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Time Management

Psychometric Questions
Group Discussion Skills
HR Interview

with many things happening simultaneously. Case Study • Did he make good use of his best time of day? • Did he work on his high priority items? • Did he have a problem saying “no”? • Did he complete the tasks he started? • Did he understand his problems? • What would you recommend for Myron? Planning • Plan for both near and long term. • A "Things to do Today" list helps focus attention on the highest priority items. • People who are right-brained have the ability to see options at every turn. • An up-to-date master calendar can be your most helpful planning tool. You do one thing. things are rarely black and white. how organized would you rate yourself? • What are the top three things you think you must do in order to be more organized? • What would you do with any additional time if you found a way to give it to yourself? Left Brain/Right Brain • If you are strongly left-brained. • Take control of those things that would derail workplace productivity. For you.Time Management Overview • Better organize yourself and your workspace for peak efficiency. then you go on to another. time flows in monochromic order. . you see things as black and white. For you. and your time is polychromic. Pre-Assignment Review • What do you believe are your top three priorities/objectives in your position? • What do you believe are the top three obstacles to working on your priorities or meeting your objectives as the moment? • On a scale of 1-10. • Understand the importance of and the most useful techniques for setting and achieving goals. • Learn what to delegate and how to delegate well. • Identify the right things to be doing and develop plans for doing them.

and then bits of paper can be discarded. • Make four piles of all the papers you have strewn around and deal with them approrpriately. Check the clock. give yourself an hour. Organizing your Workspace • Your first step should be to get rid of things that should NOT be on the desk. • S: Select one thing to do. Organizing Files for Retrieval • Working Files • Reference Files • Archive Files • Electronic Files • Disaster Files Five Easy Ways to Manage E-Mail • Check your mail twice a day. • Filter the spam. Focus first on the tools you use. • Keep it simple. • Action Planning Worksheets. • I: Ignore everything else while the clock is ticking. • G: Give yourself a reward when the hour is up. • Set up a system whereby vital information is saved where it can be readily found. and go for it. • N: No breaks until your hour is up. • Organize your addresses. • Remember Murphy’s Law! The Four D’s • Do it now • Dump • Delay • Delegate Here are five steps to take the STING out of feeling overwhelmed. • Then move to the contents of the desk. and PERT Diagrams are excellent planning aids when properly used. • T: Time yourself. Milestone Charts. • File your messages. . • Planning contact with colleagues and staff will help minimize the disruption of their schedules.

I’m glad I took the time to… • I regret I haven’t taken the time to… Delegation • Tell: “Based on my decision.” • Sell: “Based on my decision. and Nobody realized that Everybody wouldn’t do it. here’s what I want you to do. • Give the person the authority they need to do the job. Everyone thought that Anybody could do it. • Ask for feedback to ensure a common understanding. Everybody was sure that Somebody would do it. . • Describe what is needed in terms of results (not how. Somebody got mad about it because it was Everybody’s job. here’s what I want you to do. It ended up that Everybody blamed Somebody when actually Nobody blamed Anybody. because…” • Consult: “Before I make a decision.Managing Your Workload • What are the things you have to do every day. and how much time must you allot to each thing? • What are the things you have to do each week and how much time do you allot to them? • What are the things you must do each month? How much time does each item take you? • What are the things you do quarterly or annually? How much time do they take? Managing Your Workload • Was it hard to remember how you spent your time? • Did you take any time out this past week just for you? • How many things did you do that you planned to do? • How many things did you put off? • What is it you want to spend more time doing? • What do you want to do less? • Are you happy with the way you spent your time? • How many of these hours did you spend on the things that you said were a high priority for me? • When I look at my life so far. but Nobody did it.” • Explain why the job is important. Anybody could have done it. but what). • There was an important job to be done and Everybody was asked to do it. I want your input.” • Participate: “We need to make a decision together.” • Delegate: “You make a decision. • Indicate when the job needs to be completed and get agreement.

16. You like parties you attend to be lively. You like to take part in many social activities. You find it easy to find new acquaintances. 3. In being thrown by chance with a stranger. 18. 23. You find yourself hurrying to get to places even when there is plenty of time. You have more than once taken lead in organizing project or a group of some kind. 17. 10. . If you hold an opinion that is radically different that expressed by a lecturer. 21. You are inclined to stop to think things over before you act. You like to entertain guests. You often find it difficult to go to sleep at night because you keep thinking of what happened during the day. You avoid arguing over a price with a clerk or sales person. 5. for tomorrow we die. 7. • It means setting a clear routine or time for all routine activities. You sometimes feel "just miserable" for no good reason at all. 9. 11. 2. • Before you develop your rituals. you wait for the person to introduce himself or herself. 6. 13. 26. Your interests change quickly from one thing to another. Other people think of you as being very serious minded. and for exercising. When you find that something you have bought is defective. 4. 22. Psychometric Questions 1. 25. 20. You like work that requires considerable attention to details. • Rituals allow you to concentrate on what’s really important. 27. You give little thought to your failures after they are passed. 12. You are often so much " on the go" that sooner or later you may wear yourself out. 24. You are happiest when you get involved in some projects that calls for rapid action. You would dislike very much to work alone in some alone place. drink and be merry.Projects • What is a project? • How are the characteristics of a project like a jigsaw puzzle? • What do you do when you begin putting together a jigsaw puzzle? • What must you do when you begin planning a project? Set a Ritual • Rituals are the foundation of success. you are likely to tell the person about it either during or after the lecture. You believe in the idea that we should " eat. You often wonder where others get all the excess energy they seem to have. You would rather plan an activity than take part in it. for sleeping. It is difficult for you to chat about things in general with people. When you eat a meal with others. for eating. first simplify your life. You start to work on a project with great deal of enthusiasm." 8. you hesitate to demand an exchange or a refund. • Rituals include setting time with family. 19. 15. You are sometimes bubbling over with energy and sometimes very sluggish. you are usually one of the last to finish. 14.

You limit your friendships mostly to members of your own sex. 47. You often crave excitement. 56. After being introduced to someone. 74. It takes a lot to get you emotionally stirred up or excited. You have frequent ups and downs in mood. You enjoy getting acquainted with people. You are so naturally friendly that people immediately feel at ease with you. 64. 41. 70. Your mood often changes from happiness to sadness or vice versa without knowing why. 40. You are the kind of person who is "on the go" all the time. It bothers you to have people watch you at your work. 32. 66. You would be very unhappy if you were prevented from making numerous social contacts. You seem to lack the drive necessary to get as much as other people do. sometimes with and sometimes without apparent cause. You would like to be a host or hostess for parties at club. 35. 38. The thought of making a speech frightens you. You are a carefree individual. 67. You talk more slowly than most people. You are rather good at bluffing when you find yourself in difficulty. 45. 49. At the scene of an accident. You daydream a great deal. you take an active part in helping out. 58. You take life very seriously. It is difficult for you to understand people who get very concerned about things. 57. You always seem to have plenty of vigour and vitality. When people do not play fair you hesitate to say anything about it to them. 65. 34. You often feel guilty without a very good reason for it. 63. 36. 61. You have a habit of starting things and then losing interest in them. People think you are a very energetic person. You often feel uncomfortable or uneasy. 33. You have difficulty in making new friends. 76. When you were a child many of your playmates naturally expected you to be the leader. 68. You sometimes avoid social contacts for fear of doing or saying the wrong thing. 50. There are times when your future looks very dark. You like to have plenty of time to stop and rest. You almost always feel well and strong. 54. 29. You make decisions on the spur of the moment. you just cannot think of things to say to make good conversation. 53. 69. you call his or her attention to the fact. 37. 48. You are able to work for unusually long hours without feeling tired. 30. When a clerk in a store waits on others who come after you. 75. You are satisfied to let some one else take the lead in group activities. even for a cause in which you are interested. 52. You hesitate to walk into a meeting when you know that everyone's eye will be upon you. 73. 55. 46. Many of your friends think you take your work too seriously. 51. You find it difficult to ask people for money or other donations. You often act on the first thought that comes into your head. You have usually been optimistic about your future. 71. 44. 31. You enjoy applying for a job in person. 43. . You sometimes make quick decisions that you later wish you hadn't made. You feel lonesome even when with other people. 72. 62. 60. You are quick in your actions. You sometimes wish that people would slow down a bit and give you a chance to catch up. 42. 39. 59.28. You work more slowly and deliberately than most people of your sex and age. You find it easy to start conversation with strangers.

114.e. You sometimes find yourself "crossing bridges before you come to them". You like to do things slowly and deliberately. You dislike to be hurried in your work. You are one of those who drink or smoke more than they know they should. 119. It is difficult for you to understand how some people can be so unconcerned about the future. 121. you say nothing about it. 81. You would rather work for a good boss than for yourself. 110. 97. 104. 87. 82. You keep at a task until it is done. There are only a few friends with whom you can relax and have a good time.them before. 100. 89. 93. You are inclined to limit your acquaintances to select few 90. 122. You have often lost sleep over your worries. 117. 105. People think of you as being a very social type of person. 84. 96. You often stop to analyzed your thoughts and feelings. you ask them whether you have met . 85. 102. 106. You find daydreaming very enjoyable. You can express yourself more easily in speech than in writing. 98. 118. You can listen to a lecture without feeling restless. you seldom give your past mistakes a second thought. You prefer to work alone. 115. You like to play practical jokes upon others. There are times when your mind seems to work very slowly and other times when it works very rapidly. 108. You find it somewhat difficult to say "no" to a sales person who tries to sell you something you do not - really want. At work or at play other people find it hard to keep up with the pace you set. 83. 120. . 91. You usually keep cheerful in spite of trouble. You are often in low spirits. 123. You like wild enthusiasm. When you are attracted to a person whom you have not met earlier you make an active attempt to get - acquainted even though it may be quite difficult. 88. You are inclined to rush from one activity to another without pausing enough for rest. 95. 94. People sometimes tell you to "slow down" or "take it easy". You are slow and deliberate in movements. Disappointment affect you so little that you seldom think about them twice. You are so shy it bothers you. You keep in fairly uniform spirits. You would like to belong to as many clubs and social organizations as possible. When you are served stale or inferior food in a restaurant. You get things in hurry. You lie to sell things (i. You are a happy-go-lucky individual. 116. 80. 79. 103. You can think of a good excuse when you need one. to act as a sales person) 99. You are often "Life of the Party". 111. 101. You speak out in meetings to oppose those whom you feel sure are wrong. You can turn out a large amount of work in a short time. You are sometimes bothered by having a useless thought come into your mind over & over. 113. sometimes to a point bordering on rowdyism at a football or baseball game. 78. 109. When you think you recognize people you see in a public place. 112. 107. even after an early everyone else has given up. 92. 86. You are less energetic than many people you know. You take the lead in putting life into a dull party. You are so concerned about the future that you do not get as much fun out of the present as you might.77. You would rather apply for a job by writing a letter than by going through with a personal interview. You feel self conscious in the presence of important people.

you feel better. 138. 141. You generally keep cool and think clearly in exciting situations. 148. Other people say that it is difficult to get to know you well. Ask yourself:  How do other students make critical comments?  How do they ask questions?  How do they disagree with or support arguments?  What special phrases do they use to show politeness even when they are voicing disagreement?  How do they signal to interrupt. You almost always feel that life is very much worth living. 128. You usually say what you feel like saying at the moment. You generally feel as though you haven't a care in the world. 130. 133. 126. 135. 131. You sometimes feel listless and tired for no good reason. You often run upstairs taking two steps at a time. You like to take on important responsibilities such as organizing a new business. 134. You seek to avoid all trouble with other people. 142. It irritates you to have to wait at a crossing for a long freight train to pass. You are fond of betting on horse races and games. Shyness keep you from being as popular as you should be. 132. You seldom let your responsibility interfere with your having a good time. You are generally free from worry about possible misfortunes. Your mood is very easily influenced by people around you. if you let yourself go. You are a listener rather than a talker in a social conversation.124. Strategies for Improving GD Skills  Assessed by the following qualities  Power of Expression  Speak forcefully to convince  Create an impact of the knowledge  Precise and Clear (Not more not less)  Wordage may not be the key  Ability to listen  Confidence & Level headedness  Attend as many seminars and tutorials as possible and notice what other students do. You find it difficult to get rid of sales person whom you do not care to listen or give your time. You like to be with people. It is hard to understand why many people are so slow and get so little done. 149. 146. 147. ask a question or make a point? . 150.soon as possible and have a talk about it. whether you can afford it or not. You daydreams are often about things that can never come true. You have hesitated to make or to accept "dates" because of shyness. 137. 136. Other people regard you as a lively individual. You like to speak in public. 127. 145. If someone you know has been spreading untrue and bad stories about you. 144. 125. 129. 143. 139. 140. Others are often amazed by the amount of work you turn out. When you get angry. you see the person as . People seem to enjoy being with you.

 Seek clarification when in doubt.  Simple and direct language without slang.  Never add anything after summarization.  Different techniques to initiate a GD and make a good first impression:  Quotes  Definition  Question  Shock statement  Facts.  Never initiate when you are not sure about the topic of discussion  Instead.  Start with asking questions of fellow students. figures and statistics  Short story  General statement  Conclusion is when there is consensus.  Knowledge is strength and hence reading habits Essential  Power to convince effectively.  Ask for information or ask for help.  Prepare a question to ask.  Always be polite.  Clarity in speech and expression.  Avoid raising new points.  Listen to others.  Participate  Take part in social/informal discussions as well as more structured/formal discussion.  Avoid stating only your view point. Practice  Practice your discussion Skills in an informal setting or with a small group. Positive Behaviour in Group Discussion  Initiating  Clarifying  Encouraging  Active listening  Information and opinion giving  Hormonizing  Compromising  Summarising Negative Behaviour in Group Discussion  Displaying aggression  Attention seeking  Blocking  Withdrawing GD Do's & Dont's  Do’s  Be yourself  Think and organize your thoughts.  Incorporate all the important points that came out in the discussion.  Be assertive.  A GD is Discussion and not a debating stage. adopt the wait & watch attitude. But you can summarize what the group has discussed in a nutshell.  Eye contact and Non-verbal gestures.  Start by making small contributions to tutorial discussions.  Ask them about the course material. or agree with another speaker's remarks. .  Ask for their opinions.  Keep it brief and concise.

• If you do not have specific experience. • Limit it to work-related items unless instructed otherwise. What experience do you have in this field? • Speak about specifics that relate to the position you are applying for. co-workers or the organization. • If you do. • Be careful that it does not sound rehearsed. What do you know about this organization? • This question is one reason to do some research on the organization before the interview. . • Talk about things you have done and jobs you have held that relate to the position you are interviewing for.  Gestures like finger pointing. Frequently Asked H/R Questions How you Address them? 1. thumping table. Tell me about yourself: • The most often asked question in interviews • You need to have a short statement prepared in your mind. • Start with the item farthest back and work up to the present. • Keep smiling and talk about leaving for a positive reason such as an opportunity. • Keep the focus on this job and what you can do for this organization. • What are the current issues and who are the major players? 6. • 7.  Don’ts  Loose your temper. • Find out where they have been and where they are going.  Interrupt. • A wide variety of activities can be mentioned as positive self-mprovement. 3. Why did you leave your last job? • Stay positive regardless of the circumstances • Never refer to a major problem with management and never speak ill of supervisors. get as close as you can. Are you applying for other jobs? • Be honest but do not spend a lot of time in this area. 5. you will be the one looking bad. Do you consider yourself successful? • You should always answer “yes” and briefly explain why. • Anything else is a distraction.  Dominate discussion. 4. • A good explanation is that you have set goals.  Shout. • Have some good ones handy to mention. 2. Discussion no debate. What have you done to improve your knowledge in the last year? • Try to include improvement activities that relate to the job. a chance to do something special or other forward-looking reasons. and you have met some and are on track to achieve the others.

• Do not brag. just say it in a matter-of-fact tone. showing a benefit to the organization. the interviewer. • Something like this should work: – I’d like it to be a long time. 17. Can you tell me the range for this position? • In most cases. 15. 16. That’s the type of answer that works best here. Why should we hire you? • Point out how your assets meet what the organization needs. If you had enough money to retire right now. • But since you need to work. say that it can depend on the details of the job.8. 9. 12. This is a key point. do not answer it. What is your philosophy towards work? • The interviewer is not looking for a long or flowery dissertation here. Why do you want to work for this organization? • This may take some thought and certainly. • Be careful to mention a friend only if they are well thought of within. • That’s a tough question. • Be sure to have examples ready. a team player. – Short and positive. How long would you expect to work for us if hired? • Specifics here are not good. • Do you have strong feelings that the job gets done? – Yes. • This can affect your answer even though they asked about friends not relatives. • Do not say ‘yes’ if you do not mean it. • Do not mention any other candidates to make a comparison. . • If not. Are you a team player? • You are. – Or As long as we both feel I’m doing a good job. would you? • Answer “yes” if you would. • Give a little advance thought to this relationship. • Relate it to your long-term career goals. Then give a wide range. Instead. 13. of course. this is the type of work you prefer. say something like. • Sincerity is extremely important here and will easily be sensed. 11. • 10. Do you know anyone who works for us? • Be aware of the policy on relatives working for the organization. • Specifics that show you often perform for the good of the team rather than for yourself are good evidence of your team attitude. taken off guard. Explain how you would be an asset to this organization • You should be anxious for this question. • So. should be based on the research you have done on the organization. What kind of salary do you need? • A loaded question. will tell you. • It gives you a chance to highlight your best points as they relate to the position being discussed. • A nasty little game that you will probably lose if you answer first.

• Give an example that relates to the type of position applied for. Why do you think you would do well at this job? • Give several reasons and include • Skills • Experience and • Interest. • Your professional expertise. A few good examples: • Your ability to prioritize. Are you willing to work overtime? Nights? Weekends? • This is up to you. What is your greatest strength? • Numerous answers are good. • Your ability to work under pressure.18. • Your positive attitude 20. Tell me about your ability to work under pressure. you strain credibility. . • Your leadership skills. Tell me about a suggestion you have made • Have a good one ready. • Do not give fuel to the suspicion that you may want another job more than this one. 21. You cannot win. • The best is to stay genetic and say something like: A job where I love the work. 30. • Be sure and use a suggestion that was accepted and was then considered successful. • You may say that you thrive under certain types of pressure. like the people. can contribute and can’t wait to get to work. There is no better answer. What are you looking for in a job? • Tell exactly what you would say for “Tell me about your dream job” • This is a trap question • Probably to check your consistency 27. but good examples are: • Challenge • Achievement • Recognition 31. • Your problem-solving skills. but the work is the most important. • Be totally honest. What motivates you to do your best on the job? • This is a personal trait that only you can say. • Your ability to focus on projects. • If you say another job is it. If you say the job you are contending for is it. just stay positive. 28. 22. What is more important to you: the money or the work • Money is always important. Tell me about your dream job. • Stay away from a specific job. 29. you plant the suspicion that you will be dissatisfied with this position if hired. • One related to the type of work applied for is a real plus. 19. Do your skills match this job or another job more closely? • Probably this one.

• The situational style is safe. they are no longer blind spots. • If you are comfortable in different roles. • Pick a specific incident. • Try to avoid labels. Are you willing to put the interests of the organization ahead of your own? • This is a straight loyalty and dedication question • Do not worry about the deep ethical and philosophical implications • Just say “yes” 35. • Do not hand it to them. salesman or consensus. • Be honest at this point and save yourself future grief. fair. Would you be willing to relocate if required? • You should be clear on this with your family prior to the interview • If you think there is a chance it may come up. • Let them do their own discovery on your bad points. How do you propose to compensate for your lack of experience? • First. . if you have experience that the interviewer does not know about. can have several meanings or descriptions depending on which management expert you listen to. Do you have any blind spots? • Tricky question. If you were hiring a person for this job. • If you know about blind spots. 41. 40. What qualities do you look for in a boss? • Be generic and positive. point that out. Tell me about a time when you helped resolve a dispute between others. 38. What position do you prefer on a team working on a project? • Be honest. state that you are very well qualified for the position. • This can create a lot of problems later on in your career. • Do not say yes just to get the job if the real answer is no. • Do not reveal any personal areas of concern here. • Some of the more common labels. Describe your management style.32. instead of one size fits all. 37. point out (if true) that you are a hard working quick learner. because it says you will manage according to the situation. • All bosses think they have these traits. • Concentrate on your problem solving technique and not the dispute you settled. loyal to subordinates and holder of high standards. 42. Do you think you are overqualified for this position? • Regardless of your qualifications. a sense of humor. like progressive. bring that up: • Then. 33. 39. 36. • Safe qualities are knowledgeable. what would you look for? • Be careful to mention traits that are needed and that you have.

Do you have any questions for me? • Always have some questions prepared. • Things like.47. Questions prepared where you will be an asset to the organization are good. – Determination to get the job done and work hard but enjoy your work are good. Examples are: – How soon will I be able to be productive? – What type of projects will I be able to assist on? . • Emphasize benefits to the organization. 48. Describe your work ethic.