Gmail™ Outlook Settings Page 1 of 3

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Configure E-Mail Client for Gmail™

Microsoft Outlook Mail Settings (Gmail)
Part I - New Account Setup

1. Goto the Tools menu and select E-mail Accounts

2. Select Add a new e-mail account and click next
3. Select POP3 and click next
4. Fill in the blanks as seen below.

Incoming mail server (POP3): localhost (or 127.0.0.1 or your network computer name)
Outgoing mail server (SMTP): localhost (same as POP3)

5. Click the More Settings button and head over to the Outgoing Server tab. Check My outgoing server requires authentication and Use same
settings as incoming mail server
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NOTE: Do not use the Test Account Settings button because it does not support e-mail authentication and will result in a failure every time.

Part II - Filter Setup (required only one time per computer)

1. Look for a Junk E-mail folder in your Outlook folder list (There should be one in Outlook 2002 or later). If you do not see this folder, go to File -> New
-> Folder and create a folder inside the Inbox titled Junk E-mail (note the exact spelling).

2. Now go to the Tools menu,

Select Rules and Alerts or Rules or Rules Wizard (if this does not appear in the Tools menu, expand the menu by clicking on the down arrow at the
bottom of the menu)

Microsoft Outlook 2002 / XP Rules Wizard Window

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3. (Outlook 2000/2002 only) - Select Inbox (your Gmail account) under Apply changes to this folder. If there is only one item there, then make sure that
is selected.

4. In the Rules window, click Options

5. In the Options window, select Import Rules.

6. Navigate to your eMail2Pop installation directory (usually C:\Program Files\eMail2Pop)

7. Select Outlook, click Open / OK (C:\Program Files\eMail2Pop\outlook.rwz)

8. Verify that two rules have been imported into Outlook (X-eMail2Pop-status / X-Spam-Flag). They should be both checked.

9. If the box beside the X-Spam-Flag rule is not checked, check the box, click the blue specified word in the big white box under Rule Description, and
select the Junk E-mail folder. If there is not a Junk E-mail folder, create one inside the Inbox by clicking New .

10. If you use your own additional Outlook rules, the eMail2Pop rules must process first. Use the Move Up (Up Arrow) button to move the two rules to the
top of the list.

11. Click Finish to close the Rules Wizard, and then OK to close the Rules and Alerts window

12. Now you are all set to use Microsoft Outlook! No additional spam filtering configuration required.

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Outlook Add-ins - Showcase
Configuring the Outook Gmail settings.

 .Below, we will detail how to setup Microsoft Office Outlook 2000 or higher to send, receive a
Gmail address. Before getting started, please make sure you know your Gmail email address a

Start Outlook: from the main Outlook window, go to Tools -> Email Accounts.

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On the Outlook popup window, select to "Add a new e-mail account" and click on Next.
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On the server type step, select POP3 for the Outlook email account type, then click on Next. Th
type, because the Gmail web based account will anyway keep a copy of all emails, just like an I

On the next screen, you will have to specify your Outlook Gmail settings, such as your Gmail us
server addresses, Gmail server ports and Outlook Gmail display name.

 On the User Information section, enter your Name (it can be anything, but remember this is g
people will see when you will send them an email via your Outlook Gmail account) and your Gm
 On the Server Information section, enter the Google Gmail servers:
- Incoming mail server: pop.gmail.com
- Outgoing mail server: smtp.gmail.com. As an alternative, you may setup any other outgoing m
such as your ISP's SMTP server or your own hosted outgoing server. However, if you setup a 3
will not have access to sent emails via your web based Gmail account panel.
 On the Logon Information section, enter your Gmail User Name (which is the same as your G
Gmail password. Tick the box "Remember password" in order to make Outlook to store the Gm
about it every time when Outlook will send/receive emails for the Gmail account.
 Click on the "More Settings" button and go to the "Advanced" window tab.
- On the "Incoming server (POP3)" field, enter 995 and mark the box "This server requires an e
- On the "Outgoing server (SMTP)" field, enter 465 and mark the box "This server requires an e
You can also change the server timeouts period: this defines the time interval for which Outlook
connection, before triggering a connection error. The slower your Internet connection is, the gre
The "Delivery" options are not important for an Outlook Gmail account: no matter what you wou
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keep a copy of each email on the Gmail server.

When you are done setting up your Outlook Gmail advanced settings, click on OK to return to th

To verify your Outlook Gmail setup, click on the "Test Account Settings" button: this will make O
Gmail account and to send & receive an Outlook test email. If the test will succeed, you will noti
Inbox folder. If the test fails, Outlook will prompt you with the error messages - most likely, you d
settings or the Gmail password is wrong.

Resources

- Gmail POP Access Help Center;

- Gmail auto-configuration tool for Microsoft Outlook 2002 or Outlook Express;
- Microsoft article on using Outlook 2002 or 2003 with a Google Gmail account.
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