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Accountancy

Having accounting software like the accounting information system is every


business owners goal. Accounting information system involves the use of
software that puts together financial, tax and payroll data. Since it can
perform other bookkeeping functions, it can also collect and process
transaction data. The best part of having this software is that it can be used
by stakeholders and investors in making decisions
Every business is encouraged to use it for the following reasons.
Efficiency. No business wants to waste valuable time in manually storing
and filing data. With such online accounting programs, scanners are able to
automatically generate accounting information.
Cost-efficient. Since such programs are accessed online, the use of
computers is imperative. But if you look at how much computers are sold for
today, you can really say that having such accounting online is affordable
and inexpensive.
Automation. Should investors and business owners want to see the
transactions and files for a certain year, the data and figures are
automatically imported, saving everyone time and hassle. The data are
already summarized and the information is also timely.
Easier Payments. Unbelievably, the accounting information system enables
a business to make payments made on accounts payable. With just a click of
a button, payment of all bills is automatically made. Checks are filled out by
just selecting a date.
Easier Billing. As for accounts receivable, the system can handle records of
such and the clerk can have the option to choose when it is time to print the
bills. Also, such bills and invoices can be sent to clients via the email.
With the modernity of todays technology, it has become a trend for many
business owners to shift from manual to automation to ensure that the
business does well and thrives well.
Finance
A financial information system (FIS) accumulates and analyzes financial data
used for optimal financial planning and forecasting decisions and outcomes.
An FIS is used in conjunction with a decision support system, and it helps a
firm attain its financial objectives because they use a minimal amount of
resources relative to a predetermined margin of safety. An FIS can be
thought of as a financial planner for electronic commerce that can also
produce large amounts of market and financial data at once obtained from
financial databases worldwide.
Financial data analysis may be conducted through trend evaluations, ratio
analyses and financial planning modeling. Data outputs that are produced by
FIS can include
Operating and capital budgets
Working capital reports
Accounting reports
Cash flow forecasts
The predictive analytics included in these applications may also narrow down
exactly what could be expected from a business interaction or transaction
that has yet to take place.
The management of financial information in an e-commerce business is
paramount in order to gain maximum operating results in the shortest
amount of time. An FIS can also yield huge amounts of data for daily
business operations. Financial markets traders and salespeople have the
greatest demand for FIS because they work in very fast environments and
their on-demand computing systems must keep up with real-time activities
in order to allow these professionals to operate in real time. Broker
investigating, investment and trade data along with fiscal asset classes can
be relayed through an FIS. This also works for smaller businesses that need
to obtain financial data about local markets. FIS is a form of real-time
operating system that works to enhance financial information exchanges.
Marketing
A marketing information system is used for tracking your marketing
activities and results. It's what makes measuring marketing success
possible. To ensure your marketing activities are cost effective, you must
track your activities, costs, and results.
Fortunately there are many software packages available that make this
relatively simple. They are referred to by many names, including client
tracking software, client database software, sales CRM software and/or
marketing database systems. Whatever you call it, you need software that,
at a minimum, does the following.
Track sales leads and the source of each lead
Track lead conversion (leads become prospects)
Track prospect conversion (prospects become clients)
Track the costs of each marketing activity
Report the results using charts and graphs
The goal is to track the customer acquisition process from first contact to the
eventual sale to find out how much it costs to get clients. I'm constantly
amazed at how many businesses don't track the results of their marketing
activities and waste untold amounts of time and money each year on useless
marketing. Do you know how your clients found out about your business?
Using a marketing information system will answer the following questions.
For each marketing activity, how many clients did you receive?
Which marketing activities produce many leads but few clients?
Which marketing activities produce your most valuable clients?
With such a system in place, it's also relatively simple to test and track
different variables, from the headline of an ad to offering different prices for
the same service. Only by testing and tracking can you know what works
and what doesn't.
I don't recommend any particular system here because technology and
prices are always changing. A new business can get started with a
spreadsheet program like Microsoft Excel. When you're ready to move up to
a better system, I can help you evaluate your options to make sure they
have the most important features for your business.
A marketing information system gives you the necessary feedback to
determine what works and what doesn't. Once you know these things you
can develop a predictable, repeatable process for business growth.
Human Resource
A HRIS, which is also known as a human resource information system or
human resource management system (HRMS), is basically an intersection of
human resources and information technology through HR software. This
allows HR activities and processes to occur electronically.
To put it another way, a HRIS may be viewed as a way, through software,
for businesses big and small to take care of a number of activities, including
those related to human resources, accounting, management, and payroll. A
HRIS allows a company to plan its HR costs more effectively, as well as to
manage them and control them without needing to allocate too many
resources toward them.
In most situations, a HRIS will also lead to increases in efficiency when it
comes to making decisions in HR. The decisions made should also increase in
qualityand as a result, the productivity of both employees and manages
should increase and become more effective.
Solutions offered by HRIS Systems
There are a number of solutions offered to a company that adopts a HRIS.
Some of these include solutions in training, payroll, HR, compliance, and
recruiting. The majority of quality HRIS systems include flexible designs that
feature databases that are integrated with a wide range of features
available. Ideally, they will also include the ability to create reports and
analyze information quickly and accurately, in order to make the workforce
easier to manage.
Through the efficiency advantages conferred by HRIS systems, a HR
administrator can obtain many hours of his or her day back instead of
spending these hours dealing with non-strategic, mundane tasks required to
run the administrative-side of HR.
Similarly, a HRIS allows employees to exchange information with greater
ease and without the need for paper through the provision of a single
location for announcements, external web links, and company policies. This
location is designed to be centralized and accessed easily from anywhere
within the company, which also serves to reduce redundancy within the
organization.
For example, when employees wish to complete frequently recurring
activities such as requests for time off or electronic pay stubs and changes in
W-4 formssuch procedures can be taken care of in an automated fashion
without the need for human supervision or intervention. As a result, less
paperwork occurs and approvals, when deigned, may be appropriated more
efficiently and in less time.
HR and Payroll Factors
When a company invests in an affordable HRIS, it suddenly becomes capable
of handling its workforce by looking at two of the primary components: that
of payroll and that of HR. Beyond these software solutions, companies also
invest in HRIS modules that help them put the full productivity of their
workforce to use, including the varied experiences, talents, and skills of all
staff within the enterprise.
HRIS Popular Modules
A range of popular modules are available, including those for recruiting, such
as resume and applicant management, attendance, email alerts, employee
self-service, organizational charts, the administration of benefits, succession
planning, rapid report production, and tracking of employee training.
HRIS Summary
In conclusion, it is important to choose the right HRIS. A company that takes
the time to invest in a HRIS that fits their goals, objectives, mission, and
values, is a company that is investing in its future and in its success. It will
be necessary to customize any HRIS to the unique needs of a company so
the system will remain flexible and relevant throughout the life of the
company or enterprise. For more informative HRIS resources, be sure to
check out our vast HRIS Database.
Help Desk Technician
Help desk technicians are vital to the IT workforce, as they keep the
technologies that organizations rely on to do business current, and running
smoothly.
IT help desk technicians provide technical support and troubleshooting
services to end-users who need assistance with their computer hardware or
software. There are two chief types of help desk technician: In-house and
Remote. Remote help desk technicians support technology customers via
phone, online and occasionally on-site. In-house technicians only provide
support for internal employees.
Help desk technicians need a deep understanding of computer hardware and
software. Strong communication skills are also essential, as help desk
specialists must be able to effectively communicate solutions to both
technical and non-technical end-users. The IT help desk career path is ideal
for methodical problem-solvers with an aptitude for learning and quickly
adapting new skills. Patience, resourcefulness and a desire to help others are
desirable virtues in technical support and help desk roles.
Many IT pros begin their career as help desk technicians because of the low
experience and education requirements, then as they're exposed to new IT
disciplines and technologies they discover their niche and branch out into
other IT careers, such as network administrator, DBA or IT security
specialist. Other technicians will remain at the help desk and leverage their
experience to become a help desk technician manager.
Help Desk Skills & Responsibilities
Typical day-to-day duties and in-demand skill sets for IT help desk
technicians include:
Help desk technicians diagnose PC errors and provide technical
support.
Help desk technicians troubleshoot software, hardware and network
issues.
Help desk technicians train end-users how to setup and use new
technologies.
Help desk technicians backup and restore an organization's data files
and folders.
Help desk techs install, configure and upgrade PC software and
operating systems.
Help desk technicians clean and repair computer hardware, such as
keyboards and printers.
Remote IT help desk specialists provide technical support over the
telephone or Internet.
Remote help desk technicians may use specialized help desk support
software to take remote
control of end-users' computers to troubleshoot, diagnose and resolve
complex issues.
System Analyst
A systems analyst designs new IT solutions to improve business efficiency
and productivity. The work might be for an external client or an internal
client (such as a department within the same organisation).
Working closely with the client, analysts examine existing business models
and flows of data, discuss their findings with the client, and design an
appropriate improved IT solution. They act as the liaison between the client
and the developers.
They produce outline designs and costings of new systems, specifying the
operations the system will perform, and the way data will be viewed by the
end-user, present their design to the client and, once it is approved, work
closely with the client team to implement the solution.
Job titles in the IT sector are fluid, changing with advances in technology,
and also varying between organisations. It is a good idea to look at the job
description beneath the job title. For example, analysts may be known as
systems or business analysts. The situation is further complicated by fourth
generation languages (4GL) and object-orientated programming, which are
programming languages designed to reduce the time and cost of software
development. This makes it easier for 'analysts/developers' to design and
modify systems, so traditional boundaries between systems analysis and
programming have eroded and many practitioners now regard themselves as
analysts/developers. Overlap with project management is also common.
Typical work activities
Most systems analysts work with a specific type of IT system, which varies
with the type of organisation. Work activities also depend on the size and
nature of the organisation, but typically involve:
liaising extensively with external or internal clients;
analysing clients' existing systems;
translating client requirements into highly specified project briefs;
identifying options for potential solutions and assessing them for both
technical and business suitability;
drawing up specific proposals for modified or replacement systems;
producing project feasibility reports;
presenting proposals to clients;
working closely with developers and a variety of end users to ensure
technical compatibility and user satisfaction;
ensuring that budgets are adhered to and deadlines met;
drawing up a testing schedule for the complete system;
overseeing the implementation of a new system;
planning and working flexibly to a deadline;
writing user manuals;
providing training to users of a new system;
keeping up to date with technical and industry developments.