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Created By: Amy


Beauchemin
Source:
office.microsoft.com
1/13/11
Microsoft Word 2010 Tutorial
Microsoft Word 2010 is a word-processing program, designed to help you create professional-quality documents. With the finest document-
formatting tools, Word helps you organize and write your documents more efficiently. Word also includes powerful editing and revising tools
so that you can collaorate with others easily.
The Ribbon
!nderstanding the "ion is a great way to help understand the changes etween Microsoft 200# to Microsoft 2010. $he rion holds all of
the information in previous versions of Microsoft %ffice in a more visual stream line manner through a series of tas that include an immense
variety of program features.
&ome $a
$his is the most used ta' it incorporates all te(t formatting features such as font and paragraph changes.
)nsert $a
$his ta allows you to insert a variety of items into a document from pictures, clip art, tales and headers and footers.
*age +ayout $a
$his ta has commands to ad,ust page elements such as margins, orientation, inserting columns, page ac-grounds and themes.
Created By: Amy
Beauchemin
Source:
office.microsoft.com
1/13/11
2
"eference $a
$his ta has commands to use when creating a $ale of .ontents and citation page for a paper. )t provides you with many simple solutions to
create these typically difficult to produce documents.
Mailing $a
$his ta allows you to create documents to help when sending out mailings such as printing envelopes, laels and processing mail merges.
"eview $a
$his ta allows you to ma-e any changes to your document due to spelling and grammar issues. )t also holds the trac- changes feature
which provides people with the aility to ma-e notes and changes to a document of another person.
/iew $a
$his ta allows you to change the view of your document to a different two page document or zoom.
#
Created By: Amy
Beauchemin
Source:
office.microsoft.com
1/13/11
Getting Started
0ow that you have an understanding of where things are located, let1s loo- at the steps needed to create
a document.
% p e n ing % utl o o -
2ou may have a shortcut to Word on your des-top, if so doule clic- the
icon and Word will open. )f not
follow the steps elow3
1. .lic- on the 4tart utton
2. &ighlight *rograms
#. &ighlight Microsoft %ffice
5. .lic- on Microsoft Word 2010
. r e a t e a 0 ew 6oc u m e n t
1. .lic- the File ta and then clic-
New.
2. !nder Available Te!lates,
clic- "lan# $ocuent.
#. .lic- %reate.
! s ing $ e m p lates
Word 2010 allows you to apply uilt-in templates from a wide selection of popular Word templates,
including r es u m e s , a g e n d a s, u s in e ss c a r d s , and f a ( es.
$o find and apply a template in Word, do the following3
1. %n the File ta, clic- New.
2. !nder Available Te!lates, do one of the following3
$o use one of the uilt-in templates, clic- Sa!le Te!lates, clic- the template that you want,
and then clic- %reate.
$o reuse a template that you1ve recently used, clic- Recent Te!lates, clic- the template that
you want, and then clic- %reate.
$o find a template on %ffice.com, under &ffice'co Te!lates, clic- the template category that
you want, clic- the template that you want, and clic- $ownload to download the template from
%ffice.com to your computer.
#. %nce you have selected your template you can modify it in any way to create the document you
want.
N&T() 2ou can also search for templates on %ffice.com from within Word. )n the Search &ffice'co
for te!lates o(, type one or more search terms, and then clic- the arrow utton to search.
% p e n ing a d oc u m e n t
1. .lic- the File ta, and then clic- &!en.
2. )n the left pane of the &!en dialog o(, clic- the drive or folder that contains the document.
#. )n the right pane of the &!en dialog o(, open the folder that contains the document that you want.
5. .lic- the document and then clic- &!en.
Created By: Amy
Beauchemin
Source:
office.microsoft.com
1/13/11
5
. ut, . o p y a n d * a s t e
)f you would li-e to remove te(t from your document you can copy or cut the te(t
from the document. 4imply highlight the te(t and go to the *oe ta in the
%li!board group and clic- %ut or %o!+. 2ou can also right clic- on your mouse
and select %ut or %o!+.
*asting $e(t
)f you %o!+ te(t, you typically need to ,aste it somewhere. $he ,aste feature in
2010 is much more detailed than in previous versions of Word. When you paste content, the ,aste
&!tions utton provides different options, depending on the source of the content.
-ee! Source Foratting3 $his option preserves the loo- of the original te(t.
-ee! Te.t &nl+3 $his option removes all the original formatting from the te(t.
/in# 0 -ee! Source Foratting3 $his option preserves the loo- of the original te(t, and it
maintains a lin- to the source file and updates the pasted te(t with any changes that are made to the
source file.
/in# 0 1se $estination St+les3 $his option formats the te(t to match the style that1s applied where
the te(t is pasted. )t also maintains a lin- to the source file and updates the pasted te(t with any
changes that are made to the source file.
Merge Foratting3 $his option changes the formatting so that it matches the te(t that surrounds it.
,icture3 $his option inserts the te(t as an image.
1se $estination St+les3 $his option formats the te(t to match the style that1s applied where the te(t
is pasted.
1se $estination Thee3 $his option formats the te(t to match the theme that1s applied to the
document where the te(t is pasted.
$o *aste, clic- on the area you want your information to e inserted and either go to the *oe ta in the
%li!board group and clic- ,aste or right clic- on your mouse and select ,aste.
! n d o
$he 2uic# Access Toolbar holds a variety of commands right at you finger tips. )t is located in the top
left of the document aove the File and *oe ta.
2ou can add or remove command y clic-ing on the arrow
to the right of the 2uic# Access Toolbar'
)f you ma-e an error in your document clic- on the 1ndo command and it will remove the last
thing you did.
4 h o w 7 &i de 8or m a tt in g Ma r- s
$he 4how7&ide command allows you to see every time you hit the space ar, hit enter or ta. $his
feature can e quite useful when creating documents to understand where everything is placed within
your document and see if any errors have een made.
%n the *oe ta, in the ,aragra!h group, clic-
Show3*ide.
Foratting Te.t
8ormatting a document can range from modifying te(t size to adding graphics. )t is easy to add creative
touches to any document with the options Microsoft Word has to offer.
M o d if y ing 8 o n t s
$he Font 9roup allows you to change your te(t font style,
size, color and many other elements.
1. &ighlight the te(t you would li-e to modify.
2. .lic- on the drop down arrow of font style and font size
and select the changes you would li-e to ma-e.
#. While te(t is highlighted you can also clic- on the color, old, italics or underline commands to modify
the te(t even more.
. h a n g e $ e ( t . ase
2ou can change the case of selected te(t in a document y clic-ing a single utton called %hange %ase
on the rion.
1. &ighlight the te(t for which you want to change the case.
2. %n the *oe ta, in the Font group, clic- %hange %ase.
#. .hoose an option from the dropdown list, which includes
Sentence case, lowercase, 1,,(R%AS(, %a!itali4e
(ach Word, and t&GG/( cAS(.
: dd ing t e ( t e ff e c t s
1. 4elect the te(t that you want to add an effect to.
2. %n the *oe ta, in the Font group, clic- Te.t (ffect.
#. .lic- the effect that you want.
8or more choices, point to &utline, Shadow,
Reflection, or Glow, and then clic- the effect that you
want to add.
" emo v e t e ( t e ff e c t s
1. 4elect the te(t that you want to remove an effect from.
2. %n the *oe ta, in the Font group, clic- %lear
Foratting.
8 o rm a t * a int e r
$he Forat ,ainter feature allows you to quic-ly copy a format that you have applied
to te(t already in your document.
1. 4elect the te(t or graphic that has the formatting that you want to copy.
2. %n the *oe ta, in the %li!board group, single clic- Forat ,ainter' $he pointer
will change to a paintrush icon.
#. ;ring your cursor to the te(t or graphic that you want to format and clic- on the te(t.
5. $o stop formatting, press <4. or clic- on the Forat ,ainter command again.
N&T() 6oule-clic- the 8ormat *ainter utton if you want to change the format of
multiple selections in your document.
.l e a r 8 o rm a tt ing
$o get rid of all the styles, te(t effects, and font formatting in your document, do the following3
1. 4elect the te(t that you want to clear the formatting from. %r press .$"+=: to select everything in
the document.
2. %n the *oe ta, in the Font group, clic- %lear Foratting.
N&T() $he %lear Foratting command will not
remove highlighting from your te(t. $o clear
highlighting, select the highlighted te(t, and then clic-
the arrow ne(t to Te.t *ighlight %olor and clic- No
%olor.
Foratting $ocuents
: d , usti n g + ine 4 p a c ing
$he default spacing is 1.1> line spacing and 10 points after each paragraph. $he default spacing in
%ffice Word 200# documents is 1.0 etween lines and
no lan- line etween paragraphs.
$he easiest way to change the line spacing for an entire
document is to highlight the paragraphs or entire
document that you want to change the line spacing on.
1. %n the *oe ta, in the ,aragra!h group, clic-
/ine S!acing.
2. 6o one of the following3
.lic- the numer of line spaces that you want.
8or e(ample, clic- 1'0 to single-space with the spacing that is used in earlier
versions of Word. .lic- 2'0 to doule-space the selected paragraph. .lic-
1'15 to single-space with the spacing that is used in Word 2010.
.lic- Reove S!ace "efore ,aragra!h to remove any additional
lines added after each paragraph as a default
N&T() )f a line contains a large te(t character, graphic, or formula, Word
increases the spacing for that line. $o space all lines evenly within a
paragraph, use e(act spacing and specify an amount of space that is large
enough to fit the largest character or graphic in the line. )f items appear cut
off, increase the amount of spacing.
* a g e % r ie n t ati o n 2ou can choose either portrait ?vertical@ or landscape ?horizontal@ orientation for all or
part of your document.
.hange *age %rientation
1. %n the ,age /a+out ta, in the ,age Setu! group,
clic- &rientation.
2. .lic- ,ortrait or /andsca!e.
6ifferent *age %rientations on 4ame 6ocument
1. &ighlight the pages or paragraphs that you
want to change to portrait or landscape
orientation.
2. %n the ,age /a+out ta, in the ,age Setu!
group, clic- Margins'
1. .lic- %usto Margins at the ottom of the
drop down menu.
2. : ,age Setu! dialog o( will appear.
#. %n the Margins ta, clic- ,ortrait or
/andsca!e.
5. )n the A!!l+ to list, clic- Selected te.t or This
!oint forward.
N&T() )f you select some ut not all of the te(t on
a page to change to portrait or landscape
orientation, Word places the selected te(t on its
own page, and the surrounding te(t on separate
pages.
* a g e M a rg ins
*age margins are the lan- space around the edges of the page. )n general, you insert te(t and graphics
in the printale area inside the margins When you change a document1s page margins, you change
where te(t and graphics appear on each page. 2ou can change the page margins either y choosing
from one of Word1s predefined settings in the Margins gallery or y creating custom margins.
4etting *redefined *age Margins
1. %n the ,age /a+out ta, in the ,age Setu! group, clic-
Margins. $he Margins gallery drop down menu will appear.
2. .lic- the margin type that you want to apply.
.reate .ustom Margins
1. %n the ,age /a+out ta, in the ,age Setu! group, clic-
Margins.
2. :t the ottom of the Margins gallery drop down menu, clic-
%usto Margins.
#. $he ,age Setu! dialog o( will appear.
5. <nter new values for the margins in all or some of the $op,
;ottom, +eft or "ight te(t o(es.
>. .lic- &-
N&T() Most printers require a minimum width for margin settings, ecause they canAt print all the way
to the edge of the page. )f you try to set margins that are too narrow, Microsoft Word displays the
message &ne or ore argins are set outside the !rintable area of the !age'
* a g e ; r e a - s
Word automatically inserts a page rea- when you reach the end of a page. )f you want the page to
rea- in a different place, you can insert a manual page rea-.
)nserting a *age ;rea-
1. .lic- where you want to start a new page.
2. %n the 6nsert ta, in the ,ages group, clic- ,age "rea#.
N&T() 2ou can also insert rea-s into your document y going to the ,age
/a+out ta, ,age Setu! group and clic-ing on the "rea#s command to view a
variety of page and section rea-s you can insert into your document.
6eleting a *age ;rea-
2ou cannot delete the page rea-s that Word inserts automatically' you can only delete a page rea-
that you insert manually.
1. 9o to the page rea- you would li-e to remove.
2. 4elect the page rea- y clic-ing in the margin ne(t to the dotted line.
#. *ress the 6<+<$< -ey on your -eyoard.
& e a d e r s, 8 o ot e r s, a n d * a g e 0 u m e r s 2ou can
add headers, footers and page numers
numerous ways. $he simplest way is to doule
clic- on the top or ottom of the page and the
header and footer area will appear. <nter the
te(t you wish to e displayed at the top or
ottom of every page.
:dd *age 0umers
)f you want a page numer on each page, you can quic-ly add a page
numer from the gallery.
1. %n the 6nsert ta, in the *eader 0 Footer group, clic- ,age Nuber'
2. .lic- the page numer location that you want.
#. )n the gallery, scroll through the options, and then clic- the page
numer format that you want.
5. $o return to the ody of your document, clic-
%lose *eader and Footer on the $esign ta ?under
*eader 0 Footer Tools@.
:dd &eader or 8ooter
1. %n the 6nsert ta, in the *eader 0 Footer group, clic- *eader or
Footer'
2. .lic- the header or footer that you want to add to your document and
your header or footer area will open.
#. $ype te(t in the header or footer area.
5. $o return to the ody of your document, clic- %lose *eader and Footer on the $esign ta ?under
*eader 0 Footer Tools@.
"emove page numers, headers, and footers
1. .lic- on the &eader, 8ooter or *age 0umer .ommand.
2. : drop down menu will appear.
#. .lic- "emove at the ottom of the menu.
; u ll eted or 0 u m e r ed + ist
;ullets .ommand
0umering .ommand
)nsert ;ulleted or 0umered +ist
1. .lic- on the area where you would li-e your
list to appear or highlight the te(t you would
li-e to e in a list.
2ou can quic-ly add ullets or numers to e(isting lines
of te(t, or Word can automatically create lists as you
type. ;y default, if you start a paragraph with an asteris-
or a numer 1', Word recognizes that you are trying to
start a ulleted or numered list. )f you donAt want your
te(t turned into a list, you can clic- the Auto%orrect
&!tions utton that appears.
2. 9o to the *oe ta, in the ,aragra!h group,
clic- "ullets or Nubering.
#. : ullet?s@ or numer?s@ will e inserted.
4elect ;ullets or 0umering 4tyle
1. 4elect the items that you want to add ullets
or numering to.
2. %n the *oe ta, in the ,aragra!h group,
clic- the arrow ne(t to the "ullets or
Nubering command.
#. 4elect the ullet or numer format you would li-e to e inserted.
Move a +ist +eft or "ight
)f you do not li-e the location of your ullets or numers you can easily
move them to a preferred location.
1. .lic- a ullet or numer in the list to highlight the list.
2. 6rag the list to a new location. $he entire list moves as you drag.
$he numering levels do not change.
6 oc u m e n t " u ler
2ou can use the horizontal and vertical rulers in Word to align te(t, graphics, tales,
and other elements in your document. $o view the horizontal ruler across the top of
your Word document and the vertical ruler along the left edge of your document, you
must e in *rint +ayout view.
1. $o show or hide the horizontal and vertical rulers, clic- 7iew Ruler at the top of the
vertical scroll ar.
$ a 4 t o p s
.reating ta stops can e helpful when creating a large numer of documents such as flyers, tale of
contents or even when creating a resume. $hey help you to display and line up information correctly.
4etting Manual $a 4tops
1. .lic- the ta selector at the left end of the ruler until it displays t he t y pe o f t a t h a t y ou w a n t .
2. $hen clic- in the ruler at the top of your page, where you want to set the ta stop.
$he different types of ta stops found on the ruler are3
: /eft Tab stop sets the start position of te(t that will then run to the right as you type.
: %enter Tab stop sets the position of the middle of the te(t. $he te(t centers on this position as you
type.
: Right Tab stop sets the right end of the te(t. :s you type, the te(t moves to the left.
: $ecial Tab stop aligns numers around a decimal point. )ndependent of the numer of digits, the
decimal point will e in the same position. ?2ou can align numers around a decimal character only@
: "ar Tab stop doesnAt position te(t. )t inserts a vertical ar at the ta position.
N&T() 2ou can drag e(isting ta stops left or right along the ruler to a different position. Bust .lic- and
hold on the ta stop on the ruler then drag it to where ever you would li-e it to e.
4etting 6etailed $a 4tops
)f you want your ta stops at precise positions that you canAt
get y clic-ing the ruler, or if you want to insert a specific
character ?leader@ efore the ta, you can use the Tabs
dialog o(.
1. .lic- the *oe ta, clic- the ,aragra!h $ialog "o.
/auncher
2. : ,aragra!h o( will appear, clic- on the Tabs utton at the ottom left of the dialog o(.
#. : Tabs dialog o( will appear.
5. !nder Tab sto! !osition area, type the location where you want
to set the ta stop. &it enter.
>. !nder Alignent, clic- the t y pe o f t a s t op t h a t y ou w a n t . 4ee
the tale aove for an e(planation of the different types of ta
stops.
C. $o add dots with your ta stop, or to add another type of leader,
clic- the option that you want under /eader.
D. .lic- Set.
E. "epeat steps 5-> to add another ta stop, or clic- &-.
F. $he Tabs dialog o( will disappear and you should see your tas
set on the document ruler.
.lear $a 4tops
2ou can clear ta stops in a variety of ways, the simplest is going to the ruler, clic- and hold on the ta
stop and drag in down towards the document. $he ta stop will disappear. $o quic-ly clear multiple ta
stops and start fresh3
1. .lic- the *oe ta, clic- the ,aragra!h $ialog "o. /auncher
2. : ,aragra!h o( will appear, clic- on the Tabs utton at the ottom left of the dialog o(.
#. : Tabs dialog o( will appear.
5. )n the list under Tab sto! !osition, clic- the ta stop position that you want to clear, and then clic-
%lear. $o remove the spacing from all manual ta stops, clic- %lear All.
>. .lic- &-.
Wor#ing with Gra!hics
) ns e rt ing 4 h a p e s
2ou can add one shape to your file or comine multiple shapes to
ma-e a drawing or a more comple( shape. :vailale shapes include
lines, asic geometric shapes, arrows, equation shapes, flowchart
shapes, stars, anners, and callouts. :fter you add one or more
shapes, you can add te(t, ullets, numering, and Guic- 4tyles to
them.
1. %n the 6nsert ta, in the 6llustrations group, clic- Sha!es.
2. : drop down menu will appear, clic- the shape that you want.
#. .lic- anywhere in the document, and then drag to place the
shape.
)nsert $e(t to 4hapes
%nce you have added a shape, you may want to add te(t inside the
shape. :ll you have to do is clic- on the inside of the shape and start
typing.
N&T() $he te(t that you add ecomes part of the shape H if you
rotate or flip the shape, the te(t rotates or flips also.
8ormat 4hapes
:fter you insert a shape a new ta called $rawing Tools Forat will
appear every time you clic- on the shape.
1. .lic- the shape that you want to apply a new or different Guic-
4tyle to.
2. 9o to the $rawing Tools Forat ta, in the Sha!e St+les group, clic- the style that you want to e
applied.
#. $o see more Guic- 4tyles, clic- the More utton .
$he $rawing Tools Forat $a also allows you to change the shape fill, outline, effects and select how
the te(t in your document is wrapped around the shape.
6elete 4hapes
)f you decide you no longer want the shape in your document then clic- on the shape and then press
6<+<$<.
) ns e rt ing $ e ( t ; o ( es
: te(t o( is an o,ect that lets you put and type te(t anywhere in your file.
1. %n the 6nsert ta, in the Te.t group, clic- Te.t "o. and a drop down menu will appear.
2. .lic- on a te(t o( template or clic- $raw Te.t "o. at the ottom of the drop down menu to draw
your own te(t o(.
#. )f you elect to draw your own te(t o( you need to clic- in the document, and then drag to draw the
te(t o( the size that you want.
5. $o add te(t to a te(t o(, clic- inside the te(t o(, and then type or paste te(t.
$o format te(t in the te(t o(, select the te(t, and then use the formatting options in the Font
group on the *oe ta.
$o position the te(t o(, clic- it, and then when the pointer ecomes a , drag the te(t o( to a
new location.
N&T() )f you have prolems printing te(t o(es, ma-e sure that the ,rint drawings created in
Word chec- o( is selected. $o do this, clic- the File ta, clic- &!tions, clic- $is!la+, and
then under ,rinting &!tions, select the ,rint drawings created in Word chec- o(.
6eleting $e(t ;o(es
$o remove a te(t o( ,ust clic- the order of the te(t o( that you want to delete, and then press
6<+<$<. Ma-e sure that the pointer is not inside the te(t o(, ut rather on the order of the te(t o(. )f
the pointer is not on the order, pressing 6<+<$< will delete the te(t inside the te(t o( and not the te(t
o(.
W o rd : rt
Word:rt can e used to add special te(t effects to your document. 8or e(ample, you can stretch a title,
s-ew te(t, ma-e te(t fit a preset shape, or apply a gradient fill. $his Word:rt ecomes an o,ect that you
can move or position in your document to add decoration or emphasis. 2ou can modify or add to the te(t
in an e(isting Word:rt o,ect whenever you want. $o add Word:rt to te(t in your document, complete
the following steps3
1. %n the 6nsert ta, in the Te.t group, clic-
WordArt,
2. : 6rop down menu will appear, clic- the Word:rt
style that you want.
#. : $e(t ;o( will appear with the wordsI <nter your
te(t hereI, <nter your te(t.
) ns e rt *i c t u r e7. li p : rt
*ictures and clip art can e inserted or copied into a document from many different sources, including
downloaded from a clip art We site provider, copied from a We page, or inserted from a folder where
you save pictures.
)nsert .lip :rt
1. %n the 6nsert ta, in the 6llustrations group, clic- %li! Art.
2. : %li! Art tas- pane will appear on the right of your screen, in the Search for o(, type a word or
phrase that descries the clip art that you want.
#. .lic- Go.
5. )n the list of results, doule clic- on the clip art to insert it into your document.
)nsert *icture from We
1. %pen the document.
2. 8rom the We page, drag the picture that you want into the Word document.
)nsert *icture from 8ile
$o insert a picture saved in your computer, insert it y following these steps.
1. .lic- where you want to insert the picture in your document.
2. %n the 6nsert ta, in the 6llustrations group, clic- ,icture.
#. +ocate the picture that you want to insert. 8or e(ample, you might have a picture file located in M+
$ocuents.
5. 6oule-clic- the picture that you want to insert and it will appear in your document.
N&T() $o resize a picture, select the picture youAve inserted in the document. $o increase or decrease
the size in one or more directions, drag a sizing handle away from or toward the center, while you do one
of the following3
4i z ing 9r a p h ics
2ou can easily resize pictures, te(t o(es, shapes, and Word:rt in your file. 2ou can also crop pictures
or return them to their original size.
Manually "esize 9raphics
1. .lic- the pictureshape, te(t o( or Word:rtthat you want to resize.
2. 4mall circles or squares, also -nown as sizing handles, will appear at the
corners and sides of a selected o,ect.
#. .lic- and hold on a sizing handle away from or toward the center to increase or decrease the size of
the picture.
.ropping a *icture
.ropping reduces the size of a picturey removing vertical or horizontal edges. .ropping is often used to
hide or trim a part of a picture, either for emphasis or to remove unwanted portions.
1. .lic- on the picture that you want to crop.
2. 9o to ,icture Tools, on the Forat ta, in the Si4e group, clic- %ro!.
#. ;lac- dotted lines will appear around your picture. $hen drag the center
cropping handle on that side inward.
5. :s you drag the cropping handle you will notice the
area of your graphic you want removed will ecome
gray.
>. %nce you have cropped out everything you want,
clic- outside of the graphic for the gray area you want removed to disappear.
!ncrop a *icture
2ou can always restore a resized or a cropped picture to its original appearance.
1. .lic- on your picture
2. 9o to ,icture Tools, on the Forat ta, in the Si4e group, clic- %ro!.
#. ;lac- dotted lines will appear around your picture. 6rag the lac- lines away from the center of the
picture and the original picture will appear.
Advanced Foratting Techni8ues
. r e a t e . ol um n s
.olumns can e used in documents such as rochures, newsletters or to save
space when creating lists.
:dd columns efore entering te(t3
1. 9o to the ,age /a+out ta, in the ,age Setu! group, clic- %oluns.
2. .lic- the layout that you want. 2our document will e formatted in columns.
N&T() $o add a vertical line etween the columns, clic- %oluns again, clic-
More %oluns, and then select the /ine between chec- o(. 2ou can also
ad,ust the column width and spacing.
:dd columns to part of a document
$o do that highlight the te(t you want formatted in columns, or place your cursor
where you want columns to egin.
1. %n the ,age /a+out ta, in the ,age Setu! group, clic- %oluns.
2. .lic- More %oluns.
#. .lic- the numer of columns that you want.
5. )n the A!!l+ to list, clic- Selected te.t or This !oint forward.
N&T() $o change the layout again further on in your document, select te(t or clic- where you want to
change the layout, and then follow the same steps. 8or e(ample, you can change from one column to a
two-column layout, and then you can change ac- to the single-column layout on a later page.
4 m a rt : r t 9 r a p h ic
: 4mart:rt graphic is a visual representation of your information that you can quic-ly and easily create,
choosing from among many different layouts, to effectively communicate your message or ideas. 2ou
can create 4mart:rt graphics in <(cel,
%utloo-, *ower*oint, and Word.
4mart:rt graphics enales you to create
designer-quality illustrations with only a
few clic-s of your mouse. When you
create a 4mart:rt graphic, you are
prompted to choose a type of 4mart:rt
graphic, such as ,rocess, *ierarch+,
%+cle, or Relationshi!. <ach type of
4mart:rt graphics contains several
different layouts. :fter you choose a
layout, it is easy to switch the layout or
type of a 4mart:rt graphic. Most of your te(t and other content, colors, styles, effects, and te(t
formatting are automatically carried over to the new layout.
When you select a layout, placeholder te(t ?such as 9Te.t:@ is displayed, so that you can see how your
4mart:rt graphic loo-s, nor is it displayed during a slide show. &owever, the shapes are always
displayed and printed, unless you delete them. 2ou can replace the placeholder te(t with your own
content.
.reate a 4mart:rt 9raphic
1. %n the 6nsert ta, in the 6llustrations group, clic- SartArt.
2. )n the %hoose a SartArt Gra!hic dialog o(, clic- the type and layout that
you want.
#. <nter your te(t y doing one of the following3
.lic- 9Te.t: in the $e(t pane, and then type your te(t.
.opy te(t from another location, clic- 9Te.t: in the $e(t pane, and then paste your te(t.
:dd or 6elete 4hapes in 4mart:rt 9raphic
1. .lic- the 4mart:rt graphic that you want to add another shape to.
2. .lic- the e(isting shape that is located closest to where you want to add the new shape.
#. !nder SartArt Tools, on the $esign ta, in the %reate Gra!hic group, clic- the arrow under Add
Sha!e.
5. 6o one of the following3
$o insert a shape after the selected shape, clic- Add
Sha!e After.
$o insert a shape efore the selected shape, clic- Add
S h a !e "efore.
N&T() $o delete a shape from your 4mart:rt graphic, clic- the shape you want to delete,
and then press 6<+<$<. $o delete your entire 4mart:rt graphic, clic- the order of your
4mart:rt graphic, and then press 6<+<$<.
8ormat 4mart:rt 9raphic
2ou can apply color variations to the shapes in your 4mart:rt
graphic.
1. .lic- your 4mart:rt graphic.
2. !nder SartArt Tools, on the $esign ta, in the
SartArt St+les group,
#. 4elect the 4mart:rt 4tyle you wish to apply to add line
styles, evels or #-6 effects.
5. )n the SartArt St+les group you can also clic- %hange %olors to further modify your 4mart:rt
graphic.
N&T() )f you donAt see the SartArt Tools or $esign tas, ma-e sure that youAve selected a 4mart:rt
graphic. 2ou may have to doule-clic- the 4mart:rt graphic to open the $esign ta.
>. .lic- the color variation that you want.
$ a l es
!sing tales in Word can provide you with additional elements to any document. $ales can e used to
create lists or format te(t in an organized fashion.
)nserting a $ale
1. .lic- where you want to insert a tale.
2. %n the 6nsert ta, in the Tables group, clic- Table
#. : drop down o( will appear' clic- and hold your mouse then drag to
select the numer of rows and columns that you want inserted into
your document. 2ou will see your tale appearing in your document
as you drag on the grid.
5. %nce you have highlighted the rows and columns you would li-e let
go of your mouse and the tale will e in your document
:dd "ow7.olumn to $ale
1. .lic- on the tale.
2. !nder Table Tools, go to the /a+out ta
#. .lic- on the 6nsert Above or 6nsert "elow to add a row, .lic- on
6nsert /eft or 6nsert Right to insert a column.
5. .lic- on $elete to remove a column, row or cell.
6elete a $ale
1. "est the pointer on the tale until the tale move handle appears, and then clic- the tale
move handle.
2. *ress ;:.J4*:.< on your -eyoard.
6elete $ale .ontents.
2ou can delete the contents of a cell, a row, a column, or the whole tale. When you delete the contents
of a tale, the taleAs rows and columns remain in your document.
1. 4elect the contents that you want to clear y following the tale elow3
T& S(/(%T $& T*6S
$he entire tale
)n *rint +ayout view, rest the pointer over the tale until the tale move handle
appears, and then clic- the tale move handle.
: row or rows
: column or
columns
: cell
.lic- to the left of the row.
.lic- the columnAs top gridline or order.
.lic- the left edge of the cell.
2. *ress 6<+<$<.
Finali4ing a $ocuent
!s in g th e K4 pe ll . h e c - K 8 e a tu re
:s you type your document, red wavy lines will appear under any word that is spelled incorrectly. $he
fastest way to fi( spelling errors is to3
1. *ut your cursor over the misspelled word and right clic-.
2. : drop down o( will appear with correct spellings of the
word.
#. &ighlight and left clic- the word you want to replace the
incorrect word with.
$o complete a more comprehensive 4pelling and 9rammar chec-, you can use the 4pelling and
9rammar feature.
1. .lic- on the Review ta
2. .lic- on the S!elling 0 Graar command ?a
lue chec- mar- with :;. aove it@.
#. : S!elling and Graar o( will appear.
5. 2ou can correct any 4pelling or 9rammar issue
within the o(.
* r int * r e v iew
*rint *review automatically displays when you clic-
on the ,rint ta. Whenever you ma-e a change to
a print-related setting, the preview is automatically updated.
1. .lic- the File ta, and then clic- ,rint. $o go ac- to your document, clic- the File ta.
2. : preview of your document automatically appears. $o view each page, clic- the arrows elow the
preview.
* r int
$he ,rint ta is the place to go to ma-e sure you are printing what you want.
.lic- the File ta.
.lic- the ,rint command to print a
document.
.lic- the ,rint utton to print your
document.
$his dropdown shows the currently
selected printer. .lic-ing the
dropdown will display other availale
printers.
$hese dropdown menus show
currently selected Settings. "ather
than ,ust showing you the name of a
feature, these dropdown menus show
you what the status of a feature is and
descries it. $his can help you figure
out if you want to change the setting
from what you have.
T6,) $o go ac- to your document
and ma-e changes efore you print it,
clic- the File ta.
2.
4 a v e a d o cume n t
$o save a document in the format used y Word 2010 and Word 200D, do the following3
1. .lic- the File ta.
2. .lic- Save As.
#. )n the File nae o(, enter a name for your document.
5. .lic- Save.
$o save a document so that it is compatile with Word 200# or earlier, do the following3
1. .lic- the File ta.
2. .lic- Save As.
#. )n the Save as t+!e list, clic- Word ;<=200> $ocuent. $his changes the file format to .doc.
5. )n the File nae o(, type a name for the document.
>. .lic- Save.
& e lp
)f you need additional assistance when completing your document you can use the help feature.
1. .lic- on the lue circle with the white question mar- command
2. : *el! o( will appear.
#. .lic- in the Search *el! te(to( and type what you need help with
5. .lic- the magnifying glass ne(t to the te(t o( and the possile solutions will appear.
8or additional information Microsoft %ffice has a great online resource that provides you with step y
step instructions in a variety of topics. $his lin- will ring you directly to the Word 2010 &elp and &ow-$o
page3 h tt p 3 77 o ff ice .m ic r o so f t. co m 7 e n - u s 7 w ord - h el p 7. + 0 1 0 2 > C # > D . as p (