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Library project

By
Prarthana Amin
Pgpm Finance
Enrollment no-020301082




Project charter
1) What is the scope of library?
Library extension work may be carried on in either of two ways: By establishing new
libraries or by extending the scope of extending the scope of already existing
institutions. In cities the tendency now is to lessen, rather than to increase, the number
of working institutions, to consolidate individual libraries and to operate all extension
work from a central point, through branch libraries, deposits, or delivery stations.
Increase of a library’s scope may be expensive or intensive – it may operate by
pushing out into unoccupied territory, or it may endeavor to carry the library’s work
and influence into new fields in territory already occupied. Increase by establishing
new branches or a deposit station is usually of the former type. Work of the library
with children, with schools or with local clubs is of the latter type.
Scope
 Make it spacious and good so that large number of students can gain its
advantage.
 Students of college will be allowed to make use of the library. This is to
restrict outside users.
 Creation of e-book facility so that students are able to access books from their
desktops or laptops from anywhere.
 Spread popularity of the library so that because of library large number of
students take admission in college.

Estimate on cost

 Electricity cost
o Cost associated with the wiring work and electricity supplied to library.
 Furniture cost
o The library facility will require appropriate furnishings for public use.
Library furniture receives a great deal of use and abuse from the public.
Items purchased must be of sufficient quality to withstand years of use.
Some of the needed library furnishings include:
o Tables – for the public to use while reading or studying

o Chairs – for use with the tables and for arm chair reading

o Work counter or desk – acts as the circulation desk for checking material
in and out. This counter/desk should also be adaptable as a computer
workstation.

o Shelving – for use with the library’s collection. Please note that library
shelving is specially built to withstand the weight of books, magazines and
other library material. Shelving homemade or purchased at the local
hardware store will not stand the weight of the material, it will bow very
quickly. Library shelving can be either reinforced wood or steel.

o Catalog – the material owned by the library needs to be accessible through
an organized listing. This is usually presented as either a card catalog or a
computerized catalog.

 Software cost
o Cost involved in purchase of software, up gradation of software,
maintenance, etc

 Cost of books
o The library will require many supplies before its doors are even opened.
Library supplier companies such as Demco, Highsmith and Brodart would be
delighted to send copies of their catalogs to you. Some of the supplies
include:
o Bookends
o Library patron/borrower cards
o Date due stamps
o Pencils and Pens
o Paper and Envelopes
o Card pockets
o Magazine check in forms

 Cost of staff
o This cost is associated with the payment made to the library staff for
performing various activities such as:
o Some of the duties of the library’s staff are
o selecting, purchasing and cataloging material
o developing policy and procedures
o handling various sums of money
o working very closely with the public
o providing reference and interlibrary loan services
o developing and presenting programs to children and adults
o writing grants
o completing annual reports


Risks
INTRODUCTION:-
Libraries in general are experiencing unprecedented demands for change both in the way they
work and the information and materials they provide. Librarians have tended to greet the need
for change with feelings of insecurity and visions of ongoing chaos. The vitality and relevance
of academic libraries are increasingly at risk. Faculty and students on / off campuses expect
more from the library due to the growth of information available through electronic resources.
As the changes in higher education are moving, librarians are responding to these systematic
changes in the academic environment. Changing roles for librarians, as collaborators,
integrators, instructional designers and information consultants and models of information
delivery necessitated not only increased relation between faculty-librarian contacts, but also
dramatic changes in the nature of faculty-librarian relationships. The need for understanding of
different techniques in procuring content, management of content, rights of access, collection
development policies, etc with risk associated with managing different activities in association
with other librarians, publishers, system specialists, students and faculty and others are
discussed in this article..

DEFINITION
Risk management is the process of measuring or assessing risk and then developing strategies
to manage the risk

AREAS OF RISK MANAGEMENT
The different areas, where risk management can occur in library environment are:
 Assessing the institution / organizations requirement
 Acquisition / Collection development
 Content development
 Access rights by the users
 Risks associated with migration
 Scholarly communication
 Consortium arrangements
 Staff training and recruitment
 Preservation decisions
 Use of technology by the students, faculty and library staff.
 Security aspects for library materials and staff
 The risk of exposing the items in the collection to theft, mutilation or accidental loss.


RISK MANAGEMENT
Risk management is the sum of all activities directed toward acceptably accommodating the
possibility of failure in a program. Risk management is based on assessment; every risk
management assessment includes a number of tasks:
(1) Identification of concerns,
(2) Identification of risks,
(3) Evaluation of the risks as to likelihood and consequences,
(4) Assessment of options for accommodating the risks,
(5) Prioritization of risk management efforts, and
(6) Development of risk management plans.

RISKS AND STRATEGIES FOR RISKS
1. Assessing the institution / organizations requirement
Academic libraries address their mission to support research and teaching by building
collections and developing services intended to meet the information needs of their users. If
there is a sudden change in administrative / managerial personnel, and the change in
organizations goal and policy issues, may also pose risks for the libraries in procurement
policy and other activities.

2. Acquisition / Collection management
Librarians try to assure for information supply as per the user demand by having collection
development policy by allocating budgets in institutional priorities. If the library collections
does not meet user needs and expectations, can lead to a spiral of loss of funding; resulting in
a decrease in usefulness, followed by further erosion of fiscal support and the decline in the
quality of the collection in the short run. Due to this, there is a risk for decline in budget
allotment or the budget allotted may be diverted to other departments.



3. Content Management
For many reasons libraries do not have the same degree of control over the content in digital
resources. Providers of digital information resources are able to add content or more often,
delete content from their products without their customers’ consent. Libraries are frequently
notified after the fact or given very little advance notice of these actions. On occasion, no
notification is issued; libraries and their users simply discover the content change. Unplanned
content changes affect the collection’s reliability and integrity and content removal may pose
risks to the library profession’s commitment.

4. Access Rights by Users
Legal risks can arise in relation to the access to, use and dissemination of data and
information. These risks increase with on-line material. Proprietary rights apply to software,
databases, written works and other original materials. Information used, updated and
circulated should be accurate, both in order to avoid the risks of liability for defamation or for
illegal content and for any data protection compliance. Also the risk related to CD-ROM
network, like maximum access, full text download, network license, etc. are to be considered.

5. Migration
The following three major categories of risk must be measured when considering migration
as a digital strategy:
 Risks associated with the general collection. These risks include the presence or
absence of institutional support, funding, system hardware and software, and the staff
to manage the archive. These are essential components of a digital archive. The
collection, and the users who use the collection, will be affected to some degree by a
migration of data. Legal and policy issues associated with digital information will
introduce additional risks.
 Risks associated with the data file format. These include the internal structural
elements of the file that are subject to modification.
 Risks associated with a file format conversion process. The conversion software may
or may not produce the intended result; conversion errors may be gross or subtle.




STRATEGIES FOR MANAGING RISK
The strategies for managing the risks are explained for the following:-
 By having discussions, group meetings, etc, the information requirements of users,
faculty and students can be found;
 Communicating with other agencies like library schools, professional associations for
finding out the latest syllabus, in order to develop the content accordingly.
 Detailed discussion with publishers / vendors for collection management covering all
aspects of the future needs /demands / changes;
 For collecting the resources from external sources, resource sharing and access to the
databases along with Internet;
 Consortial approach for collection development, content management, information
services and preservation;
 Developing own collections by e-print archives and arrange for access to open access
materials / freely available resources;
 Hiring staff with competitive skills and also develop skills for the existing staff, by
providing in house training; and
 Preservation aspect could be resolved by local, national or consortial approach by
discussing the formats, storage medium, software availability, up gradation of
hardware, etc.

MODULES IN THE LIBRARY PROJECT
1) Interior Designer: - An interior designer should have following qualities in him:-
1. Good communication skills and interpersonal skills
2. Ability to carry out design and documentation
3. Ability to use PC and CAD
4. Design talent
5. Good written and spoken English
6. Hard working
INTERIOR DESINGER RELATED TASK:
A) Project Setup
 Work with the Design Director to finalize the client brief for approval and sign off.
 Investigate and research background of each client's company in coordination with
the Marketing
Manager using standard forms for briefing.
 Collect briefing requirements and details of the project brief from the client
 Assist in preparing schedules and relevant information for the project based on the
direction of the
Design director.
 Prepare a list of documents to form the design documentation and working drawings
package
 Review and summarize all statutory requirements in regards to local authority
submissions
 Identify contact persons and their role/position for client, structural/M&E Engineer,
other consultants
B) Design and Documentation
 Revise the design based on the input from the Design Director.
 Forward sketch designs, details and materials of interior design and furniture for input
by the CAD
 Team and 3D (if necessary).
 Prepare PowerPoint presentations.
 Prepare sketch designs including perspectives material selections etc.
 Prepare furniture, selections, photographs and sample materials for sample boards.
 Forward interior and M&E design concepts to Design Directors for approval.
 Visit the site to take site measurements, digital photographs and investigate the area.
 Present the design concept to client with the Project Director
 Prepare specifications and quantities of materials for the works.
 Coordinate with the CAD team to prepare construction documentation for both
architectural, interior
And M&E work including details and specification as directed by the Design Director.
C) Project Management
 Follow up details and questions regarding interior design documentation with the Site
Coordinator,
 Supplier and sub-contractors as directed by the Design Director.
 Coordinate with the internal team for tasks to be done and completed for this stage.
 Coordinate with the design director and design team details of the project including
coordination of
Delivery time and completion date of furniture and all fit out works.
 Attend meetings organized by the site coordinator with other internal departments to
evaluate the
Success of the project and suggest process improvements and control for the future
projects.
 Prepare change variations and details as directed by the Design Director.
 Visit site to inspect the construction and furniture installation, ensure compliance with
the design
 Specifications.
 Attend site meetings as necessary.
 Forward pricing details to Administration Design Director for collation of costs for
the project.
2) Electrion:-
 Number of lights in the library
 Air-condition
 Internet access
 Switch boards so that students can use their laptops
 Proper wiring to be done
3) Librarian: - A librarian is a person who works professionally in a library, and is
usually trained in librarianship traditionally; a librarian is associated with collections
of books, as demonstrated by the etymology of the word "librarian". The role of a
librarian is continuously evolving to meet social and technological needs. However, a
modern librarian may deal with information in many formats, including books,
magazines, newspapers, audio recordings (both musical and spoken-word), video
recordings, maps, manuscripts, photographs and other graphic material, bibliographic
databases, web searching, and digital resources. A librarian may provide other
information services, including computer provision and training, coordination of public
programs, basic literacy education, assistive equipment for people with disabilities, and
help with finding and using community resources
The librarian's role has had a bit of a make-over lately, but the main role is still primarily
helping people find anything they may be searching for, from books to general
information online. Your daily tasks may include:
 Looking after and updating electronic resources
 Managing staff
 Helping the public
 Keeping the library organized and tidy (not everyone will put the book back where
they found it)
 Maintaining library catalogues and making them easy to use
 Organizing events and activities (such a children’s book readings)
 Chasing and collecting books back and enforcing fines
 Ordering and displaying new stock
 Maintaining a quiet environment