positions where the teacher doesn't do anything. For example, Portland High School has a 2 paid stipends for the teachers to have students work on and create the School newspaper......can't remember the last paper published. Students were surprised to find that there was a school paper.Eliminate freshmen teams(football, baseball, basketball, soccer, etc.) We don't need them. JV and Varsity only works for a lot of other sports.....take a look at lacrosse.Also, do we really need an assistant golf coach? 12+/- total kids and 2 stipends.....hardly seems necessaryBoys and Girls Outdoor track teams have very few students participating at PHS.....Really only need 1 coach for so few.Across the district, Physical Education teachers have been attending the Conference at the Samoset for years....also not necessary i think they should stop playing game's like foot ball because it is taking the money we tax payer's give to the goverment to pay for education.And you guys spend it on sport's.Yes i do agrre teen's do need to have a after school activity burt their parent's should find something their teen's to ddo after school. Pay my spouse's health insurance for 5 years and I will leave at the end of the year. 1st yr teacher=27000 vet 70,000 spouse in.5 years 50000 vet saving 150000 savings 1000000

Employee Parent If necessary, ALL (not just teachers) PPS staff take a 1-2% paycut instead of cutting positions and increasing class sizes, support staff, administration, etc. Implement "Pay to Play" for after school sports and clubs. Close all school buildings by 6:00 p.m. Shut off all unnecessary lighting and turn the heat in the buildings down to 60 degrees at all times and no higher then 65 degrees during class hours. Sweaters and sweatshirts are cool.

Teacher

Teacher

55

10/21/2009 16:24:03

Teacher

1. We could save alot of money by going back to the old salary scale. The lane changes are costing way too much money for the district. 2. We have alot of out of district students attending Portland Schools who should be paying tuition. This would be a huge benefit if all out of district students paid tuition.

10/21/2009 17:13:27 10/21/2009 18:01:11

Teacher Employee We have a large teacher population near retirement age and if we could offer a solid retirement incentive we might be able to make a substantial dent through attrition 1.) Utilizing school librarians in the classrooms. Libraries can be "run" by those teachers using it at that time. 2.) Pay to play sports 3.) Utilizing administrators and all other staff not working directly with students to sub.C42 look at "consultant" model of teaching (i.e. special ed & gifted and talented) and downsize there and make those teachers teach classes be rid of teaching strategies be rid of other consultant--technology, math consultant etc remove an administrator from Lyman Moore & Lyseth and have 1 principal for both buildings with assist principal in the two building as well as share adsministrators else where in the district go to intramural sports at the middle schools share resources among the three middle schools I am a teacher, parent and Portland taxpayer. Have you ever thought of going to a 4 day week? Extend each day by 1.25 hours, and it should meet the state requirements on time. It could save on transportation, heat and food service. I remember hearing sometime ago that a few school districts in Colorado did it and that test scores were not affected.

10/21/2009 18:06:21

Teacher

10/21/2009 18:10:21

Teacher

10/21/2009 19:25:17 10/21/2009 19:43:04 10/21/2009 19:43:30 10/21/2009 20:18:42

Parent Parent Parent Parent

10/21/2009 22:15:54

Parent

it is outrageous that there are teachers who are full time who do not work with kids, but seem to only work for the principal *Get rid of Casco Bay High School *Put both DHS/PHS on same schedule *Get rid of at least 2 tracks at PHS and 1 track at DHS. *Do not hire the asst superintendent for secondary *do not hire the elem foreign language coordinator *salary freeze *no salary raises this year for anyone--teachers and administrators *no more neasc process

56

10/21/2009 23:18:23 10/22/2009 7:06:20

Public Employee

10/22/2009 7:15:31

Employee

The very last cuts should be made in personnel who work directly with students. Education takes place in the classroom - not in administrative offices. If personnel must go, it must be administrators, preferably the ones farthest removed from students.Are high school English teachers teaching five classes now? They used to have a lighter load than teachers of other subjects. I am an Ed Tech and I think it would be a good idea to have furlough days once a month on early release Wednesday's. I'd rather have that than lose my job. I suggest "furlough days" so that no one has to be laid off and programs do not need to be eliminated. (I lived through this back in the 1970s at another job. Each employee chose his/her own 2 furlough days so that entire departments did not shut down and cause inconvenience to the public.)Perhaps teachers could take theirs at the end of the school year after students are through. Spring Sports Guidance Counselor reduction Substance Abuse Coordinator Curriculum Director Mentorship Director

10/22/2009 7:22:18 10/22/2009 8:11:14 10/22/2009 8:15:13 10/22/2009 8:29:00 10/22/2009 8:46:07 10/22/2009 8:54:54 10/22/2009 9:02:11

Parent Public Close Casco Bay HS. We don't need three. If you insist on keeping it open, move it to PHS. Combine some of the classes that have fewer than 10 students.If there are more at PHS than DHS send that class to PHS. May we should think of one HS.In the 60s PHS had 2500 students. Great building consolidate coordinator positons at central office subcontract more maintenance work find a way to get out of the contract with teachers freeze all nonessential spending immediately reduce coaching positions for winter and spring sports reevaluate class numbers, combine/eliminate and reduce staff accordingly

Teacher

Public

Parent

Public Spring sports should be cut or students could pay a fee. There are too many people working in jobs that don't directly affect students. Couldn't some of these be cut? The position of "teaching strategist" at the 3 middle schools. I'm not sure exactly what they do except get ready for NECAPs/MEAs. This is only 1 month out of the school year. I see this as a pointless job. Reduce multilingual staff. Sports are great for lots of reasons but they are not the point of school-make them "pay to play" and offer scholarships to families that can't afford them. This would be for the 10/11 budget, not this year.

Student

10/22/2009 9:05:55

Teacher

57

10/22/2009 9:16:44

Parent

10/22/2009 9:59:31

Employee

** unfortunately ask ALL School Dept. personnel to take a modest paycut.. and yes, this means you too teachers, supt. and school committee. ** place a pay to play fee for middle school sports. don't just ax them altogether. ** limit busing. i see way too many buses out there.. parents who work can drop off their kids and those who don't work have no excuse. Recreation Department and the public Library branches hold activities or branch hours in some of our school buildings during the evenings. It seems as though the electricity and heating and cooling of the buildings during these off school times are paid for from the school budget. That does not seem to be affordable now on the schools' part. We must take a hard look at what have historically been traditionally funded programs. Sports, which I suspect represent a large expense, should be looked at like never before. The ultimate goal of our schools is to educate future citizens. We need to return to the basic knowledge and skills required to provide these. We are too accustomed to providing somewhat luxurious programs because of tradition, etc.

10/22/2009 10:13:17 10/22/2009 10:50:07

Employee Employee More retirement incentives for employees over 60.(not simply $10,000 after 10 years)Also, start furlough days. More half-time positions for world language,art,music,etc. especially on the middle school level(Also applies to ed.techswork core classes,then leave) Workshops and graduate courses paid for by teachers/ed.techs and conducted/attended during summer or other vacation times.The employees get raises/lane changes upon completion of a degree,not paid "as you go",then paid on completion. Early retirement incentive for those approaching retirement age (62) or those who have hit retirement age, but are still employed within PPS. This could apply to 2010 AND 2011. 4-day weeksfurlough days - announced well in advance and spread out over several paychecks

10/22/2009 11:52:31 10/22/2009 12:10:54 10/22/2009 12:54:38

Employee Employee Teacher

10/22/2009 13:45:18 10/22/2009 15:11:37

Employee Employee Furlough days - maybe not so many as the City, but any amount would save some $$

58

10/22/2009 16:15:11

Teacher

10/22/2009 16:29:15

Parent

Quite often people misunderstand that all special ed expenditures are "unfunded mandates." I think a very detailed analysis should be made connected with special ed caseloads. Learning Strategists are teachers, so even though they don't have caseloads they teach, those positions should be factored in as teachers when determining case load numbers. For instance, if a building has 5 resource teachers each with 30 students - the ratio should be calculated as 150 students divided by 6 special ed teachers (this includes the learning strategist)...that ratio would be 25 students per teacher....when the actual mandated case load for a resource teacher is 35 students to 1 teacher. Because the caseloads are so low in Portland, special ed is more often than not implemented in a much more extragavant way than, I believe, the regulations intend it to be. All special ed students (certainly most) should really be considered regular education students who receive special education services. I believe that with proper leadership from building principal and assistant principal special ed teachers can do all the duties of the current learning strategists. Some times you can have so many positions within a bureaucracy that the whole process becomes too cumbersome...I think special ed needs to be more streamlined in Portland, so there can be more focus on the teaching and learning.....more often than not the bureaucrcy upstages the teaching and learning. I think the building administrators don't stay as connected as they need to be to the population that is struggling the most in the school when they hand over the administration of the iep team meetings to someone other than a building administrator. This learning strategist role is mentioned no where in the special education regulations......We need to streamline the bureaucracy. If different choices were made for the org chart design of special ed in the district....it could cost the taxpayers way less and, I think, provide better programming for the learners. This is simply my opinion. It is no reflection on the quality of work anyone is currently doing.....just a thought. Thank you for seeking feedback. Cut all or most of the busing. Portland is a tiny city, with an excellent bus system. Many other cities use their public transportation. It is silly to have a complete fleet operated by a school system under financial duress. End the "school choice" for high schools (with exceptino of CBHS). The School Choice is hardly carved in stone, it is only 30 years old, out of the 190 years the system has been operating. It is, furthermore, silly. The HUGE majority, if not almost all, of other school systems have a geographic lines drawn which mandate which school a student must attend. (As do our elementary schools.) There is almost ZERO negative impact to having a northern-side student mandated to attend Deering. Elimination of School Choice lessens the need for busing. Train elemeentary students to engage in cleaning of their classrooms. Japanese students do it, eliminating \the need for custodians. Put CBHS in the basement of PHS. The facility is suberb,

59

some of the nicest classrooms in the entire building are down there, with huge windows. It is an OUTSTANDING space.

10/22/2009 17:07:40 10/22/2009 17:14:27

Teacher Parent

Make the students who take classes at Adult classes pay for each class. Join Ruth's Reusables to get supplies instead of ordering new supplies. Reduce the Special Education budget (by combining students or classes). Eliminate Casco Bay High School. We currently have three high schools with three administrators and three staffs. I realize that Casco Bay High School is a bit of a sacred cow and the parents would go insane at the idea of closing it, but do we really need it? There is room at the two main high schools for the students and the argument that it has such high college acceptances is silly. Almost all of the students there come from families who value education and would be able to choose programs from the many offerings at the two main high schools which would enable them to succeed. Install LED Lighting. Make sure all computers are shut down at the end of the day. Put heating on a timer at lower temperatures. Consider running (2) High Schools vs (3)...Deering and Portland. Business sponsored sports teams with advertising. Pay to Play for all sports programs. Devote Portland Partnership position(s) to find corporate sponsorship and other funding from alumni and etc. Re-visit teacher's contract-lane changes :in some cases,The raises are exhorbitant. Teachers should be paying for their own workshops,courses,etc. as they get raises after completing them.Workshops should not be held during school time- too costly. Furlough days during winter . At the High School level, the Dept Chairs aka Cluster Coordinators, get both a stipend and a free block. Having been in that position myself, I would say we are overcompensated. Either the stipend or the extra time would suffice.

10/22/2009 19:25:29

Employee

10/22/2009 20:31:04 10/22/2009 22:34:31 10/23/2009 8:01:00

Public Parent Teacher

10/23/2009 8:36:59

Employee

10/23/2009 9:57:53

Teacher

60

10/23/2009 10:01:28 10/23/2009 11:09:00

Teacher Student

Last year Deering successfully reduced our substitute need by having staff sub for each other. It worked well when teachers who had a duty period were given the duty to sub for whoever was absent. Administrators were involved as well. It helped save money and made the staff more knowledgeable about what we are each doing in the building I think we should cut a lot of sport's. Sell the thousands of textbooks and other brand new reading materials that are in the book room to Half.Com or other purveyor of used textbooks (has to be cleared by school committee/finance committee because they were purchased with taxpayer $$). Lower the heat (I know this sounds like something Jimmy Carter would recommend). Don't buy the NetBooks. Staff benefits - reevaluate contributions especially for spousal benefitsBussing - particularly East End School & Many RiversReduce amounts of time schools are open after hours to reduce janitor/electricity expensesMiddle School sports - pay to play?Furlough day(s) Transportation for middle school sports could be curtailed or eliminated. Often the parents just follow buses to various fields and gyms, watch the event, and take their kids home. Also, please consider eliminating department head/department coordinator positions that require extra pay. If there are tasks that must be done, such as maintaining equipment, that could be paid per diem or done on a volunteer basis. Offer SCH instead of differentials and stipends. Reverse the lane changes for teachers who recieved more than one. Is it worht losing jobs so that some teachers accelerate their pay scale exponentially?

10/23/2009 11:21:58

Teacher

10/23/2009 11:33:59

Parent

10/23/2009 11:34:32 10/23/2009 11:35:58 10/23/2009 11:38:59 10/23/2009 11:39:30

Parent Employee Public Employee

Reduce the spring sports Take a furlough day 10/23/2009 12:34:23 Parent What ever we are short, the whole system takes a across the board cut from the top down. If "we" have a 180 million dollar budget and we are short from the state such amount say 18 million then all departments, staff members take 10% cut in budget/ staff alike. We are all in it together, stay on board together and keep all programs running but reduce. Play to play 10% staff cuts 10% all areas. We owe this to all staff to be equal, and the future teacher of the state, knowing it is a business but we do not shut down a whole programs in our time of need.....

10/23/2009 13:08:56 10/23/2009

Teacher Parent

61

13:50:02 10/23/2009 16:42:48 Public Reverse the lane changes for teachers who recieved more than one. Is it worht losing jobs so that some teachers accelerate their pay scale exponentially?

10/23/2009 19:16:20

Teacher Turn heat down, utilize high school students for sports for middle school possible credit incentive borrow funding stop baxter building until budget is caught up ask for donations *differentials *energy savings - lower heat, have classrooms (where possible) use half the overhead lights, cut computer usuage...each computer uses up to 200 watts! *encourage staff to sign on to spouse's insurance plans *let staff combine/double up, etc on classes to save on subs where appropriate. There are currently mixed messages on this policy. I am not advocating "warehousing" kids but there are times when large groups lessons are beneficial *cut spring sports programs...then run and duck when people scream...I am TOTALLY in favor of sports for kids but, let's get real, they are basically programs for the kinesthetically gifted. It tight budget years, something needs to go and politically it might "motivate" people to recognize the problem. I realize these suggestions are not huge savings, but they do add up. 1. Eliminate all stipend and differential positions (this should include all sports). Classroom teaching should be the priority. We are in the business of educating students and preparing them for the future. They need to be well-rounded, which should include the basics plus music, art, world language, etc. 2. Eliminate cluster coordinators, dept. heads, etc. = not essential 3. ALL non-teaching staff should substitute, especially administrators, weekly. Eliminate positions where staff people are not teaching groups of five or more students. Stop all sports and extra curricular activities. Do a fundraiser - can the community make donations? Shorten the school year if it would save on expenses Last resort - have all staff take a few days without pay. Look at these programs: Cluster coordinators position All High school students should take the city bus to and from school. some stipend positions that do not impact students directly some coaching positions---maybe the assistants. Parents wash uniforms

10/23/2009 21:29:39

Parent

10/24/2009 8:45:11

Teacher

10/24/2009 9:21:16 10/24/2009 14:56:09

Teacher Teacher

10/24/2009 15:44:57

Public

10/24/2009 17:56:21

Teacher

62

10/24/2009 18:14:14 10/25/2009 14:39:01

Parent Parent

10/26/2009 8:21:50 10/26/2009 8:41:36

Parent Student Re open the teachers' contract. The lane changes are too expensive and not benefiting the students. My son told me that his guidance counselor has made two lane changes. How does that benefit him and his learning?????? Furlough days during colder weather-shut down schools either on Fridays or Mondays- to save heat,electricity,and payroll for three consecutive days. Eliminate all after school activities-meetings starting in January,2010. All staff members with 4 year degrees to work as substitutes. No new lap tops at high school. Some admin/teacher but not classroom positions seem pretty unnecessary, but maybe could be reduced to half-time Laptops usually only take an hour or two to charge fully but we keep them charging overnight... if we had custodians unplug them as they clean the classrooms, we could save some electricity I don't know how our heating system works, but it's like 1000 degrees in here on days that are warm anyway and people will open windows, wasting all that heat. On the other hand, it seems like the heat's always broken when it's freezing... maybe give more local control for the temperature? Start requiring us (or strongly encouraging us) as teachers to go paperless. Any written work can be done online... why print a paper copy when it can be electronically submitted? Especially since kids will hit print over and over, not realizing they're printing 17 copies of something because the printer's on the other side of the building. We could even do online test taking and link to reading materials. Speaking of which, let's go paperless with administration, too. I get more copies of useless stuff that I've already been emailed than I know what to do with. And stuff like lunch menus usually ends up on the floor. My kids don't need that. Apparently when we buy things in the district, we're spending up to hundreds of dollars more for each object because we're roped into buying from a particular company. Does this make sense? Are we getting kickbacks or something? I heard we had to pay a couple of thousand dollars apiece for

10/26/2009 9:26:12

Parent

10/26/2009 11:45:49

Parent

10/26/2009 14:13:47

Teacher

63

SmartBoards when we could have ordered them directly for hundreds less. Also, I went to buy something that I could have gotten at one of the big box stores for like $40. Since they wouldn't take purchase orders, however, I had to order it elsewhere for $90. What a complete waste of money. The Union has suggested that administration and Central Office spend a day or so a month in the classroom as a substitute teacher. That could save a ton of money, especially if it's started immediately. Talk to teachers before buying random stuff. So much can be found online that I'd be totally okay with never buying a textbook again. If teachers aren't doing their jobs, hold us responsible. Many teachers work extremely hard, but some are coasting, knowing full well that there won't be any consequences for it. Don't take sports away from kids. For some kids, its all they have!!!! For others, it is what keeps them on track and keeps them out of trouble!! This would be a terrible decision!!! Someone at our staff meeting mentioned the possibility of a four day work week. I would much rather see that, then staff lose their jobs and students lose the support they need for their education.

10/26/2009 14:26:36 10/26/2009 15:08:53

Public

Teacher

10/26/2009 19:50:18 10/26/2009 20:14:51

Teacher Parent

10/26/2009 20:33:38

Teacher Limit subs by asking teachers to take over a class or two on occasion. Some teachers have several periods a day they are not working with students. Some are very productive. Some not. If everyone takes a period or two a week to cover, it would not hurt anyone a great deal. I would prefer that all teachers and staff take a one day furlough day this year instead of taking staffing or programs away. Two days if necessary and they should taken at the beginning of summer vacation. They should be days that students are not in school. Please look at the role that the assistant special eduatcion director (Ms. Silva) as well as the psychologist (Struck) that accomapnies her evrywhere. These two don't seem to do much and from what I hear staff say don't offer much to our children. This money could be spent better elsewhere. ask the staff--they know who is doing what.

10/27/2009 13:14:27

Teacher

10/27/2009 13:34:38

Teacher

10/27/2009 16:55:19

Parent

64

10/28/2009 11:52:41

Employee

All staff members ,including guidance and learning/teaching strategists ,should work as subs.Furlough days on Fridays/Mondays during cooler temps to shut down buildings for 3 consecutive days-saves on heat,electricity,salary.

Furlough days, in the winter, so heating costs could also be added to the saving. 10/28/2009 15:15:39 Teacher

Furlough days, in the winter, so heating costs could also be added to the saving. 10/28/2009 15:16:19 Teacher I am very discouraged about the possibilities of the students of Portland losing some of their greatest assets. Teachers and staff that make an impact every day to so many students throughout the district. Forget about new textbooks and the newest and greatest technology, give our students smaller class sizes and let the professionals make a positive impact on the students of Portland. Eliminate some top administrative positions and keep the people who work on a daily basis with our students feel appreciated and valued, and just see what a difference this makes for our district. Eliminate some days of the calendar in the winter months to lower heating costs in all the buildings. Reduce the temperature in each building. Do not purchase netbooks for the high schools. Save that money to save programs and staff in Portland. Thanks. I am a PPS employee for nineteen years and am also a Portland taxpayer. My suggestion comes from observation, a realization and a resolve to help make some constructive suggestions/changes in how we do business and how funds can be "earned." This suggestion stems from my first hand experience having worked at LL Bean Inc for twelve years prior to my being hired at PPS in 1990. I believe that if LLBean could implement such a change, cut expenditures and still survive...we might consider this same matter as well. Coffee, tea and hot chocolate were available throughout the LLBean Taylor building (the administrative office of LLBean with 83 office mail stops in the Taylor building alone. (Maybe there was a coffee pot in each "office area") LLBean was interested in saving money when possible. LLBean tried the honor system ...pay for your coffee and make your own change in a small container by the pots of water and coffee. That worked for a while but within a few months the honor

10/28/2009 18:48:39

Parent

10/28/2009 19:15:36

Employee

65

system containers you made your own change in etc. were removed and vending machines arrived. The hot, fresh and made to order beverages were a definate success. Now there was not a vending machine for every office...but they were spread througout the Taylor Building so persons had access to them. Not only was decaf coffee and tea and "regular coffee and tea" available, but hot chocolate and a very delicious clear chicken broth. Fellow employees were surprised that they liked the vending machines as much as they did. Employees would have voted DOWN returning to making coffee and having the honor system I believe. They were very pleased with the range of choices and the automated making of the beverage. It was also a cost effective way for the business to have individuals be able to access what they wanted, when they wanted it. No more heating water...no more making coffee as that other pot has been sitting for two hours. Everone paid for their beverage. It was cost effective for LLBean and the extra monies "earned" were set aside for funding a greater purpose. (If we had vending machines that "made money" maybe we could fund student scholarships or a supplies budget.) I remember when I saw that our PPS Warehouse had Snapple available for purchase I remember I actually said outloud (although in jest) "My beverage of choice is Diet Pepsi...why didn't we stock that?!" I would like to add that vending machines for bottled water would be a nice addition and maybe even milk for the students. (We used to use the money generated from vending machines at PATHS to fund our scholarship account. Now I understand why they were moved out were because it was noisy around the machines...so maybe we could locate them in a different spot...not on the outside wall of the classroom but on the wall where the phones used to be and now is an empty space ...the outer wall of the men's room on the first floor. Vending machines for coffee, tea, hot chocolate etc. are available and are cost effective for the consumer and may well be for the Portland Public School District. If the vending machines did not, at a minimum, pay for themselves (electricity costs etc.) we might find we need to 1) curtail the supplying of coffee, tea etc. and 2) go without the option of vending machines. We need to find ways to save our resources that do not impact the students. Coffee and tea is a bit distanced from our students I believe and is currently a costly expenditure for the Portland Public Schools. I think there is no reason to expect the "business" to supply what I would like to have when I come to work (aside from a healthy work environment). I bring my lunch, I bring snacks, I bring Diet Pepsi and I bring bottled water. Maybe we all should. I would not be surprised to find that as a District we spend +/-$40,000 a year on coffee, tea, stirreres, cups, renting machines coffee machines, replacing coffee pots, creamer selections, splenda, sweet and low, sugar and napkins in our twenty plus buildings. Sure it having to do it all ourselves is not as much fun...nor is it convenient sometimes, however, I would rather have a teacher/secretary/bus driver/custodian/office worker on staff than knowing that

66

10/29/2009 6:17:07 10/29/2009 9:00:54

Teacher Employee

money was spent so that many had the coffee and tea they needed during their work day provided by the Portland Public Schools. My comments are not eloquent or welcomed by many but they of a real situation that I have seen for nineteen years as I have bene a secreatary for the Superintenden of Schools for seven years (and yes we made pots of coffee for our School Committee meetings......whether or not the audience numbered 50) and then worked for a number of years in HR and the last six at PATHS. I would rather have highlighters for some of my work and paperclips than having Pumpkin Spice Coffee being served in the office. Let's give SERIOUS consideration to no longer absorbing the cost of cups, stirrers, coffee machine rentals, coffee, tea, creamer, splenda.....etc. IT DOES AMOUNT TO A DOLLAR AMOUNT THAT COULD BE SAVED AND THIS SAVINGS WOULD NOT HURT THE CHILDREN. Amend the Cluster Coordinator stipend period to the half year. With the budget frozen, this position has even less relevancy to students than it does in a more typical year.

de-lamp our buildings accelerate energy efficiency work hate to say it, but put a freeze on buying new materials for libraries 10/29/2009 10:09:39 10/29/2009 11:05:49 10/29/2009 18:40:33 Employee Parent

Parent Change the whole concept of "busing" to schools.What if we treated school buses more like city-buses, with set "circular" routes that accepted students from all grade levels? That way high school students might be able to come to school later (if they have no first-block class), or leave later... Buses could have neighborhood pick-up and drop-off areas, rather than going down as many streets as they do, which should improve fuel efficiency, etc.I know some people would be concerned about having high school kids ride with younger kids, but many of those older kids are older siblings; we could also get neighborhood volunteers to ride the buses to help "keep order" if that's an issue.

10/29/2009 18:54:56 10/29/2009 19:02:36

Parent

Parent

67

10/29/2009 20:55:20 10/29/2009 22:02:27 10/30/2009 7:04:41 10/30/2009 9:19:49

Teacher Employee

Teacher

1. Have you checked the effectiveness/fairness of the Ch 104 program? 2. How do social workers make effective and efficient use of their time? Are they managing their numbers by doing small group socialization skills? Do they have a schedule for seeing students? Who do they report to, and are they responsible for paperwork for all children referred and seen on a regular basis? 3. Can PPS merge with the City of Portland health plan, increasing efficiency by having one administrative office and improving costs through increased participant numbers? 4. Can PPS and City of Portland be paid by a shared payroll office? It seems we have administrative redundancy in some areas. 5. Can we make use of METRO for older students, increasing routes near neighborhoods for easy access? Everyone donate 1 hour of their pay a week. Someone might keep their job with the savings if everyone who works 40 hours worked 39. Let's have everyone take a $250 pay cut for the year. If it was communicated well and it meant that people get to keep their jobs and children's services are less impacted, I think the union will go for it. Put heat at sixty degrees in all schools. Take three furlough days for all employees,

Employee

10/30/2009 9:55:58

Teacher

From parent and teacher: Longer winter break (shorter April break) to save on heating costs. 10/30/2009 13:54:35 10/30/2009 19:32:54 Parent Parent Eliminate laptops at the high school level. Most homes have them. If not, have loaners students could borrow.

10/30/2009 20:34:55

Parent

68

10/31/2009 10:12:06 10/31/2009 11:12:27 11/1/2009 7:50:35 11/2/2009 10:57:05 11/2/2009 11:35:36 11/2/2009 15:03:30

Teacher Employee Parent Student

Cancel winter and spring sports. Combine Feb and April vacation and close schools for 2 weeks, saving fuel costs. Turn off all unused lights, computers, copiers. Do not make up snow days at end of year. Do not pay ed techs for snow days. Same as furlough days, less disruptive to kids and parents. Pay back lost salaries in discretionary personal days or 'bonus pay" one day per year in future years. Make the athletic directors position half time if freshman / jv sports teams have to be cut. In Deerings case the AD is there only half time now. I think we should cut bus's....People who live 1/2 mile away should walk to school.

Employee Parent well i think you should cut the school budget by cutting maybe some after school clubs and maybe having only one teacher fter school from easch grade

11/2/2009 17:44:22 11/2/2009 17:56:37

Teacher Teacher If we are to have furlough days, they should be scheduled with a vacation. This will also result in heat savings. Ideas...days in the first week in January or days around MLK day. How can we do this? Hire Judy Enright, an educational consultant who lives in Skowhegan, to help plan and oversee the two-day vision conference and pay her $8,800. Also, we have plenty of buildings within the district to hold these meetings....FOR FREE! Peaks Island transportation of teachers and children on Peaks Island. Teachers ride to and from the boat each day. They should be walking, especially when they take the early boat. No sightseeing. Wondering what the criteria for children riding to and from school. Children are sometimes transported to the boat. Combine services with other island city services for pick ups at the boat, lunches and packages. Also on Peaks Island, the island has a early release day at 12:30 pm much earlier than the rest of Portland. Why? Are children getting the proper classroom time with teachers?

11/2/2009 19:43:47

Teacher

11/2/2009 20:20:34

Parent

11/2/2009 20:21:16

Teacher IDK

11/3/2009 6:02:09

Student

69

11/3/2009 7:04:54 11/3/2009 7:08:19

Teacher Parent

1. I have heard that school buildings pay for the heat and staff to keep the buildings open on weekends but we do not get the revenue from these events. If this is true, buildings should only be open only if the revenues can cover the cost to the district. 2. We cannot afford 12,000 one time staff development events. We can do staff development in a more cost efficient and budget sensitive way. That kind of figure does not set well with the public believing that our schools are strapped.

11/3/2009 9:10:08 11/3/2009 9:46:31 11/3/2009 15:42:07 11/3/2009 17:44:48

Student Teacher Employee Public

I think that maybe we could have fundraisers and do more of the activities to raise money and to pay for the schools. I heard in Social Studies Class that they have to lay off some teachers. Ask all staff to give up two percent of their pay. I would suggest the we all give back one day's pay. Employees would still work so that it would not impact students. Don't make up snow days.

DON't SPEND $8,000.00 + on some community education summit. Skip the consultant and do it yourselves. Host the event in a SCHOOL (no cost) and bring bag lunches!!!!! 11/3/2009 21:31:44 Parent Furlough days on Fridays or Mondays during the winter-save on heat,electricity,and payroll. No after school activities. Make full use of existing support structures that are not funded by the city. Use whatever state resources that are already available. A question I have always had has been around the school buildings that share space with Recreation or Public Library or other entities is how is the cost of maintenance, utilities (electricity, heat, monitoring systems for fire etc....) divided between the groups? I have always been under the impression that ALL of those costs are carried by the school department. When we are talking about cutting programs, teachers, transportation and other essentials it is an important question to ask in terms of finding EVERY savings we can furthest away from the teaching of our children.Thanks The late bus that picks the students up. This involves the bus, bus driver and staff needed to watch the students while waiting for the bus.

11/4/2009 8:42:22 11/4/2009 9:56:48

Employee Employee

11/4/2009 9:57:12 11/4/2009 11:25:10

Public Employee

11/4/2009 11:25:26

Employee

70

11/5/2009 14:24:32

Teacher no over time for custodial staff, coaches can open and close gymnasiums and sweep floors. Drama teachers/coaches can open and close auditoriums. Turn heat down to 62-64 or lower tell students and staff to wear warm cloths.

11/5/2009 14:39:03

Teacher

11/5/2009 14:55:00

Parent How about getting rid of the archaic time card system for Ed Techs? I feel like I am living in the 1930s industrial age and also that we, as professional adults, have to be watched & "kept track of". Please consider closing Casco Bay High School. This has to be an enormous expense. Cut the sex education program in the High Schools. Ask yourself: Is there really a need for elementary school principles? I understand you would like to save everyone's job, but is that possible to have zero job cuts! Also seems like each school is spending alot more because of the closure of the past warehouse that supplied the schools as well as other city departments. Suspend all sports programs before cutting education. Sports are great but benefit very few at a very high cost and with the economy being what it is it has to go. Cut the fat!!! We all know there is plenty in the school system!!! eliminate evening sports under the lights. Play them during the daylight hours. You will save a huge amount of money and the fans will be warmer! End school lunch program.....supply milk only......let parents supervise what their children eat. by brown-bagging their lunches. End school lunch program.....supply milk only......let parents supervise what their children eat. by brown-bagging their lunches. If the State would negotiate one contract for all teachers, state wide with locality differences a savings of $40 million could be seen. Having each RSU negotiate their own contract is redundant. This is real savings for all school districts with no cuts to staff and no impact to students.

11/5/2009 15:00:14 11/5/2009 15:25:28 11/5/2009 15:26:40

Employee Parent Parent

11/5/2009 16:21:04 11/5/2009 18:09:11 11/5/2009 18:13:36 11/5/2009 18:28:01 11/5/2009 18:31:31 11/5/2009 18:32:02

Public Public Public Public

Public

Public

11/5/2009 19:50:56

Public

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11/5/2009 23:08:18

Parent

1. Reduce school hours by taking time from lunches, recess, or not mandatory classes. If you can cut electricity usage, heat usage by even closing schools 15 minutes earlier a day, this could add up to larger savings when you combine all the schools in the city. 2. I keep hearing from relatives who work in the lunch room at school on how much food is being wasted because kids don't eat the food and just throw it away. You could cut food costs by not just giving kids food they don't like or won't eat and start by fixing the food programs at the schools. 3. For the sports programs look at cutting 1 or 2 games off the schedule to reduce costs for busing expenses, building expenses, and overtime that maybe getting paid. 4. The photography prices that are being charged for the kids to have their photos taken are outrageous. If you could find someone to do it inhouse instead of an external company then you could determine what the cost is for developing the photos and build a profit into it to use toward the budget. 5. Check with businesses in the area to see if they would have a day where a portion of proceeds from their sales would go towards a certain school or toward the school system in general. A restaurant may have a night where a portion of sales for that night would go toward a certain school. The worst they can say is no, but it maybe worth a try. 6. Ask parents of student what they can volunteer to help with that the school system maybe paying someone to do now. Example would be you have laptops that need to be reimagined after the school year or during the year and if you are paying someone externally to do it, then this is a cost that could probably be eliminated. 7. When you have teacher workshops and the kids only have to go to school for a couple of hours then this would be a good chance to eliminate the short school days which still cost money to run the buses and heat the schools. Combine the short days into 1 or 2 full days and look to cut costs by only utilzing full days of school. 8. Have more snow days built into the school year and don't extend school so far into the month of June. This is a time when kids only go to school for a half day or a couple of hours and just seems like a waste where money could be saved. 9. Have fundraisers or yard sales where parents can donate items to be sold to help schools raise money. I know Riverton school has been doing this for a few years now. It could be anytime of the year as the yard sale can take place in the gymnasium or lunchroom. 10. See what events the city has going on where there is an admission charge and see if the city can add a $.50 cent to a dollar surcharge to the price to raise money for the school department. A) Cut sports B) If students live within walking distance of a school, make sure they walk, no bus transportation.

11/6/2009 6:39:49

Public

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11/6/2009 9:23:58

Parent

11/6/2009 9:42:28

Employee

I honestly think that the laptop program that the schools have recently put into effect is a huge waste of money. When I was growing up we had a COMPUTER LAB in school which could be regulated, last year our son had a laptop provided by Portland Middle School and he used it more for myspace and instant messager then homework. You could save a lot of money doing away with these things, OR make the kids earn the priviledge to have them, instead of handing them out to everyone. Its a waste in my honest opinion. There should be a "classified" link on the staff web-page, where teachers can post messages about some needs for their classroom, or where they can post a list of materials that they no-longer need. This way teachers and classroom staff can reduce waste by recycling materials that they no longer use, and can save money by borrowing books and other materials from other classrooms. Increase the length of the school day.Only have school 4 days per week.Eliminate all field trips.Stop trying to save every child. Get rid of the trouble makers that take up so much of the teacher's time.Require every teacher to teach on a very strict budget. No more extras. Our kids dont need extras...they need teaching!

11/6/2009 11:24:18 11/6/2009 11:32:36

Parent

Parent As a parent in Portland and and as an educator (RSU 16), I support sports with my time and money. However, I would recommend going to a "Pay to Play" sports program. I would also recommend that parents be asked to donate to a sports scholarship. Perhaps even try to raise additional money for scholarships from advertising on buses (oakhurst dairy). Sports are important, but a core education is the most important. Maybe lowering the thermostats by one or two degrees. I know that in households this can show significant savings so I can only imagine what it would show in buildings as large as schools. Maybe they could cut down the school hour's and days.make the kid's got to school mondy through thursday and then have them go another our but only thoose day's they go to a school.

11/6/2009 11:53:04 11/6/2009 12:34:11 11/6/2009 13:34:56

Parent

Public

Student

Reduce staff at CBHS 11/6/2009 13:39:20

Parent

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11/6/2009 14:25:52

Parent Employee benefits, particularly health insurance, represent a significant cost item for all public and private entities in Maine. During the past two and one-half years, I have become familiar with a protected health insurance program that has provided significant savings to three units of government in Maine, while maintaining the same level of health benefits previously provided to employees. Under this program, the School Department's exposure to medical claims is protected and limited by specific and aggregate stop loss insurance. The protected health insurance program was first implemented in a unit of Maine government during January 2008. The program guaranteed first year savings of approximately 12% and the opportunity to realize greater savings in the first year and in subsequent years, while also providing the same level of benefits enjoyed by the employees under their prior health insurance coverage. This unit of government ultimately achieved savings of approximately 40% in 2008, when compared against its 2007 health insurance premium in the amount of $940,000. This unit of government has achieved additional savings of approximately 12% year-to-date in 2009. Following the immediate success of the unit of Maine government discussed above, two additional units of government implemented this health program during 2009. One of the units of government that implemented the health insurance program during 2009 utilized a portion of their guaranteed savings to eliminate employee contributions related to health, dental, and life coverage. The employees of this unit of government now receive health and dental coverage for themselves and their covered dependents, as well as life insurance coverage for themselves, without an employee contribution. The other unit of government that implemented the health insurance program during 2009 avoided the 9% increase that it was scheduled for receive from its prior health insurer and, in addition, has achieved approximately 20% in additional savings this year to date. The health insurance program referenced above is brokered by Derek Odell from Franklin Group LLC. I am not an insurance broker or agent and my firm will not be personally involved in selling the health insurance product discussed above, should the School Department ultimately decide to purchase this health insurance product at some point in the future. Rather, my firm will work in a service provider capacity and will work closely with the School Department, the broker, and other professional entities (third party claims administrator, PPO network, etc.) throughout the process of implementing the program and the subsequent management

11/6/2009 16:45:46

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of the program. If the School Department has any interest in discussing this matter further, please let me know and I will be happy to discuss this matter in further detail. If you prefer, you may contact me via e-mail at riskmgr@roadrunner.com. If you or others would like to speak directly with Derek Odell at Franklin Group LLC, you may reach him by telephone at (914) 2485202. Please do not hesitate to contact me with any questions. Regards, Malcolm L. Ulmer MLU, Inc. 14 Lockland Drive Windham, Maine 04062 (207) 894-7166 Office (207) 615-8268 Cell (207) 221-1750 Facsimile

11/7/2009 10:59:49

Teacher

11/7/2009 12:51:59 11/7/2009 18:16:58

Parent Student Limit funding to Sports teams. Eliminate spring sports at all schools. Enact "pay to play" for next years budget. Freeze all spending from this point forward. Eliminate teacher inservice. Consider moving to a four day school day closing buidlings completely on 5th day. Eliminate evening use of school buildings during heating months. Reopen union contracts and freeze and or reduce all raises present and future. Suspend all educational reimbursements to teachers. Public It is my understanding that the recreation department does not contribute to utilities or custodial fees in the community schools. It seems that they should be contributing on a prorated basis. There is significant use at night and on weekends. The school children no longer can use the pools and in our building a large addition is air conditioned. Staff is already working very hard with great needs, sometimes large class sizes. Cutting staff would have a great impact on student progress. Could we look for corporate sponsors to donate toward basic supplies, start writing grants to help with programs and the cost of technology? Pay to play is very unfair in a city with so much poverty but could we find sponsors to donate toward students playing or fund scholaships for students who cannot afford to play? Stop unnecessary bus service. Have students bring their own supplies to school.

11/7/2009 23:52:09

11/8/2009 9:41:33 11/8/2009 16:55:59

Teacher Teacher

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11/9/2009 8:39:32

Parent

11/9/2009 9:35:19

Employee

11/9/2009 9:35:38

Employee

I would get rid of TV 3. Typically, there is a static logo with the principal's picture scrolling in and out all day. If it is mandated to have school committee meetings, etc on TV, then merge it with the City of Portland's Channel 2. There is never much on there, either. Between the 2, perhaps there could be a fair amount of videos of the kids at school, etc along with City information. Clearly, this could save at least 1/2 of the current TV 3 Budget. I would look at Adult Ed. Is it self supporting? While I support people getting GED's as part of the school system, I believe that Zumba classes and the like should either be a profit center - including all overhead involved - or at the YMCA or a gym. Same for cooking classes, etc. I would look seriously at consolidating functions within administration, and with the city. Do we need a director of transportation, and of buildings, for example? What measures can be taken IMMEDIATELY to reduce utilities expenses - heat, electrical, etc. Nathan Clifford was routinely super hot, and there was no locked up regulator on the furnace. I am sure that the same is true of many of the schools. Offer early retirement incentives to all employees over 62 with 5 years of consecutive service(presently, one must have 10 years of service). Eliminate all after school activities-saves comp. time,late bus,heat and electrical costs,etc. Furlough days. Offer early retirement incentives to all employees over 62 with 5 years of consecutive service(presently, one must have 10 years of service). Eliminate all after school activities-saves comp. time,late bus,heat and electrical costs,etc. Furlough days. Cancel the laptop program. There is not a single study ever done showing that laptops increase learning or scores. In fact, according to Pugh research and studies by Norman Nielson, this type of technology detracts from learning. We have had laptops for years in the middle schools and scores have done down. Get rid of them. $500k saved. Dr. Morse I spoke to you last Friday when you were at Lyman Moore for a meeting. My questions is why we hire an outside source, Publicover, to pick up the red bags that contain time cards from each school? They pick these bags up on weekends. Is there any reason why we can't send them with the bus drivers at the end of the day? The paystubs come interoffice in the red bag but for some reason we send the time cards back via Publicover. I am sure the fee is substantial as the pick up is on the weekends. This could be something to look at for some sort of savings. Thank you for your time and consideration in this matter. Turn down the heat.

11/9/2009 10:39:56

Public

11/9/2009 14:44:09 11/9/2009

Employee Employee

76

21:07:44

I would be willing to pay a fee to join for extra curricular activities that are currently being cut (clubs at Lyman Moore). 11/9/2009 21:07:48

Parent How about putting a stop to the number of out of district kids that are allowed to enroll in the Portland school system. If someone lives outside of Portland and wants their child to "experience the diversity of the Portland schools", then they should pay what it costs to educate a child in Portland. Furlough days starting in January. No after school meetings/activities. Early retirement incentives for all employees over 60 with 5 or more years service in Portland We could reduce the extra-curricular athletics budget by increasing fees that parents pay to have their students participate. Cut the deadwood. My child attends PHS and last year had a Math teacher who taught by handing out photocopied problems from a workbook. If he stayed after class for help she spent the time on her cellphone. She was the worst teacher I have ever experienced.Eliminate the conference on the waterfront that is going to cost $8500. It's not needed.Make the tough decisions. Cut sports, make teachers instruct and extra class, make the cluster coordinators teach a full load. Why are you paying them an extra $5k a year and then letting them teach fewer classes.Renegotiate the teacher contracts. They work about about 7.5 Months a year after vacations and get paid more than most city employees who work 11 months after vacations.Morse, we pay you and your staff alot of money. Make the tough decisions by yourself or leave. Don't play "Let's make the public feel sorry for us."It's getting old.

11/10/2009 7:14:21

Parent

11/10/2009 9:02:58 11/10/2009 12:26:53

Employee Parent

11/10/2009 12:41:48

Parent

11/10/2009 13:58:32 11/10/2009 19:08:01

Parent Parent Cut spring sports. Why are you shipping the kids from Marysville over to north Porland when there is a perfectly good school.....KELLOGG..........about a mile away from the school that they are used to. I think that I could do a better job of finding a place for these little kids to learn than the powers to be have.

11/10/2009 21:52:34

Public

77

Cut Cluster Coordinators and they should teach at least 5 classes. Right now they are triple dipping. They have : 1. reduced teaching load 2. no duties 3. a huge stipend Cut spring sports Cut Mentorship program director

11/11/2009 7:42:50 11/11/2009 15:18:50

Teacher Parent I, like many others, have direct deposit of my pay. Couldn't we save some $ by not sending out an envelope and a copy of the check. I'd be happy with an email copy. I think many others would as well. If we do need a copy on occasion we could request one. Eliminate non-teaching positions such as the "teacher-leader" at PATHS. It is an excuse for a hall wandering bag of sand. Get rid of Ed planning dept & math coordinator Turn down the heat in all buildings and require whoever uses the buildings after 3:00 to pay for their use. Use any title 1 monies left to buy books for student use. Cancel all out of state conferences. Use any money for professional development to pay teachers to plan for a reduced budget and apply for grants. Move to a 4 day week to save money on buildings and transportation. Portland and Deering High schools can be made leaner: Department heads should be teaching two classes a semester and should be subbing for other teachers who are sick, distictwide: principles, central office staff, edtechs should be engaged in covering for sick teachers "pay for play" should be instituted to cover some of the costs of extra-curricular activities Do not cut any of the activities at the middle school or high school level, if we are in the position of offering less than the surrounding towns-we will see a large migration of middle income and upper income students out of the district and to private schools

11/11/2009 18:07:14 11/11/2009 19:50:03 11/11/2009 20:05:47

Teacher Public Parent

11/11/2009 20:06:40

Teacher

11/11/2009 22:27:15 11/12/2009 8:13:31

Parent Teacher

78

11/12/2009 21:14:24

Parent

1. Get rid of the tech eds in the school system. When we as parents went to school there was 1 teacher to a class. It's nice to have them, but it's not feasible with the budget constraints now in place.2. I couldn't believe the price of a yearbook in high school cost $60. This is not right. If you are not making money off charging parents and kids $60 for a yearbook and using the money to balance the budget, then you have a problem because the yearbook could be done for $20-$30 at the most with maybe $10 going toward making a profit. As long as it cost this much we will not be allowing our student to purchase one. 3. Reduce the school year. Many waisted days with early release days and not enough snow days. School should end by the first week in June.4. Check to see what buses are not full and combine bus routes to make sure you are running buses to full capacity.5. Make sure Portland Schools are getting the maximum amount of funding from the state since the new consolidation took place and ask the state for help where they may help you by taking funds from the rainy day funds they have.4. Furlough days during colder temperatures ,or before and after Feb. vacation-saves on salaries,heating and electrical costs. No more after school activities,late bus. *4 day work week. *Cut busing- NO busing to students under 1 mile(and 1/2 mile for K) No exceptions including low income projects.(Many times the behaviors do not even justify them the privilege to ride the bus! * Reduction in lunch aids. Many are unable to read and write and speak the English language. Many have little interaction with children. They sit and talk amongst themselves or talk on their cell phones. They are unable to write up discipline reports without encouragement and help from another staff member. *Sports cut back on bus runs

11/13/2009 12:01:48

Employee

11/13/2009 18:14:12 11/13/2009 21:09:23 11/15/2009 10:19:55 11/15/2009 18:42:52 11/15/2009 21:34:34

Employee Employee

Parent Teacher There is be no subs provided when an Ed tech is out !! I can't believe this has been common practice. No wonder we are always in the RED Computers for students now and in future: while I understand computers have to be offered to all students because it is a public school, is it possile to develop an "opt-out" system for families whose children are all set with their own laptops? ...To save heating costs, postpone school on the Monday and Tuesday of the week when winter vacation starts. Also, postpone two days (Thursday & Friday) of the week before the February vacation starts. This is a total savings of 4 heating days with school extended 4 days in June.

Parent

11/16/2009 7:47:00

Teacher

79

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