TRIDENT PROCESS METRICS QUESTIONNAIRE

(A) Process Metrics (Point of Departure Metrics)

Finance & Accounting

1.

Financial and Month end accounting

i. Checklist followed for month end close process
ii. Month end reporting/review calendar
iii. Number of Manual Entries passed during month end
iv. Number of rectification entries passed during month end
v. Total number of Automated entries during a month
vi. Total number of Manual entries during a month
vii. Chart of Accounts Structure including all segments/fields as entered in SAP

2.

Account Reconciliations
i. # of accounts reconciled in Total
ii. Reconciliation Status of accounts payables and vendor accounts
iii. Reconciliation Status of accounts receivables and customer accounts
iv. Ageing of open items and Value in Balance Sheet accounts
v. Number of Suspense accounts and reconciliation status
vi. Reconciliation status of bank accounts

3.

Inter Company Accounting

i. # of Inter company accounts and Out of Balance Status

4.

Management Accounting
i. Periodicity of budget updation

5.

Management Reporting
i. Current reporting calendar

6.

Taxation
i. Number of TDS returns / Certificates filed
ii. Number of Service Tax /VAT Returns

7.

Project Accounting
i. Number of projects currently handled and status

8.

Accounts Payables
i. Monthly Number of vendor invoices processed
ii. Number payment of vendor invoices through check/ demand draft/any other
iii. Number payment of vendor invoices through direct credit
iv. Current Turnaround time for payments (received date to cheque printed date)
v. % Purchase Order / Service Order backed invoices
vi. % Urgent payment processing Count and Percentage
vii. AP accounts aging analysis for the past quarter
viii. Number of Debit/Credit Notes
ix. Number of PO backed invoice
x. Number of Non PO backed invoices
xi. Average Creditor Days
xii. Average Total Value of Payments over a quarter/Annual
xiii. % and Value of payments made within due date
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9.

Vendor Master Management

i. # of Vendors
ii. # of Vendor Accounts
iii. Vendor Account reconciliations
iv. #of One time Vendors
v. # common vendors across locations
vi. # vendors with complete information
vii. # of Active Vendors Active vendors defined as Vendors with transactions in last 3 months

10. Employee related processes

i. Monthly number of employee claims processed
ii. Monthly number of employee Travel Expense Vouchers processed
iii. % payment of employee invoices through check/ Direct Credit
iv. Number of separate instances of payroll applications and payroll types
(workers/executives/contractual)
v. Number of separate payroll locations
vi. Number of payroll outsourcing arrangements or contracts
vii. Number of Corporate Cards in use by employees - NA
11. Fixed Assets Accounting
i. Number of Fixed Assets added on a monthly basis
ii. Number of Fixed Assets retired on a monthly basis
iii. Periodicity of physical verification of fixed assets

12. Petty cash Management

i. Maximum / limit of petty cash advance given
ii. # of Petty Cash Vouchers
13. Stores / Inventory Management - Costing
i. Current Inventory Days
ii. Number of days for slow moving inventory
iii. What is the inventory days for the top 5 inventory items
iv. Pilferage and Spoilage Costs
14. Accounts Receivables & Billing
i. Monthly/Annual number of invoices raised - Logistics
ii. # of Customers and Customer Accounts
iii. AR Accounts aging analysis for the past quarter
iv. Current Debtor days
v. Number of invoices outstanding
vi. Bank Charges
15. Treasury and Cash Management
i. Number of Bank Accounts across different locations and currencies
ii. Bank Charges
iii. Collection Charges / Fees
iv. Interest Charges

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Supply Chain
1. Procurement
What are the Category of purchases and give the following metric category wise:




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Average time for delivery of goods
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Logistics
1.

Logistics

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ii.
iii.
iv.
v.
vi.
vii.

Primary transportation cost inward (factory to warehouse)

Secondary transportation cost outward (warehouse to dealer)
Transportation cost on Direct Purchases
Transportation cost on In - Direct Purchases
Courier costs for Shipments
Total Transportation Insurance Cost to Transportation costs
Claims % for freight cost

2.

Imports
i. Number of items and Value of Imports made
ii. Number of shipments for imports
iii. Value of Imports to total Material Cost

3.

Exports
i. Number of shipments for Exports
ii. Value of Exports (with currencies) to Total Sales
iii. Countries exported to by Value

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