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STATE OF GEORGIA )
)
COUNTY OF CHATHAM )
INTERGOVERNMENTAL AGREEMENT
THIS AGREEMENT, is made and entered into this 16th day of
October, 2003, by and between CHATHAM COUNTY, GEORGIA, a political
subdivision of the State of Georgia (hereinafter referred to as
"County") and the MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, a
municipal corporation chartered under the laws of the State of
Georgia (hereinafter referred to as "City")
W I T N E S S E T H :
WHEREAS, the Constitution of the State of Georgia of 1983 in
Article 9, Section 3, paragraph 1, provides that municipalities,
counties, and political subdivisions of this state may enter into
agreements with one another for the provision of services by
intergovernmental agreements for a period not to exceed fifty (50)
years; and
WHEREAS, the Georgia Constitution Article 9, § 2, ¶ 3 (a)(1)
provides that any county, municipality, or any combination thereof
may provide police services; and
WHEREAS, the County and City are mutually concerned about
reducing crime, improving police responsiveness and visibility,
facilitating more effective criminal investigations, improving drug
enforcement and improving the overall criminal justice system
within Chatham County and Savannah in the most cost effective
manner; and
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WHEREAS, the County and City desire to enter into an
intergovernmental agreement for the purpose of providing joint
police services in the unincorporated area of the County and in the
City, as well as county-wide for Animal Control, Marine Patrol, and
Chatham-Savannah Counter Narcotics Team, through a police
department to be known as "Savannah-Chatham Metropolitan Police
Department" and referred to as "MPD"; and
WHEREAS, the County and City agree that the MPD jurisdiction
is defined as the geographic area of the City, the unincorporated
County, as it exists on the date of execution of this Agreement and
as it may be amended, as well as county-wide jurisdiction in the
fields of Animal Control, Marine Patrol, and Chatham-Savannah
Counter Narcotics Team ("CNT"). This area of jurisdiction will be
hereinafter referred to as the expanded MPD jurisdiction.
WHEREAS, the County and City intend that there will be no
deterioration of police services to the expanded MPD jurisdiction
and that the provision of joint services under this Agreement will
significantly enhance the quality of police services provided in
the expanded MPD jurisdiction; and
WHEREAS, the County and City intend that there will be no net
loss in pay or benefits afforded to employees of the County Police
Department and City Police Department and that all employees of the
MPD will have equal opportunities for advancement; and
WHEREAS, the County and City intend that the County and City
shall each be responsible only for the proportionate share of the
costs of the MPD for services performed in the County’s
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jurisdiction and City’s jurisdiction, respectively; and
WHEREAS, the Board of Commissioners of Chatham County reviewed
this Agreement and authorized the Chairman to sign this document at
the September 26, 2003 meeting of the Board of Commissioners; and
WHEREAS, the Mayor and Aldermen of the City of Savannah
reviewed this Agreement and authorized the City Manager to sign
this document at the October 16, 2003 meeting of the Mayor and
Aldermen.
NOW, THEREFORE, in consideration of the mutual covenants and
agreements herein made, the County and City do hereby mutually
agree as follows:
I. Jurisdictional Authority
A. Legal Identity and Services. The MPD will not be a
separate legal entity, but will be an instrument of the City
government. The MPD will provide the full range of police services
in the unincorporated area of the County and in the jurisdictional
area of the City. Additionally, the MPD will provide county-wide
police services in the fields of Animal Control, Marine Patrol, and
Chatham-Savannah Counter Narcotics Team (CNT). The MPD will also
provide the same mutual aid police services to other municipalities
in the County which were provided by the County as of the date of
this Agreement.
B. Agreements in Existence. The MPD will continue to
provide services pursuant to all mutual aid agreements and formal
police service agreements between the County, City and other
governmental entities in existence at the time of execution of this
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Agreement. The MPD will continue to provide services pursuant to
all grant project agreements involving the County Police Department
and Savannah Police Department in existence at the time of
execution of this Agreement.
C. County-Wide Jurisdiction of Officers of MPD and
Enforcement of City Ordinances. All Savannah Police Officers and
new recruits of MPD will be sworn in by the County as County Police
Officers and then assigned to MPD. These officers will have the
same county-wide powers and authority as held and retained by
officers of the Chatham County Police Department on the date of
execution of this Agreement. All County Police Officers and new
recruits of MPD will be sworn in by the City as City Police
Officers and then assigned to MPD. MPD officers will have
authority to enforce County and City ordinances.
II. Organizational Structure
A. Governance, Policy Setting and Accountability. With
respect to intergovernmental issues and affairs between Chatham
County and the City of Savannah regarding the MPD, policy direction
of the Chatham County Board of Commissioners ("Commission") and the
City Council ("Council") will be given to the MPD by a Policy
Committee which will consist of the Mayor of the City, the
Chairman of the Commission, the City Manager and the County
Manager. The MPD governance and administrative policies are
intended to insure openness, citizen responsiveness, and customer
service with professional management.
Policy direction from the County Commission shall be provided
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through the County Manager to the Chief of the MPD, with
consultation with the City Manager. Policy direction from the City
Council shall be provided through the City Manager with
consultation with the County Manager.
Service requests from elected officials shall be communicated
to the County and City Manager for prompt action and response by
the Chief and the MPD considering available department resources.
The operations and administration of the MPD shall be fully in
conformance and compliance with the charters and ordinances of
Chatham County and the City of Savannah. Nothing in this Agreement
shall supercede such charters and ordinances.
B. Commanding Officer. The Commanding Officer of the MPD
will be at the level of County or City Police Chief and will be
known as the Chief of the MPD ("Chief"). On the date specified by
the Implementation Schedule (see Section X), the City of Savannah
Police Chief shall become the initial Chief of the MPD.
1. Selection, Salary and Employment Status of Chief. The
County Manager and the City Manager will jointly consult and confer
in the selection or removal process of the Chief of the MPD. A
selection advisory panel appointed by the City and County Managers
with membership which is in conformance with the requirements of
the City and County Charters, will provide advice on the selection
of new Chiefs for the MPD after the incumbency of the initial
Chief. The salary of the Chief will be negotiated by the City
Manager and County Manager and funded as provided in this
Agreement. The Chief will occupy a City position and will function
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as a City Bureau Chief in accordance with the Charter, policies,
rules and regulations of the City. The Chief will have an annual
performance evaluation by the City Manager and County Manager and
an approved work plan with performance criteria.
2. Operational Accountability of MPD Chief. The City
Manager and County Manager will establish administrative procedures
that will allow both managers to have direct access to the Chief of
Police, and to delegate police service tasks to the Chief of the
MPD. The Chief will attend Department Head and other meetings
scheduled by the County Manager and the City Manager and may send
a representative as necessary. The Chief and staff will assist in
the preparation of the annual MPD budget as provided in this
Agreement.
C. Patrol Bureau. The patrol services of the MPD will be
provided through a precinct system. The overall level, quality and
range of police services provided by the MPD will be at least equal
to the services provided by the City Police Department and County
Police Department as of the effective date of this Agreement.
1. Unincorporated Area of County. The MPD will add two new
precincts to the existing four precincts operated by the City
Police existing at the time of execution of this agreement. The
two new precincts will generally serve the unincorporated territory
of the County to the west and east of the City respectively.
Headquarters for the new precinct serving the unincorporated areas
west of the City may be located in the Police Headquarters of the
Chatham County Police Department existing as of the effective date
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this Agreement. Headquarters for the new precinct serving the
unincorporated areas east of the City will be located in the island
area east of the City.
The County Special Services District ("SSD") Fund, or County
share of eligible SPLOST funds, shall fund all expenses related to
the acquisition (or rental) and furnishing of offices for the two
new precincts established to serve primarily unincorporated areas.
2. Determination of Boundaries and Staffing. The Chief will
determine the boundaries and staffing of each precinct based on
factors including the geographical size and population, historical
calls for police service, crime rates within precinct boundaries
and equity in the distribution of police resources and services.
Each precinct will be staffed with the goal of providing more
efficient and effective police services to citizens in the
unincorporated area of the County and jurisdictional area of the
City than were provided prior to the effective date of this
Agreement.
The total number of officers assigned to beats located within
the unincorporated area of the County shall be based on the
resources appropriated for the MPD by the County Commission for the
unincorporated County area patrol function. The total number of
officers assigned to beats located within the incorporated area of
the City shall be based on the resources appropriated for the MPD
by the City Council for the incorporated area patrol function. For
purposes of this Agreement a "beat" is defined to be a specific
geographic area for which specific patrol officers are assigned
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patrol responsibility.
The Chief shall have authority to adjust the assignment of MPD
personnel and resources on a tactical basis to respond to short-
term law enforcement matters and concerns.
D. Criminal Investigation Bureau. The criminal
investigation function of the MPD will be centralized and
configured in a specialized manner under the general functions of
Violent Crimes and Property Crimes. The SWAT Team, Bomb Squad,
Dive Team and Hostage Negotiation Team will be overseen by the
Criminal Investigations Bureau or a newly created Special
Operations Bureau.
E. Chatham-Savannah Counter Narcotics Team ("CNT"). The MPD
Chief will assume responsibility for the administration and
oversight of CNT which will be a separate division of the MPD. The
Drug Advisory Board and its current membership of law enforcement
stakeholders will continue its multi-jurisdictional advisory
oversight of the CNT drug enforcement programs. CNT will continue
to enforce laws regarding drug sales, trafficking, distribution,
possession and abuse, and to perform services related to the
prevention of drug-related violent crime pursuant to the "County-
City Agreements for Drug Enforcement Activities" dated March 25,
1994 as amended. The funding, staffing and salaries of officers
and agents assigned to CNT will continue pursuant to the "County-
City Agreements for Drug Enforcement Activities" dated March 25,
1994 as amended. CNT will initiate and conduct narcotics
investigations in all of Chatham County. CNT will be located in
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available office space in the Chatham County Police Department
headquarters building in existence on the date of execution of this
Agreement. In order to take advantage of new cooperation and
coordination opportunities created by the merger, within one year
of the effective date of this Agreement the MPD Chief will, in
cooperation with the Drug Advisory Board, prepare a plan for the
improvement of drug enforcement for review by the Policy Committee,
City Council, and the County Commission, with the goal that an
improved program for drug enforcement will be implemented within
two years of the date of this Agreement.
F. Community Policing. The MPD will operate in accordance
with the community policing philosophy and will provide crime
prevention services and community outreach policing.
G. Office of Professional Standards. The services performed
by the County and City Internal Affairs Units at the time of the
execution of this agreement will be performed by the Office of
Professional Standards with the exception of the services performed
by County Internal Affairs for the licensing of alcoholic beverage
establishments in the unincorporated County, which will be assumed
by a unit of the MPD that has the capability and staffing
sufficient to carry out this responsibility.
H. Information Management and Administrative Support
Functions. The information management and administrative support
functions shall each be centralized. Records created after the
date specified by the Implementation Schedule (see Section X) will
be combined into one Records Management System. The City’s
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computer and telephone network will be expanded to include
computers and telephones housed in buildings utilized by the County
Police Department as of the effective date of this Agreement. The
cost of expanding the City’s computer and telephone networks shall
be charged to the MPD budget and funded as provided in Section V.C.
A combined E-911 public safety communications center (Public Safety
Answering Point or "PSAP") will provide all services being provided
by the County and City by the date specified by the Implementation
Schedule (see Section X). The PSAP will be located at the City
Communications Center in existence as of the effective date of this
Agreement. The PSAP will utilize the CAD ("Computer Aided
Dispatch") system used by the City as of the effective date of this
Agreement. The one-time initial cost of renovations and
modifications to the City police barracks, technological changes
and the transfer of communications personnel and equipment to the
City police barracks shall be paid from combined net assets of the
E-911 Funds of the County and City existing as of the effective
date of this Agreement. All equipment acquired after execution of
this Agreement shall be compatible with or have the ability to
communicate with both City and County facilities as required by the
City or County Manager.
III. Employees
A. Transition to MPD. The County Manager and City Manager
will establish a conversion schedule to standardize, to the
greatest extent possible, City job classifications with those of
the County for salary, benefits, duties and responsibilities. It
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is intended that, to the greatest extent possible, no employee of
the City or County Police Department as of the effective date of
this Agreement will suffer a reduction in rank, salary or benefits.
The City Manager and County Manager shall establish a procedure to
fairly review and resolve transitional pay and benefit issues
raised by individual officers resulting from implementation of this
Agreement. All Chatham County Police Department and Savannah
Police Department personnel will be assigned a position within the
MPD.
B. MPD Employees after Transition. Effective on the
employment switch-over date specified by the Implementation
Schedule (see Section X), County employees assigned to the MPD
shall become City employees, and except as otherwise provided in
this Agreement, shall be subject to the personnel policies,
procedures, rules and regulations, pay and benefits of the City.
For vacation accrual purposes, time of service with the County
shall be recognized by the City. Any vacation and sick leave
accrued balances of former County employees shall be credited to
such employees. In cases where such balances exceed the maximum
accrual permitted by City rules, such balance shall be frozen until
usage reduces the balance to the maximum accrual permitted by City
rules, at which point City leave rules shall fully apply.
All costs related to any employee worker’s compensation
claims, or claims of any other nature, that arose from incidents
that occurred prior to the employment switch-over date specified in
the Implementation Plan (see Section X), shall be the
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responsibility of the jurisdiction which employed such employee at
the time of the incident that gave rise to the claim, and shall not
be charged or funded through the MPD budget. The County shall
provide the City with a knowledge affidavit concerning compensable
injuries of former County employees for use in filing claims with
the Subsequent Injury Trust Fund.
C. Health Benefits for former County employees. Former
employees of the County who become employees of the City pursuant
to this Agreement, shall remain participants in the County medical
benefits program after the employment switch-over date specified by
the Implementation Schedule (see Section X).
D. Deferred Compensation(457)Plans/Supplemental Insurances.
The City will continue payroll deductions and distribution for
deferred compensation plans (provided under IRS Code Section 457)
and supplemental insurance plans for former employees of the
County, who are now members of the MPD, who actually participated
in such plans as of the effective date of this Agreement. Any MPD
member desiring to initiate new participation after the effective
date of this Agreement in a deferred compensation program or
supplemental insurance program, shall do so solely through the then
currently authorized City programs.
E. Retirement. MPD members who were County employees on the
employment switch-over date specified by the Implementation
Schedule (see Section X), shall irrevocably elect no later than
December 31, 2004, one of the following retirement plan options:
1. Elect to remain a participant in the Chatham County
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Pension Plan (the "County Pension Plan"). Employees
making this election shall continue to be participants in
the County Pension Plan. Provisions of the County
Pension Plan shall apply to all participants in the
County Pension Plan. The pay of employees who make this
election shall be subject to withholding for employee
pension contributions as specified by the County Pension
Plan. The City shall pay to the County the amount of
such withholdings on a monthly basis.
The employer cost for retirement benefits for such
employees shall be included in the MPD budget and
remitted to the County on a monthly basis. The amount of
such employer cost shall be based on the annual actuarial
valuation of the County Pension Plan and allocated to the
MPD on a basis that fairly approximates the actual
employer normal cost attributable to the employees that
elect this option; however, such amount shall not include
any amount for unfunded past service liability.
2. Employees vested in the County Pension Plan may elect to
"vest" their contributions in the County Pension Plan and
become a new participant in the City Pension Plan.
Employees selecting this option shall end their active
participation in the County Pension Plan, and shall
become new participants in the City Pension Plan. The
pay of employees who make this election shall be subject
to withholding for an employee pension contribution as
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specified by the City Pension Plan.
No transfer of monies from the County Pension Plan
to the City Pension Plan would be necessary, as all
vested assets will remain in the County Pension Plan.
There will be no employer cost for such employees charged
to the MPD by the County. The employer’s normal annual
cost for the City Pension Plan for employees electing
this option shall be included in the MPD budget and
funded as provided in this Agreement.
3. Former County Employees with less than six months of
service with the County (and only such employees) shall
have the option to elect not to participate in the
County Pension Plan and become a new participant in the
City Pension Plan. Employees selecting this option shall
end their potential participation in the County Pension
Plan, and shall become new participants in the City
Pension Plan. Employees making this election shall not
receive credit for any county service time under the City
Pension Plan (unless the employee makes an up-front
payment to the City Pension Plan for the pension benefit
value of such service as determined by the City’s pension
actuary). The pay of employees who make this election
shall be subject to withholding for an employee pension
contribution as specified by the City Pension Plan.
The employer’s normal annual cost for the City
Pension Plan for employees electing this option shall be
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included in the MPD budget and funded as provided in this
Agreement.
Before a former County employee will be eligible to become a
City employee on the employment switch-over date as provided by
this Agreement, he/she must make an election from the above options
by the date specified above. The selection of an option shall be
accomplished by signing an election form in which the former County
employee shall acknowledge and agree that no benefit under the
County Pension Plan can commence until after employment as an
active member of the MPD is permanently terminated, and acknowledge
and agree that such former County employee shall continue
participation in and be subject to the rules and regulations of the
County medical benefits program.
Nothing herein shall prevent either the City or the County
from modifying its pension plan, or any other employee benefit
plan, in the future. Any future modification of the City Pension
Plan shall apply to MPD employees who are participants in the City
Pension Plan, and any future modification to the County Pension
Plan shall apply to MPD employees who are participants in the
County Pension Plan.
All new hires for the MPD shall be participants in the City
Pension Plan as provided by the rules and regulations of that plan.
F. Equal Opportunity and Diversity. The administration and
staff of the MPD will be committed to diversity in the MPD work
force and strive to achieve appropriate minority representation
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goals in recruitment, hiring and promotion. Subject to the equal
opportunity and workforce diversity goals of the City, former
County Police Department employees will be considered on an equal
competitive basis with former City Police Department employees for
transfers to specialized assignments and promotions. No employee
will receive any advantage or disadvantage based on his or her
former department affiliation.
G. Uniforms, Vehicles and Weapons. The uniform of MPD will
be representative of a professional metropolitan police
organization with visual recognition of the rich department history
of the County and City Police Departments. On the effective date
of this Agreement, officers of the MPD will continue to carry the
weapon issued to them until such time as otherwise notified. On the
effective date of this Agreement, officers from the County Police
Department will retain take-home vehicle privileges under the same
procedures and conditions in place with the Chatham County Police
Department on the date of execution of this Agreement. After the
effective date of this Agreement, all sworn personnel from the City
Police Department with field response patrol or investigative
duties will be assigned vehicles. After the effective date of this
Agreement, the City Manager will develop a take-home policy for
sworn personnel to be implemented on an incremental basis.
H. Training. The training programs and schedules of the
County Police Department and City Police Department at the time of
execution of this Agreement will continue until the MPD Training
Unit formulates a training program for the MPD, including training
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in firearms and crowd control.
IV. Legal Representation and Settlement of Claims
The County Attorney will represent the MPD, the City (if so
requested), the County, and MPD officers/employees who are sued for
incidents which occur in the unincorporated area of the County.
The City Attorney will represent the MPD, the City , the County (if
so requested), and MPD officers/employees who are sued for
incidents which occur in the area of jurisdiction of the City.
The County shall be responsible for paying any judgement (or
settling any claim) arising due to an incident which occurred
within the unincorporated area of the County. The City shall be
responsible for paying any judgement (or settling any claim)
arising due to an incident which occurred within the corporate
limits of the City.
The cost of defending or settling any claim or paying any
judgement arising from an incident for which the location of
occurrence can not be determined shall be shared between the City
and County in proportion to the population of the City and the
population of the unincorporated area of the County.
The foregoing not withstanding, the County Attorney shall
represent and defend the MPD, the City (if so requested), the
County, and MPD officers/employees who are sued for any incidents
involving Animal Control, Marine Patrol , or the CNT. As county-
wide functions, the County shall be responsible for paying any
judgement (or settling any claim) involving Animal Control, Marine
Patrol, or the CNT.
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The foregoing not withstanding, settlement of claims involving
vehicular accidents shall be the responsibility of the jurisdiction
which owns the MPD vehicle.
The parties hereto waive any rights of subrogation against the
other for all subject matters covered under this agreement.
V. Funding
A. General Principles. It is the express intent of this
Agreement to provide for fiscal equity between the City and the
County. Each jurisdiction is intended to contribute its fair share
of funding for the MPD. Each jurisdiction is intended to receive
services in accordance with the funding that it provides. The
residents and businesses of unincorporated Chatham County shall
provide MPD funding sufficient to fully and fairly fund the cost of
police services for the unincorporated territory. Likewise, the
residents and businesses of the City shall provide funding
sufficient to fully and fairly fund the cost of police services
within the City. The Board of Commissioners and the City Council
expressly agree to take all required steps to achieve and maintain
fiscal equity upon the implementation of this Agreement and for the
duration of this Agreement.
It is acknowledged that, as of the effective date of this
Agreement, police services in each of the jurisdictions are not
equal and that the tax rates for police services in each
jurisdiction are not equal. The CCPD and SPD are professional,
compatible organizations and the intent of this Agreement is to
increase the availability and effectiveness of police services.
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However, staffing levels differ significantly and taxes paid for
police services differ significantly between the jurisdictions.
Police resources shall not be transferred from one jurisdiction to
the detriment of the other jurisdiction. Taxes and funds provided
by one jurisdiction shall not be used to subsidize the other
jurisdiction.
The demand for police services within the City compared to the
demand for police service within unincorporated territory are not
equal. Therefore, it is acknowledged that after implementation of
this Agreement, the MPD funding per capita (or per dollar of
taxable assessed value) within the City compared to the
unincorporated area may not be equal. This difference in per
capita funding (or per dollar of taxable assessed value) by each
jurisdiction reflects differences in factors such as: (a) police
call volume; (b) crime statistics; (c) geographic response time;
and, (d) police officers per population ratio.
It is acknowledged that because of budget decisions made by
the Commission or the City Council with respect to resources
budgeted in the MPD budget for patrol services for their respective
jurisdictions, the number of patrol officers per capita may be
different, and the resulting service levels or response times for
calls for service may be different, for the City compared to the
unincorporated County.
It is the express intent of this Agreement to place more
officers on the street through the merged MPD than is currently
achieved by the two police departments separately. This will be
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accomplished as normal attrition of excess command positions
occurs. Vacated excess patrol command positions may not be filled
and the salaries of the departing command position will be
reinvested in patrol officer positions for the jurisdiction which
funded the vacated position.
B. MPD Budget. An annual operating budget for the MPD shall
be prepared for each twelve month period commencing each January 1.
The first MPD annual operating budget shall be for the twelve month
period commencing January 1, 2005. As an instrumentality of the
City, the budget for the MPD shall be prepared by the City Manager
in conformity with the requirements of the City Charter and City
Code. However, in preparing the MPD budget, the City Manager shall
consult with the County Manager and County staff designated by the
County Manager.
The City Manager shall apply the Cost Allocation Procedure
provided in Section V.C. to the budgeted expenditures in the
proposed budget to compute the budgeted share of MPD funding to be
provided by the City, the County (on a county-wide basis), the
County SSD (for the unincorporated territory), E-911 County
revenues, and City E-911 revenues for the ensuing year. The MPD
proposed budget and budgeted funding requirements by source shall
be provided to the County Board of Commissioners and to the City
Council in November of each year.
The City Manager, in consultation with the County Manager,
shall modify the proposed MPD budget to conform with the budget
changes requested by the Commission and City Council.
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The budget for the MPD shall be considered and adopted by City
Council as part of the City’s overall operating budget in
conformance with the City Charter. The adopted MPD budget shall be
administered by the City using its customary budget control and
monitoring procedures. All MPD procurement funded by the MPD
operating budget, shall be administered by the City in compliance
with the City’s procurement rules and regulations.
The City shall provide a monthly financial report showing the
line item budgets and year-to-date expenses for the MPD cost
centers.
The County Manager may designate a county employee as an MPD
Budget Analyst, appointed and paid for by the County, whose
responsibility is to work in a coordinated effort with other
financial accounting employees to ensure that the County Manager
has full and complete disclosure of all financial matters relative
to the MPD's use of budgetary funds on behalf of the County. The
intent and purpose of this paragraph is to ensure that the County
Manager receives all financial information necessary to ensure
verification of financial information used by the Board of
Commissioners of Chatham County in determining the budget. The MPD
Budget Analyst shall be a county employee, and the cost of such
employee shall not be included in the MPD budget.
C. Allocation of Costs between City and County. All costs
budgeted and charged to the MPD operating budget shall be allocated
for funding between the City, the County (on a county-wide basis),
the County SSD (for the unincorporated territory), E-911 County
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revenues, and City E-911 revenues in accordance with a "Cost
Allocation Procedure". The procedures described in Exhibit A shall
be the initial Cost Allocation Procedure. The procedures described
in Exhibit A shall be in effect for four years beginning on the
effective date of this Agreement. No less than two years prior to
the expiration of a Cost Allocation Procedure, the parties hereto
shall agree on a new cost allocation procedure to replace the Cost
Allocation Procedure then in effect. A Cost Allocation Procedure
shall continue to be in effect beyond its scheduled expiration
date, if no replacement Cost Allocation Procedure has been adopted
by the parties.
D. County’s Funding Obligation. Prior to December 31 each
year the City Manager shall compute the total share of the adopted
MPD budget using the adopted budget, and the Cost Allocation
Procedure, to prepare an estimate of the share of MPD funding to be
provided by each jurisdiction for the ensuing year.
The County shall pay an amount each month (before the last
business day of the month) to the City equal to one-twelfth of the
annual estimate of the amount of the MPD budget to be funded by the
County on a county-wide basis. The County shall pay such amount
from revenues it has raised on a county-wide basis.
The County shall pay an amount each month (before the last
business day of the month) to the City equal to one-twelfth of the
annual estimate of the amount of the MPD budget to be funded by the
County SSD for the unincorporated share of police service. The
County shall pay such amount from revenues it has raised solely
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from the unincorporated territory or SSD.
The County shall pay an amount each month (before the last
business day of the month) to the City equal the amount it has
received for E-911 fees for the County and any other Cities within
the County. As provided in the Cost Allocation Procedure, such E-
911 fees from the County will be combined with E-911 revenues of
the City to fund the MPD Communications.
After completion of each budget year, actual MPD expenditures
shall be determined by the City Manager. The City Manager shall
provide the County with a statement showing the actual costs of the
MPD and the amount to be funded by the County (on a county-wide
basis), and the amount to be funded by the County SSD (for
unincorporated territory) using the Cost Allocation Procedure. If
the County’s actual share for the year is greater than the monthly
payments made during the year, the difference shall be paid by the
County to the City by August 31st following the end of the budget
year. If the County actual share for the year is less than the
monthly payments made during the year, the difference shall be paid
by the City to the County by August 31
st
following the end of the
budget year.
Any payments due under this agreement not paid when due shall
accrue interest at a rate equal to the yield of the Georgia Local
Government Investment Pool commencing on the due date.
E. Audit of MPD Police Expenses, Access to Records and
Reporting. As an instrumentality of the City, the MPD accounts
shall be audited annually by an independent firm of accountants as
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part of the annual City audit made in conformance with audit
requirements for municipal governments set forth in state law and
the City Charter.
The County Manager and City Manager (or persons designated by
them) shall have full and open access to all MPD financial records
or other data relating to all matters covered by this Agreement.
The City shall provide a monthly financial report showing the
line item budgets and year-to-date expenses for the MPD cost
centers.
F. Special Police Tax Districts and E-911 Revenues.
1. County Special Police Tax Districts. The County may
establish a special police tax district ("SPTD") in the
unincorporated area of the County to pay for the cost of providing
police services in the unincorporated area of the County pursuant
to the requirements of Georgia Constitution Article 9, § 2, ¶ 6.
The amount of such cost shall be determined as provided in Section
V.C. of this Agreement.
The County may establish a SPTD county-wide to pay for the
cost of providing certain MPD services on a county-wide basis
pursuant to the requirements of Georgia Constitution Article 9, §
2, ¶ 6. The amount of such cost shall be determined as provided in
Section V.C. of this Agreement.
Any future county-wide police services requiring additional
funding, mandated or implemented by the County Commission, shall be
funded by additional funds provided by the County and raised on a
county-wide basis. Any future police services for the
unincorporated area of the county requiring additional funding,
25
mandated or implemented by the County Commission, shall be funded
by additional funds provided by the County and raised from the SSD.
2. Use of E-911 Revenues. Net assets of the County and City
Emergency Telephone System Funds available as of the effective date
of this Agreement shall be used to fund communications related
eligible transition costs as described in Section II.G. New
revenues of the County and City Emergency Telephone System Funds
received after the effective date of this Agreement shall be used
to fund the annual operating costs of the Communications Cost
Center as provided in the Cost Allocation Procedure.
The County shall designate the MPD as its public safety
answering point and, to the extent permitted by law, shall
authorize the City to collect E-911 fees on behalf of the County.
G. Baseline Staffing and Funding Data and Pro-Forma MPD
Budget. It is the intention of the parties that the level of
effort and resources for police functions be maintained at a level
in each jurisdiction that is no less than the level in effect as of
the effective date of this Agreement. For the purpose of
memorializing historical data, this section provides adopted budget
data on staffing and funding levels for police functions for both
jurisdictions in a recent full year prior to implementation of this
Agreement. This data provides an indication of the level of effort
and resources existing prior to the effective date of this
Agreement.
The following tables provide the staffing for police functions
as set forth in the 2002-2003 adopted budget for the County, and
26
the 2003 adopted budget for the City:
Staffing of County Police Functions per 2002-2003 County Budget
Function Sworn Civilian Part-time Total
M&O Budget:
Counter Narcotics Team 42 * 7 49
Marine Police Patrol 6 6
Animal Control 1 12 13
SSD Budget:
County Police:
Office of the Chief 3 4 2 ** 9
Patrol Division 72 1 73
Criminal Investigations 28 3 31
Services Division 6 30 36
Internal Affairs 4 4
CCPD Total 113 38 2 153
County total 162 57 2 221
* Count of 42 includes 21 sworn offices under contract from other jurisdictions.
** Count of 2 represents two police chaplains.
Staffing of City Police and Dispatch Functions per 2003 City Budget
Function Sworn Civilian Part-time Total
General Fund:
Police Chief 5 2 7
Patrol 288 15 20.52 *** 323.52
Criminal Investigations 93 10 103
Support Services 11 14 25
Information Management 12 23 35
Savannah Impact Program 7 2 9
Public Safety Communications Fund:
Police Communications 1 43 44
Fire dispatch 7 7
Grant Fund
Aggressive Driving Task Force 5 5
SPD Totals 422 **** 116 20.52 558.52
*** Count of 20.52 represent school crossing guards.
**** Count of 422 includes 14 SPD officers detailed to the CNT.
The following tables set forth the budgeted expenditures for
policing functions as set forth in the 2002-2003 adopted budget for
27
the County and in the 2003 adopted budget for the City:
Budget for County Police Functions per 2002-2003 County Budget
Function 2002-2003 Budget
M&O Budget:
Counter Narcotics Team $2,601,870
Marine Police Patrol 465,500
Animal Control 634,070
SSD Budget:
County Police:
Office of the Chief 479,048
Patrol Division 3,885,614
Criminal Investigations 1,650,055
Services Division 1,916,193
Internal Affairs 212,910
CCPD Gross Total 8,143,820
Less Transfer from Emerg Tele Sys Fund (1,237,520)
CCPD Net Total 6,906,300
Emergency Telephone System Fund:
Transfer to SSD Fund 1,237,520
Other emergency communications 235,510
Less E-911 revenue (1,473,030)
County total $10,607,740
28
Budget for City Police and Dispatch Functions per City 2003 Budget
Function 2003 Budget
General Fund:
Police Chief $601,865
Patrol 18,635,325
Criminal Investigations 6,357,794
Support Services 2,793,514
Information Management 1,985,908
Crime Stoppers 174,959
Savannah Impact Program 607,678
Less Reimbursement from CNT for SPD officers (762,000)
Public Safety Communications Fund:
Police Communications 2,087,020
Fire dispatch 283,857
Less E-911 revenue (net of wireless reserve) (1,601,766)
Grant Fund
Aggressive Driving Task Force 225,296
SPD Totals $31,389,450
It is acknowledged that the total cost of the MPD will exceed
the sum of the two jurisdictions budgets as set forth above due to
i) cost related to achieving salary parity between the departments,
ii) costs that will be recognized as part of the MPD that are
currently borne by non-police related functions within the County
accounts (such as but not limited to worker’s compensation,
disability insurance, computer department services, vehicle use
charges), and iii) costs related to expanding the take-home car
privilege to City police patrol officers.
Exhibit B provides a pro-forma estimate of the MPD budget and
by adding together the current police budgets, plus estimates for
the additional and reallocated costs and applying the Cost
Allocation Procedure as described in Exhibit A.
H. One-time Initial Transition and Start-up Costs. The one-
29
time initial start-up transition costs to implement this Agreement
have been estimated by the City and County Police Departments. The
estimates and the jurisdiction responsible for funding are set
forth below:
Item Estimated Cost
Items to be funded by County:
Provision of Buildings for Precincts 5 and 6 unknown
MPD Uniforms for current County officers $110,085
Remarking of existing County vehicles 6,400
Headquarter renovation costs 12,000
Items to be funded by City:
Initial purchase cost of vehicles needed to
provide for "take-home" vehicles
1,984,470
MPD Uniforms for current City officers 285,000
Remarking of existing City vehicles 21,000
Item to be funded by E-911 available net assets:
Relocation of Public Safety Answering Point 191,800
The 2003-2008 SPLOST plan includes a $2,200,000 allowance
available to the County for Police Facilities/Equipment.
VI. Funding from Grants, Condemnations, or Other Sources
A. Grants. The City through the MPD will aggressively seek
funding through grants and other sources to reduce the costs of
providing police services. A separate Cost Center within the MPD
accounts shall be used to account for expenses funded by such
grants.
B. Condemnations and Forfeitures. All funds derived from
condemnations and forfeitures initiated by the MPD shall be
deposited in the MPD condemnation account and shall be available
for expenditure by the MPD in accordance with all applicable laws,
ordinances, rules and regulations.
All funds derived from condemnations and forfeitures initiated
30
by CNT shall be deposited in the County Confiscated Funds Revenue
Account and shall be available for expenditure by MPD in accordance
with all applicable laws, ordinances, rules and regulations, and
the "County-City Agreements for Drug Enforcement Activities" dated
March 25, 1994 as amended.
Expenditures funded by the MPD condemnation account shall be
charged to an Confiscated Asset Expense Cost Center.
C. Court Revenues. Cases brought to court by the MPD (other
than the CNT) for violations reasonably believed to have been
committed within the City’s corporate limits (as determined by the
MPD Chief) shall be deemed "City Cases". Any court revenue
resulting from City Cases which is eligible to be paid to a police
jurisdiction shall be paid to the City. Such court revenue shall
not be part of the MPD budget and shall not be subject to the cost
allocation methodology provided in Section V.C.
All other cases brought by the MPD (including the CNT) shall
be deemed to be "County Cases". Any court revenue resulting from
County Cases which is eligible to paid to a police jurisdiction
shall be paid to the County. Such court revenue shall not be part
of the MPD budget and shall not be subject to the cost allocation
methodology provided in Section V.C.
The MPD Chief shall establish standard operating procedures
(in cooperation with the County courts) for the MPD to properly
identify all violations as either a City Case or a County Case as
defined above.
31
VII. Jail Costs
This section is intended to provide guidance for the
administration of the Inmate Services Service Agreement between the
City and the County. Inmates delivered to the Chatham County
Detention Center by the MPD (other than the CNT) for crimes
reasonably believed to have been committed within the City’s
corporate limits (as determined by the MPD Chief) shall be deemed
"City Prisoners". The cost of jail services for City Prisoners
shall be paid by the City to the County in accordance with the
current Inmate Services Service Fee Agreement. Such jail cost
shall not be part of the MPD budget and shall not be subject to the
cost allocation methodology provided in Section V.C.
All other inmates delivered to the Chatham County Detention
Center by the MPD (including the CNT) shall be deemed to be "County
Prisoners".
The MPD Chief shall establish standard operating procedures
(in cooperation with the management of the Detention Center) to
properly identify each person delivered to the Detention Center as
either a City Prisoner or a County Prisoner as defined above.
VIII. Capital Assets, Equipment and Supplies
A. Inventory of Capital Assets and Equipment. The County
will make a complete inventory of all capital assets and equipment
of the County Police Department, Marine Patrol, Animal Control, and
CNT within six months of the effective date of this Agreement. The
County will place appropriate identification on all assets and
32
equipment within six months of the effective date of this
Agreement. A copy of the County capital asset and equipment
inventory shall be provided to the City.
B. Use of Existing Capital Assets, Equipment and Supplies.
All existing capital assets, equipment and supplies, including but
not limited to buildings, furniture, computer hardware and
software, uniforms, vehicles, specialized law enforcement
equipment, armaments, emergency equipment and supplies, and general
operating supplies in use by and under the ownership or control of
the County and City as of the effective date of this Agreement,
shall be made available to MPD without charge (except as otherwise
provided in this Agreement for vehicles and computer equipment) to
the MPD for rent or depreciation. Upon the termination date or at
the end of the term of this Agreement, all capital assets,
equipment which remain in use will be returned to the governing
body which had ownership or control as of the effective date of
this Agreement.
C. Ownership, Maintenance/Repair, Disposal and Replacement
of Capital Assets, Equipment and Supplies.
1. Ownership of Capital Assets and Equipment. Capital
assets and equipment purchased by the County will remain the
property of the County. Capital assets and equipment purchased by
the City will remain the property of the City. Any salvage value
realized from surplus capital assets shall be paid to the entity
which owned the asset.
33
2. Vehicles.
a. Replacement Vehicles. The County shall replace a minimum
of nineteen (19) police sedan vehicles per year. The County shall
replace a minimum of one (1) vehicle for Marine Patrol and one (1)
vehicle for Animal Control every year. The County shall replace a
minimum of thirteen (13) police sedan vehicles per year for CNT.
Vehicles purchased by the County shall be listed in the County’s
inventory, shall be County property, shall be maintained by the
Chatham County Fleet Maintenance Department, and shall be insured
(or self-insured) by the County.
The City will replace a minimum of thirty (30) vehicles per
year. Vehicles purchased by the City shall be listed in the City’s
inventory, shall be City property, shall be maintained by the City
Vehicle Maintenance Department, and shall be insured (or self-
insured) by the City.
All marked patrol vehicles purchased after the date of the
execution of this Agreement will be of the same color and bear the
markings of the MPD. The MPD Chief shall be consulted on bid
specification for all vehicles purchased for use by the MPD.
b. Vehicle Expense Funding. The MPD budget may include
appropriations for vehicle replacement charges, for each vehicle
assigned to the MPD which shall be paid to the jurisdiction which
owns the vehicle. Such replacement charge amounts shall be
accumulated and reserved by the receiving jurisdiction to
systematically fund new vehicles to replace MPD vehicles that reach
the end of their useful lives. Such replacement charges shall be
34
charged to the MPD Cost Center to which the vehicle is primarily
assigned.
The MPD budget shall also include appropriations to pay each
jurisdiction for the cost of vehicle maintenance performed by their
respective vehicle maintenance departments. Such charges shall be
made to the MPD Cost Center to which the vehicle is primarily
assigned. The amount of such charges shall be determined on a
basis consistent with the methodology used for the determination of
vehicle maintenance charges to all other cost centers throughout
the jurisdiction.
Vehicle related costs shall be allocated among the
jurisdictions for funding as provided by Section V.C.
3. Current County Contracts and Service Agreements. The
County towing service contract as well as service agreements for
the maintenance of capital assets/equipment owned by the County
which were in effect on the effective date of this Agreement shall
remain in effect until their stated normal expiration. The County
shall provide to the City a copy of each such contract and service
agreement. The cost of such contracts shall be charged to the
benefitting Cost Center. Upon the expiration of such contracts,
the City Manager and County Manager shall determine the most
efficient and cost effective means for providing equivalent
services for the MPD and incorporate the costs thereof into the MPD
budget.
4. Costs for Capital Assets, Equipment and Supplies. The
cost of new capital assets, equipment and supplies for the general
35
use of the MPD and the cost of the maintenance, repairs and
replacement thereof shall be funded through the approved budget of
the most appropriate Cost Center, and such cost shall be allocated
to the jurisdictions in accordance with the methodology provided in
Section V.C.
The County and City will each be responsible for the ongoing
maintenance costs for all capital assets and equipment in use by
and under the ownership or control of the County and City,
respectively, as of the effective date of this Agreement. Such
cost shall be charged back to the benefitting MPD Cost Center.
No amount for depreciation (or rent)on capital assets owned by
either party and made available to the MPD shall be charged to the
MPD budget, except for replacement charges for vehicles and
computer equipment as provided herein.
5. Procedures for Maintenance/Repair, Disposal and
Replacement of Capital Assets, Equipment and Supplies. The City
shall follow reasonable and customary procedures for schedules of
maintenance/repair, disposal and replacement of capital assets,
equipment and supplies for the MPD.
IX. Dispute Resolution
Any unresolved question shall be placed in writing through
notice, and the County Manager and the City Manager shall meet
within 10 days of the written notice in a good-faith effort to
resolve the dispute. Any unresolved dispute shall be considered
"contested." Any "contested" items shall be resolved by the
dispute resolution procedure for disputes concerning service
36
delivery strategy agreements as set forth at O.C.G.A 36-70-25.1.
X. Term
The term of this Agreement shall commence upon approval by
both the City Council and the County Commission and shall continue
until June 30, 2023. After execution of this Agreement, the City
Manager, County Manager, and the Chief shall agree on an
Implementation Schedule that specifies dates for completion of the
various aspects of implementation of this Agreement, with the goal
of achieving full implementation by January 1, 2005.
XI. Termination of Agreement
A. Termination. This Agreement may be terminated by the
County or City with 18 months written notice for a violation of
this Agreement. If the 18 months written notice of termination is
provided by either the City or County, the termination period may
be extended up to 6 months by mutual agreement of both parties in
order to provide the County time to adequately staff a police
department and for the merged police department to conduct an
orderly reduction in force. This Agreement may also be terminated
without stated reason by the County or City with 24 months written
notice.
B. Status of Employees upon Termination of Agreement. Upon
written notice of termination of this Agreement, the City and
County in conjunction with the MPD Chief will begin working jointly
to determine job placement for each employee of the MPD who will be
affected by the reduction in force. Each MPD employee will be
given the opportunity to be employed by the County or City in
37
substantially the same position with the same benefits, to the
greatest extent possible.
XII. Miscellaneous
A. Amendments. This Agreement may be amended by the mutual
agreement of the parties hereto. Such amendment shall be in
writing and shall be attached to and incorporated into this
Agreement.
B. Counterparts. This agreement may be signed in several
counterparts, each one of which shall be an original and all of
which when taken together will constitute one agreement between the
parities.
C. Validity and Enforceability. If any provision of this
agreement is held invalid or unenforceable, the validity and
enforceability of the remaining provisions of the agreement shall
not be affected thereby, unless the provision held invalid is a
material element of this agreement.
D. Waivers. No delay or failure to exercise a right under
this agreement shall impair such right or shall be construed to be
a waiver thereof, and any such rights may be exercised from time to
time as often as deemed expedient. Any waiver shall be in writing
and signed by the party granting such waiver.
E. Headings. The headings of the sections of this agreement
have been inserted for convenience of reference only and shall in
no way restrict or otherwise modify any of the terms or provisions
hereof.
F. Parties hereto are sole beneficiaries. This Agreement is
38
made for the sole benefit of the City of Savannah and Chatham
County and is not intended to be construed as conferring benefits
on any other party.
G. Entire Agreement. This Agreement constitutes the entire
and complete agreement and commitments of the parties with respect
to the combining of the City and County police departments, all
prior or contemporaneous understandings arrangements and/or
commitments whether oral or written having been merged herein.
(signatures start of next page)
40
Exhibit A
Cost Allocation Procedure
This Exhibit provides the initial Cost Allocation Procedure for
allocating costs of the MPD between the City, the County (on a
county-wide basis), the County SSD (for the unincorporated
territory), E-911 County revenues, and City E-911 revenues.
Cost Centers and Allocation of Costs between City and County.
All costs budgeted and charged to the MPD operating budget shall be
classified according to Cost Center. For purposes of this
Agreement, a "Cost Center" is a group of expense accounts to which
costs for a group of defined functions are charged. The functions
of the MPD shall be grouped into Cost Centers so that it is
appropriate that all the functions charged to a Cost Center be
allocated between the City and County using the same percentages;
and for the further purpose of providing meaningful accountability
for the management of the MPD.
The following table lists the Cost Centers and the general
functions to be included in each Cost Center for the MPD:
Cost Center Functions Assigned to Cost Center
Police Chief Office of Chief of Police
Senior Management and support staff Public
Information
Office of Professional
Standards
Internal Affairs
Criminal Investigations Crime investigations
TRAP unit
SWAT team
Bomb squad
Dive team
Hostage negotiation team
Career Offender Tracking Unit Intelligence
Center
41
Pawn shop unit
Forensic unit
Support Services Training
Armory
Quartermaster
Property Room
Budget analysis
Volunteer program oversight
Information Management Data entry
Document imaging
Criminal history
Warrant control
Records Management System
Emergency Communications Emergency Dispatch for police, fire and EMS
CAD system
Public Safety Answering Point
Communications systems
Radio Maintenance
Precinct Supervision and
Support
Precinct office and occupancy expenses
Precinct Captains
Precinct based investigators
Precinct non-patrol support staff
City Patrol Beats Salary, fringe benefit and vehicle expenses
for MPD patrol personnel regularly assigned
to beats within the City
In-city school crossing guards
Horse patrol
County Patrol Beats Salary, fringe benefit and vehicle expenses
for MPD patrol personnel regularly assigned
to beats in unincorporated territory
SSD school crossing guards (if any)
Savannah Impact Program Savannah Impact Program expenses
Counter Narcotics Team Counter Narcotics Team expenses (including
cost of officers assigned from other
jurisdictions)
Marine Patrol Marine patrol expenses
Animal Control Animal Control expenses
Confiscated asset expenses Eligible expenses funded by confiscated
assets of the MPD
Grant funded expenses Eligible expenses funded by grant programs.
Separate Cost Centers will be established
for each grant program
Costs charged to each Cost Center shall be funded by the City,
the County (on a county-wide basis), the County SSD (for
unincorporated costs), or E-911 revenues. The following table
provides the allocation formula among these jurisdictions for each
Cost Center:
42
Percent of Cost Center Expenses to be Funded by:
Cost Center City
County
(on
county-
wide
basis)
County SSD
(for
unincorpor-
ated
territory)
Confis-
cated
Assets
Funds
Grant
Funds
Police Chief 79.40% 20.60%
Office of Professional Standards 79.40% 20.60%
Criminal Investigations 79.40% 20.60%
Support Services 79.40% 20.60%
Information Management 79.40% 20.60%
Emergency Communications * 79.40% 20.60%
Precinct Supervision and Support 79.40% 20.60%
City Patrol Beats 100.00%
County Patrol Beats 100.00%
Savannah Impact Program 100.00%
Counter Narcotics Team 100.00%
Marine Patrol 100.00%
Animal Control 100.00%
Confiscated asset expenses 100.00%
Grant funded expenses 100.00%
* Costs of Emergency Communications cost center shall first be funded by combined E-911 revenues
of the City and County (including other jurisdictions E-911 revenues received by the County).
Any expenses for this Cost Center not covered by such E-911 revenues shall be allocated as
provided in this table.
The percentages for Police Chief, Criminal Investigations,
Support Services, Information Management, Emergency Communications,
and Precinct Supervision and Support (herein after collectively
referred to as the "Non-Patrol Cost Centers") in the above table
are stated at 79.4% and 20.6% for the City and the County SSD
respectively. These initial percentages were selected so that when
applied to the pro-forma MPD budget, an allocation results which
approximates each jurisdiction’s current budget plus estimated
allowances for each party for new costs (e.g. salary parity and
take-home vehicle costs) and estimates of reallocated costs for
police function costs not currently charged to police functions in
the County accounting system (e.g. worker’s compensation and
computer services). The parties recognize that the cost for these
43
Non-Patrol Cost Centers are more fairly allocated on a per-capita
basis. Based on the 2000 census the population of the City was
131,510 and the population of the unincorporated County as 71,199;
or on a percentage basis 64.9% in City and 35.1% in the
unincorporated County. Accordingly, the percentage allocation for
the Non-Patrol Cost Centers shall be adjusted according to the
following table so that a fair allocation based on population
served will be achieved over a number of years:
Calendar
Year
City
Percentage
SSD
Percentage
2004 79.4% 20.6%
2005 77.4% 22.6%
2006 75.4% 24.6%
2007 73.4% 26.6%
2008 71.4% 28.6%
2009 69.4% 30.6%
2010 67.4% 32.6%
2011 64.9% 35.1%
The 2012 allocation percentages (and years following 2012) shall be
based on the then most recent available official U.S. Census data.
Such allocation percentages however shall be subject to equitable
adjustment (based the estimated population of any annexed areas) in
the event that annexations take place which are not reflected in
the U.S. Census data.
The costs of accomplishing the functions assigned to each Cost
Center including costs for personnel, fringe benefits, contractual
services, supplies, commodities, equipment, internal service fund
charges (using methodology which is consistently applied through-
out the City), vehicle maintenance charges, vehicle replacement
charges, computer replacement charges, insurance, and any other
44
necessary and appropriate costs that would be an expenditure under
generally accepted accounting principles for governmental type
funds shall be charged to the expenditure accounts for that Cost
Center. In measuring costs of personnel it is acknowledged that
wage and salary expenses and related fringe benefit costs for any
MPD member shall be charged each pay cycle to the Cost Center to
which such member is primarily assigned during that cycle. Costs
shall be charged to the MPD Cost Centers on a basis which is
consistent with all other cost centers in the City accounting
structure. Operating costs incurred by the County for the benefit
of the MPD (if provided for by the MPD adopted budget) may be
charged to the benefitting MPD Cost Center and reimbursed to the
County.
After implementation of this Agreement, additional Cost
Centers may be established, existing Cost Centers may be abolished,
or existing Cost Centers may be split into multiple Cost Centers by
agreement of the City and County. Such agreement shall specify the
percentage allocation of costs between the City, County (county-
wide) and the County SSD for any such revised Cost Centers.
The Chief of the MPD shall establish procedures to insure that
vouchers, requisitions, and payroll charges properly reflect the
benefitting Cost Center.
### End of Exhibit A ###
EXHIBIT B
Pro-Forma Allocation of Estimated MPD Operating Budget
(Based on combining current adopted budgets with estimated allotments by Cost Center and adding allowances for new and reallocated existing)
Cost Center
City 2003
Budget (1)
County 2002-
2003 Budget
(1)
Additional
Annual
Operating
Expenses due
to Merger
(2)
Allocation
of Current
County
Expenses to
Police
Functions
(3)
Less County
and City E-
911 Revenues
Total MPD
Budget to be
Allocated
Police Chief 601,865 691,958 45,830 1,339,653
CrimeStoppers 89,959 85,470 175,429
Criminal Investigations 6,357,794 1,650,055 139,440 8,147,289
Support Services 2,793,514 319,365 26,133 3,139,012
Information Management 1,985,908 266,138 19,514 2,271,560
Emergency Communications 2,370,877 1,566,200 42,172 -3,074,796 904,453
Precinct Supervision and Support 1,232,000 300,000 1,532,000
City Patrol Beats 16,641,325 452,863 17,094,188
County Patrol Beats 3,585,614 326,610 131,290 4,043,514
Savannah Impact Program 607,678 607,678
Counter Narcotics Team 2,601,870 71,485 2,673,355
Marine Patrol 465,500 11,394 476,894
Animal Control 634,070 17,183 651,253
Grant funded expenses 225,296 225,296
Total $32,906,216 $12,166,240 $779,473 $504,441 ($3,074,796) $43,281,574
(1) With estimated allocation among MPD Cost Centers
(2) Allowances for salary parity and take home vehilces
(3) Estimates for worker's compensation, disability insurance, computer services
Total Net City County-Wide SSD Grant City County-Wide SSD Grant
Cost Center Expenses Percentage Pecentage Percentage Percentage Amount Amount Amount Amount
Police Chief $1,339,653 79.40% 20.60% $1,063,684 $0 $275,969 $0
CrimeStoppers 175,429 50.00% 50.00% 87,715 0 87,715 0
Criminal Investigations 8,147,289 79.40% 20.60% 6,468,947 0 1,678,342 0
Support Services 3,139,012 79.40% 20.60% 2,492,376 0 646,636 0
Information Management 2,271,560 79.40% 20.60% 1,803,619 0 467,941 0
Emergency Communications 904,453 79.40% 20.60% 718,136 0 186,317 0
Precinct Supervision and Support 1,532,000 79.40% 20.60% 1,216,408 0 315,592 0
City Patrol Beats 17,094,188 100.00% 17,094,188 0 0 0
County Patrol Beats 4,043,514 100.00% 0 0 4,043,514 0
Savannah Impact Program 607,678 100.00% 607,678 0 0 0
Counter Narcotics Team 2,673,355 100.00% 0 2,673,355 0 0
Marine Patrol 476,894 100.00% 0 476,894 0 0
Animal Control 651,253 100.00% 0 651,253 0 0
Grant funded expenses 225,296 100.00% 0 0 0 225,296
Total $43,281,574 $31,552,751 $3,801,502 $7,702,026 $225,296
Currently Funded Amount in current budgets 31,079,154 3,701,440 6,991,770 225,296
Increase (Decrease) $473,597 $100,062 $710,256 $0
Population 131,510 232,048 71,199
Cost per capita $240 $16 $108

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