Request for consultancy services
(REF: RLC-NB-NY-028)

Terms of Reference

Monitoring & Evaluation
Guidelines and Toolkit

Reference: ACF – Monitoring and Guidelines and Toolkit
Area of Interest: Monitoring and evaluation
Position Type: Consultancy
Duration: 3 month

Increasing demands for stronger program monitoring and transparency from donors and other
stakeholders have encouraged ACF to place attention on strengthening internal capacity in Monitoring
and Evaluation (M&E) systems. The ACF International Strategy 2015 calls for a scale up of beneficiary
numbers and program activities, an objective that will only be met if sufficient resources and expertise
for M&E are deployed, ensuring greater quality, effectiveness and coverage of ACF’s interventions. In
addition to scale-up, the push towards demonstrating enhanced nutritional impact of ACF
interventions, in line with core activities of treatment and prevention of undernutrition, requires
improved M&E systems and structures at all levels of the organization.
The process of M & E institutionalization started within ACF through the development and rollout of
Food Security & Livelihoods (FSL) M & E guidelines, developed in 2011 by ACF-USA, and rolled out in
Kenya, Uganda, South Sudan, Pakistan and DRC missions by the first quarter of 2012. In mid-2013, ACF
conducted a desk review of its M&E FSL guideline launch and rollout, a meta-analysis of its core
indicator data, and support to other related ongoing strategic initiatives at global level.
Moreover, in further strengthening synergies between ACF technical sectors – Nutrition, FSL, WASH &
MHCP – ACF has a set objective for 2014 to produce a consolidated set of M&E guidelines and toolkit
that will take into account the key recommendations from the FSL focused review as well as bring
together M&E systems for all technical sectors. This has been in high demand by field teams and will
also contribute to the increasing ongoing production on evidence on the nutritional impact of ACF
In order to achieve the consolidated M&E V2 guidelines, a consultant will be hired to lead the process
and work with designated focal persons per technical sector. An ACF Evaluation policy already exists
and needs to be considered in the definition of monitoring tools.

The consultant will develop a cross-sectoral M&E guideline and toolkit version, to support
implementation and harmonization across technical sectors and country programs.
Specific objectives
The consultant will take the following steps:

Review existing work
• Review existing ACF information and material on monitoring activities, country experiences and
lessons learned, formats and databases, indicators (including APRs updated in 2013, etc.), FSL
M&E review, etc.
• Discuss with selected HQ advisors on inputs, existing systems, systems that may be used on ad
hoc basis and experiences, technical Nut, MHCP and WASH advisors about importance and
measurability of project outputs, outcomes and impacts, etc.
• Discuss with ACF Evaluation, Learning and Accountability (ELA) unit on the efforts and
approach to harmonization of M&E and APRs across ACF International headquarters and country

Revise and update M&E guidelines and toolkit
• Revise and develop a step by step general guide to M&E along the project cycle management
that can be used by all departments
• Revise and develop indicators, formats, and tools for all technical sectors – Nut, WASH, MHCP,
FSL– in line with recommendations of formats defined originally for FSL
• Ensure holistic indicators which demonstrate linkages and impact on undernutrition,
• Propose methodology for joint (multi-sector) monitoring formats,
• Ensure impact indicators are included as part of indicator framework, ensuring project
outputs/outcomes/impact monitoring & evaluation,
• Ensure each proposed indicator has a tool/sheet explaining the rational and measurement of
the indicator, similar to the FSL toolkit.
• Ensure a synthetic, practical and simple guidance document,
• Ensure examples and case studies are integrated into the guidance and toolkit.

M&E guidelines dissemination
• Review and update M&E training materials and update where necessary with changes and new
• Develop briefing paper on importance and content of M&E, develop webinar materials with
short presentation, fact sheet and Q&A.

The consultant will work from home with a direct access to internet. The methodology will focus on:
• ACF and secondary literature research and review e.g. ACF intern and extern with other main
• Interviews with HQ designated tech staff in the HQs (UK, Spain, FR, US);
• Presentation of initial findings and proposal of work;
• Development and creation of guidelines and toolkit;
• Bi-weekly / monthly debriefing with project leader in the NY office (skype);
• Presentation of draft final product, HQ revision and validation;
• Development of tools for the dissemination of the guidelines.

Action plan
The project will be delivered in a phased an approach, between July and October 2014:

Phase 1: First draft of guidelines and toolkit for revision (1-2 months, Jul-Aug 2014)
Phase 2: Feedback on the draft guidelines and toolkit (1 month, Sept 2014)
Phase 3: Consolidation of comments and inputs, and finalization of final guideline and toolkit.

Expected results
• Revised ACF Guidelines on cross-sectoral monitoring & evaluation including explanations and
instructions of the use and need for monitoring activities, a practical ACF Monitoring toolkit
developed with the guide, with indicators, formats and fact sheets for each of the named
intervention types etc.
Profile consultant
• Master degree or relevant degree in international development, project management,
monitoring and evaluation or in relevant technical sectors of ACF.
• Experience with the implementation and application of monitoring and evaluation activities in
humanitarian contexts.
• ACF program implementing field experience or with similar organizations.
• Sound understanding of the technical sectors of ACF (Nutrition & Health, Food Security &
Livelihoods, Water, Sanitation & Hygiene, Mental Health & Care Practices).
• Excellent capacity to write and formulate guidelines.
• Familiar with field reporting formats and surveys.
• French and Spanish (reading) preferred.

Budget and contract
Budget allocation will cover the cost of the ME guidelines over a 3 months period in 2014.
The assignment will be contracted by Action Against Hunger.
Installments and conditions to be determined based on profiles and applications.

Application Process
Interested parties must submit their applications by email referenced under title
Consultancy for the Monitoring and Evaluation guidelines and toolkit
at consultancies.lsc@acf-international.org
Deadline for submission: Monday 9th June 2014 at 17:00 (GMT+3).

Action Against Hunger will consider applications from both individuals and teams. Applications shall
clearly identify a team leader, who will be the sole responsible to deliver the outputs of the
Applications should include:
- Up-to-date curriculum vitae,
- One supporting document of max 3 pages outlining core competencies in line with the
assignment, the proposed methodology of work including timeframe and location and the
financial expectations,
- Evidence of past experience in undertaking similar assignments (three most recent documents
preferred) of similar works done (development of guidelines),
- Three (3) references of previous assignments.
Only shortlisted applications will be contacted.
The final selection will be done by Action Against Hunger USA

For more information, prospective consultants may contact Monday to Friday between 9am and 5pm
(GMT+3) at the following email address or by phone:
Email: consultancies.lsc@acf-international.org or tel: +254 721 126 481.

Sign up to vote on this title
UsefulNot useful