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General Plan of Action

Special Committees Established Pep Committee


EC Activity Team
Added Consti Team Formed at the start of the semester for constitution amendment. By Laws will be added.
Marketing Committee FinCom + PR
Lead the solicitations/sponsorships.
Will Monitor the solicitations of members.
Have all the list of companies and politicians to solicit from.
**Reformat our letters.
**Organize the database of companies.
Five (5) different packages for big companies, individuals, politicians, small business enterprise in LB and student
organizations.
- For companies and politicians, the usual packages in the organization’s solicitation letters
- For individuals, no packages instead it’s for donation of any amount
- For small business enterprise, use the “business proposal” ; aside from the ads they’ll receive, they will
have a “Loading Business”
- For student organizations, discounts and goods (depends on sponsors) will be given for their participation in
our activities
** Website will have the detailed info for the activity
** A blog will be created for the organization where we could post details for our major activities to tap professionals
and students who are willing to help (monetary or otherwise) the organization’s activities. Difference from website:
Need not be paid and interactive
** Concept paper of the event (major only) will be created with the letters. It will contain the following (parts may be
omitted id needed):
Introduction
Discussion of concepts
About the proponents, partners and beneficiaries
Vicinity of he venue
Schedule
Mechanics
Designations (tasking)
Projected expenditures
Sponsorship rates
** Letters will be release at least 2 months before the activity
** CDs about the org will be given with the letters
E-communication Team ** Web maintenance
** Org blogs
** Forum Moderators and Administrators
** Ygroup maintenance (Arrange/manage the files properly)
Standing
Committees
Educational Affairs Committee Tutorials **Tutorials for CE and ES subjects. Coordinate with CE Dept and ES Dept if they can provide teachers.
**Tutorials for Math17 and 37 students. Coordinate with Ma’am Loyola. Also for recruitment of Freshmen and
Sophomore CE students.
Acads Performance **Strict monitoring of members with warning and probation status. Subjects and teachers will be included in the
Monitoring members’ info sheet so the Educom can monitor them. An educom member will be assigned to monitor these
members with warning/proby standing
**Post a calendar on the bulletin board so members can record the schedule of their exams and the educom will be
aware of it.
Library **Library: Library card system will be implemented. No books or handouts may be brought outside; they may only be
photocopied w/ an Educom membe’s assistance.
**The committee shall pass proposals for the budget to be given for the library. Incentives will be given to those who
will donate their properties.
** An Educom members will be assigned per member for them to collect materials for the library.
Finance Committee **For every committee, a finance committee is assigned to coordinate with the Committee Heads for cost reductions.
The Finance Committee Head acts as an auditor.
**Every Committee has a notebook to record all the expenses of their committee. This notebook will be handled by
the committee’s auditor.
**In charge of the Marketing Committee and Fund Raising Activities
Fund Raising Activity ** Regulars: Monthly rummage, Monthly bottle/newspaper drive, raffle for 1st sem and auction for 2nd sem, Sacrificial
Dinners every GA, CE shirts for 1st sem and ES quiz con shirts for he 2nd sem..
** Proposed FRAs will bed further discussed during Execom meetings and General Assemblies.
Revolving Fund The semestral fee will be converted to “revolving fund”. Instead of paying the whole PhP100, members will pay
PhP5.00 every general assembly until they reach the semestral fee amount of 100.
Sponsorships/ **Part of Marketing Committee. Head of Marketing Committee will come from the Finance Committee
Solicitations
Sell Goods ** For the alumni, resident and non-resident members. We’ll ship the goods to any country.
**org shirts, mugs, organizer, calendars, umbrellas, mini yearbook (for our CEO graduates), newsletters etc
**Will have the items produced if orders reach 20, we have a forum, a website, a bog and email for all transactions.
We will ship thru EMS, not that expensive and they can track it.
Budget Proposal **Project Coordinators shall always prepare a budget proposal; the Finance Committee will cut it according to
available funds and actual prices of commodities and services.
**Funds for an activity will not be release without the approval of the FinCom Head.
Membership Committee Recruitment **Continue the personalized invitations
**Participate in Campus Tours, Sell 2008 CE shirts, Math 17 and 37 tutorials.
Membership Rules and **Each member will have a copy of the Rules and Regulations prepared by the MemCom and approved by the
Regulations Execom, they will avail it upon signing that they have understood the rules fully and will abide by it.
Delinquent Members **For delinquent members, assign a memcom member to monitor them, follow up why they are absent rather than
wait for excuse slips.

Sanctions for Delinquent **Delinquent members who appealed for reconsideration shall abide by the following sanctions:
Members CEAT Clean-Up volunteers, Bottle/Paper Drives, Community Work, Organization services like clean and repaint the
tambayan, organize the CEO library and make library cards, marshals for Feb Fair, mass posting of activity posters,
rummage and other fund raising activities where they have to reach a certain mount set by the body.
Member Info Sheets ** For easier tasking, the info sheet of members will be reformatted. It will include strengths and weaknesses,
schedule of general assemblies so committee heads can assess their capacity to do work and available time. Member
files will be compiled and given to the executive committee for their use
** The instructors for each subject and how many times the member has taken the course will also be included for
easier monitoring on acads by the educom
TBA, LTS, Consti Rdg and **Semestral Consti Reading
CSC **Reformat CSC. Let it be “self criticism” for personal development
**TBA will be held at start of the semester
**LTS will be at start of the semester, will coordinate with CSC since they also plan to conduct an LTS for CEAT
students
Polo Day **Polo Day every GA unless excused due to PE and other laboratories.
**Members not wearing polo will be considered absent by the MemCom.
**Committee with most members wearing polo (in percentage) for the whole month will have an exclusive load raffle
Public Relations Committee **Schedule definite time of massive posting around the campus especially if the activity requires student
participation
**within committee, assign certain people to be in charge with the design for publicity paraphernalia, represent the
organization in external affairs, Information dissemination, massive posting, and marketing.
Sponsorships/ **Part of Marketing Committee.
Solicitations
E-Comm Tean **Head of E-Communications Team will come from the Public Relations Committee
Networking **Establish a Network w/ student organizations.
**Have the contact numbers of different org heads for easier information dissemination
Ways and Means Committee **One member will be assigned per activity and should assist in damage control.
**Will initiate the permits and reservations for each activity.
Secretariat ** End of semester report for the advisers
** Compilation of minutes for the semester (summarized), uploaded at ygroup
**Documentation of all activities for the e-Comm Team
**Organize files for past activities for the e-Comm Team
**Prepares needed letters for reservations, participation, etc
Additional Administrative Work
Implementations
Summer Plans To lighten the load of ** Officers will have tentative members for the summer. Special Committees will be created this summer
members **Start some FRAs
**Start the Marketing by assigning Marketing Team members, creating the blog, letters, and concept paper.
**Update and Compile the company contacts
Sem Planning **Execom will make a calendar of activities and the body will be informed about it at the start of the semester.
Finalized calendar of activities will be downloadable at the blog, ygroup and forums. No excuse for not knowing the
said activity.
Activity Assessment **Will be done on 1st GA after the said activity. (SOP)

Activity Write-Ups **Made by the project coordinator. To be submitted on exec meeting after the activity assessment. Will be compiled
for future references (newsletters, sites, end of sem reports etc)
Project Proposals for each **Shall be given at execom meeting. 1 copy to president, finance and secretary
activity **Proper format:
title
objectives
date
time venue
project details
(brief description of the activity, include target participants)
Needed equipments and materials (include everything needed from huge equipments to office materials like paper)
Budget Proposal
(Include goods and services needed. It’s better to overestimate than underestimate as this will be reviewed by the
Finance Committee Head)
General Assemblies **Tuesdays 7pm. It will not be cancelled unless informed there’s no GA. (SOP). Polo Day.
**Will start at 7:30pm even without quorum (as the body has agreed), but there will be no major decisions until the
attending body reaches the quorum (no voting). If still did not reach quorum, decisions will be moved to the next GA.
This way the time of the attending members will not be wasted and people will start attending on time. For those
who missed parts of the GA, heads will be responsible in informing them. There may be delays for Committees
assigned for Sacrificial Diners.
**Late will be after preamble
Committee Meetings **Every 15-30 minutes before GA therefore call time for GA is 7pm. After GA Committee meetings will depend on the
Committee Heads. These will only be cancelled in case we have a lot to discuss on the said GA.
ExeComm Meetings **Sundays. 8pm or Mondays 7pm. If head can’t go, send a representative, preferably the secretary. Not cancelled
unless announced that it’s cancelled.
Merit/Demerit System **Every activity, the committee heads will assess the performance of their members
**The member with best performance per activity will be rewarded (like free sacrificial dinner) and given recognition,
not necessarily of monetary value.
Transparency Forums / Ygroups **certain part of the online forums can’t be accessed by non members. This way we can discuss org matters privately
where alumni can freely interact.
**Matters may be discussed even during vacations
**There will be a monthly update in ygroups and forums for the alumni and resident members.
Execom Reports **Everything will be reported to the body. Even major topics discussed in execom meetings and committee meetings
(committee secretary shall also take down minutes)
**Minutes will be posted on the Bulletin Board.
Batch Projects **Execom will identify the needs of the organization and create appropriate projects for the new batches.

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