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Republika ng Pil ipinas

KAGAWARAN NG KATARtJ NGAN


Department of Justice
Manila
LML- DC-17L1:3- _
DEPARTM:ENT CIRCULARNO~. 11) ~~t : ~I i'
To Undersecretaries and Assistant Secretaries
Chiefs of Service/Staff in the Office of the Secretary
All Regional/Provincial/City Prosecutors in the
National Prosecution Service
All concerned
Subject Reimbursement of Travel Expenses for Prosecution
Attorneys/Associate Prosecution Attorneys and
Concerned Employees
Date 17December 2013
Attached, for your information and guidance, is a copy of the
Executive Order 298 s. 2004 which prescribes the rules and regulations
on the new rates of - allowances for official local travel . expenses of
government personnel, including the attendance to preliminary
investigations, inquests, court <. umearancesand other authorized official
functions. The following shall govern claims for reimbursement thereof:
1. Travel expenses refer to the amount authorized to cover
_ _ hotel/lodging rate, meals and incidental expenses excluding
transportation expenses going to and from the destinations;
2. Hotel/Lodging Rate is the daily hotel/lodging cost including
the prescribed taxes and service cha ges; .
3. Official travels must be approved by t e Secretary ursuant
to Department Circular 074 dated 18Noveift 013;
4. Allowable travel expenses prescribed for government
personnel regardless of rank and destination shall be in the
amount of Eight Hundred Pesos (P800. 00) per day which
shall be apportioned as follows: a) fifty percent (50%) for
hotel/lodging, b) thirty percent (30%) for meals and c)
twenty percent (20%) for incidental expenses;
5. Entitlement to travel expenses shall start only upon arrival at
the place of destination and shall cease upon departure
therefrom at the following percentage:
Particulars
Arrival not later than
12:00 noon
,... ". -~-., . ""-' .., ."' ' . ".,"
Arrival after 12:-00 noun
Departure before 12:00
noon
. ',- ,.,- .....
Departure at 12:00 noon
and later
....-
Percentage'ToCover
100% IHoteljlodging (50%) ; meals (30%)
iandincidental expenses (20%)
'lHoteljlodging (50%) ; dinner (10%)
J C:1nd incidental expenses (20%)
Breakfast (10%) and incidental
expenses (20%)
':Sreakfast(1o%) , lunch (10%) and
jincidental expenses (20%)
....._ ...
80%
30%
40%
6. Claims for payment of travel expenses to places within the
fifty (50) kilometer radius from the last city or municipality
covered by the Metropolitan Manila Area in the case of those
whose permanent official. station is in the Metropolitan
Manila Area, the City or municipality wherein their
permanent official station is located, in the case of those
outside the Metropolitan Manila Area, shall be allowed only
upon presentation of proof or a certificate of appearance,
duly supported by bills or invoices with official receipts of
expenses incurred, that they stayed in the place of their
assignment forthe whole duration of their official travel;
7. If the personnel commute daily from the place of assignment
to the place of residence or permanent official station,
entitlement shall be only for the reimbursement of actual
fare at the prevailing rates of the authorized mode of
transportation from the permanent official station to the
destination or place of work and back, and a reasonable cost
for meals, The total actual fare and cost of meals and
incidental expenses shall in no case exceed Four Hundred
Pesos (P400. 00) per day;
I
-S
2
"
8. Claims for reimbursement for actual travel expenses in
excess of the abovementioned amount for travel expenses
may be allowed, but should be authorized and certified by the
Secretary or an authorized superior that such excess is
absolutely necessary in the performance of the assignment.
The appropriate bills and receipts that will support the claim
111UStalso be submitted along with the completed travel
itinerary duly approved by the immediate supervisor. Any
certification or affidavit of loss as replacement of the
required hotel/lodging bills and receipts shall not be
considered; and
9. Expenses incurred for travel within Metro Manila are 110t
allowed under existing rules.
This Circular is issued to ensure its widest dissemination to
support the work and functions of the personnel concerned. The
Financial Service is directed to expedite the processing of such claims for
reimbursement.
For information, guidance and compliance.
A~--..A~.{~
LEIlAM. DE L1MA
SecretQ]'Yr-
3
, MALACANANC;
PMS , LI BRARY
Hfl-,\ lLO 12.Ttl'l
BY THE PRES I DENT OF THE PHILIPPINES
Manila
EXECUTI VE ORDER NO. 298
AMI END: lNG f: URTHER EXECUTI VE ORDER NO. 248 DATED MAY 29, 1.995
AS AMENDED BY EXECUTI VE ORDER NO. 248-A DATED AUGUS T 14,
1995, WHI CH PRES CRI BES RULES AND REGULATI ONS AN[) NEW
RATES OF ALLOWANCES FOR OFFI CI AL LOCAL AND FOREI GN
TRAVELS OF GOVERNMENT PERS ONNEL
WHEREAS , the ,: ' existing rules and regulations and the allowable travel
expenses for local and foreign travels of government ..personnel must be ranonaltzed
to make the grant thereof fair and equitable;
- - - - - --
\ >
WHEREAS , in view of the lncreastnq.cost of goods and services, there is a
need to review the rules and regulations ane) travel expenses for local and foreign
travels' .
,
WHEREAS , under S ection 79 of Presidential Decree No. 1177, dated J uly 30,
1977, as amended by S ection 72, Book VI of Executive Order No. 292 or tile
(Administrative Code of 1987), the rates of travel allowances may be chanced from
time to time as may be determined by the Travel Rates Committee created therein;
WHEREAS , the Travel Rates Committee has submitted to the President
recommendations to modify the existing rules and regulations and the authorized
travel expenses for local and foreign travels;\ ~i/,
SE;CTION 1. S ection 4 of EO No. 248, as amendedbvEo No. 248-A, is
nerebv renamed as S ection 2, and I tems b) and c) thereof are hereby amended as
-f0Hows~-
b) Travel Expenses - the amount authorized to cover hotel/lodging rate,
meals and I ncidental expenses excluding transportation expenses going to and from
the destinations.
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c) Hotel/Lodging Rate - the daily hotel/lodging cost including the prescribed
taxes and service charges.
,/
S EC. 2. S ections 2 and 3 are hereby renumbered as S ection 3 and
S ection 4, respectively.
SEC. :~. The first (I") paragraph of S ection 5 of EO No. 248 is hereby
amended to read as follows:
"S ection 5. Approval of Travel and Payment of Travel
Expenses. Travels of officials and employees of National Government
Agencies for less than thirty (30) days and payment of travel
expenses therefor shall be approved by the head of office/bureau or
equivalent. Travels that will last thirty (30) days or more and payment
of travel expenses therefor shall be approved by the Department
\ > S ecretary or hls equivalent. The approval of the Department S ecretary
concerned shall be construed as equivalent to the approval or the
S ecretary of Budget and Management.
SEC. 4. The first (L") , second (2
nd
), and third (3
rd
) paragraphs of S ection 6of
the said EO are hereby amended to read as follows:
"S ection 6. Allowable Travel Expenses. The tr-avel
expenses of government personnel regardless of rank and
destination shall be in the amount of Eight Hundred Pesos (P800.00)
per clay which shall be apportioned as follows: a) fifty percent
(50%) for hotel/lodging, b) thirty percent (30%) for meals and c)
twenty percent (20(Yo) for incidental expenses.
Claims for reimbursement of actual travel expenses in excess of the travel
expenses authorized herein may be allowed upon certification by the head of agency
concerned (I S absolutely necessary in the performance of _an assignment and
presentation of bills and receipts. Provided, that, certification or affidavit of loss
shall not be considered as appropriate replacement for the required hotel/lodging
- bills-and receipts.
Entitlement to travel expenses shall start only upon arrival at the place of
destination and shall cease upon departure therefrom at the following percentage:
r----~--. ---- . ._--
Particulars. Percen_~ge _. To ' -over __ . __~_.
Arrival--notlater than 12:00 100% f-H-o-te-I /lodging (50
0
/0) ; meals
noon (30%) and incidental expenses
(20%)
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1totel{lodging----(SO<lfd) ;~dinher-
(10%) and incidental expenses
_ _ __ -+-(20%) ..
Departure before 12: 00 30% Breakfast (10
0
/0) and lncldental
,!' l_o_on_. __.---: - ._______ _ ._ eXl' ..~!1_ses(200/~ . _
Departure at 12: 00 noon 40% Breakfast (10%) , lunch (10%)
and later .--..L .l-a' -' -n-c-d_in~cidental e> g> _~ns_es @~~~.
Arrival after 12: 00 noon 80%
S EC. S . The seventh (ih) paragraph of S ection 6 of the said EO is
hereby amended to read as follows:
"Claims for payment of travel expenses travel/assignment to
places within the fifty (50) kilometer radius from the last city or
municipality covered by the Metropolitan Manila Area in the case of
those whose permanent official station is in the Metropolitan Manila
Area, or the dtv- or municipality wherein their permanent: official
station is located in the case of those. outside the Metropolitan
Manila Area, shall be allowed only upon presentation of proof, duly
supported by bills or invoices with official receipts of expenses
incurred, that they stayed in the place of their assignment for tile
whole duration of their official travel. I f they commute daily from
. the place of their assignment to the place of their residence or
permanent official station, they shall be allowed only the
reimbursement of actual fare at the prevailing rates of the \ \
authorized mode of transportation from the permanent official \
station to the destination or place of work and back, and a
reasonable cost forrneals. The total actual fare and cost of meals
and incidental expenses shall in no case exceed Four Hundred Pesos
(P400.00) per day."
S EC. 6.
read as follows:
A second (2
nd
). paragraph is added to S ection 9 of tile EO to
"Reimbursement of the payment of the airport terminal fee at ~
the point of embarkation to go back to the Philippines upon
completion of the official trip abroad is likewise authorized."
S lEC.7, S ection 10 of the EO is hereby amended to read as follows:
"S ection 10. Transportation - I n case officials and
employees authorized to travel are not provided with transportation
.. alf.. by the host country or sponsoring organization or agency, they shall
~_ be allowed official transportation, which shall be of t~l~ restricted
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,/ economy class unless otherwise authorized by the President of the
Philippines.
SEC. B, The first (1
st
) paragraph of S ection 12 of the EO is hereby
amended to read as follows:
"S ection 12. Allowable Travel Expenses. Government
personnel who travel abroad shall be entitled to the Daily
S ubsistence Allowance (DS A) as provided under the United Nations
Development Program (UNDP) I ndex, which can be secured from
the Department of Foreign Affairs. The DS A shall be apportioned as
follows unless otherwise stated in the UNDP I ndex: (a) fifty percent
(S() CV o) for hotel/lodging; (b) thirty percent (30%) for meals; and (c)
twenty percent (20%) for incidental expenses. When the country of
destination is not listed in the said I ndex, the DS A for the nearest
country shall be adopted." ' -
\ .
SEC. 9. The second (2
nd
) ancl third (3
td
) paragraphs of S ection 12 of
the EO are hereby amended and merged to read as follows:
"S ubject to the approval of the President, claims for
reimbursement of actual travel expenses in excess of the DS A
authorized herein may be allowed UpOI l certification by the head of
agency as absolutely necessary in the performance of an
assignment and presentation of bills and receipts. Certification or
affidavit of loss shall not be considered as appropriatereplacement
for the required hotel room/lodging bills and receipts."
SEe.10. The fourth (4th) paragraph of S ection 12 of the EO is hereby
amended to read as follows:
"Entitlement to DS A shall start only upon arrival at the
country of destination and shall cease upon departure therefrom at
the following percentage:
~~-'-~-------r--------'r----'-------
.__ .Particulars Percentage __ To Cov_~.__
Arrival not later than 100% Hotel/lodging (50
0
/0) ;
12:00 noon meals (30%) ; and
lncldental expenses
(200/0)

-' -. --. ---~-----{-------. --


Arrival after 12:00 noon 80
0
ft) Hotel/lodging (SO%) ;
dinner (10%); and
incidental expenses
,< (20%)
..' : "~' ",....... ~~ -L.__ ~_---"' ---.-..-L__ .__ .. _~ . . >o. . . ---. _~~
"> .~~.
. .
/
. _---------------y-- .. . . ". . . _ . . _. _-_. __ .---'---"-'-" --_. __ . _. _--".
Departure before 12: 00 30% Breakfast (10%); and
noon incidental expenses
________ ~_~~+_- - ~~_- - ~r ( : ~2_0~%1- ~- - - - - - -
Departure at 12: 00 40% Breakfast {10
%
J ;
noon and later lunch (10!Yo) ; and
incidental expenses
(20%)
S EC. 11. The fifth (5
th
) paragraph of S ection 12of the EO is hereby
amended to read as follows:
"The Daily S ubsistence Allowance authorized herein shall be
deemed the equivalent of the per diems authorized under S ection
75 of RA No. 7157, otherwise known as the Foreign S ervice Act of
lI .. 1991. /1
SEC. 12. The last paragraph of S ection 12is hereby deleted.
SEC. 13. The second (2
nd
) paragraph of S ection 14of the EOis hereby
amended to read as follows:
"Officials and employees who are either assigned from their
Horne Office to a post abroad or cross-posted from one post to
another shall be entitled to the lodging portion orthe allowances
herein granted during the month said personnel arrived at the post;
Provided; That the claim which shall be supported by appropriate
bills with receipts does not commence until their actual arrival at the
post; Provtded. Further; That pursuant to S ection 65 of R. A: No.
?157, they shall not collect living quarters allowance until the flrst
clay of the month following their arrival at the post of,assignment;
Provided, Finally, That, the lodging portion of the allowances shall
be granted on the basis of the classification of the post as stated
under E.O, No. 101, series of 1993 in accordance with the 50%
entitlement for hotel/lodging rate provided herein."
SEC. 14. S ection 16 of the EOis hereby amended to read as follows:
"S ection 16. Rendition of Account on Cash Advances -
Within sixty (60) days after his return to the PhHipplnesl in the case
of official travel abroad, or within thirty (30) days of his return to his
permanent official station in the case of official local travel, every
offiCial or employee shall render an account of the cash advance
received by him in accordance with existing applicable rules and
~~ regulations and/or such rules and regulations as may be
,~. ~""~~~: ~r: ' ;: ~~ .
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..
promulgated by the Commission on Audit for the purpose. Refund of
, excess cash advance may be made either in U.S . dollars if allowed
by the Department concerned or in Philippine currency computed at
the prevailing bank rate at the day of refund. I n the case of the
latter, a bank certification or newspaper clipping on the bank rate
should be submitted. Payment of the salary of any official or
employee who fails to comply with the provisions of this S ection
shall be suspended until he complies therewith."
SEC. 15.
SEC. 16,
read as follows:
S ection 17 of the said EO is hereby deleted.
The first (1
st
) paragraph of S ection 18 of EO is amended to
"Every official or employee assigned or . autnortzed to travel
under this Order shall, within thirty (30) days after his return to his
\ - permanent official station, submit a report with his
recommendations,. if any, on I the conference or seminar attended,
examination orinvestigatloh conducted, or missionlmdettaken, to
the head of his office. I ncaseofpartldpatloh in an I nternational
conference or convention abroad .ln which' the Philippines is
represented by a deleqatlon.. a .report .of the delegation shall be
submitted to the President or the' Phillppir1es through the
department head concerned copy furnished the DFA not later than
thirty (30) days ..after the closlnq of the conference-or convention.
Any member of the delegation may also submit a .supplementary
report. "
S EC. 1.7. Repeal. All executive issuances, orders, rules and
regulations or parts thereof inconsistent with this Executive Order' are hereby
repealed or modified. /' .
/
S EC. 18. Effectivity. This Executive Order shall take,effect hnmedlatelv ..
DONE in the City of Mahila, this 2J rd day of March i in the year of Our
Lord, Two Thousand and Four.
. :;
By the President:
\ ".
G~~,~
AlBJ:kto G. ROMULO
Executive S ecretary
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PMS L I BRARY DCODE009991