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MS Excel Manual

Always use “=” sign to start any operation and use Cell number rather that the content of the cell.

i. Cell Formatting:

Format ? Cell?

? Number Tab: To select the Number format (currency, date & time, time, text,

custom)

? Alignment Tab: Warp text (fit the text with the cell area),

Merge cell ( to merge two or more cell)

? Font tab: to select the font color, type etc.

? Border: Assign the border area.

? = (A1+B1+…..) or

? =sum (cell range) { cell range= (Start cell number : end cell number)}

? Auto sum (Sum, Average, Max, Min etc)

iv. For minimum number: =Min(cell range)

v. For average : =Average (cell range)

vi. For Mode: =Mode(cell range)

vii. Count: =Count(cell range)

viii. Count the blank cell number: =Countblank(cell range)

ix. Paste special:

Edit ? Paste Special?

All: Formula, Number, Format, Values etc

Value: Only Value

Format: Only Format (Color, border, fill color etc)

Transpose: To make the row to column or column to row

x. If Condition:

=If (condition, true value, false value) or

=If(cell number? operator (>,<,=)? Condition, True value, false value)

Simple Example: If you have to calculate the Bonus/Comment/Increment with respect to

just only One True and One False Condition, you should use{ =If (condition, true value,

false value)} this formula. Example: If Basic is >=2000, bonus should 10% of Basic else no

bonus applicable. So, the formula should:

=if(A2>=2000,A2*10%,0) Result, if condition false

>=2000 10% A 25

<2000 0 D 0

A B C D

1 Basic Bonus Comment Increment

2 3000 =IF(A2>=2000,A2*10%,0) =IF(A2>=2000,”A”,”D”) =IF(A2>=2000,25,0)

3 4500

4 7500

5 9000

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MS Excel Manual

Complex Example: If you have to calculate the Bonus/Comment/Increment with respect to

more than one true(less than eirght) condition, you should use

=If (1st condition, 1st Condition’s true value, if(2nd condition, 2nd Condition’s true

value, if(……. .)))))

Number of “)” should equal number of “If” in the formula.

Example: If Basic is >=2000, bonus should 10% of Basic, If Basic is >=1500, bonus should

7% of Basic, If Basic is >=1000, bonus should 5% of Basic , else no bonus applicable. So,

the formula should

Basic Bonus Comment Increment

>=2000 10% A 25

>=1500 7% B 14

>=1000 5% C 12

<1000 0 D 0

A B C D

1 Basic Bonus Comment Increment

2 3000 =IF(A2>=2000,A2*10%,IF(A2>=15 =IF(A2>=2000,"A",I =IF(A2>=2000,25,IF(A2>=1

00,A2*7%,IF(A2>=1000,A2*5%,0))) F(A2>=1500,"B",IF( 500,14,IF(A2>=1000,12,0))

A2>=1000,"C","D")) )

)

3 4500

4 7500

5 9000

Format ? Conditional formatting

? Select Cell Value is

? Select condition (equal/greater than/less that etc)

? Put the number or cell reference

? click format button

? Select Font color,

? fill Color

? Press OK

For New condition: Click ADD button and follow the previous steps.

xii. For Cell Reference: put “=” and click the desire cell.

A B C D

1 Basic Bonus Comment Increment

2 9000

3 4500 =A2

4 7500

C3 always show the value of A2 with change the value of A2, C3 will change.

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MS Excel Manual

xiii. Count if: This is a simple data sheet for product wise sales quantity for January to Aplril. If

you want to calculate the number of cells which value is Greater than 50, you should use

Count if

A B C D E F G H I J K L M

1 Month Name of Product

2 A B C D E F G H I J K L

3 Jan 120 36 12 32 52 7

4 Feb 51 15 26 21

5 Mar 42 41 5 21

6 Jan 25 41 9 10

7 April 65 36 62

8 Jan 95 65 68

9 Feb 95 42 86

10 April 32 29 63 63 35

11 Feb 65 95

12 Jan 14

13 Mar 21 54 65 32 45

14 Jan 45 41 21 36 55 21

For above data, your data area should (B3:M14) as these cell contain the sales quantity.

Your criteria is your Condition that you want to apply as >=50 This should put within “ ” in

formula.

So your formula should like: =countif(B3:B14,”>=50”)

xiv. Sumif: Here we use the above data for calculation the Month wise( Jan/Feb/March/April)

total sales for individual product (A/B/C….).

A B C D E F G H I J K L M

1 Month Name of Product

2 A B C D E F G H I J K L

3 Jan 120 36 12 32 52 7

4 Feb 51 15 26 21

5 Mar 42 41 5 21

6 Jan 25 41 9 10

7 April 65 36 62

8 Jan 95 65 68

9 Feb 95 42 86

10 April 32 29 63 63 35

11 Feb 65 95

12 Jan 14

13 Mar 21 54 65 32 45

14 Jan 45 41 21 36 55 21

For above data, your data area should (A3:M14) as these cell contain the sales quantity

including Month name

Your criteria is your Condition is the name of month that you want to apply as Jan

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MS Excel Manual

This should put within “ ” in formula.

Your sum_range is the area, where all the product sales quantity of A is listed. For this

example: sum_range is (A3:A14)

So your formula should like: =sumif(A3:B14,”Jan”,A3:A14)

xv. Sorting

Select you data area

Click Data>>Sort

A dialog box named Sort will appear

You will find your Table First Row’s

field name in Sort by list box. Be sure

that Header row option is selected in

My List has section. Otherwise you

will not able to see your table’s field

in Sort by list box. In this case, you

find Column1,Column2… rather than

table’s field name

Select the field name first from Sort by

list box

Select Ascending or Descending

Click Ok

Click Data >> Filter >> Auto filter

You see a dropdown list box will appear for every column

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MS Excel Manual

In this list box you will find all the data in a sorted form and only one data value will

show, if that have more than one value in the database or data table

Select the desired field value from the drop down list

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