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ALPINE Bau Deutschland AG UAE branches

Limits of Authority

Version 11 / 2012 PSD 01.01_UAE-n Limits of Authority p. 1/6

1.0 Purpose and Scope
This document describes the limitation of authority within ALPINE Bau Deutschland AG
operating in UAE (hereinafter referred as ABD UAE) to carry out its day-to-day operations. It
also details the issues that must be submitted to the Executive Board of ALPINE Bau
Deutschland AG (Germany) for approval.
Any work or process requiring approval as defined in this document must not commence until
approval under these limitation has been sought and obtained.
The Limits of Authority is managed by the UAE Board which is comprises of the ABD UAE
General Manager and Commercial Manager
2.0 Level of Authority
ALPINE Bau Deutschland AG (Germany) has delegated authority to the UAE Board.
The UAE Board has delegated authority to ABD General Manager and Commercial Manager as
detailed in this document (Table I)
3.0 Issues that must be submitted for approval
The issues that must be submitted to the Executive Board of ALPINE Bau Deutschland AG
(Germany) for approval are set out in Table I.
4.0 Terms, abbreviations and definitions
Abbreviation Term
ABD ALPINE Bau Deutschland AG (Germany)
ABD UAE ALPINE Bau Deutschland AG (UAE)
k means thousands
m means millions
PCM Project Commercial Manager

ALPINE Bau Deutschland AG UAE branches
Limits of Authority

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Abbreviation Term
PM Project Manager
EB Executive Board of ABD
FD Foreign Department of ABD
IMS Integrated Management System
IMS UAE Integrated Management System UAE
GM General Manager of ABD UAE
CD Commercial Director of ABD UAE
PD Project Director of ABD UAE
TD Technical Director of ABD UAE
CM Commercial Manager of ABD UAE
AX Primary approver for Key Personnel
CPD Central Purchasing Department (Dubai Office)
CCM Claims and Contracts Manager
Note: Details of latest version of ABD UAE organizational chart is available on the intranet


ALPINE Bau Deutschland AG UAE branches
Limits of Authority

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Table I
A Primary approver; (AX = primary approver for key personnel)
A1 Secondary approver in the absence* of A ;
A2 Tertiary approver in the absence* of A and A1
Item Requiring Approval EB FD IMS GM CD TD PD CPD PCM PM
IMS
UAE
CM CCM Notes
1.0 Correspondences
a) Release of outgoing
letters from Dubai Office
A A1
b) Release of outgoing
letters from Project Office
A2 A1 A
c) Release of Internal
Memo from Dubai Office
A A1
d) Release of Internal
Memo from Project Office
A2 A1 A
e) Release of Tender
Inquiry
A A1 A2
f) Release of Request for
Quotation to Suppliers
A A1
g) Tender Clarification
Issuance to Client
A2 A A1
2.0 Contracts
a) Reviewing of Agreement
/ Contract with Clients
A A A
b) Reviewing of Agreement
/ Contract with Partners
A A A
c) Reviewing of Agreement
/ Contract with Sub-
contractors / Suppliers
A A A
i. Greater than 10m AED A A
ii. Greater than 5m AED
but less than 10m AED
A A
iii. Greater than 200k AED
but less than 5m AED
A A A

ALPINE Bau Deutschland AG UAE branches
Limits of Authority

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Table I
A Primary approver; (AX = primary approver for key personnel)
A1 Secondary approver in the absence* of A ;
A2 Tertiary approver in the absence* of A and A1
Item Requiring Approval EB FD IMS GM CD TD PD CPD PCM PM
IMS
UAE
CM CCM Notes
iv. Greater than 50k AED
but less than 200k AED
A A1 A
v. Less than 50k AED A1 A A A
d) Reviewing of Agreement
/ Contract with Clients
A A A1
e) Signing of Agreement /
Contract with Partners
A A A1
f) Signing of Agreement /
Contract with Sub-
contractors / Suppliers
A A A1
vi. Greater than 10m AED A
vii. Greater than 5m AED
but less than 10m AED
A
viii. Greater than 200k AED
but less than 5m AED
A A A1
ix. Greater than 50k AED
but less than 200k AED
A A1
x. Less than 50k AED A1 A A
g) Contract closeout A A A1
h) Final approval of
variations with
subcontractors / supplier
A A A1
3.0 Purchasing
a) Signing of Project-related
LPO

Less than 100k AED A2 A1 A
Greater than 100k AED A A1 A2 A2

ALPINE Bau Deutschland AG UAE branches
Limits of Authority

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Table I
A Primary approver; (AX = primary approver for key personnel)
A1 Secondary approver in the absence* of A ;
A2 Tertiary approver in the absence* of A and A1
Item Requiring Approval EB FD IMS GM CD TD PD CPD PCM PM
IMS
UAE
CM CCM Notes
b) Signing of Non-project
related LPOs
A A1 A2
4.0 Administrative
a) Petty cash disbursement A A1 A2
b) Hiring of Vehicle A A1 A2
c) Request for Business
cards
A A A1
5.0 Invoices
a) Financial approval for
payment of subcontractor
invoices covered by
agreement
A A A1
b) Financial approval for
payment of project
related invoices covered
by LPOs
A A A1
6.0 Human Resources
a) Final approval for
requesting of staff
A A
b) Signing of Employment
Offer Letter
A A1 A2
c) Signing of Employment
Agreement / Contract
A A1
d) Employee leave
applications

At Branch offices A A
At Project Site Offices A1 A

ALPINE Bau Deutschland AG UAE branches
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Table I
A Primary approver; (AX = primary approver for key personnel)
A1 Secondary approver in the absence* of A ;
A2 Tertiary approver in the absence* of A and A1
Item Requiring Approval EB FD IMS GM CD TD PD CPD PCM PM
IMS
UAE
CM CCM Notes
e) Employee Termination
At Branch offices AX A A1
At Project Site Offices AX AX A2 A1 A
7.0 Quality Management
System

a) Release of QMS
documents

For company wide use A1 A A2
For Project specific use A2 A1 A
+

* Absence is deemed to be for greater than one (1) day and all commercial issues in correspondence should be counter signed by the
CM/PCM.
+ Only the first revision of Project Quality Plan succeeding revisions shall be done by Project Quality Representative.