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Alfresco Community Edition
Enterprise Content Management (ECM) - Document Management, Collaboration, Records Management,
Knowledge Management, Imaging
DESCRIPTION
The Alfresco ECM platform delivers the same functionality available in commercial software packages such as
Microsoft Sharepoint, Interwoven WorkSite, Interwoven TeamSite, etc. Document work spaces can be created and
setup in a discussion forum or folder format. Advanced searching through spaces is supported. Transforming any type
of Microsoft Office document (Word, Powerpoint, Excel, etc.) into other formats such as an Adobe PDF is natively
supported. It is possible to transforming complex image formats into JPEG and GIF formats.
It is possible to version each file and maintain a detailed audit log of who made changes and when. Workflow
processes can be defined that map to existing business processes, such as a simple document review and approval
process. Content located in the repository can be classified according to defined taxonomies and these classification
entries can be included within the advanced search capabilities.
Finally, if you need to disconnect from the network and will not have access to the repository, you can use the
Microsoft briefcase to work on content files offline and then synchronize back to the repository when you re-establish
network connectivity.
The Alfresco system can be accessed in the following ways:
Web browser interface (Internet Explorer and Firefox are both supported)
Using CIFS and mapping a network share to the server (accessibility within Microsoft Windows Explorer or via a
Samba client)
Using WebDAV
Steps to create this virtual appliance:
Minimal installation of Linux CentOS version 4.3, plus the ImageMagick and MySQL server packages 1.
Downloaded all of the latest package updates via yum 2.
Downloaded and installed Sun's Java JDK 1.5.0_06 and set the JAVA_HOME environment variable in /etc/profile 3.
Downloaded and installed OpenOffice 2.0.0 (the latest version 2.0.2 does not properly transform Microsoft Office documents) 4.
Downloaded and installed the Alfresco 1.2.1/Tomcat 5.5.12 bundle from www.alfresco.org 5.
Updated the Alfresco CIFS configuration to match the network settings 6.
Added an alfresco startup service script, so the product would be running on startup 7.
Reduced the startup services to a minimally required set for faster system startup and shutdown 8.
Using the appliance:
Notes:
You should login as root to make any of the changes specified below
Perform the steps in the order listed below
If you choose to use DHCP, you may have problems getting Alfresco CIFS access to work
Automatic Networking Setup:
After you download the appliance, determine whether or not you want type of networking you want to use. After powering the virtual machine on, choose to
create a new UUID for it. When the virtual appliance boots up, the new hardware wizard will open. Remove the old AMD network card configuration and
accept the new card. You will then be allowed to configure the new card with your appropriate network settings (DHCP, static, etc.). If you choose DHCP, see
the instruction below about removing the non localhost line from the /etc/hosts file.
If you are using a static IP address you will need to edit the /etc/hosts file and put the appropriate entry in there for your server (IP address, hostname) after
booting. The hostname has to be changed in this file and in the /etc/sysconfig/network file. The /etc/hosts file should have the IP address, the fully qualified
domain name and then the short name on a single line.
Manual Networking Setup:
If you are not prompted to create a new UUID for the virtual appliance when you power it on, you will have to manually configure your own networking settings
to what makes sense for your use case. The appliance was uploaded with a definition that uses NAT and is defaulted to a static IP address (192.168.96.135)
and a hostname of alfresco.localdomain. You will need to make the following edits to convert the network to your own:
Edit the /etc/sysconfig/network file and specify the fully qualified hostname you wish to use and your default network gateway IP address. If you plan
on using DHCP, remove the gateway entry.
1.
Edit the /etc/sysconfig/network-scripts/ifcfg-eth0 file and specify the proper IP address and netmask for your network if using a static IP address. If
you use DHCP, remove the IP address and netmask settings and switch the mode from static to DHCP.
2.
Edit the /etc/hosts file and put the correct IP address, fully qualified hostname and short hostname in place of the exising entry for static addressing.
For DHCP, remove the non localhost line from the file.
3.
Alfresco:
Once that is configured, you will need to update the following file (/opt/alfresco/tomcat/webapps/alfresco/WEB-INF/classes/alfresco/file-servers.xml) to
ensure that the CIFS access will work correctly. (Skip this step if you are only interested in using the web browser interface). Update the broadcast and bindto
elements to match your network broadcast address and your server's IP address respectively. Also, you must update the domain listing to what is appropriate
for your network. If no domain is specified, the domain WORKGROUP is assumed.
Java:
To get around redistribution limitations, you will need to go to java.sun.com and download the standard full JDK, version 1.5.0_06. If you install it to a
non-default location (/usr/java), you will need to update the path of the JAVA_HOME variable in the /etc/profile and /etc/init.d/alfresco files.
System:
After everything is setup, you can make the Alfresco application service start automatically during system boot by issuing the following command as root:
AlIresco Community Edition - VMTN Virtual Appliances http://www.vmware.com/vmtn/appliances/directory/325
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chkconfig --level 35 alfresco on
Accessing the platform:
To access the content repository (when prompted to login, use admin for the username and admin for the password)
Web browser: http://*server name or IP address*:8080/alfresco
CIFS (Map network share drive \\*server name_A or IP address*\alfresco
WebDAV (http://*server name or IP address*:8080/alfresco/webdav)
Administering the platform:
To access the administration features (adding users, adding document work spaces, etc.), login as admin using the web browser interface.
Tutorials and other information:
For more detailed instructions on how to setup and use the Alfresco platform, see the tutorials at:
http://prdownloads.sourceforge.net/alfresco/Alfresco-Tutorial-1.2.pdf?download
and http://wiki.alfresco.com/wiki/Tutorial
Licensing Information:
Alfresco - http://dev.alfresco.com/legal/licensing/
OpenOffice - http://about.openoffice.org/index.html#licenses
Tomcat - bundled with Alfresco
MySQL - included on the Linux CentOS 4.3 install media
CentOS - http://www.centos.org
Last updated: May 26, 2006
Operating system: CentOS 4.3
Applications installed:
Alfresco 1.2.1, MySQL 4.1.12, Java JDK 1.5.0_06 (needs to be re-downloaded, can't redistribute), Apache Tomcat 5.5.12, OpenOffice 2.0.0
VMware Tools installed: Yes
Size: 432 MB
Torrent available: Yes
(What is BitTorrent?)
Primary account
Username: root
Password: alfresco
Submitted by: billk
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