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MS Excel Manual
Always use “=” sign to start any operation and use Cell number rather that the content of the cell.
i. Cell Formatting:
Format ? Cell?
? Number Tab: To select the Number format (currency, date & time, time, text,
custom)
? Alignment Tab: Warp text (fit the text with the cell area),
Merge cell ( to merge two or more cell)
? Font tab: to select the font color, type etc.
? Border: Assign the border area.

ii. Summation: You can use


? = (A1+B1+…..) or
? =sum (cell range) { cell range= (Start cell number : end cell number)}
? Auto sum (Sum, Average, Max, Min etc)

iii. For maximum number: =Max(cell range)


iv. For minimum number: =Min(cell range)
v. For average : =Average (cell range)
vi. For Mode: =Mode(cell range)
vii. Count: =Count(cell range)
viii. Count the blank cell number: =Countblank(cell range)
ix. Paste special:
Edit ? Paste Special?
All: Formula, Number, Format, Values etc
Value: Only Value
Format: Only Format (Color, border, fill color etc)
Transpose: To make the row to column or column to row

x. If Condition:
=If (condition, true value, false value) or
=If(cell number? operator (>,<,=)? Condition, True value, false value)
Simple Example: If you have to calculate the Bonus/Comment/Increment with respect to
just only One True and One False Condition, you should use{ =If (condition, true value,
false value)} this formula. Example: If Basic is >=2000, bonus should 10% of Basic else no
bonus applicable. So, the formula should:
=if(A2>=2000,A2*10%,0) Result, if condition false

Represent Basic Cell Number Condition Result, if Condition true

Basic Bonus Comment Increment


>=2000 10% A 25
<2000 0 D 0

A B C D
1 Basic Bonus Comment Increment
2 3000 =IF(A2>=2000,A2*10%,0) =IF(A2>=2000,”A”,”D”) =IF(A2>=2000,25,0)
3 4500
4 7500
5 9000
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MS Excel Manual
Complex Example: If you have to calculate the Bonus/Comment/Increment with respect to
more than one true(less than eirght) condition, you should use
=If (1st condition, 1st Condition’s true value, if(2nd condition, 2nd Condition’s true
value, if(……. .)))))
Number of “)” should equal number of “If” in the formula.
Example: If Basic is >=2000, bonus should 10% of Basic, If Basic is >=1500, bonus should
7% of Basic, If Basic is >=1000, bonus should 5% of Basic , else no bonus applicable. So,
the formula should
Basic Bonus Comment Increment
>=2000 10% A 25
>=1500 7% B 14
>=1000 5% C 12
<1000 0 D 0

A B C D
1 Basic Bonus Comment Increment
2 3000 =IF(A2>=2000,A2*10%,IF(A2>=15 =IF(A2>=2000,"A",I =IF(A2>=2000,25,IF(A2>=1
00,A2*7%,IF(A2>=1000,A2*5%,0))) F(A2>=1500,"B",IF( 500,14,IF(A2>=1000,12,0))
A2>=1000,"C","D")) )
)

3 4500
4 7500
5 9000

xi. Conditional formatting:


Format ? Conditional formatting
? Select Cell Value is
? Select condition (equal/greater than/less that etc)
? Put the number or cell reference
? click format button
? Select Font color,
? fill Color
? Press OK

For New condition: Click ADD button and follow the previous steps.

xii. For Cell Reference: put “=” and click the desire cell.
A B C D
1 Basic Bonus Comment Increment
2 9000
3 4500 =A2
4 7500
C3 always show the value of A2 with change the value of A2, C3 will change.

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MS Excel Manual

xiii. Count if: This is a simple data sheet for product wise sales quantity for January to Aplril. If
you want to calculate the number of cells which value is Greater than 50, you should use
Count if
A B C D E F G H I J K L M
1 Month Name of Product
2 A B C D E F G H I J K L
3 Jan 120 36 12 32 52 7
4 Feb 51 15 26 21
5 Mar 42 41 5 21
6 Jan 25 41 9 10
7 April 65 36 62
8 Jan 95 65 68
9 Feb 95 42 86
10 April 32 29 63 63 35
11 Feb 65 95
12 Jan 14
13 Mar 21 54 65 32 45
14 Jan 45 41 21 36 55 21

Formula: =Countif(range, criteria)


For above data, your data area should (B3:M14) as these cell contain the sales quantity.
Your criteria is your Condition that you want to apply as >=50 This should put within “ ” in
formula.
So your formula should like: =countif(B3:B14,”>=50”)

xiv. Sumif: Here we use the above data for calculation the Month wise( Jan/Feb/March/April)
total sales for individual product (A/B/C….).
A B C D E F G H I J K L M
1 Month Name of Product
2 A B C D E F G H I J K L
3 Jan 120 36 12 32 52 7
4 Feb 51 15 26 21
5 Mar 42 41 5 21
6 Jan 25 41 9 10
7 April 65 36 62
8 Jan 95 65 68
9 Feb 95 42 86
10 April 32 29 63 63 35
11 Feb 65 95
12 Jan 14
13 Mar 21 54 65 32 45
14 Jan 45 41 21 36 55 21

Formula: =sumif(range, criteria, sum_range)


For above data, your data area should (A3:M14) as these cell contain the sales quantity
including Month name
Your criteria is your Condition is the name of month that you want to apply as Jan
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MS Excel Manual
This should put within “ ” in formula.
Your sum_range is the area, where all the product sales quantity of A is listed. For this
example: sum_range is (A3:A14)
So your formula should like: =sumif(A3:B14,”Jan”,A3:A14)

xv. Sorting
Select you data area
Click Data>>Sort
A dialog box named Sort will appear
You will find your Table First Row’s
field name in Sort by list box. Be sure
that Header row option is selected in
My List has section. Otherwise you
will not able to see your table’s field
in Sort by list box. In this case, you
find Column1,Column2… rather than
table’s field name
Select the field name first from Sort by
list box
Select Ascending or Descending
Click Ok

xvi. Auto filter

Click the first row of you data


Click Data >> Filter >> Auto filter
You see a dropdown list box will appear for every column

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MS Excel Manual

In this list box you will find all the data in a sorted form and only one data value will
show, if that have more than one value in the database or data table
Select the desired field value from the drop down list

To fixed a Cell, put “$” sign in font of the Cell Number.

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