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Maintenance Management

Maintenance Scheduling, Records, Spare Parts, Staffing, Training, Outside Contracting and
Database.
Good maintenance pays off. The reliability of equipment improves while the cost of
ownership is reduced. Establishing an effective maintenance management system is
one of the most cost effective actions that an owner can make. An effective
maintenance management system will maximize the return from your maintenance
dollar by identifying ongoing problems and eliminating non-productive maintenance
practices.
A good Maintenance Management System is similar to a good Accounting System in
that both require coordinated databases to function correctly. The casual observer is
tempted to simply buy Generic Maintenance or Accounting programs and modify the
operation to fit the software. A true tail wagging dog scenario! In practice, Generic
Programs never quite meet the operational needs of an organization and are often
abandoned.
Bass Associates Inc. designs, develops and implements custom Maintenance
Management Systems including Database Architecture, Hardware, Network Interface,
Training and Startup. If you are planning a new facility or if you want to improve the
maintenance in an existing facility call John Bass at 952/544-6079.
Some of the Maintenance Management System (MMS) characteristics and
professional services provided by Bass Associates Inc. are as follows.
Maintenance Management System Components:
Maintenance Management System Objectives
Technical Documentation
Equipment Inventory Control
Maintainability Analysis
Master Maintenance Plan
System Architecture
System Database
System Output
System Implementation
Operational Support

For Help or more information, call John Bass at 952/544-
6079.
Email: help@BassEngineering.com
Click Here to Search Our Web Site:

Bass Associates I nc.
13533 Larkin Drive, Minnetonka, MN 55305
Phone: 952/544-6079

Copyright 1998 Bass Associates Inc. Last modified: March 31, 2010

Maintenance Management System Objectives
The purpose of a Maintenance Management System (MMS) is to improve the quality
and to reduce the cost of maintenance. The MMS has both scheduling and analytical
functions. It provides a means of quantitatively evaluating maintenance cost, response
time, downtime, repeat write-ups and training. One of the most important outputs
from a maintenance management system is to provide the factual data necessary the
justify maintenance expenditures. Every facility is unique yet all share the following
needs regarding their maintenance organization.
An easy to use maintenance management software program.
Open software system with transportable database records.
Ability to generate meaningful management reports.
Ability to evaluate maintenance effectiveness (repeat write ups).
Ability to identify design defects and reliability problems.
Rapid access to maintenance history.
Effective preventive maintenance program.
Simple method for anyone to request maintenance.
Feedback to maintenance requester.
Well trained maintenance staff.
Current technical manuals and documentation.
Quality tools and test equipment.
Effective purchasing & spare parts management system.
For more information, call John Bass at 952/544-6079.
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Maintenance Technical Documentation
The most fundamental requirement for a is good technical documentation for the
facility and equipment. Set up a technical library containing all of the following
documents.
Construction Specification & Contract Documents
As Built Construction Drawings in an Electronic Format
Equipment List including Equipment ID Number.
Actual Equipment Manuals
System & Equipment Test Procedures
System & Equipment Maintenance Procedures
Spares Documentation
o Component Parts List
o Qualified Vendors List
o Spares Provisioning
For more information, call John Bass at 952/544-6079.
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Equipment I nventory Control
Physically inventory all of the equipment in the facility that will require maintenance
either by staff or outside contractor. Assign an equipment ID number and verify that
technical library has a copy of the Operations & Maintenance Manuals.
Develop an equipment inventory database.
Review facility drawings and identify each item requiring maintenance.
Physically survey the facility and/or meet with owner to identify equipment
that has been or will be added.
Obtain technical data from vendor and initialize technical library.
For more information, call John Bass at 952/544-6079.
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Maintainability Analysis
Analyze each piece of equipment to determine the periodic maintenance requirements,
tools and skills that will be required to maintain the equipment.
Analyze Equipment & Determine Maintenance Requirements.
Develop Maintenance & Test Procedures.
Define Tool & Test Equipment Requirements.
Define Skill Level Requirements
Operation & Maintenance Training Requirements
Determine Periodic Maintenance & Test Requirements
Operation & Maintenance Staff Requirements
Establish Spares Provisioning Levels
For more information, call John Bass at 952/544-6079.
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Master Maintenance Plan
Bass Associates Inc. works with the owner to develop a master maintenance
plan that will define the maintenance organization and provide a realistic plan
for developing it.
Determine maintenance manpower requirements.
Prepare a maintenance organizational chart.
Prepare a maintenance policy manual that defines the authority and
responsibilities for each functional block.
Define minimum skill level requirements for each position on the
maintenance staff.
Prepare a list of the tools and equipment that must be procured by the
facility.
Prepare list of spare parts that are to stocked by the facility.
Define items to be maintained by outside maintenance organizations.
For more information, call John Bass at 952/544-6079.
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Maintenance Management System Architecture
The Maintenance Management System will be designed to be accessible from a
Local Area Network (LAN) or as a stand alone system.
The system database format will have Open Database Connectivity
(ODBC) so that it can be accessed by other database systems.
The system will be interfaced to the Local Area Network (LAN) if one is
available.
The system will include all of the databases listed below.
The system will be able to generate all of the reports listed below.
The system will automatically generate Periodic Maintenance
Workorders for the equipment put on the system.
Requests for maintenance can be entered from any computer connected
to the LAN.
Persons having the correct access permission will be able to generate
reports from their desktop computer.
For more information, call John Bass at 952/544-6079.
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Maintenance Management System Databases
Maintenance Management Systems are built around relational databases to
keep track of all the schedules, history and other information about the
maintenance operation. At a minimum the Maintenance Management System
will include the following databases.
Equipment ID List
Maintenance Workorder Database
Equipment Failure History Database
Tool & Test Equipment Calibration Record.
Equipment Calibration & Test Record.
Utility Cost & Consumption Database
Employee Time Cards
For more information, call John Bass at 952/544-6079.
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Maintenance Management System Output
The Maintenance Management Software shall automatically generate periodic
maintenance workorders and the following management reports. It shall also
have the capability of being easily programmed to generate other that
summarize any set of data in the databases.
Automatically Generate Periodic Maintenance Workorders
Manually Generate Workorders for Reported Problems.
Total Cost of Operation Report
Utility Cost Summaries
Maintenance Cost Summaries
Equipment Cost Of Ownership Reports
Equipment Down Time Reports
Mean Time to Repair Reports
Manpower Utilization Report
Repeat Write Up Alerts
For more information, call John Bass at 952/544-6079.
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System I mplementation
Bass Associates Inc. will set up a complete Maintenance Management System
including Computer Hardware, Software and Documentation. The system will
provide complete record keeping; including all forms, reports and computer
facilities.
Select appropriate computer for maintenance data processing
Develop software to meet the needs of the facility.
Interface the system to the local area network (LAN).
Initialize the maintenance management data base.
Design maintenance forms and standard report formats.
Develop the management reports.
Prepare data processing procedures manual.
For more information, call John Bass at 952/544-6079.
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Operational Support
Bass Associates Inc. provides ongoing technical support during start up and for
as long as necessary until the owner is self sufficient.
Assist owner' maintenance staff recruitment.
Negotiate contract with outside maintenance organizations.
Set up on the job training (OJT) program.
Serve as consultant to maintenance review committee.
Provide maintenance management training seminars.
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For Help or more information, call John Bass at 952/544-
6079.
Email: help@BassEngineering.com
Click Here to Search Our Web Site:

Bass Associates I nc.
13533 Larkin Drive, Minnetonka, MN 55305
Phone/Fax: 952/544-6079

Copyright 1998 Bass Associates Inc. Last modified: March 31, 2010