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Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St.

, Cagayan de Oro City 9000


Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
MINUTES OF MEETING 1
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FOURTH CABINET MEETING 3
Date : 11 June 2014 4
Venue : CSG-1, Room 205, 2
nd
Floor, STC building 5
Time Started : 1:20 PM 6
Time Ended : 4:24 PM 7
Presiding Officer : Harold John M Laborte 8
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ATTENDANCE 10
Present: 11
Harold John M Laborte (President) 12
Mario Alejandro Jacinto M Neri (Executive Secretary) 13
Annalotta C Tecson (Cabinet Secretary) 14
Alton Melvar M Dapanas (Secretary, Department of Academic Affairs) 15
Camilo Jan G Banuag (Secretary, Department of Budget and Finance) 16
Katherine Mae O Tacubao (Secretary, Department of External Affairs and Corporate Relations) 17
Ruffy A Mapano (Secretary, Department of Internal Administration) 18
Dawn C Acebedo (Secretary, Department of Organizational Support and Services) 19
Albert Ralph Vincent T Abapo (Secretary, Department of Research and Statistics) 20
Ron Bryan G Balarias (Secretary, Department of Sector Representation) 21
Cyril Vince S Opada (Secretary, Department of Sports and Recreation) 22
Niel Diamond E Naga (Secretary, Department of Student Services and Campus Development) 23
Absent: 24
Sharmaine Mae P Lobido (Vice President) 25
Arsenio F Meneses III (Secretary, Department of Communications Management) 26
Maria Theresa Augusta M Alolor (Secretary, Department of Event Management) 27
o
represented by John Paul V Sale (Associate Secretary, Department of Event Management) 28
o
represented by Danielle Alexandra Villano (Staff, Department of Event Management) 29
Carlo Angelo M Hollanes (Secretary, Department of Social Involvement) 30
Pauline Giani B Montellano (Secretary, Department of Student Leadership and Development) 31
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ORDER OF BUSINESS 34
I. Call to Order 35
II. Review of the Previous Minutes 36
III. New Business 37
- CSG Mission-Vision Summary 38
- CSG Website and Gmail Account 39
- 31
st
Buklod Atenista Resolutions 40
- General Evaluation Form 2014 41
- Le Maste Congress 42
- May 24 Output: Special Cabinet Session 43
- 1
st
Semester CSG Budget Allocation Presentation 44
- CSG Latest Expenditure Report 45

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
- CSG Financial Process 46
- Office Management 47
- Cabinet Meeting Regular Schedule 48
IV. Announcements 49
V. Adjournment 50
TEXT 51
Call to Order 52
Mr Laborte declared the meeting as quorum and started the meeting with a prayer led by the 53
Secretary for Sector Representation, Mr Ron Bryan G Balarias. 54
Review of the Previous Minutes 55
The Cabinet Secretary presented the minutes of the previous meeting held last May 10, 2014. 56
New Business 57
CSG Mission-Vision Summary 58
Mr Neri facilitated the summarizing of the CSG Mission and Vision. Mr Neri discussed firsthand 59
the CSG Vision and presented that it would be better if we get ideas from the CSG UTOPIA 2014 60
created by the CSG BOLTS participants. During this agendum, the body considered the ideas 61
from the constitution, the Vision statements of other colleges and the universitys vision as well. 62
Mr Neri encouraged the body to come up with a Vision that is deep but is easy to understand by 63
the readers. Furthermore, he also clarified that the Vision needs not to be complicated but simple; 64
it has to be ambitious but attainable. Mr Neri stated to the body: When we create a mission and 65
vision, we can actually make it to something simple. Kanang masabtan nato in one shot. From 66
this, Mr Dapanas suggested that a specific year may be added in the Vision. After a few 67
suggestions and ideas from the body, the first draft of the CSG Vision states: In 2034, XU-CSG is 68
the premier student government organization in Southeast Asia, grounded on the principles of 69
Ignatian Leadership. After further discussions about the first final drafted Vision, Mr. Dapanas 70
suggested to omit organization from the Vision. Hence, the approved final Vision of XU-CSG 71
is: In 2034, XU-CSG is the premier student government in Southeast Asia, grounded on the 72
principles of Ignatian Leadership. Mission statements are retained. 73
CSG Website and Gmail Account 74
Since no one from DCM was present during the meeting, Mr Neri updated the body that CISO 75
hasnt responded yet about the concern. With regards to the CSG website, Mr Neri stated that it 76
cant be updated without the website. 77
31
st
Buklod Atenista Approved Resolutions 78
Ms Tacubao presented to the body the approved resolutions from the 31
st
Buklod Atenista 79
Summit that happened last May 27-31, 2014 at Ateneo de Naga University, Naga City. The 80
approved resolutions are the following: 81
Ateneo De Davao University 82
A Resolution Calling the Student Governments of the Five Ateneo Universities to Initiate 83
Information Drives Relative to Climate Change Adaptation and Sustainable 84
Environmental Protection 85

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
A Resolution Calling the Student Governments of the Five Ateneo Universities to 86
Disseminate Information, As Well As, to Create A Program That Will Promote 87
Mindanao Strategic Development Framework 88
A Resolution for the Student Governments of the Five Ateneo Universities to Conduct a 89
Satellite Voters Registration Booth Through their Local Commission on Election 90
(COMELEC) in their Respective Universities 91
A Resolution on the Mandatory Endorsement of All Organizational Files, Technical 92
Trainings, and Workshops of the Outgoing Officers To The New Set Of Officers Of The 93
Central Student Government, Student Councils, And Other Organizations Of Xavier 94
University And Samahan Ng mga MagAaral Ng Ateneo De Davao University 95
Resolution Encouraging All Ateneo Publications to Launch Ateneo Beat 96
Ateneo De Naga University 97
Resolution for reconstructing and standardizing the faith formation clusters of all 98
umbrella organizations in all Ateneo Schools 99
Xavier University- Ateneo de Cagayan 100
A Resolution Requesting Ateneo de Naga, Ateneo de Zamboanga and Xavier University 101
Ateneo de Cagayan to Conduct Social Outreach Initiatives for the Loyola College of 102
Culion 103
A Resolution Mandating Buklod Atenista Member Schools to Raise Further Awareness of 104
the HIV/AIDS Cases in the Philippines for 2014 105
A Resolution Mandating Buklod Atenista Member Schools to Raise Awareness 106
Regarding the Current Power Supply Crisis in Mindanao 107
A Resolution Adopting Buklod Atenista Resolution No. 2013-011, A Resolution Calling 108
on the Buklod Atenista Member Schools to Externalize the Efforts of Buklod Atenista 109
Ateneo De Zamboanga University 110
A Resolution Establishing an Ateneo Historical Research Center on all Ateneo 111
Universities in the Philippines 112
113
These resolutions are to be assigned to the departments that are appropriate for the 114
action to be done. Below are the departments/units assigned: 115
116
Resolutions from Ateneo De Manila: 117
Departments in charge: Department of Social Involvement, Office of the Vice President 118
and Department of Research and Statistics 119
Resolutions from Ateneo de Davao: 120
Departments in charge: Department of Social Involvement, Office of the Vice President, 121
Department of Research and Statistics and Department of External Affairs and Corporate 122
Relations 123
Resolution from Ateneo de Naga: 124
This resolution is not applicable to Xavier University Ateneo de Cagayan given that the 125
university already has a faith formation cluster. 126

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
Resolution from Xavier University Ateneo de Cagayan: 127
The 1
st
Resolution is automatically assigned to the Department of Social Involvement; 128
specifically the ELECTION 2014. 129
The 2
nd
Resolution will be given to CONUS (Nursing) 130
The 3
rd
Resolution will be given to ACES (Engineering) 131
A concern was raised by Mr Dapanas (Academic Affairs Secretary) about the resolution from 132
Ateneo de Davao regarding the promotion of Mindanao Strategic Development Framework. Mr 133
Dapanas stated that there should be a uniform assessment or research tool used for the 134
conducting of research for this promotion. He also added that if the assessment tools used by 135
every Ateneo school are different from each other, it already debunks the reliability of the data 136
and it would be difficult to consolidate all the results. This concern was yet to be presented 137
during the next Buklod Atenista Summit. Moreover, the main Department tasked to monitor all 138
the assigned departments will be the Department of External Affairs and Corporate Relations. 139
General Evaluation Form 2014 140
Mr Abapo presented the revised format of the new General Evaluation form. This form is highly 141
recommended to be used in every project implemented by any department. Mr Abapo explained 142
that this is for the reason that these forms are to be consolidated at the end of the semester. He 143
also added that it would be easier to consolidate uniform evaluation forms for archiving. 144
Furthermore, Mr Abapo discussed that the participants of certain projects will be using the 145
SACDEV evaluation forms, these forms are then consolidated for archiving as well. During the 146
discussion, Mr Neri announced that there are changes regarding the documentation entries and 147
the updated files are on Google drive. Mr Abapo then ended the discussion with a reminder that 148
these evaluation forms are highly recommended to be used for any project. 149
Le Maste Congress 150
Mr Laborte presented the details regarding the Le Maste Congress that will happen on August 151
2014 here in Cagayan de Oro City. He also added that since it is hosted by CDO, the congress 152
needs manpower from all the student/youth organizations in the city. In this congress, he 153
explained that 3,000 youth delegates are to be gathered from all over the country. He further 154
explained that Le Maste is a new national concept for training in socio-civic, arts and corporate 155
leadership. Mr Laborte added that the congresss main venue is at LimKetKai Atrium, August 156
16-17, 2014. 157
May 24 Output: Special Cabinet Session 158
During the special Cabinet session conducted last May 24, a final GPOA (General Plan of Action) 159
per department was discussed. The departments prepared their GPOA with each activity and a 160
corresponding date of implementation and estimated budget. 161
1
st
Semester CSG Budget Allocation Presentation 162
Mr Banuag presented the Final 1
st
Semester CSG budget allocation. A concern regarding the 163
Students Insurance Fee commissioned to CSG was raised. Mr Laborte tasked DBF to investigate 164
the matter. 165
CSG Latest Expenditure Report (June 6) 166

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
Mr Banuag presented the expenditures incurred by CSG as of June 6, 2014; that is, P268,550. Some 167
concerns regarding the intramurals budget were raised and discussed. The body also agreed that 168
if there are any extra money from the budget of implemented projects, it will automatically go to 169
contingency. Furthermore, the XUCPFA concern is again raised to be investigated for extra 170
budget for other important events. 171
CSG Financial Process 172
Mr Banuag presented additional liquidation procedures and proposed a new rule for liquidation 173
results which is a certain fine to be paid for late finances returned. Further financial concerns 174
were discussed and terms were agreed upon. 175
Office Management 176
Mr Mapano reported the first phase of their project: Office Refurbishment. He also reminded the 177
body to maintain the cleanliness and order of supplies and important things inside the offices. He 178
discussed the weekly cleaners and asked for cooperation from all the department heads and their 179
respective teams. Concerns about the new tables for the offices were also discussed and decided 180
upon. Mr Mapano also reminded the body about the payment of the t-shirts and IDs. 181
Cabinet Meeting Regular Schedule 182
Mr Laborte proposed a schedule for regular meetings of the cabinet. It was agreed upon that the 183
Cabinet Regular meeting will happen every Friday, 7:30pm onwards. 184
Announcements 185
CSG Rooms 205-207 will be renamed in honor of Jesuit Saints or personalities 186
Courtesy Calls to the different XU Administrators 187
AFARM Chalk Art Activity 188
Adjournment 189
Having covered all items for discussion, Mr Laborte formally adjourned the Fourth Cabinet 190
Meeting at 4:24 in the afternoon. The whole duration of the meeting was 3 hours and 4 minutes. 191
Mr Opada, Secretary for Sports and Recreation, led the closing prayer. 192
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Prepared by Noted by 195
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ANNALOTTA C TECSON HAROLD JOHN M LABORTE 198
Cabinet Secretary President 199
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