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Regulation on the implementation of the European Economic Area (EEA) Financial Mechanism 2009-14

Annex 2 !emplate for Mo"


Annex 2
Template for MoU
EEA Financial Mechanism 2009-2014
MEM#RA$%"M #F "$%ER&!A$%'$(
#$ !)E 'M*+EME$!A!'#$ #F !)E EEA F'$A$,'A+ ME,)A$'&M
2009-2014
-et.een
',E+A$%/
!)E *R'$,'*A+'!0 #F +'E,)!E$&!E'$/
!)E 1'$(%#M #F $#R2A0/
hereinafter referre3 to as the 4%onor &tates5
an3
67eneficiar8 &tate9/
hereinafter referre3 to as the 47eneficiar8 &tate5
together hereinafter referre3 to as the 4*arties5/
2)EREA& *rotocol :;- to the EEA Agreement/ incorporate3 into the EEA Agreement -8
the Agreement -et.een the European "nion/ 'celan3/ the *rincipalit8 of +iechtenstein an3
the 1ing3om of $or.a8 on the EEA Financial Mechanism 2009-2014/ esta-lishes a financial
mechanism (hereinafter referre3 to as the 4EEA Financial Mechanism 2009-20145) through
.hich the %onor &tates .ill contri-ute to the re3uction of economic an3 social 3isparities in
the European Economic Area<
2)EREA& the EEA Financial Mechanism 2009-2014 aims to strengthen relations -et.een
the %onor &tates an3 the 7eneficiar8 &tate to the mutual -enefit of their peoples<
2)EREA& -8 3ecision of the &tan3ing ,ommittee of the EF!A &tates $o= 6>?2011?&,9 of
63ate9 the %onor &tates ha@e esta-lishe3 a Financial Mechanism ,ommittee/ .hich shall
manage the EEA Financial Mechanism 2009-2014<
2)EREA& the enhance3 co-operation -et.een the %onor &tates an3 the 7eneficiar8 &tate
.ill contri-ute to securing a sta-le/ peaceful an3 prosperous Europe/ -ase3 on goo3
go@ernance/ 3emocratic institutions/ the rule of la./ respect for human rights an3 sustaina-le
3e@elopment<
2)EREA& the *arties agree to esta-lish a frame.orA for cooperation in or3er to ensure the
effecti@e implementation of the EEA Financial Mechanism 2009-2014<
)ABE A(REE% on the follo.ingC
Article 1
Objecties
1= !he o@erall o-Decti@es of the EEA Financial Mechanism 2009-2014 are to contri-ute to the
re3uction of economic an3 social 3isparities in the European Economic Area an3 to the
strengthening of -ilateral relations -et.een the %onor &tates an3 the 7eneficiar8 &tates
through financial contri-utions in the priorit8 sectors liste3 in paragraph 2= Accor3ingl8/ the
*arties to this Memoran3um of "n3erstan3ing shall en3ea@our to select for fun3ing
programmes that contri-ute to the achie@ement of these o-Decti@es=
2= !he financial contri-utions shall -e a@aila-le in the follo.ing priorit8 sectorsC
(a) En@ironmental protection an3 management<
(-) ,limate change an3 rene.a-le energ8<
(c) ,i@il societ8<
(3) )uman an3 social 3e@elopment< an3
(e) *rotecting cultural heritage=
Aca3emic research ma8 -e eligi-le for fun3ing in so far it is targete3 at one or more of the
priorit8 sectors=
Article 2
!e"al Frame#or$
!his Memoran3um of "n3erstan3ing shall -e rea3 in conDunction .ith the follo.ing
3ocuments .hich/ together .ith this Memoran3um of "n3erstan3ing/ constitute the legal
frame.orA of the EEA Financial Mechanism 2009-2014C
(a) *rotocol :;- to the EEA Agreement on the EEA Financial Mechanism 2009-2014<
2
(-) the Regulation on the implementation of the EEA Financial Mechanism 2009-2014
(hereinafter referre3 to as the 4Regulation5) issue3 -8 the %onor &tates in accor3ance
.ith Article ;=; of *rotocol :;-<
(c) the programme agreements that .ill -e conclu3e3 for each programme< an3
(3) an8 gui3elines a3opte3 -8 the Financial Mechanism ,ommittee in accor3ance .ith the
Regulation=
Article %
Financial Frame#or$
1= 'n accor3ance .ith Article 2 of *rotocol :;-/ the total amount of the financial contri-ution
is E 9;;=F million in annual tranches of E 19G=G million o@er the perio3 running from 1 Ma8
2009 to :0 April 2014/ inclusi@e=
2= 'n accor3ance .ith Article F of *rotocol :;-/ a total of E 6amount9 shall -e ma3e a@aila-le
to the 7eneficiar8 &tate o@er the perio3 referre3 to in *aragraph 1=
:= 'n accor3ance .ith Article ;=G of *rotocol :;- an3 Article 1=; of the Regulation/ the
management costs of the %onor &tates shall -e co@ere3 -8 the o@erall amount referre3 to
a-o@e= Further pro@isions to this effect are set out in the Regulation= !he net amount of the
allocation to -e ma3e a@aila-le to the 7eneficiar8 &tate is E 6amount9=
Article 4
&oles an' responsibilities
1= !he %onor &tates shall maAe fun3s a@aila-le in support of eligi-le programmes propose3
-8 the 7eneficiar8 &tate an3 agree3 on -8 the Financial Mechanism ,ommittee .ithin the
priorit8 sectors liste3 in Article :=1 of *rotocol :;- an3 the programme areas i3entifie3 in
Annex 7 of this Memoran3um of "n3erstan3ing= !he %onor &tates an3 the 7eneficiar8 &tate
ma8 consult on possi-le an3 specific programmes -efore a formal programme proposal is
su-mitte3 to the Financial Mechanism ,ommittee=
2= !he 7eneficiar8 &tate shall assure the full co-financing of programmes that -enefit from
support from the EEA Financial Mechanism 2009-2014 in accor3ance .ith Annex 7 an3 the
programme agreements=
:= !he Financial Mechanism ,ommittee shall manage the EEA Financial Mechanism 2009-
2014 an3 taAe 3ecisions on the granting of financial assistance in accor3ance .ith the
Regulation=
4= !he ,ommittee shall -e assiste3 -8 the Financial Mechanism #ffice (hereinafter referre3
to as the 4FM#5)= !he FM# shall -e responsi-le for the 3a8-to-3a8 operations of the EEA
Financial Mechanism 2009-2014 an3 shall ser@e as a contact point=
Article (
)esi"nation of a*thorities
!he 7eneficiar8 &tate has authorise3 a $ational Focal *oint to act on its -ehalf= !he $ational
Focal *oint shall ha@e the o@erall responsi-ilit8 for reaching the o-Decti@es of the EEA
Financial Mechanism 2009-2014 as .ell as for the implementation of the EEA Financial
Mechanism 2009-2014 in the 7eneficiar8 &tate in accor3ance .ith the Regulation= 'n
accor3ance .ith Article 4=2 of the Regulation/ the $ational Focal *oint/ the ,ertif8ing
Authorit8/ the Au3it Authorit8/ an3 an appropriate national entit8 responsi-le for the
preparation an3 su-mission of irregularities reports are 3esignate3 in Annex A=
3
Article +
M*lti-ann*al ,ro"rammin" Frame#or$
1= 'n accor3ance .ith Article 2=1 of the Regulation/ the *arties ha@e agree3 on an
implementation frame.orA consisting of the follo.ing financial an3 su-stanti@e parametersC
(a) a list of agree3 programme areas/ the financial contri-ution from the EEA Financial
Mechanism 2009-2014 -8 programme area<
(-) i3entification of programmes/ their main focus an3 outcomes/ as appropriate/ as .ell as
an8 specific concerns relating to target groups/ geographical areas or other issues<
(c) i3entification of programme operators/ if appropriate<
(3) initiati@es to strengthening the -ilateral relations -et.een the %onor &tates an3 the
7eneficiar8 &tate/ inclu3ing the i3entification of programme areas in .hich 3onor
partnership programmes as referre3 to in Article :=2 shall -e prepare3/ the 3esignation of
3onor programme partners/ the allocation of fun3s for such programmes/ an3
programmes/ or component thereof/ that are 3e3icate3 exclusi@el8 to 3onor partnership
proDects<
(e) in specific cases/ the i3entification of pre-3efine3 proDects to -e inclu3e3 in rele@ant
programmes<
(f) i3entification of small grant schemes/ as appropriate=
2= !he implementation frame.orA is outline3 in Annex 7=
Article -
Ann*al meetin"s
'n accor3ance .ith Article 2=: of the Regulation an annual meeting shall -e hel3 -et.een the
FM, an3 the $ational Focal *oint= !he annual meeting shall allo. the FM, an3 the $ational
Focal *oint to examine progress achie@e3 o@er the pre@ious reporting perio3 an3 agree on
an8 necessar8 measures to -e taAen=
Article .
Mo'ification of the annexes
1= Annex A ma8 -e su-Dect to re@ie. at the annual meetings= Amen3ments to Annex A
agree3 upon at the annual meetings 3o not reHuire a formal change to this Memoran3um of
"n3erstan3ing= &uch amen3ments shall -e confirme3 through an exchange of letters
-et.een the FM, an3 the $ational Focal *oint=
2= Annex 7 ma8 -e change3 through an exchange of letters -et.een the FM, an3 the
$ational Focal *oint=
Article 9
/ontrol an' Access to 0nformation
!he Financial Mechanism ,ommittee/ the EF!A 7oar3 of Au3itors an3 their representati@es
ha@e the right to carr8 out an8 technical or financial mission or re@ie. the8 consi3er
necessar8 to follo. the planning/ implementation an3 monitoring of programmes an3 proDects
as .ell as the use of fun3s= !he 7eneficiar8 &tate shall pro@i3e all necessar8 assistance/
information an3 3ocumentation=
4
Article 10
1oernin" ,rinciples
1= !he implementation of this Memoran3um of "n3erstan3ing shall in all aspects -e
go@erne3 -8 the Regulation an3 su-seHuent amen3ments thereof=
2= !he o-Decti@es of the EEA Financial Mechanism 2009-2014 shall -e pursue3 in the
frame.orA of close co-operation -et.een the %onor &tates an3 the 7eneficiar8 &tate= !he
*arties agree to appl8 the highest 3egree of transparenc8/ accounta-ilit8 an3 cost efficienc8
as .ell as the principles of goo3 go@ernance/ sustaina-le 3e@elopment/ gen3er eHualit8 an3
eHual opportunities in all implementation phases of the EEA Financial Mechanism 2009-
2014=
:= !he 7eneficiar8 &tate shall taAe proacti@e steps in or3er to ensure a3herence to these
principles at all le@els in@ol@e3 in the implementation of the EEA Financial Mechanism 2009-
2014=
Article 11
Entr2 into Force
!his Memoran3um of "n3erstan3ing shall enter into force on the 3a8 after the 3ate of its last
signature=
IIIIIIII
!his Memoran3um of "n3erstan3ing is signe3 in four originals in the English +anguage=
&igne3 in JJJJJJJJJJ on JJJJ= &igne3 in JJJJJJJ=
JJJ on JJJJJJ
For 'celan3 For 6name of 7eneficiar8 &tate9
JJJJJJJJJJJJJJ= JJJJJJJJJJJJJ
&igne3 in JJJJJJJJ==J== on JJJJ=
For the *rincipalit8 of +iechtenstein
JJJJJJJJJJJJJJ=
&igne3 in JJJJJJJJJ==J on JJJJ=
For the 1ing3om of $or.a8
JJJJJJJJJJJJJJ=
5
A$$E> A
3ational mana"ement an' control str*ct*res
14 3ational Focal ,oint
K$ame of $ational Focal *ointL shall act as the $ational Focal *oint=
6%escription of the $ational Focal *ointMs location in the pu-lic a3ministration/ .ithin .hat
ministr8 an3?or a3ministrati@e unit in -elongs to/ .ho it reports to etc=9
!he roles an3 responsi-ilities of the $ational Focal *oint are stipulate3 in the Regulation/ in
particular Article 4=: thereof= 6'n a33ition/ the $ational Focal *oint shallC9
6list an8 a33itional roles that the $ational Focal *oint is responsi-le for=9
6'f some parts of the roles an3 responsi-ilities of the $ational Focal *oint are implemente3 -8
other pu-lic authorities/ these authorities an3 their roles shoul3 -e liste3 here= !he text
shoul3 state clearl8 that regar3less of such 3elegation of tasAs/ the responsi-ilit8 for the
performance of these tasAs remains .ith the $ational Focal *oint=9
24 /ertif2in" A*thorit2
K$ame of ,ertif8ing Authorit8L shall act as the ,ertif8ing Authorit8=
6%escription of the ,ertif8ing Authorit8Ms location in the pu-lic a3ministration/ .ithin .hat
ministr8 an3?or a3ministrati@e unit in -elongs to/ .ho it reports to etc=9
!he roles an3 responsi-ilities of the ,ertif8ing Authorit8 are stipulate3 in the Regulation/ in
particular Article 4=F thereof= 6'n a33ition/ the ,ertif8ing Authorit8 shallC9
6list an8 a33itional roles that the ,ertif8ing Authorit8 is responsi-le for=9
6'f some parts of the roles an3 responsi-ilities of the ,ertif8ing Authorit8 are implemente3 -8
other pu-lic authorities/ these authorities an3 their roles shoul3 -e liste3 here= !he text
shoul3 state clearl8 that regar3less of such 3elegation of tasAs/ the responsi-ilit8 for the
performance of these tasAs remains .ith the ,ertif8ing Authorit8= 'n case of such 3elegation
of tasAs/ the ,ertif8ing Authorit8 must explain ho. it ensures that the s8stem set up -8 the
authorit8 to .hich the tasAs are 3elegate3 are of sufficient Hualit8 to ensure that fun3s from
the EEA Financial Mechanism 2009-2014 are use3 efficientl8 an3 correctl8 an3 in
accor3ance .ith the principles of soun3 financial management=9
%4 A*'it A*thorit2
K$ame of Au3it Authorit8L shall act as the Au3it Authorit8=
6%escription of the Au3it Authorit8Ms location in the pu-lic a3ministration/ .ithin .hat ministr8
an3?or a3ministrati@e unit in -elongs to/ .ho it reports to etc=9
!he roles an3 responsi-ilities of the Au3it Authorit8 are stipulate3 in the Regulation/ in
particular Article 4=N thereof= 6'n a33ition/ the Au3it Authorit8 shallC9
6list an8 a33itional roles that the Au3it Authorit8 is responsi-le for=9
6
6'f some parts of the roles an3 responsi-ilities of the Au3it Authorit8 are implemente3 -8
other pu-lic authorities/ these authorities an3 their roles shoul3 -e liste3 here= !he text
shoul3 state clearl8 that regar3less of such 3elegations of tasAs/ the responsi-ilit8 for the
performance of these tasAs remains .ith the Au3it Authorit8=9
!he Au3it Authorit8 shall -e functionall8 in3epen3ent of the $ational Focal *oint an3 the
,ertif8ing Authorit8=
44 3ational p*blic entit2 responsible for the preparation an' s*bmission of
irre"*larities reports4
K$ame of entit8 responsi-le for the preparation an3 su-mission of irregularities reportsL
shall -e responsi-le for the preparation an3 su-mission of irregularities reports=
6%escription of this $ational pu-lic entit8Ms location in the pu-lic a3ministration/ .ithin .hat
ministr8 an3?or a3ministrati@e unit in -elongs to/ .ho it reports to etc=9
!he roles an3 responsi-ilities of the 6name of entit89 are stipulate3 in the Regulation/ in
particular Article 11=: thereof= 6'n a33ition/ the 6name of entit89 responsi-le for the preparation
an3 su-mission of irregularities reports shallC9
6list an8 a33itional roles that the national pu-lic entit8 responsi-le for the preparation an3
su-mission of irregularities reports is responsi-le for=9
6'f some parts of the roles an3 responsi-ilities of the national pu-lic entit8 responsi-le for the
preparation an3 su-mission of irregularities reports are implemente3 -8 other pu-lic
authorities/ these authorities an3 their roles shoul3 -e liste3 here= !he text shoul3 state
clearl8 that regar3less of such 3elegations of tasAs/ the responsi-ilit8 for the performance of
these tasAs remains .ith the national pu-lic entit8 responsi-le for the preparation an3
su-mission of irregularities reports=9
(4 Monitorin" /ommittee
!he Monitoring ,ommittee shall -e esta-lishe3 .ith six months of the signing of the
Memoran3um of "n3erstan3ing= 'ts role is stipulate3 in the Regulation/ in particular Article
4=4 thereof= 6'n a33ition/ the Monitoring ,ommittee shallC9
6list an8 a33itional roles that the Monitoring ,ommittee is responsi-le for=9
+4 5trate"ic &eport an' ann*al pro"ramme reports
'n accor3ance .ith Article 2=2 of the Regulation/ the $ational Focal *oint shall annuall8
su-mit to the FM, a &trategic Report on the implementation of the EEA Financial
Mechanism 2009-2014 in the 7eneficiar8 &tate= !he reporting perio3s for the &trategic
Reports shall -e 63ates of the reporting perio39=
-4 Or"ani"ram
6A simple organigram 3escri-ing the position of the main pu-lic authorities in@ol@e3 in the
implementation of the EEA Financial Mechanism 2009-2014=9
7
A$$E> 7
0mplementation frame#or$
'n accor3ance .ith Article 2=1 of the Regulation/ the *arties to this Memoran3um of
"n3erstan3ing ha@e agree3 on an implementation frame.orA outline3 in this annex=
14 Financial parameters of the implementation frame#or$
67eneficiar2 5tate8 EEA FM
contrib*tion
,ro"ramme area
1 'ntegrate3 Marine an3 'nlan3 2ater Management E 6amount9
2 7io3i@ersit8 an3 Ecos8stem &er@ices E 6amount9
: En@ironmental Monitoring an3 'ntegrate3 *lanning an3 ,ontrol E 6amount9
4 Re3uction of )aOar3ous &u-stances E 6amount9
F Energ8 Efficienc8 E 6amount9
N Rene.a-le Energ8 E 6amount9
G A3aptation to ,limate ,hange E 6amount9
; Maritime &ector E 6amount9
9 En@ironmental an3 ,limate ,hange-relate3 Research an3 !echnolog8 E 6amount9
10 Fun3s for $on-go@ernmental #rganisations E 6amount9
11 ,hil3ren an3 0outh at RisA E 6amount9
12 +ocal an3 Regional 'nitiati@es to Re3uce $ational 'neHualities an3 to
*romote &ocial 'nclusion
E 6amount9
1: *u-lic )ealth 'nitiati@es E 6amount9
14 Mainstreaming (en3er EHualit8 an3 *romoting 2orA-+ife 7alance E 6amount9
1F 'nstitutional Frame.orA in the As8lum an3 Migration &ector E 6amount9
1N ,onser@ation an3 Re@italisation of ,ultural an3 $atural )eritage E 6amount9
1G *romotion of %i@ersit8 in ,ulture an3 Arts .ithin European ,ultural
)eritage
E 6amount9
1; Research .ithin *riorit8 &ectors E 6amount9
19 &cholarships E 6amount9
Other allocations
!echnical assistance to the 7eneficiar8 &tate (Art= 1=9) E 6amount9
Reser@e for unforeseen 3e@elopments (Art= 1=10=1) E 6amount9
Reser@e for proDects un3er FM 2004-09 (Art= 1=10=2) E 6amount9
Fun3 for -ilateral relations at national le@el (Art= :=F=1) E 6amount9
$et allocation to 67&9 E 6total9
24 5*bstantie parameters of the implementation frame#or$
!he programmes 3escri-e3 -elo. are to -e prepare3 an3/ su-Dect to FM, appro@al/
implemente3 in the 7eneficiar8 &tate=
A4 ,ro"ramme Area no 6n89 6name of pro"ramme area8
Programme: 6$ame9
6#-Decti@e9
6Expecte3 outcome(s)/ if Ano.n9
8
Programme Operator: 6$ame of *rogramme #perator (if Ano.n)= Mention if the
3esignation is in accor3ance .ith Article F=1: of the
Regulation= ('f *# is not Ano./ 3esignation of the *# is
regulate3 in Article 4=2=4 or Article F=1: of the
Regulation)=9
Donor programme partner(s): 6$ame of 3onor programme partner (if rele@ant)9
Main focus and identification of
specific concerns relating to
target groups, geographical
areas or other issues:
6$arrati@e text on the main focus of the programme an3
on .hether this programme aims to a33ress nee3s of
certain target groups/ geographic areas/ etc= 9
Initiatives to strengthening the
bilateral relations between the
Donor States and the
eneficiar! State
6$arrati@e text on an8 specific initiati@es to strengthening
the -ilateral relations -et.een the %onor &tates an3 the
7eneficiar8 &tate/ outlining the areas of focus in the
-ilateral relations in more specific terms/ an3 further
3etails on an8 concrete initiati@es -eing 3ra.n up= 'f the
programme or parts of it are 3e3icate3 exclusi@el8 to
3onor partnership programme/ that shoul3 -e mentione3
here/ inclu3ing amounts or percentage=9
Pre"defined pro#ects $ame of proDectC 6$ame of proDect= 'f onl8 the general
area is Ano.n/ 3escri-e the area9
%escriptionC 67rief 3escription of proDect(s)/
inclu3ing the expecte3 outcomes/
an3 outputs if i3entifie39
*roDect *romoterC 6$ame of proDect promoter if Ano.n9
AmountC 6Maximum amount earmarAe3 for the
proDect9
Small grant schemes: Focus of schemeC 67rief 3escription of the focus an3 the
target groups9
AmountC E 6amount earmarAe3 for the small
grant scheme9
74 ,ro"ramme Area no 6n89 6name of pro"ramme area8
6Repeat template text as nee3e39
6'f the su-stanti@e parameters are not exhausti@e/ this text shoul3 to -e a33e3C9
'3entification of the su-stanti@e parameters for an8 remaining programmes or programme
areas shall -e ma3e in accor3ance .ith the Regulation=
/4 ,rojects *n'er the EEA Financial Mechanism 2004-2009 f*n'e' thro*"h the resere
referre' to in para"raph 2 of Article 1410 of the &e"*lation
9
$ame an3 num-er of proDect Amount from
reser@e
E 6amount9
E 6amount9
!otal amount E 6total amount9
10