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Accounting (RE-FX)

Purpose
An interface links accounting in Flexible Real Estate Management (RE-FX) with the
Financial Accounting (FI) component. All postings and financial transactions with
contracting parties are performed in the Financial Accounting component. This component
is required if you intend to manage accounting and rent collection for your contracts.
Postings are performed for each rental object and real estate contract.
Implementation Considerations
In the Flexible Real Estate Management component, you set up accounting for Real Estate
Management in Customizing, regardless of the accounting system, and then assign the
settings to the Financial Accounting (FI) component.
Integration
You need to install the Financial Accounting (FI) and Controlling (CO) components, as
well as the Plug-In (PI package).
Features
Basic Accounting Principles
In the Financial Accounting (FI) component, accounting is a combination of G/L
accounting and subledger accounting.
General Ledger
The general ledger contains all G/L accounts. You create the balance sheet as well as the profit
and loss statement on the basis of the general ledger. Receivables, payables, output tax and input
tax are posted to the general ledger.

For recommendations for RE-FX related to new general ledger accounting, see Integration
with New General Ledger Accounting.
Subsidiary Ledgers
A G/L account (= reconciliation account) is posted by means of its subsidiary ledgers. Each posting
to a subsidiary ledger account (=reconciliation account) causes an automatic balance change in a
G/L account.
The links to the overviews below show these posting functions in accounting:
Special general ledger down payments
Advance payments for operating costs and heating expenses logically belong to the subledger
accounts. However, to adhere to proper accounting principles, these costs are not posted to the
reconciliation accounts on the customer/vendor master record, but to other reconciliation accounts.
Special posting keys are used for these postings. These keys bypass the reconciliation accounts of
the general ledger and post instead to special G/L accounts.
Overview Graphic: Down Payments in Special General Ledger
Service charge settlement
Overview Graphic: Posting Procedures of the Service Charge Settlement

Accounting is divided into the following activities:
Periodic Posting
Periodic posting on contracts posts or reverses receivables and payables to the contract partner
for each contract.
Periodic posting for vacant rental objects posts imputed vacancy costs to a vacancy cost center.
One-Time Postings
One-time postings contain all the functions you require for creating and uniquely assigning a
posting to a contract. You use one-time postings to pass on your receivables directly to the
customer (master tenant) if these are not included in the periodic posting.
Accrual/Deferral
You use accruals and deferrals to post rents and operating costs to the correct periods as the
revenue is earned or benefits received from the expense.
Incoming Payment
Using the Post with Clearing and Incoming Payments Fast Entry functions, you can enter incoming
payments by selecting open items of contracts.
Account Statement
With the electronic bank statement function, you can import electronic bank statements,
automatically process returned debit memos, and assign incoming payments using the
postprocess account statement function. Here you can correct errors in the note to payee, find
the contract that the payment belongs to, and post documents.
Display of Real Estate-Specific Documents
Use this function to select documents that were created in the course of periodic posting and
service charge settlement. You can access these documents from the posting log or cash flows.
Dunning
The dunning program gives you access to all the functions of dunning. The dunning program is
mostly identical to the dunning program of accounts receivable accounting in Financial Accounting,
however there are certain special functions in Flexible Real Estate Management.
Cash Flow
In contract processing, you can display two cash flows:
Partner-related cash flow
Object cash flow