Council Report
August 5, 2014
To: Honorable Mayor and Members of the City Council
From: Jason Stilwell, City Administrator
Submitted by: Sharon Friedrichsen, Public Services Director
Subject: Adopt a Resolution Approving a Cooperative Purchasing Agreement for a
Grid Pruning Project and Award the Contract for the Project to West
Coast Arborists, Inc. in the amount not to exceed $50,000.

Recommendation: Adopt the resolution.
Executive Summary: Grid pruning, which involves safety and structural pruning of public trees,
is a regular component of the Forest, Parks and Beach Division’s efforts to
manage Carmel’s urban forest. This item proposed to utilize the
competitive bid process conducted by the City of Monterey to contract
with West Coast Arborists, Inc. (WCA) for tree pruning and related
services, in accordance with Municipal Code Section 3.12.170 pertaining
to cooperative purchasing.
Analysis/Discussion: Grid pruning is used to prune and address other tree issues along
specified streets for several blocks at a time. This fiscal year the city
owned trees along San Antonio Ave. are scheduled for attention in
addition to other areas and individual trees that require some work.
Generally this program is scheduled in multi-week segments two to three
times a year: pre-winter, post-winter and late spring. Grid pruning is a
valuable tool for maintaining a safe urban forest and as management tool
for mitigating risk for the city.
This program implements several goals, objectives and policies of the
Shoreline Management Plan and the Forest Management Plan that are
included in the Coastal Resources element of the General Plan.
Fiscal Impact: This is a budgeted program within the Forest Parks, and Beach Division
operation accounts. The contract amount is an increase of 25% from the
previous year. The increase will facilitate achieving the FY 2014-15
August 5, 2014 Regular City Council Meeting
Page 112
performance measure of 12% (up from 10% in FY 2013-14) of city trees
having some attention to preventative maintenance.

Budgeted (yes/no) Funding Source( general fund, grant, state)
Yes General Fund: Forest, Parks and Beach
account #78052

Previous Council
Action/Decision History:
The City Council authorized a similar contract under a cooperative
chase agreement with West Coast Arborists Inc. in FY 2013-2014.
• Resolution
• City Grid Pruning Contract with WCA
• WCA Proposal for FY 2014-15
• City of Monterey contract extension
• WCA Schedule of Compensation

Reviewed by:
City Administrator City Attorney Administrative Services
Asst. City Admin. Dir of CPB Dir of Public Svcs
Public Safety Dir Library Dir Other______________
City Engineer

August 5, 2014 Regular City Council Meeting
Page 113


WHEREAS, $50,000 has been budgeted for grid pruning of urban forest trees; and
WHEREAS, the City is able to take advantage of a cooperative purchasing agreement, as
allowed per Municipal Code sections 3.12.170 and 3.12.430, because the City of Monterey conducted
a competitive bid process for a like project; and
WHEREAS, West Coast Arborists, Inc. was the low bidder and their contract has been renewed
for FY 2014-15.

Authorize the City Administrator to execute a contract with West Coast Arborists, Inc.,
for a tree maintenance in an amount not-to-exceed $50,000.
day of AUGUST 2014, by the following roll call votes:

Jason Burnett, Mayor
Lori Frontella, MMC, Interim City Clerk

August 5, 2014 Regular City Council Meeting
Page 114
THIS CONTRACT is made and entered into on the 5th day of August 2014, by and
between the City of Carmel-by-the-Sea, Monterey County, State of California, hereinafter called
“City”, and West Coast Arborists, hereinafter called “Contractor”.
WITNESSETH: That City and Contractor have mutually covenanted and agreed, and by
these presents do covenant and agree with each other as follows:
1. That for and in consideration of the covenants and agreements hereinafter
contained on the part of City, and the sums of money hereinafter designated to be paid to
Contractor by City in the manner and form as shown in the attached specifications, Contractor
hereby covenants and agrees to, to furnish all labor, tools, appliances, equipment, plant and
transportation, and any and all other expenses necessary or incidental to the performance of
certain work hereinafter specified and to complete the public work herein referred to for City,
for the schedule and items awarded, all as more particularly and in detail set forth in those
certain specifications filed in the office of the City Administrator, and identified by the
signatures of the parties to this agreement. True copies of the contract documents together
with all modifications incorporated in those documents before their execution, are hereunto
annexed by and reference thereto incorporated herein and made a part hereof as though in
this document fully set forth. The contract documents shall consist of this Contract, (6 pages),
and Standards and Specifications (11 pages), Contractor Proposal (3 pages).

2. Contract Price: Contractor agrees to receive and accept and City agrees to
pay the proposal prices as full compensation for furnishing all materials and for doing all the
work embraced and contemplated in this agreement and as set forth in the Contractors
proposal submitted to the City of Carmel-by-the-Sea, on the 10th day of July, 2014 and the true
copy thereof attached, and for all loss or damage arising out of the nature of said work, or from
the action of the elements from any unforeseen difficulties or obstructions which may arise or
be encountered in the prosecution of the risk connected with the work, and for well and
faithfully completing the work and the whole thereof, in the manner and according to the said
specifications and the requirements of the Project Manager (City representative) under them,
to wit: the Contract price not to exceed $50,000.00 as set forth in the Contractor’s Proposal of
Bidder for the work awarded under this agreement.
Contractor further agrees to plan the work and to prosecute it with such diligence that
said work, and all of it, shall be completed no later than 30 June 2015 after the execution of this
Contract on behalf of the City.
August 5, 2014 Regular City Council Meeting
Page 115
Upon completion, the Contractor shall present a Statement of Compliance, if applicable.
Attached thereto there shall be copies of payroll certification records indicating the prevailing
hourly rate of per diem wages for this locality (Area 2) pursuant to Labor Code Section 1771.

Pursuant to SB222, City is required to withhold from any progress payments owed to a
contractor any amount that has been forfeited as penalties, or as wages owed to employees
who have not been paid the prevailing wage for work performed. This allows the intervention
by the Division of Labor Standards Enforcement, which is headed by the State Labor
Commission, in a contractor’s lawsuit for recovery of amounts withheld by an awarding body.
All withheld wages and penalties will be transferred to the Labor Commissioner for
disbursement in those cases where a contractor fails to bring a lawsuit for amounts withheld
within ninety (90) days after completion of the public works contract and formal acceptance of
the job by the awarding body. The Labor Commissioner is then permitted to intervene in any
lawsuit brought by the contractor against an awarding body for recovery of amounts withheld.
Certified payroll records must be on the forms provided by the Division of Labor or
contain the same information required on the Division’s form.

3. Payment. Contractor shall be paid for the work within thirty (30) days of
satisfactory completion. Notice of Completion shall be given to City in writing. If any work is
not satisfactorily completed, City shall have the right to withhold from the payment a sum
equal to one and one-half times the estimated costs of satisfactorily completing the work. City
shall have the right to use said sum to pay Contractor for satisfactorily completing the work, or
upon refusal of Contractor to satisfactorily complete the work, to pay another contractor to do
so. Any money remaining after satisfactory completion shall be paid to Contractor, less any
sums owed City by Contractor. Contractor shall have the right to substitute securities for any
monies withheld by City to ensure performance under this agreement pursuant to Government
Code Section 4590.
4. The parties agree that this Contract shall be binding upon themselves, their
heirs, executors, administrators, successors and assignees and hereby agree to the full
performance of the covenants herein contained.
5. No interest in this Contract shall be transferred by Contractor to any other party,
and any such transfer shall cause annulment of this Contract, so far as City is concerned. All
rights of action, however, for any breach of this contract are reserved to City.
6. Supplies. Contractor shall keep harmless, indemnify and defend City, its
officers and agents, on account of articles supplied by Contractor under this Contract, of which
it is not patentee or which it is not entitled to use or sell.

August 5, 2014 Regular City Council Meeting
Page 116
7. Hold Harmless. Contractor agrees to hold harmless, indemnify and defend
City, its elected officials, agents, officers, and employees thereof, including the Project Manager
(City’s representative), while acting within the scope of their duties from and against any and all
liability, claims, damages and cost of defense arising out of Contractor’s performance of the
work described herein including injuries and damages arising from negligence of City or others
except for injuries and damages arising from sole negligence of City. Contractor shall require
any and all subcontractors to conform to the provisions of this clause and provide proof of all
required insurance prior to commencing any work.
8. Warranties. Contractor shall immediately correct all defective workmanship
discovered within one year after acceptance of final payment by Contractor, and shall hold
harmless, indemnify and defend City against all loss and damage occasioned by any such defect,
discovered within said year, even though the damage or loss may not be ascertained until after
the expiration thereof.
9. Independent Contractor. While engaged in carrying out the terms and
conditions of this Agreement, Contractor is an independent contractor and not an officer,
employee or agent of City. Contractor shall not at any time or in any manner represent that it
or any of its agents or employees is in any manner, an agent or employee of City.
10. Contractor shall provide:
A. Workers’ Compensation Insurance. Contractor shall maintain adequate Workers’
Compensation insurance in the State of California, and shall provide employers general liability
insurance for the benefit of its employees and the employees of any subcontractor under it, not
protected by such compensation laws, and proof of such insurance, satisfactory to City, shall be
given by filing certificates of such insurance with City, in a form satisfactory to City. If such
insurance is underwritten by any agency other than the State Compensation Fund, such agency
shall be a company authorized to do business in the State of California. Contractor shall not
commence work until certified proof of insurance has been provided to, and accepted by, City.

B. Public Liability and Property Damage Insurance. Contractor shall take out and
maintain during the life of this Contract such public liability and property damage insurance as
shall protect it and any subcontractor performing work covered by this contract from claims for
personal injury or property damages which may arise because of the nature of the work or from
operations under this contract, whether such operations be by Contractor or by any
subcontractor or anyone directly or indirectly employed by either of them. The Public Liability,
Personal Injury and Property Damage Insurance shall also directly protect the City, its officers,
agents and employees, as well as the Contractor and its subcontractors, and all insurance
policies issued hereunder shall so state:

August 5, 2014 Regular City Council Meeting
Page 117
The City of Carmel-by-the-Sea, its elected officials, officers, agents and employees
shall be specifically named, by written endorsement to the Certificate of Insurance, as
additional insured for this project under such insurance policy and Contractor shall provide
City with a certificate of such insurance for the term of this contract. The amounts of such
insurance shall be as follows: One Million Dollars ($1,000,000.00) per occurrence and Two
Million Dollars ($2,000,000) in aggregate.
Said insurance shall be with a company acceptable to City and shall be primary over any
other valid or collectible insurance City may have. The insurance carrier shall provide City with
a certificate evincing the existence of the insurance and specifying compliance with these terms
and the issuing company shall agree to provide City with thirty (30) days prior written notice of
cancellation or non-renewal of the policy.
Contractors liability insurance and automobile liability insurance covering all vehicles
used in the performance of the Contract providing for public liability, personal injury and
property damage insurance with limits of the not less than one million dollars ($1,000,000)
combined single limit.
11. Safety. Contractor shall conform to the rules and regulations pertaining to safety
established by the California Division of Industrial Safety.
12. Liquidated Damages. In consideration of liquidated damages to City, occasioned
by Contractor not completing the work within the time set for Contractors performance, City
having to prepare termination notices, prepare specifications to complete the work, relet bids,
and experience the general delay of not having the work completed in a timely fashion, the
parties agree that it would be extremely difficult and impractical to fix actual damages and that
Contractor agrees if the Contract is not completed within the time period specified in the
Contract, it will pay to City the sum of one-hundred dollars ($100) each and every calendar
days delay in finishing the work in excess of the number of working days prescribed in the
Contract, said sum of liquidated damages to be deducted from the amount due the Contractor
for work completed.
13. Conflicts in Documents. This Contract and the contract documents are
intended to constitute one complete and consistent contract. Should any conflict exist,
Contractor shall secure written instructions from City Forester (City’s representative) before
14. Protecting Trees. Contractor acknowledges that it is familiar with City’s policies
for the protection of trees and agrees to take all reasonable precautions to protect trees not
subject to trimming or removal from damage, which might be caused during the work. (Refer
to the Municipal Code of the City of Carmel-by-the-Sea, Chapter 12.28)
August 5, 2014 Regular City Council Meeting
Page 118
15. Inspection. City shall at all times have the right to inspect the work and
materials. Contractor shall furnish all reasonable aid and assistance required by City for the
property examination of the work and all parts thereof. Such inspection shall not relieve
Contractor from any obligation to perform said work strictly in accordance with the
specifications or any modifications thereof and in compliance with the law.
16. Conflict of Interest. Contractor covenants that neither it nor any person
working for it or with it to provide the services called for by this Contract has any interest, nor
shall any person acquire any interest, directly or indirectly, which would conflict in any manner
or degree with the performance of the services hereunder. Contractor further covenants that
in the performance of this Contract, no person having such interest shall be employed by
17. Nondiscrimination. Contractor agrees that in the performance of this Contract
or any sub-agreement hereunder, neither Contractor nor any person acting on Contractors
behalf shall refuse to employ or refuse to continue in any employment any person on the basis
of race, religious creed, color, national origin, ancestry, physical handicap, medical condition,
marital status, sexual preference, sex or age. Harassment in the workplace is not permitted in
any form. Contractor further agrees to comply with all laws with respect to employment when
performing this Contract.
18. Suspension, Abandonment or Termination of Work. It is mutually agreed that
City may suspend, abandon in whole or in part, or terminate this Contract upon five (5) days
written notice to Contractor, in which case City shall pay Contractor for services rendered and
work completed at the time of suspension.
19. Changes. Any changes or amendments to this Contract shall be written,
consecutively numbered, change orders. City may, from time to time, amend or modify the
scope of the work to be performed hereunder.
20. Disputes. Disputes and other matters in question between Contractor and
City’s representative relating to this Contract shall be referred to the City Administrator or his
duly authorized representative, who will render a decision within a reasonable period of time.
21. Claims. Claims for time extensions or cost increases from Contractor shall be
considered valid only if Contractor notifies the City Representative of any such claim in writing
within five (5) working days from the date of the circumstances allegedly justifying the claim,
unless otherwise stated in the Contract specifications. The formal, written claim shall be
submitted to the City representative within ten (10) working days of the notification date, or no
later than fifteen (15) days from the date of the circumstances allegedly justifying the claim.
The City representative may negotiate the claim with Contractor and render a decision in
writing. Claims not resolved by the City representative may be appealed to the City
Administrator. An appeal to the City Administrator shall be submitted, in writing, within five (5)
August 5, 2014 Regular City Council Meeting
Page 119
working days from Contractor’s receipt of written notice from the City representative that the
claim has been rejected. The City Administrator’s decision shall be final. Acceptance of a final
contract payment by Contractor shall constitute a waiver of any further claims by it, except
those previously made in writing and identified by Contractor as unsettled at the time of
application for payment.
22. Notice. Any notice or notices required or permitted to be given pursuant to this
Contract may be personally served on the other party giving such notice or may be served by
Certified Mail, Return Receipt Requested, to the following addresses:
City Contractor

Lori Frontella West Coast Arborists
Interim City Clerk 2200 E. Via Burton Street
City of Carmel-by-the-Sea Anaheim, CA 92806
Post Office Box CC
Carmel-by-the-Sea, CA 93921

23. Contractor’s License. Contractor warrants and declares that its California
Contractor’s license number #366764 (D-49 & C-27) is valid, and that its expiration date is
24. Business License. The Contractor’s Carmel-by-the-Sea business license
number is 19983; with an expiration date of 06/30/15.
25. Attorneys Fees. If either party hereto should bring any suit against the other
party hereto (formal judicial proceeding, mediation or arbitration), for the breach of any term,
covenant, condition or obligation herein contained to be kept, by such other party, for the
recovery of any sum due hereunder, or to recover possession of the premises, or for any
summary action for forfeiture of the Lease or to prevent further violations of any of the terms,
covenants, conditions or obligation, or for any other relief then, and in that event, the case shall
be handled in Monterey County, California, and the prevailing part in such suit or summary
action shall be entitled to a reasonable attorneys fee to be fixed by the judge, mediator or
arbitrator hearing the case and such fee shall be included in the judgment, together with all

August 5, 2014 Regular City Council Meeting
Page 120
Dated: __________________, 2014 CONTRACTOR

(Typed or Printed Name) (Signature)


Recommended By:

Mike Branson, City Forester

Dated: _____________________, 2014 CITY OF CARMEL-BY-THE-SEA,
a Municipal Corporation,

Lori Frontella, MMC Interim City Clerk Jason Stilwell, City Administrator

August 5, 2014 Regular City Council Meeting
Page 121
Trees and other woody plants respond in specific and predictable ways to pruning and other
maintenance practices. Careful study of these responses have led to pruning practices which
best preserve and enhance the beauty, structural integrity, and the functional value of trees.
If an effort to promote practices that encourage the preservation of tree structure and health,
the W.C. ISA Certification Committee has established the following Standards of Pruning for
Certified Arborists. The Standards are presented as working guidelines, recognizing that trees
are individually unique in form and structure, and that their pruning needs may not always fit
strict rules.
Carmel-by-the-Sea’s Forest and Beach Commission has adopted these pruning standards with
minor amendments. Licensed tree companies are required to adhere to these standards. A
tree-pruning permit must be obtained if pruning practices that vary from these standards are
proposed. Failure to follow these standards shall be grounds for suspension/revocation of a
tree company’s business license.

A. A thinning cut removes a branch at its point of attachment or shortens it
to a lateral large enough to assume the terminal role. Thinning opens up
a tree, reduces weight on heavy limbs, can reduce a tree’s height,
distributes ensuing invigoration throughout a tree and helps retain the
tree’s natural shape. Thinning cuts are therefore preferred in tree

When shortening a branch or leader, the lateral to which it is cut should
be at least one-half the diameter of the cut being made. Removal of a
branch or leader back to sufficiently large lateral is often called “drop
B. A heading cut removes a branch to a stub, a bud or a lateral branch not
large enough to assume the terminal role. Heading cuts should not be
used because vigorous, weakly attached upright sprouts are forced just
below such cuts, and the tree’s natural form is altered. In some
situations, branch stubs die or produce only weak sprouts. Trees shall
not be topped unless necessary for utility line clearance or under unusual
circumstances for which a pruning permit is necessary.

August 5, 2014 Regular City Council Meeting
Page 122
C. When removing a live branch, pruning cuts should be made in branch
tissue just outside the branch bark ridge and collar, which are trunk tissue
(Figure 1). If no collar is visible, the angle of the cut should approximate
the angle formed by the branch bark ridge and the trunk (Figure 2).

D. When removing a dead branch, the final cut should be made outside the
collar of live callus tissue. If the collar has grown out along the branch
stub, only the dead stub should be removed, the collar should remain
intact, and uninjured (Figure 3).

E. When reducing the length of a branch or the height of a leader, the final
cut should be made just beyond (without violating) the branch bark ridge
of the branch being cut to. The cut should approximately bisect the angle
formed by the branch bark ridge and an imaginary line perpendicular to
the trunk or branch cut (Figure 4).

F. A goal of structural pruning is to maintain the size of lateral branches to
less than three-fourths the diameter of the parent branch or trunk. If the
branch is co-dominant or close to the size of the parent branch, thin the
branch’s foliage by 15% to 25%, particularly near the terminal. Thin the
parent branch less, if at all. This will allow the parent branch to grow at a
faster rate, will reduce the weight of the lateral branch, slow its total
growth, and develop a stronger branch attachment. If this does not
appear appropriate, the branch should be completely removed or
shortened to a large lateral (Figure 5).

G. On large-growing trees, except whorl-branching conifers, branches that
are more than one-third the diameter of the trunk should be spaced
along the trunk at least 10 inches apart, on center. If this is not possible
because of the present size of the tree, such branches should have their
foliage thinned 15% to 25%, particularly near their terminals (Figure 6).

H. Pruning cuts should be clean and smooth with the bark at the edge of the
cut firmly attached to the wood.
I. Large or heavy branches that cannot be thrown clear, should be lowered
on ropes to prevent injury to the tree or other property.

J. Wound dressings and tree paints have not been shown to be effective in
preventing or reducing decay. They are therefore not recommended for
routing use when pruning.

August 5, 2014 Regular City Council Meeting
Page 123

Crown cleaning or cleaning out is the removal of dead, dying, diseased, crowded, weekly
attached and low-vigor branches and water sprouts from a tree crown.

Crown thinning includes crown cleaning and the selective removal of branches to
increase light penetration and air movement into the crown. Increased light and air
stimulates and maintains interior foliage, which in turn improves branch taper and
strength. Thinning reduces the wind-sail effect of the crown and the weight of heavy
limbs. Thinning the crown can emphasize the structural beauty.
At least one-half of the foliage should be on branches that arise in the lower two-thirds
of the trees. Likewise, then thinning laterals from a limb, an effort should be made to
retain inner lateral branches and leave the same distribution of foliage along the branch.
Trees and branches so pruned will have stress more evenly distributed throughout the
tree or along a branch.
Crown reduction is used to reduce the height and/or spread of a tree. Thinning cuts are
most effective in maintaining the structural integrity and natural form of a tree and in
delaying the time when it will need to be pruned again. The lateral to which a branch or
trunk is cut should be at least one-half the diameter of the cut being made.
Crown restoration can improve the structure and appearance of trees that have been
topped or severely pruned using heading cuts. One to three sprouts on main branch
stubs should be selected to reform a more natural appearing crown. Selected vigorous
sprouts may need to be thinned to a lateral, or even headed, to control length growth in
order to ensure adequate attachment for the size of the sprout. Restoration may
require several pruning over a number of years.
Crown raising removes the lower branches of a tree in order to provide clearance for
building, vehicles, pedestrians, and vistas. It is important that a tree have at least one-
half of its foliage on branches that originate in the lower two-thirds of its crown to
ensure a well-formed, tapered structure and to uniformly distribute stress within a tree.
When pruning for view, it is preferable to develop “windows” through the foliage of the
tree, rather to severely raise or reduce the crown.
August 5, 2014 Regular City Council Meeting
Page 124


Each of the Pruning Techniques (Section I) and Types of Pruning (Section II) can be done
to different levels of detail or refinement. The removal of many small branches rather
than a few large branches will require more time, but will produce a less-pruned
appearance, will force fewer water sprouts and will help to maintain the vitality and
structure of the tree.
The maximum size (Base diameter) of live branches that may be removed without a
permit is four (4) inches. Dead limbs should always be removed.

A. All motor vehicles and other major equipment of any licensed business used in
conducting the licensed business shall be clearly identified with the name of the
licensee/business name.

B. All work must be done safely and in accordance with the American Standard for
Tree Care Operation (ANSI Z133.1-1988).

C. All tree companies must be licensed to work in the City of Carmel-by-the-Sea and
in addition must have a contractor’s license.


The timing of any tree pruning operation depends upon the species of tree, it’s
condition and the desired results. Crown thinning and major limb removal should be
targeted toward the dormant period for most tree species. In Carmel this period is
between mid-October through mid-February. Pruning during these months provides
several benefits to the tree:
Reduced stress
Less insect activity
Improved callus formation
Lessened water sprout production
Other types of pruning can be done year-round but the long-term benefit to the tree
should be the primary consideration.
August 5, 2014 Regular City Council Meeting
Page 125

August 5, 2014 Regular City Council Meeting
Page 126
branch-....._ \
bark. \
''""' )'\'
FIGURE 1. When removing a branch, the final cut
should be jusl outside ll1e branch bark
ridge and collar.
FIGURE 2. In removing a limb without a
branch collar; the angle of the
final cut to the branch bark
ridge should approximate the
angle the branch bark ridge
forms with the limb. Angle AB
should equal Angle BC.
" \
(l-,•/)1'1) (f"nJf)I'"C(J
' 1£11' (Ill 'll1 , I
ft •rm   11"
11 lt1/JI011r'h, (If/ 011(·
'l lfl(7t ho<; hr?(Jilf' rr.

August 5, 2014 Regular City Council Meeting
Page 127
FIGURE 5. A tree with limbs tending to be equal- .
sized. or codommant. Limbs marked a
are greater than* lhe size of the parent
limb A. Thm the foliage ofbranch B more
than brancl1 A to slow its growth and
develop a stronger branch attachment.
In removing ll1e end or a limb to a
Iorge lateral bronc!!, lhe final cut
is mode olor.g a line thal bisects
the angle between the branch  
ridge and a line perpendicular to
the limb being removed. Angle AB
is equal to Angle BC.
Mnfnr <.IJOJt/d br> tve/1
·;pnrNJ !;N/1 I"Jinnn r, 1 r/ f01111d
1/lr' <;/f'l/1


All tree removals shall be carried out in accordance with the following specifications:

1. After each workday, brush, limbs, wood rounds, and all other debris shall be
neatly stacked off the street right-of-way. Lighted barricades will be placed
adjacent to any material that remains on public property after the end of the

2. All wood, brush and debris from one tree shall be disposed of prior to starting
work on another tree unless authorized by the City Forester.

3. At the end of each work day, the contractor shall be responsible for clearing and
cleaning all drain ditches, culverts, sidewalks, streets, or any other area that is
required to be open to maintain public safety and welfare.

4. Contractor shall be responsible for all damages to road surfaces, drainage
ditches, culverts, sidewalks, curbs, benches etc. and shall repair same at his own

5. Tree trunks that are not designated for grinding shall be cut to existing grade or
no more than (6) inches above grade.

6. The contractor shall be responsible for the disposal of all wood and debris.

7. Tree trunks shall be removed in sections no more than twenty-four (24) inches in
length. Larger sections may be cut, if they are lowered to the ground by rope or
crane. No section of the tree shall be allowed to fall freely to the ground if there
is a possibility of damage to property, vegetation or injury to humans. The lower
section of the trunk may be felled with permission of the City Forester, however,
this does not negate the contractor’s responsibility under Paragraph A.- 4.

August 5, 2014 Regular City Council Meeting
Page 128

1. The contractor will be solely responsible for providing all safety equipment
necessary to accomplish the work in a safe manner. The contractor shall be
responsible for providing safe public passage of the area of work. Flagmen will
be used for the direction of traffic and establishing temporary traffic detours
approved by the Carmel Police Department and meeting OSHA Standards for
public safety when operating in public rights-of-ways.

2. The contractor must understand and abide by ANSI Z133.1 standards and all
other safety regulations enacted by OSHA and Pacific Gas and Electric Co.

3. Under no circumstances will the contractor or his employees be permitted to
work within ten (10) feet of energized high voltage lines or two (2) feet of
energized secondary (low voltage) transmission lines. All persons, tools, and
equipment must maintain these minimum clearances while conducting work in
the completion of this contract.

4. If there is a question regarding the voltage transmitted via any energized lines, it
is the contractor’s responsibility to contact PG&E before working on any tree
identified in the attached Exhibit.

5. The contractor shall provide the City Forester with a work schedule. The
contractor or his designee shall also meet with the City Forester prior to the start
of the project to discuss safety and other matters relating to the performance of
the contract.


The Contractor shall be responsible for notifying, at least twenty-four (24) hours before
beginning of the work day, the Police, Public Works, and Fire Departments, and local
residents if streets are to be temporarily closed.

August 5, 2014 Regular City Council Meeting
Page 129
If detours are required, the contractor will be responsible for providing all necessary
traffic signs and safety devices which meet recommended OSHA Standards and routes
will be approved by the Carmel Police Department.
The contractor shall be responsible for notifying and coordinating work with PG&E and
all other utilities that may be affected by the work.
The contractor will be required to be a State Licensed Contractor and meet all City
licensing and insurance requirements before proceeding with work.
Work shall not commence before 8:00 A.M. Work on Saturdays or Sundays will not be
authorized unless special approval has been granted by the City Forester and the City
Building Official.
The contractor shall be responsible at his own expense for the replacement of damaged
or lost material or replacement of damaged or lost material or replacement of damaged
parts of any real property.
The protection of the area and the cleanup of the area of work must be accomplished
on a daily basis.
The contractor shall notify all residents in the area if any utilities will be interrupted at
least twenty-four (24) hours prior to the interruption of service.

August 5, 2014 Regular City Council Meeting
Page 130

All work shall be carried out in accordance with the following specifications.

1. Entire stumps and major roots will be routed to a depth, from existing grade,
specified by the City Forester.

2. Major roots are those that are over 4 inches in diameter and within the top 18
inches of soil.

3. Contractor is responsible for removing all excess debris created by routing
process. Backfill stump holes even with the existing soil grade.

4. If there is any question concerning stump locations, the City Forester will
indicate which are to be routed.


The contractor will be solely responsible for providing all safety equipment necessary to
accomplish the work in a safe manner. The contractor shall be responsible for providing safe
public passage of the area of work. If necessary, provide flagmen to direct traffic and establish
temporary traffic detours as approved by the Carmel Police Department.
Contractor shall provide all competent flagmen, signs, lights barricades, barrier rails, fences,
and/or other traffic control measures needed to adequately warn, guide and protect the public.
All signing shall meet the requirements of Caltrans Standard Specifications, Section 12, and the
Caltrans Manual of Traffic Controls appropriate to the City traffic environment, unless
otherwise approved by the City Forester.

The contractor shall be responsible for notifying, at least 24 hours before beginning of the work
day, the Police, Fire, and Public Works Departments and local residents if streets are to be
temporarily closed. In addition, the waste hauler and the municipal bus service must also be
notified at least 24 hours in advance if routes are to be disrupted.
August 5, 2014 Regular City Council Meeting
Page 131


If detours are required, the contractor will be responsible for providing all necessary traffic
signs and safety devices approved by the Carmel Police Department.


The contractor shall be responsible for notifying and coordinating work with PG&E and all other
utilities that may be affected by the work.
The contractor shall be responsible for insuring that Underground Service Alert (USA North 1-
800-227-2600) marks underground utility locations prior to starting work. Any damage that
may occur as a result of work to underground utilities is the responsibility of the contractor.

The contractor will be required to meet all City licensing and insurance requirements before
proceeding with work.

Updated 1/30/07
August 5, 2014 Regular City Council Meeting
Page 132
August 5, 2014 Regular City Council Meeting
Page 133
T1·ee Care Prqfessionals Serving Communities Jr-1w Care About Trees
July 10, 2014
City of Carmel-by-the-Sea
ATTN: Mike Branson, City Forester, Parks and Beach
P.O. Box SS
Carmel-by-the-Sea, CA 93921
RE: Tree Maintenance Agreement- Fiscal Year 2014-2015
Dear Mr. Branson,
Over the years, West Coast Arborists, Inc. (WCA) and the City of Carmel have forged a very
productive and cohesive working relationship. Together our organizations have endured both
good and bad times with the ever fluctuating economy of our state and country. To this day
our common goal remains the same; to preserve the integrity and health of the City' s urban
As we begin FY 2014-2015, we propose to provide tree maintenance services during this fiscal
year under a piggyback approach on the City of Monterey's current contract. The City of
Monterey just recently approved an extension at the same rates as FY13-14. We agree to offer
the same unit prices, terms and conditions as Monterey's contract. Attached to this letter are
our proposed price schedule and Monterey's confirmation letter.
We look forward to continuing the strong relationship built between us, and to maintaining
quality urban tree care service. Should you have any questions or require additional
information, please contact me at (800) 521-3714.
v ~   v J  
Vice-President, Marketing
West Coast Arborists, Inc.
2200E.ViaBurtonStreet • Anaheim,CA 92806 • 714.991.1900 • 800.521.3714 • Fax714.956.3745
August 5, 2014 Regular City Council Meeting
Page 134
June 27, 2014
Mr. Patrick 0. Mahoney
West Coast Arborists. lno.
2200 East VIa Burton St.
Anaheim, CA 92806
Re: Agreement to EKtend Contract for On Tree Maintenance Services
Dear Mr. Mahoney:
The aty cf Monterey would lll<e to extend irs contract with Wesl Coast Arborists, entered
Into October 5, 201 o, and extended for one year on July 1, 2011 (1
Extension), and agaJn on
July 1, 2012 (zwt Extension), and again on July 1, 2013 (31i:i ExtensiOn}, for ari additional year.
This 4"' extension would commence July 1, 2014 and terminate June 30,
. It is agreed by the City and West Coast Alborfsts that aU other terms and conditions of the
original contract shai remain unchanged.
This extension Is authorized by 2 of the original contract which sHows for four
(4) one-Year- ex18nsions of time granted by written"agreement of both parties.
Pfease lncfoate yoor agreement by signing below and returning the original of this Jetter to
me. Thank you for your cooperation.
Venr Truly Yours,

City Manager
. The undersigned, on behalf of West Coast Albo · , reby agrees to the terms and
conditions as set forth above: '
Dated: _ '1-l - I"'' __ _
T00003-CA (V. 1.0- !if2g13)
. _ -·· . . ··- · ., .. -..         j pf, r. ... JB®,.t="" ..... ._
(:rT"I' HI\LL • MO"-'l'F.!Rf.\' • • :n04n  
August 5, 2014 Regular City Council Meeting
Page 135
Tt·ee Care Pnifessionals Serving Communities Who Ca,-e About Trees
City of Carmel-by-the-Sea
Schedule of Compensation
Tree Maintenance Services
litem! Description
a) Labor Required
I Unit
• Utility Arborlst, Certified Arborist, Crew Supervisor Hour
• Line Clearance Tree Trimmer Hour
• Line Clearance Trainee Hour
• Crane Operator Hour
• Tree Trimmer Hour
• Tree Maintenance Worker Hour
- Laborer Hour
b) Equipment Required
- 50 ft. aerial lift Hour
- 1 00 ft. aerial lift Hour
• 5 yd. brush truck/chip truck Hour
• 5-6 yd dump truck Hour
- Skip Loader Hour
• Roll off box Hour
• Disc Chipper (Vermeer 1250) Hour
Prices for
$ 51 .20
$ 51 .20
$ 51 .20
$ 51.20
$ 51.20
$ 51.20
$ 30.70
$ -
$ 51 .20
$ -
$ -
$ 30.70
$ 30.70
c) Other Labor/Equipment
- Tree emergency callout after
hours & weekends
d) Labor/Equipment Required
• 100ft plus crane, 15 metric ton
capacity, with bucket option
and NCCCO certified operator
• Stump Grinder and operator
- Irrigation water truck
The proposed prices reflect a 2.4% increase rounded to the nearest tenth.
$ 95.00
$ 50.00
$ 50.00
The increase is derived from the Consumer Price Index for All Urban Consumers
based on San Francisco-Oakland-San Jose areas.
West Coast Arborists, Inc.
2200E.ViaBurtonStreet • Anaheim,CA 92806 • 714.991.1900 • 800.521.371-1 • Fox7 14.956.3745

Sign up to vote on this title
UsefulNot useful