GUIDELINES FOR STUDENT

INDUSTRIAL INTERNSHIP
PROGRAMME (SIIP)


CENTRE FOR STUDENT INTERNSHIP,
MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)

JANUARY 2013

Doc. Ref. No.: UTP-ACA-CSIMAL-01
Issue Version: 15.0
Date: January 2013
S



AMENDMENT SHEET
Version

Date Author Summary of Changes

12.00

Jan 2011 Wan Normanizah Changes in Internship Assessment
13.00

Jul 2012 Roslina Nordin Ali
i) Additional information at point 11.1
ii) Ammendment at point 11.5
iii) Additional information at point 11.5.3

14

Sept 2012 Roslina Nordin Ali
Ammendement in evaluation:
i) Additional information at point 11.4
ii) Additional information at point 11.5.2
(at bullet point for No. of copies)
iii) Appendix V: Section B: Logbook
Weekly Evaluation
iv) Appendix XI: Form ITC-F: Industrial
Project Report Evaluation Sheet
15

Jan 2013
Mohd Izmafaimal
Abd Manaf
Overall check in terms of grammatical mistakes and
spell checking.
Electronic File
Name:
UTP INTERNSHIP GUIDELINES REV 13.00 (July 2012)
Prepared by CSIMAL Programme

Release Date
Owned by: CSIMAL Programme

Approved by: AC


Doc. Ref. No.: UTP-ACA- CSIMAL -01
Issue Version: 15.0
Date: January 2013

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIPUNIVERSITI
TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386
Email : siip@petronas.com.my

This Guidelines for Student Industrial Internship
Programme is only available to UTP students and
companies participating in the practical training
programme of UTP students.

The guidelines shall be kept in a secure place, where
access is available only to those authorized to see them.

Reproduction by any means, including storage on an
electronic system, is prohibited.











CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT
LECTURESHIP 2013

ii

Table of Contents
GUIDELINES FORSTUDENT INDUSTRIAL INTERNSHIP PROGRAMME
(SIIP) _________________________________________________________________ 2
AMENDMENT SHEET __________________________________________________ 3
1. INTRODUCTION ____________________________________________________ 1
2. PURPOSE OF INDUSTRIAL INTERNSHIP ______________________________ 1
3. LEARNING OUTCOMES _____________________________________________ 2
4. STUDENT ELIGIBILITY _____________________________________________ 2
5. TRAINING APPROACH ______________________________________________ 2
6. BENEFITS TO THE INDUSTRY _______________________________________ 2
7. INTERNSHIP PROCESS ______________________________________________ 3
8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME ________________ 4
8.1 HOST COMPANIES ................................................................................... 4
8.2 PROGRAMME ............................................................................................ 4
8.3 DURATION AND PERIOD OF INTERNSHIP ......................................... 4
8.4 CONFIRMATION LETTER ....................................................................... 5
8.5 TRANSFER OF INTERNSHIP PLACEMENT .......................................... 5
8.6 LEAVE ........................................................................................................ 5
8.7 INSURANCE .............................................................................................. 5
8.8 TRAINING ALLOWANCE. 5
8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS .......................... 6
9. RESPONSIBILITIES. 6
9.1 RESPONSIBILITIES OF THE HOST COMPANIES ................................ 6
9.1.1HOST COMPANY SUPERVISOR (HCS)6
9.2 RESPONSIBILITIES OF UTP .................................................................. 7
9.2.1 Centre for Student Internship, Mobility and Adjunct Lectureship
(CSIMAL) ........................................................................................... 7
9.2.2 DEPARTMENT INTERNSHIP COORDINATOR...8
9.2.3 UTP SUPERVISORS ........................................................................ 8
9.2.4 UTP STUDENTS ............................................................................... 9
10. OFFENCES & PENALTIES DURING INDUSTRIAL INTERNSHIP..10
11. ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME 11
11.1 INDUSTRIAL PROJECT PROGRESS REPORT ASSESSMENT (FORM
ITC-C) ......................................................................................................... 11
11.2 ORAL PRESENTATION (FORM ITC-D) ................................................ 12
11.3 ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY
(FORM ITC-E) ........................................................................................... 12
11.4 LOG BOOK ............................................................................................... 12
11.5 INDUSTRIAL PROJECT REPORT (FORM ITC-F) .............................. 12
12. STUDENTS FINAL GRADING16

iii


List Of Tables

Table 1 Types of Offence and Penalty on Final Internship
Grade

10
Table 2 Internship Assessment 11
Table 3 Hard Cover Color 14
Table 4 Grading Scheme 15























1

1. INTRODUCTION
UniversitiTeknologi PETRONAS (UTP) was established with the objective to
produce well-rounded graduates who are not only technically competent but also
possess other traits such as lifetime learning capacity, critical thinking,
communication and behavioral skills, business acumen, practical aptitude and
solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for
its undergraduate students to undergo practical work in the form of a twenty
eight(28) - weeks industrial attachment prior to their completion of studies at
UTP. The industrial internship carries fourteen (14) credit hours. The Industrial
Internship Programme is coordinated by the Centre for Student Internship,
Mobility and Adjunct Lectureship(CSIMAL) who is responsible in ensuring the
success of the Industrial Internship Programme. With an average of 500 interns
per semester, CSIMAL has successfully secured the placements for all students
with various host companies such as PETRONAS subsidiaries, government-
linked companies (GLC), multi-national companies (MNC), as well as major
overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy
and UK.
UTP has always placed great emphasis in having a close collaboration with the
industries in which its graduates will eventually gain recognition from industry
players locally and abroad. This internship programme is a prime example of the
University-Industry collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil,
Electrical & Electronics, Mechanical and Petroleum Engineering, and three
technological programmes namely Information & Communication Technology,
Business Information Systems and Petroleum Goescience at Bachelor degree
level.

2. PURPOSE OF INDUSTRIAL INTERNSHIP
The purpose of the industrial internship is to expose UTP students to the real
working environment so that they can relate theoretical knowledge with
application in the industry. From the Industrial Internship Programme, the
students will also develop skills in safety practices, work ethics, communication,
management, etc. Furthermore, this Industrial Internship Programme will
establish close relationship between the industries and UTP.
The Industrial Internship Programme will provide opportunity to UTPs students
to build a solid understanding of the fundamentals of business and organization
performance such as economic models of business, competitive positioning and
strategy execution. With this real life environment, students develop their ability
to assess performance, interpret trends, explore the consequences of change and
make better decisions.





2

3. LEARNING OUTCOMES
At the end of the industrial internship, student will be able to:
Apply theoretical knowledge in industrial application.
Acquire skills in communication, management and team-work.
Practice ethical and professional work culture.
Implement Health, Safety and Environment (HSE) practices at workplace.

4. STUDENT ELIGIBILITY
Student is eligible to register internship upon meeting the following
requirements:
Obtained a minimum CGPA of 2.00/4.00 AND,
Earned a minimum of 75 credit hours (Engineering and Petroleum
Geoscience) or 45 credit hours (Business Information Systems and
Information & Communication Technology) AND
Have completed the following courses:
o Completed all basic Engineering & Technology courses
o Health, Safety & Environment (HSE)
o Islamic Studies / Moral Studies
o BahasaKebangsaan
o Professional Communication Skills

5. TRAINING APPROACH
The Student Industrial Internship Programme (SIIP) should have the following
features:
Hands-on training
Real project-based assignments
Research-based activities
Team-work activities
Leadership and management skills
Safety awareness
The suggested training areas (but not limited to) for the respective programmes
can be found in Appendix I.

6. BENEFITS TO THE INDUSTRY
Provides opportunity for the industry to assess the capabilities of potential
employee.
Recognizes the industrys support to the education sector.
Facilitates and strengthens university-industry partnership and linkages.
Receives fresh, energetic, enthusiastic and productive employees.
Enhances the companys reputation amongst graduates.


3

7. INTERNSHIP PROCESS
7.1 PRE-INTERNSHIP

o The First Industrial Internship Briefing is given to students by the second
week of the semester prior to the training by Centre for Student
Internship, Mobility and Adjunct Lectureship(CSIMAL).

o List of Internship Eligibility is announced by CSIMAL by the second
week of the semester prior to the training.

o Internship placement registration is done by signing up with CSIMAL.
Students are required to submit Personal Data Info (PDI) and
Resume/CV to CSIMAL by the fourth week of semester prior to the
training.

o UTP Cover Letter & Reply form is issued by CSIMAL.

o Internship placement is secured at the approved host companies by
students one (1) month before internship commencement date.

o Students are to submit Project Title proposal (From PRE-01) to
CSIMAL before internship commencement.

o Supervisor will be assigned upon receiving the topic proposal.

o For overseas placement, studentsare assisted in visa/work permit
applications and travel arrangements.

o The Second Industrial Internship Briefing is given in the fourteen week
of the semester by CSIMAL.

o Students are to confirm placement before the internship starts.

7.2 DURING INTERNSHIP

o Confirmation of Registration at Host Company is done in PRISM within
the first week of internship commencement date.
o CSIMAL and Department Internship Coordinator approve the industrial
project topic. Upon approval, students are to start the industrial project
immediately.
o The First Visit is conducted by UTP Supervisor between week five and
week eight of internship period at local host company.
o UTP Supervisor is to submit First Industrial Internship Visit Report
(ITC-B) to CSIMAL.

o The ITC-B form is reviewed and analyzed by CSIMAL before necessary
action is taken.
o Students shall submit the Industrial Progress Report between week
twelve and week fourteen.
o Host Company supervisor is to carry out progress assessment (from ITC-
C).

4

o The Second Visit is conducted by UTP Supervisor between week twenty
five and week twentyeight of training for students internship
evaluation.
o Lecturers shall submit all the evaluation forms to CSIMAL.

7.3 POST-INTERNSHIP
o Logbook and Industrial Project Report shall be submitted to CSIMAL
(for official stamping) and UTP Supervisor (for evaluation) by returning
intern one week after the end of internship.

o CSIMALs Course Evaluation Form is submitted by returning intern to
CSIMAL.

o Debriefing and sharing session is conducted by respective Department
Internship Coordinators.

o Consolidation of marks for ITC-C, ITC-D, ITC-E, ITC-F and Logbook
is conducted five weeks after the end of internship.

o Moderation of total marks is done during Internship Sub-Committee
meeting six weeks after the end of internship.

o Final marks and grades are endorsed during Special Examination
Committee meeting seven weeks after the end of the internship.

o Final marks and grades are approved during Special Senate meeting.

o CSIMALgrades are announced by the Examination Unit.

8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME
8.1 HOST COMPANIES
Industrial Internship Programmeis undertaken at Host Companies
which are approved by CSIMAL.
New host companies will be assessed by CSIMAL before acceptance
confirmation by students.

8.2 PROGRAMME
Students shall be provided with the latest CSIMALs Programme
Guidelines to be given to the host Company Supervisors for their
reference. The Host Company Supervisors will plan and then come up
with the training schedule based on the Training Domain provided in
Appendix I. The proposed industrial project topic and schedule shall be
agreed by both the UTP supervisors and Host Company Supervisors.

8.3 DURATION AND PERIOD OF INTERNSHIP
The minimum duration of the Industrial Internship will be for a total
period of 28 weeks.

5

8.4 CONFIRMATION LETTER
A confirmation letter will be issued by the Host Company to the
students once the internship placement has been accepted.
8.5 TRANSFER OF INTERNSHIP PLACEMENT
Students are not allowed to transfer or change to another internship
site without prior approval from CSIMAL and agreement from the
Host Company Supervisor. On limited circumstances, student may be
considered for transfer after the first visit. The students must submit
Requisition to Change Host Company Form ITC-H (Appendix XIV)
supported by Host Company Supervisor and offer letter from the new
host company to CSIMAL.
8.6 LEAVE
Students are not entitled for any annual leave throughout the
internship period. In the event that the student has to take leave due to
emergency, he/she must seek prior approval from the Host Company.
In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student must notify both CSIMAL and host company
in writing and provides necessary documents as evidences.
8.7 INSURANCE
Students are covered by group personal insurance throughout the
industrial internship period (Appendix II).
8.8 TRAINING ALLOWANCE
Training allowance entitlement is solely at the host companys
discretion. Although the training allowance is not a requirement,
substantial numbers of host companies provide training allowance in
order to make its internship programme attractive and competitive.
8.9 SAFETY TRAINING
Student shall abide to safety as students are encouraged to attend safety
training as deem fit by the Host Company.
o Basic Offshore Safety Induction & Emergency Training
(BOSIET) AND National Institute of Occupational Safety and
Health (NIOSH) Safety Passport
A provision for safety training (BOSIET and NIOSH) and medical
check-up as requested by any student is subjected to recommendation
and approval by both Host Company and CSIMAL. Upon approval,
CSIMALwill bear 50% of the cost of BOSIET / NIOSH and medical
check-up only. Cost of travel, lodging and meals throughout the
training/site visit shall be borne by student. The student must submit
the Requisition for BOSIET /NIOSH Form ITC-G (Appendix XIII) a
month before the training to CSIMAL.

o Green Card
Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at
Construction Sites. Those Construction Personnel who have been

6

registered with CIDB and issued the Green Card are automatically
covered by a special Insurance Scheme that insures the Construction
Personnel against death and accidents.
Green Card is mandatory for all Civil Engineering students before
going for internship. Training is organized by Civil Engineering
Department every semester.
8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS
o UTP Supervisors will visit the Host Company Supervisors and
students at the training site twice during each industrial internship
session (within Malaysia). For overseas attachments, the visit by
UTP Supervisors will be during the internship evaluation period.
o UTP Supervisorsare responsible to establish communication with
the students and host companies throughout the internship period.
o The first visit report (form ITC-B) must be submitted by UTP
Supervisor to CSIMAL upon first visit completion.

9. RESPONSIBILITIES
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
Host Companiesplay an important role in ensuring the success of the
industrial internship programme. They are expected to provide the
following support:
9.1.1HOST COMPANY SUPERVISOR (HCS)
Plans and schedules the overall internship programme to ensure
that it provides maximum opportunity for students to obtain
useful experience related to their field of study (Section A of
Appendix V).
Selects and assigns a qualified staff to be students Host
Company Supervisor.
Assists students to find accommodation and transportation (if
necessary).
Provides briefing on the background of the
organization/company.
Discusses with the students the details of their internship
programmesexpected outcomes and industrial project.
Supervises and guides students in their industrial projects.
Assesses students logbook (Appendix V:Section B ) and checks
their detailed reports (Appendix V:Section C).
Evaluates students' industrial project progress report using form
ITC-C (Appendix VIII) and students performance and
competency using FORM ITCE (Appendix X)
Evaluates students oral presentation at the end of the Industrial
Internship Programmeusing FORM ITC-D (Appendix VIV).

7

Provides the necessary facilities, equipment, tools and guidance
to students.
Provides necessary recommendations to improve the programme.

9.2 RESPONSIBILITIES OF UTP

9.2.1 Centre for Student Internship, Mobility and Adjunct
Lectureship (CSIMAL)

Facilitate the internship programme so that it can
complement the learning outcomes.

Provides list of approved companies to students for
selection.
Confirms the placement of students with the Host
Companies.

Sends students resume to the Host Companies (if
necesssary).
Assists students on visa/work permit application for
internship

Coordinates the following visits by UTP supervisors:

Pre-Visit and briefing to the Host Companys
management (if necessary).
Organize and arrange for First Visit of UTP
Supervisors to Host Companies.
Second Visit.

Reviews the industrial internship matters and schedule
with the students before, during and after the Industrial
Internship Programme.
Finalizes students grading in Internship Committee
Meeting.
Organizes special assignments such as UTP Industry
Dialogue, Forum or Sharing Session.









8

9.2.2 DEPARTMENT INTERNSHIP COORDINATOR
Addresses internship matters/updates at respective
departments.
Compiles students scores from the FORM ITC-C, ITC-
D, ITC-E, Logbook and Industrial Project Report (ITC-F).
Promotes and establishes UTP-Industry relationship via
internship.
Encourages contribution of industrial projects towards
final year project.

9.2.3 UTP SUPERVISORS
Establish and maintain communication with students and
Host Company Supervisor throughout the duration of the
internship period.
Assess students performance during their Industrial
Internship Programme.
Develop and maintain good rapport with the Host
Companies.
Visit the Host Companies and review the industrial
project schedules with Host Company Supervisor.
Complete the 1
st
Industrial Internship Visit Report Form
after the first visit using FORM ITC-B (Appendix VII).
Evaluate the students oral presentation at the Host
Companies using FORM ITC-D (Appendix VIV).
Review the students' performance with the Host
Company supervisors FORM ITC-E (Appendix X).
Assess the industrial project reports submitted by students
at the end of the internship programme using FORM ITC-
F (Appendix XI).
Provide necessary recommendations to improve the
programme.














9

9.2.4 UTP STUDENTS

To confirm andsubmit industrial internship project topic
using FORM ITC-A within two (2) weeks after the
programme starts to UTP (CSIMAL).
Send the industrial project schedules to CSIMAL within
three (3) weeks after the programme starts.
Adhere to the UTP and Host Companys rules and
regulation (please refer General Plant Rules and
Regulations in Appendix XVI).
Follow the Host Companys safety procedures.
Maintain good discipline and personal conduct.
Listen to and follow their supervisors instruction.
Meet work schedules (Appendix V:Section A:) on time.
Discuss with supervisor on the training schedule (if
necessary)
Update their logbook regularly and present it to the Host
Company Supervisor for weekly review and endorsement.
Submit industrial project progress report to the Host
Company Supervisor between week twelve and week
fourteen.
Be responsible and committed in acquiring as much
knowledge and skills as possible during the internship.
Perform oral presentation to the Host Company and UTP
supervisors during the second visit.
Complete and submit the logbook, industrial project and
technical paper report to CSIMAL at the end of the
internship programme.
Make the necessary recommendations to improve the
programme.













10


10. OFFENCES & PENALTIES DURING INDUSTRIAL
INTERNSHIP
Students undergoing Industrial Internship Programme must adhere to the rules
and regulations, as specified by the respective host company/industry and also
comply with the Students Disciplinary Rules & Regulations of
UniversitiTeknologi PETRONAS and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of
soliciting internship placement and during the period of undergoing industrial
internship programme will be subjected to the following penaltie as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade

Major offences Final Grade F Minor Offence Lower one grade for Final
Grade
1.
Termination of internship by host company
due to students fault.
Accepting more than 1 internship offer OR
Failure to decline internship offer officially OR
Last minute rejection of internship offer.
2.
Any act of academic misconduct will subject
a student to disciplinary action. Academic
misconduct includes but not limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual
property
Failure to report at host company on official
reporting day without a valid reason.
3.
Change of host company during the course of
internship program without prior approval by
CSIMAL
4.
Conduct of Ethics












11

11. ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP
PROGRAMME
Students will be assessed on their general attitude and receptivity to the working
environment in addition to being assessed for performing specific technical tasks.
Assessments will be based on the following:

Table 2: Internship Assessment


No

Item
Percentage (%)
Host Company
Supervisor
UTP
Examiner
1. Logbook 20
2. Industrial Project Progress Report Assessment (ITC-C) 10
3. Oral Presentation Evaluation (ITC-D) 10 10
4. Asessment of Students Performance and Competency
(ITC-E)
20
5. Industrial Project Report (ITC-F) 30
TOTAL 60 40

11.1 INDUSTRIAL PROJECT PROGRESS REPORT ASSESSMENT
(FORM ITC-C)
Host Company Supervisor is required to assess the industrial project progress
report between week 12 and 14 of training attachment. The report contains
project progress that was assigned by host company or initiated by the
students themselves. Host Company Supervisor is to submit the scores to
UTP (CSIMAL) after week 14 of training attachment. The evaluation are
based on the followings:
1. Project Background
2. Literature review and / or Theory
3. Methodology
4. Result and Discussion
5. Project Achievement & Progress

The industrial project progress report will be a part of the final Industrial
Project Report (ITC-F) which is to be submitted by student at the end of the
industrial attachment.







12

11.2 ORAL PRESENTATION (FORM ITC-D)
Students are required to make an oral presentation describing the gist
of their industrial internship, experience gained during the training and
significant contribution that they have given to the host company. The
UTP and Host Company Supervisor will jointly evaluate the oral
presentation. The evaluation will be based on the following criteria in
the ITC-D Form (Appendix VIV):
o Visual and Non-Verbal Communication
o Content
o Clarity of presentation
o Questions and Answers

11.3 ASSESSMENT OF STUDENTS PERFORMANCE &
COMPETENCY (FORM ITC-E)
This ITC-E Form (Appendix X) contains the assessment of students
performance during the Industrial Internship Programme. The nineteen
(19) attributes are evaluated based on the students performance, task
completion and competencies. Please refer to Appendix VII for more
details.

11.4 LOG BOOK
The logbook contains weekly and detailed reports prepared by the
students and endorsed by the Host Company Supervisor (Appendix V
:Section B and Section C). The students should describe the tasks or
projects that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges
they face, the lessons learnt from the experience, and provide any
comments or recommendations they wish to make. The logbook should
also record any points discussed with the Host Company Supervisor in
relation to the internship programme. Student must submit a hardcopy
of the logbook to CSIMAL within one (1) week after the official
industrial internship date ends.Upon the release of the Industrial
Internship result by the Examination Unit, the logbook will be kept at
UTP Record Centre.

11.5 INDUSTRIAL PROJECT REPORT (FORM ITC-F)
The purpose of the report is to record all the relevant activities that
contribute towards developing the students' cognitive and practical
skills. Students will have the opportunity to exercise their writing skills
and to clearly communicate their ideas and experience. It is
compulsory for students to prepare and submit the Industrial project
report. It must be submitted to CSIMAL within one (1) week after the
official industrial internship date ends. Marks will be deducted as
follows for late submission :
a. 20% will be deducted immediately upon late submission
b. 50% will be deducted a week after submission dateline
c. 0 mark will be given after third week of submission dateline

13

d. Non-submission will be given an F grade for Industrial
Internship program.

11.5.1 Industrial Project Report Outline
The report consists of many parts arranged in a certain order.
It is recommended that the contents are in the following order:
o Host Companys Verification Statement
Non-Confidentiality Statement
Endorsement by the Host Company Supervisor
o Executive Summary (summarization of the experience
during the internship training period)
o Acknowledgements
o Table of Contents
o List of Figures
o List of Tables
o Introduction
Brief description of the host company
Objectives of the industrial internship
Scope of work, tasks or projects undertaken
during internship
o Internship Project Report
Abstract & Introduction
Background and Literature Review
Methodology
Results and Discussion
Conclusion and Recommendations
o Safety training and value of the practical experience
Lesson Learnt and Experience gained
Leadership, team work and individual activities
Business values, ethics and management skills
Problems or challenges faced and solutions to
overcome them
o Conclusion
o References
o Appendices



14

25mm

11.5.2 Report Format
o LanguageThe Industrial project report must be written in
acceptable and formal English.
o Font and Spacing
All text should use Times New Roman regular font-style size
12 with 1.5 line spacing.
o Numbering
All pages must be numbered in proper sequences from
Introduction to the end of the report including pages on figures
and tables. Page number must be positioned at the bottom and
centered.
o MarginThe top, bottom and right margin are 25 mm except the
left margin which is 40 mm. All paragraphs should start from
the left margin.

















o Number of copies
Student must submit one (1) hard cover copy & one (1) soft
copy (in CD) of the Industrial project report to CSIMAL
within one (1) week after the official industrial internship date
ends. Upon the release of the Industrial Internship result by
the Examination Unit, both the hard and soft copy versions of
the Industrial Internship Project report will be kept at UTP
Record Centre.

25mm
25mm
40mm
m

15

o Hard bound copyThe Industrial project report must be
properly bound with hard cover. The hard cover color for each
Programme is as per
Table 3: Hard Cover Color
Department Color
Chemical Engineering Dark Green
Electrical Engineering Dark Brown
Mechanical Engineering Maroon
Civil Engineering Black
Petroleum Engineering/Geoscience Dark Red
Computer Information Science Dark Blue
o Labels
The spine of the Industrial project report should include
students name and ID number, duration of internship and the
phrase Industrial Internship Project Report.
o Front hard cover format
Format on front hard cover should include the phrase Industrial
Internship Project Report, duration of internship (month &
year only), host companys name, students name, ID number
and programme.

11.5.3 Technical Paper Report
Apart from the industrial project report, students are required to
produce a technical paper report on a project (should the student
have more than one project, they only need to choose one) that
was assigned by the host company or initiated by the students
themselves.The format is similar to conference or journal paper
but the style may vary for each discipline. The following are
recommended reference format or style for :
o Electrical & Electronics Engineering Institute of Electrical
and Electronics Engineers (IEEE)
o Mechanical Engineering American Society of Mechanical
Engineers (ASME)
o Chemical Engineering American Institute of Chemical
Engineers (AIChE)
o Civil Engineering American Society of Civil Engineers
(ASCE)
o Petroleum Geosciences & Petroleum Engineering Society of
Petroleum Engineers (SPE)
o Business Information System / Information & Communication
Technology - Association for Computing Machinery (ACM)


16

12. STUDENTS FINAL GRADING
The Internship Sub-Committee which consists of Head of Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will
verify and certify the status of the Industrial Internship Progamme undertaken by
the students. The final grades will be given as per Table 4 below:

Table 4: Grading Scheme
Score Grade Point
85.0 - 100 A 4.0
80.0 84.9 A- 3.75
75.0 79.9 B+ 3.5
65.0 74.9 B 3.0
55.0 64.9 C+ 2.5
50.0 54.9 C 2.0
45.0 49.9 D+ 1.5
40.0 44.9 D 1.0
00.0 39.9 F 0.0


17


APPENDICES

Appendix I: List of Training Areas

Appendix II: Health Insurance

Appendix III: Form PRE-01 Industrial Internship Project Title
Proposal

Appendix IV: Form ITC A :Industrial Intership Project Topic
Confirmation

Appendix V: Log Book (Section A, Section B & Section C)

Appendix VI : Summary of the Weekly Report Scores (Log Book) Form

Appendix VII : Form ITC B : 1
st
Industrial Internship Visit Report

Appendix VIII : Form ITC-C: Progress Report Assessment


Appendix VIV: Form ITC-D: Oral Presentation Evaluation

Appendix X : Form ITC-E: Assessment Of Students Performance &
Competency

Appendix XI : Form ITC-F : Industrial Project Report Evaluation Sheet

Appendix XII : Internship Project Process Flow

Appendix XIII: Form ITC-G: Requisition for BOSIET

Appendix XIV: Form ITC-H : Requisition to Change Host Company

Appendix XV: Host Companys Verification Statement

Appendix XVI: General Plant Rules And Regulations






18





APPENDIX I

LIST OF TRAINING AREAS


19

LIST OF TRAINING AREAS

B. Eng. (Hons) Chemical Engineering
Research and Development
Health, Safety and Environment
Statistical Process Control
Process Design & Unit Operation
Process & Instrumentation Control
Plant Process/Maintenance
Process Analysis
Thermal System Design
Management & Administration
Production Planning
Computer Application

B. Eng. (Hons) Civil Engineering
Research and Development
Health, Safety and Environment
Transportation
Design & Construction of Infrastructures
Geotechnical Engineering
Structure Integrity
Waste Water Treatment & Operation
Toxic & Hazardous Waste Management
Environmental Impact Assessment
Hydrology
Project Management
Marine Pollution & Control
Computer Application

B. Eng. (Hons) Electrical & Electronics
Engineering
Research And Development
Health, Safety And Environment
Devices &Instrument Manufacturing
Repair & Maintenance Of Machine
Installation Of Devices/Equipment
Testing & Troubleshooting
Calibration & Interconnection Of
Instrument
Electronic & Control
Electromechanical Systems
Cathodic Protection
Power Generation
Electrical Distribution Equipment &
Systems
Management & Administration
Computer Application

B. Eng. (Hons) Petroleum Engineering
Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Drilling & Well Construction
Production Operation & Maintenance
Well Completion
Field Abandonment
Project Management
Reservoir Engineering
Management & Administration
Computer Application

B. Tech. (Hons) Petroleum Geosciences
Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Geophysical Exploration
Reservoir Geosciences
Basin studies
Seismic Imaging
Hydrocarbon Prediction & Assessment
Rock Physics
Geomechanics in Earth Science
Reservoir characterization

B. Eng. (Hons) Mechanical Engineering
Research and Development
Health, Safety and Environment
Design & Construction Drawing
Assembly & Fabrication Tasks
Thermal System Design
Structural Engineering
Condition Monitoring
Installation, Testing, Repair &
Maintenance of Machine/Devices
Quality Control/Assurance
Petroleum Production, Transportation and
Processing
Management & Administration
Production Planning
Computer Application

B. Tech. (Hons) Business Information
System
Database Development
Web & E-Commerce
Information Systems Analysis
Knowledge Management
Investment & Portfolio Management
Information System Administration &
Maintenance
Business Analysis
Corporate Management
Business & Cyber Law

B. Tech. (Hons) Information &
Communication Technology
ICT Solution Development
Web Development
Systems Analysis& Design
Network Management
Software Development & Maintenance
System Security & Management
Video Production & Media Streaming
Database Management
Strategic Management
Multimedia & Virtual Reality

20






APPENDIX II

HEALTH INSURANCE

21

Health Insurance

It is compulsory for all UTP students to have at least one health insurance policy. With the
increasing costs of medical expenses, students will definitely benefit from the health
insurance plan. The insurance plan selected was carefully created for students and
encompasses two categories:

i) Group Family Takaful Plan
- Annual Contribution RM23.50

Scope of Coverage Takaful Benefit
Natural Death RM 10,000.00
Accident Death RM 10,000.00
Permanent Total Disability (PTD) RM 10,000.00
Permanent Disablement Due to Acc. RM 10,000.00
Funeral Expenses RM 500.00
Hospitalization Due to Acc. (Warded) RM 30.00/day max of 25 days


ii) Personal Accident Insurance
- Annual Contribution RM12.50

Scope of Coverage Takaful Benefit
In-Hospital Treatment max Class 2A
In Government Hospital Only.
RM 20.00/day with max 60 days
ICU RM 40.00/day with max 60days
Surgery and Other Hospital Expenses RM 1,000.00
Out-Patient Accidental Treatment, in any
Hospital, Max. per Disability
RM 500.00
Out-patient Surgery the max. limit shall
be applicable by applying the % Surgical
Schedule of Fees, Max per Disability
RM 1, 500.00
*Overseas placement please refer to CSIMAL.

23





APPENDIX III

FORM PRE-01

INDUSTRIAL INTERNSHIP PROJECT TITLE
PROPOSAL


24


Date:

Ir Dr Idris b Ismail
Head
Student Industrial Internship Programme
UniversitiTeknologi PETRONAS
Bandar Seri Iskandar
31750 Tronoh
Perak Darul Ridzuan
Fax No: 05-3688386.

Dear Sir,

PLACEMENT OF UTP STUDENT FOR INDUSTRIAL INTERNSHIP TRAINING
PROGRAMME (TO

With regards to the above, we are pleased to inform you that we have agreed to accommodate
your student for the industrial internship training from . to

The details are as follows:

Student name: ________________________________________________________________
Programme: ______________________________________________________________
Period: ______________________________________________________________
ProposedIndustrial Project Topic: ______________________________________________
____________________________________________________________________________

*Attached is the offer letter to the student, which provides information on the terms and conditions of the
industrial internship program.

Thank you.

Yours faithfully,

Name:
Position:
Company Name:
Company Address / Official Stamp:
Fax Number:

STUDENTS CONFIRMATION (To be filled by student)

I,_______________________________ NRIC / Passport No: _____________________ accept / reject
* the industrial training placement offered to me effective from _______________ to_______________.

Signature : _______________
Programme : _______________
Date : _______________

Note: * delete whichever is irrelevant



FORM PRE-01

25





APPENDIX IV

FORM ITC A

INDUSTRIAL INTERNSHIP PROJECT TOPIC
CONFIRMATION







26






Student s Name:
Student s No: Programme:
Host Company Supervisor:
Justification for the chosen topic:













COMMITTEE DECISION
Topic approved:



Approved by Coordinator



Signature



Official Stamp



Date


FORM ITC A
INDUSTRIAL INTERNSHIP PROJECT CONFIRMATION

Project Title:


27





APPENDIX V

LOGBOOK

SECTION A : TRAINING SCHEDULE
SECTION B : WEEKLY REPORT
SECTION C : DETAILED REPORT


28

SECTION A: TRAINING SCHEDULE






Department
Training
activities
Week No/ Date
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28






(please return this form to CSI MAL within three weeks after students registration) (Make copies if necessary )


Host Company Supervisor Signature &stamp:


Name:


Designation:

Date:

Students Name: __________________________ Student no: _______ Programme: _____

Place of Training : _________________________ Period of Training: ______________________________________

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011



SECTION B:LOG BOOK






WEEK NO DATE
BRIEF DESCRIPTION OF DAILY ACTIVITIES














Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR
Instruction to Host Company Supervisor:
Please refer to the students detailed report for that particular week before assessing his/her performance.
Please mark in the appropriate box based on the following score :
[1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent

Students
Score
1 2 3 4 5

Initiative

Incomplete work
Completes required work as
requested.

Completes required work,
identifies and pursues
opportunities to expand
knowledge, skills, and
abilities.
Independence
Too dependent on
others.

Independent in pursuing
knowledge

Very independent and
pursues substantial,
additional knowledge.
Reflection

Minimum review
prior learning

Occasionally review prior learning
(past experiences inside and outside of
the work environment).

Always reviews prior
learning (past experiences
inside and outside of the
work environment) and
indicating broader
perspective.
Curiosity

Minimum curiosity
Explores a topic in depth


Explores a topic in depth
yielding a rich awareness

Total Score : ______ / 20
Comments :
Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:

Date:
(Make copies if necessary )
Students Name: ________________________ Student no: _______

Programme: _____

Place of Training : _______________________ Period of Training: ___________

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


SECTION C : DETAIL REPORT






Objective(s) of the activities :



Contents :

































Verified by (Host Company Supervisor)

Initial & stamp :

(Make copies if necessary)
Students Name: ________________________ Student no: _______

Week No: ___________________

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011







APPENDIX VI

SUMMARY OF THE WEEKLY
REPORT SCORES (LOG BOOK)
FORM


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM







WEEK SCORE
1-2
3-4
5 - 6
7 - 8
9 10
11 - 12
13 - 14
15 - 16
17 - 18
19 - 20
21 22
23 24
25 26
27 - 28
TOTAL SCORE

KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO THE
UTP SUPERVISOR DURING THE INTERNSHIP PRESENTATION.


Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:
Date:
*Note : The remaining scores of any outstanding weeks will be filled up by UTP Supervisor upon the student
submission of complete log book at UTP.

Students Name: ________________________ Student no: _______

Programme: _____

Place of Training : _______________________ Period of Training: ___________

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011






APPENDIX VII

FORM ITC-B

1
st
INDUSTRIAL INTERNSHIP
VISIT REPORT

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011





1
ST
INDUSTRIAL INTERNSHIP VISIT REPORT











HOST COMPANY SUPERVISOR (S) FEEDBACK /COMMENT YES NO

1. Supervisor is aware of assessment method


2. Supervisor is satisfied with students project progress


3. Host Company has previously taken UTP students as interns


TRAINING PLAN COURSE OUTCOME *WEIGHTAGE
1. Apply theoretical knowledge in industrial application. 50%
2. Acquire skills in communication, management and team-work 20%
3. Practice ethical and professional work culture. 20%
4. Implement Health, Safety and Environment (HSE) practices at work place. 10%
TOTAL (should be 65-100%)
100%
*The indicated percentage is only a guideline and may change if deemed necessary


[1] Unsatisfactory [2] Below Average [3] Average [4]- Good [5]
Excellent

*please tick ()
UTP SUPERVISOR FEEDBACK N/A 1 2 3 4 5

1. Appropriateness of training plans and schedule


2. Suitability of Host Company to provide industrial
project supervision


3. Safety culture with organization



FORM ITC-B

Students Name: ______________________________________Student no: ______________

Programme: __________________________________________Date of Visit : ____________

Host Company: ______________________________________Period of Training: _________

Supervisors Name: ____________________________________________________________

Qualification: _________________________________________________________________

Contact No: ___________________________ E-mail: _________________________________


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


Students remark:
Host Company Supervisors Comment :
UTP Supervisors Comment :
Host Company Supervisor Signature &
Stamp


UTP Supervisor Signature &
Stamp



Name


Name:

Date:

Date:

**Please attach a copy of the student industrial project schedule (Gantt Chart)

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011







APPENDIX VIII

FORM ITC C

PROGRESS REPORT ASSESSMENT













L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011





PROGRESS REPORT ASSESSMENT





(To be completed by Supervisor)
CATEGORY

Criteria for Judging Quality
Pl eas e c i r c l e t he appr opr i at e gr ade f or e ac h
c at e gor y
(
M
a
r
k
s

A
w
a
r
d
e
d
)

E
x
c
e
l
l
e
n
t

V
e
r
y

G
o
o
d

G
o
o
d

A
b
o
v
e

A
v
e
r
a
g
e

A
v
e
r
a
g
e

B
e
l
o
w

A
v
e
r
a
g
e

P
o
o
r

M
a
r
g
i
n
a
l

P
a
s
s

F
a
i
l

Project
Background
(20)
Clear and concise
Background of study
Problem Statement
Problem Identification
Significance of the
Project
Objective and Scope of Study
The Relevancy of the Project
Feasibility of the Project
within the Scope and Time
frame
A
(20-
17.1)
A-
(17-
15.1)
B+
(15-
14.1)
B
(14-
13.1)
C+
(13-
11.1)
C
(11 -
9.1)
D+
(9-8.1)
D
( 8-7.1)
F
(7 - 0)


Literature
review and / or
Theory (10)
Critical analysis literature
Citation and cross referencing
Relevancy and recentness of
the literature
A
(10-
8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)

C
(5.5-
4.6)


D+
(4.5-
4.1)


D
(4 -
3.6)


F
(3.5-
0)


Methodology
(20)
Research Methodology
Project Activities
Key Milestone
Gantt Chart
Tools (eg. Equipment,
hardware, etc) required
A
(20-
17.1)
A-
(17-
15.1)
B+
(15-
14.1)
B
(14-
13.1)
C+
(13-
11.1)
C
(11 -
9.1)
D+
(9-8.1)
D
( 8-7.1)
F
(7 - 0)

Result and
Discussion (20)
Findings
Data Gathering / Data
Analysis
Experimentation/ Modelling/
Prototype/ project
Deliverables
A
(20-
17.1)
A-
(17-
15.1)
B+
(15-
14.1)
B
(14-
13.1)
C+
(13-
11.1)
C
(11 -
9.1)
D+
(9-8.1)
D
( 8-7.1)
F
(7 - 0)

Project
Achievement &
Progress (30)
Work Progress
Relevancy to the Objectives
Suggested Further Work for
Expansion and Continuation
A
(30-
25.6)
A-
(25.5
-
23.6)
B+
(23.5
22.6)
B
(22.5
-
19.6)
C+
(19.5-
16.6)

C
(16.5-
13.6)


D+
(13.5-
12.1)


D
(12 -
10.6)

F
(10.5
-0)

TOTAL SCORE
Comments:




Supervisors / Signature &Stamp

Name: ______________________________ Date: _______________
Students Name: ________________________ Student no: _______ Programme: _______

Place of Training : _______________________ Period of Training: ____________________

Project Title: _______________________________________________________________






L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011









APPENDIX VIV

FORM ITC D

ORAL PRESENTATION EVALUATION


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


ORAL PRESENTATION EVALUATION

(To be completed by both UTP and Host Company Supervisor. Please make copies if
necessary)





CATEGORY

Criteria for Judging
Quality
Pl eas e c i r c l e t he appr opr i at e gr ade f or e ac h c at e gor y
(
M
a
r
k
s

A
w
a
r
d
e
d
)

E
x
c
e
l
l
e
n
t

V
e
r
y

G
o
o
d

G
o
o
d

A
b
o
v
e

A
v
e
r
a
g
e

A
v
e
r
a
g
e

B
e
l
o
w

A
v
e
r
a
g
e

P
o
o
r

M
a
r
g
i
n
a
l

P
a
s
s

F
a
i
l
u
r
e

Visual
(Non-Verbal
Communication)
(10 %)
Appearance; Facial
expression; Confidence
Gestures; Eye contact
A
(10-
8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)

C
(5.5-
4.6)


D+
(4.5-
4.1)


D
(4 -
3.6)


F
(3.5
-0)



Content
(40%)


Clear and concise
background, objectives,
continuity of content
A
(10-
8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)

C
(5.5-
4.6)


D+
(4.5-
4.1)


D
(4 -
3.6)


F
(3.5
-0)


Analysis and Results
Has performed suitable
analysis of proposed design
and presented thoughtful
interpretation of results
A
(20-
17)
A-
(16.9-
15.1)
B+
(15-
14.1)
B
(14-
13.1)
C+
(13-
11.1)
C
(11 -
9.1)
D+
(9-8.1)
D
( 8-7.1)
F
(7 -
0)
Conclusions and
recommendations
Adequacy of key ideas
pertinent to objectives
Acceptable recommendations
A
(10-
8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)

C
(5.5-
4.6)


D+
(4.5-
4.1)


D
(4 -
3.6)


F
(3.5
-0)

Clarity of
presentation
(20%)

Fluency and choice of words
Tone of voice (monotonous,
intonation)
A
(10-
8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)

C
(5.5-
4.6)


D+
(4.5-
4.1)


D
(4 -
3.6)


F
(3.5
-0)


Pace and continuity
Use of aids
A
(10-
8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)

C
(5.5-
4.6)


D+
(4.5-
4.1)


D
(4 -
3.6)


F
(3.5
-0)


Questions and
Answers (30%)
Ability to listen, attitude
towards person asking the
question (defensive, respect)
A
(10-
8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)

C
(5.5-
4.6)


D+
(4.5-
4.1)


D
(4 -
3.6)


F
(3.5
-0)


Technical and factual
accuracy; Grasp of subject
Creativity and ability to
handle question use of
example
Ability to respond if cannot
answer question
A
(20-
17.1)
A-
(17-
15.1)
B+
(15-
14.1)
B
(14-
13.1)
C+
(13-
11.1)
C
(11 -
9.1)
D+
(9-8.1)
D
( 8-7.1)
F
(7 -
0)
TOTAL SCORE

Comments : Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category




Host Company Supervisor Signature & stamp

UTP Supervisor Signature & stamp

Name

Name

Date

Date
FORM ITC-D
Students Name: ________________________ Student no: _______ Programme: _________

Place of Training : _______________________ Period of Training: ___________

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011








APPENDIX X

FORM ITC E

ASSESSMENT OF STUDENTS
PERFORMANCE & COMPETENCY


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011








ASSESSMENT OF STUDENTS PERFORMANCE
_______________________________________________________________

PRIVATE & CONFIDENTIAL














1) PARTICULARS







Attention :
1. This report should be completed by the Host Company Supervisor and agreed by the
UTP Supervisor. DO NOT DISCLOSE THIS REPORT TO STUDENT
2. If the student has more than one supervisor then all supervisors should assess the
student by specifying the period of training using separate ITC-C forms.
3. The Host Company Supervisor need not assess any attribute that are not relevant to
the students performance.
4. UTP Supervisor should collect and submit this form to CSIMAL.

Centre For Student Internship, Mobility And Adjunct Lectureship (CSIMAL)
UNIVERSITI TEKNOLOGI PETRONAS
31750 Bandar Seri Iskandar, Tronoh, PERAK.
Tel: +6 (05) 3688380 /8387 /8388; Fax: +6 (05) 368 8386
Students Name: __________________________ Student no: _____________

Programme: _____________________________ Date of Visit: ____________

Place of Training: _________________________ Period of Training: _______

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011





Section 1 :
Performance and
Tasks Completion

1 [Unsatisfactory]
2
[Below Average]
3
[Average]
4
[Good]
5
[Excellent]
1

Knowledge about
workplace
Understanding of general
function and purpose of
Department or section.


Failed to understand the
general function and
purpose of Department or
section.



Low understanding
on the general
function and purpose
of Department or
section.



Moderate
understanding on the
general function and
purpose of
Department or
section.

Good understanding
on the general
function and purpose
of Department or
section.
High understanding
on the general
function and purpose
of Department or
section.

2.

Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.
Lack or very minimum
understanding on the
instruction or job
requirement
Low understanding
on the instruction or
the requirement of
the job.
Moderate
understanding on the
instruction or the
requirement of the
job.
Good understanding
on the instruction or
the requirement of
the job.

High understanding
on the instruction or
the requirement of
the job
with the ability to
anticipate future
requirement

3.
Job Performance
Ability to perform the
assigned job

Unable to perform the
assigned job even though
with close guidance
Ability to perform the
assigned job
with close guidance
Ability to perform the
assigned job
with moderate
guidance
Good ability to
perform the assigned
job
with some guidance

High ability to
perform the assigned
job with minimum or
no guidance.

4.
Quality of Work
Accuracy or acceptability
of the work done.

Jobs were usually wrongly
performed or with
unacceptable quality
Jobs were performed
moderately and with
low quality
Jobs were performed
accurately and with
acceptable quality
Jobs were performed
accurately and with
good quality

Jobs were performed
with high accuracy
and with high quality

5.
Job Timeliness
Ability to complete the
tasks within a given
time.

Failed to complete the
assigned task within time
even though with close
monitoring
Tasks were
completed within
time with close
monitoring
Tasks were
completed within
time with some
monitoring
Tasks were
completed within
time with minimum
monitoring


Tasks were
completed ahead of
time with minimum
or without monitoring



Section II :
Students
Competencies

1 [Unsatisfactory]
2
[Below Average]
3
[Average]
4
[Good]
5
[Excellent]
1.

Initiative
Ability to work
independently and
resourcefulness in
performing.

No initiative to complete
task and lack of
knowledge to perform
work
Low initiative to
complete task and
with limited
knowledge to
perform work
Moderate initiative to
complete task and
with moderate
knowledge to
perform work
Good initiative to
perform task and
sufficient knowledge
to perform work
High initiative to
perform task and
very knowledgeable
to perform work
2.
Leadership
Ability to lead others.

Reluctant to lead others
Low ability to lead a
group, taskforce,
team etc.
Moderate ability to
lead a group,
taskforce, team etc.
Good ability to lead a
group, taskforce,
team etc.
High ability to lead a
group, taskforce,
team etc. with ability
to provide guidance

3.

Adaptability
Ability to adapt to a new
working environment.


Unable to adapt to any
working environment.
Minimum adaptibility
to certain working
environment.
Adaptibility to certain
working environment.
Adaptibility to most
working environment.
High adaptibility to
any working
environment.

Assessment of Students Performance &Ccompetency during Industrial Internship

Instruction:
The UTP and Host Company Supervisors should discuss and agree on the following assessment. The score is as
follows:

[1] Unsatisfactory [2] Below Average [(3] Average [4] Good [5] Excellent
Please tick or circle

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


4.

Dedication
Motivated to perform
his/her job assignment.


No or lack of motivation
to perform his/her job
without any reason.

Lack of motivation to
perform his/her job
with a reason.

Average motivation
to perform his/her
job.

Good motivation to
perform his/her job.

High motivation to
perform his/her job.
5.

Commitment
Focus his/her energy and
attention on the
assignment given.

No or lack of focus or
attention towards the
assigned tasks
Low focus or
attention towards the
assigned tasks
Moderate focus or
attention towards the
assigned tasks
Good focus or
attention towards the
assign tasks
High focus or
attention towards the
assign tasks
6.

Teamwork
Ability to work with
others in order to
achieve common goal.

Unable to work with
others in order to achieve
common goal
Low ability to work
with others in order
to achieve common
goal
Moderate ability to
work with others in
order to achieve
common goal
Good ability to work
with others in order
to achieve common
goal.
High ability to work
with others in order
to achieve common
goal
7.

Discipline
Punctual and comply
with the Host Company
s rules and regulation.

Not punctual and have
problem to comply with
the Host Companys rules
and regulation
Low punctuality and
seldom comply with
the Host Companys
rules and regulation
Punctual and
acceptably comply
with the Host
Companys rules and
regulation
Good punctuality and
usually comply with
the Host Companys
rules and regulation
High punctuality and
always comply with
the Host Companys
rules and regulation
8.

Responsibility
Willingness to accept &
perform any given tasks.

Not willing to accept &
perform any given tasks
Seldomly willing to
accept & perform any
given tasks
Sometimes willing to
accept & perform any
given tasks

Usually willing to
accept & perform any
given tasks
Always willing to
accept & perform any
given tasks
9.

Integrity
Honesty, sincerity &
trustworthiness.

Lack of honesty, sincerity
and trustworthiness
Low honesty,
sincerity &
trustworthiness

Acceptable honesty,
sincerity &
trustworthiness

Good honesty,
sincerity &
trustworthiness

High honesty,
sincerity &
trustworthiness

10.

Interaction
Ability to interact/work
with others.

Not able to interact/work
with others
Low ability to
interact/work with
others
Acceptable ability to
interact/work with
others
Good ability to
interact/work with
others
High ability to
interact/work with
others
11.

Communication Skills
Ability to express (and/or
listen to others) ideas
and views.

No or lack of ability to
express (and/or listen to
others) ideas and views.

Low ability to express
(and/or listen to
others) ideas and
views.

Acceptable ability to
express (and/or listen
to others) ideas and
views.

Good ability to
express (and/or listen
to others) ideas and
views.

High ability to
express (and/or listen
to others) ideas and
views.

12.
Safety Consciousness
Adherence to the Host
Companys Safety
procedures & Safety
precaution to ensure
safety.

Ignorance to the Host
Companys Safety
procedures & Safety
precaution to ensure
safety.

Low adherence to the
Host Companys
Safety procedures &
Safety precaution to
ensure safety
Acceptable adherence
to the Host
Companys Safety
procedures & Safety
precaution to ensure
safety
Good adherence to
the Host Companys
Safety procedures &
Safety precaution to
ensure safety
High adherence to
the Host Companys
Safety procedures &
Safety precaution to
ensure safety with
ability to advice
others on HSE.

13.

Inquisitiveness &
Desire to Learn
Willingness to learn,
acquire and apply new
knowledge.

Reluctant to learn, acquire
and apply new
knowledge.
Seldom willing to
learn, acquire and
apply new
knowledge.

Sometimes willing to
learn, acquire and
apply new
knowledge.

Usually willing to
learn, acquire and
apply new
knowledge.

Always willing to
learn, acquire and
apply new
knowledge.

14.

Decision Making
Ability
Able to make decisions in
the execution of the
given task.

Unable to make decisions
in the execution of the
given task.
Low ability to make
decisions in the
execution of the
given task.
Moderate ability to
make decisions in the
execution of the
given task.
Good ability to make
decisions in the
execution of the
given task.
High ability to make
decisions in the
execution of the
given task.








L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


FORM ITC E (contd)


Section III : Comment on the Students Performance

(This section is to be filled by the Host Company Supervisor. Please provide comments on the
students performance and attributes which are assessed above and other related matters).


















Host Company Supervisor Signature
&Stamp


UTP Supervisor Signature & Stamp



Name


Name:

Designation:


Designation:
Date:

Date:

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011














APPENDIX XI

FORM ITC F

INDUSTRIAL PROJECT REPORT
EVALUATION SHEET






L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011



INDUSTRIAL PROJECT REPORT EVALUATION





CATEGORY

Criteria for Judging Quality
P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
(
M
a
r
k
s

A
w
a
r
d
e
d
)

E
x
c
e
l
l
e
n
t

V
e
r
y

G
o
o
d

G
o
o
d

A
b
o
v
e

A
v
e
r
a
g
e

A
v
e
r
a
g
e

B
e
l
o
w

A
v
e
r
a
g
e

P
o
o
r

M
a
r
g
i
n
a
l

P
a
s
s

F
a
i
l


Abstract and
Introduction (10)
Objective(s)
Scope of Study
Problem Statement
Problem Identification
Significance of the Project
The Relevancy of the Project
A
(10-8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)
C
(5.5-
4.6)
D+
(4.5-
4.1)
D
(4 -
3.6)
F
(3.5-0)


Background and
Literature review
(10)
Feasibility of the Project within the
Scope and Time frame
Critical analysis literature
Citation and cross referencing
Relevancy and recentness of the
literature
A
(10-8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)
C
(5.5-
4.6)
D+
(4.5-
4.1)
D
(4 -
3.6)
F
(3.5-0)

Methodology (20)
Research Methodology
Key Milestone
Gantt Chart
Tools (eg. Equipment, hardware, etc)
required
A
(20-
17.1)
A-
(17-
15.1)
B+
(15-
14.1)
B
(14-
13.1)
C+
(13-
11.1)
C
(11 -
9.1)
D+
(9-8.1)
D
( 8-7.1)
F
(7 - 0)

Result and
Discussion (30)
Findings
Data Gathering / Data Analysis
Experimentation/ Modelling/ Prototype/
project Deliverables
A
(30-
25.6)
A-
(25.5-
23.6)
B+
(23.5
22.6)
B
(22.5-
19.6)
C+
(19.5-
16.6)
C
(16.5
-
13.6)
D+
(13.5-
12.1)

D
(12 -
10.6)
F
(10.5 -
0)

Conclusion and
Recommendations
(10)
Impact
Relevancy to the Objectives
Suggested Future Work for Expansion
and Continuation
A
(10-8.5)
A-
(8.4 -
7.6)
B+
(7.5-
7.1)
B
(7-
6.6)
C+
(6.5-
5.6)
C
(5.5-
4.6)

D+
(4.5-
4.1)

D
(4 -
3.6)
F
(3.5-0)

Technical paper is to be submitted separately from Industrial Project Report
Technical Paper
(20)
The paper enhances the understanding of
the presented content also to non experts
in the field. It often shows clear and
logical presentation, appropriate style, the
standard of English.
Relevance
Content
Soundness
Clarity
Adequate use of graphical
materials and tables
A
(20-
17.1)
A-
(17-
15.1)
B+
(15-
14.1)
B
(14-
13.1)
C+
(13-
11.1)
C
(11 -
9.1)
D+
(9-8.1)
D
( 8-7.1)
F
(7 - 0)

TOTAL SCORE
Comments:Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category
______________________________________________________________________________
______________________________________________________________________________


.
UTP Supervisors Signature & stamp



Name: _____________________________________ Date:__________________




Students Name: ________________________ Student no: _______ Programme: _____

Place of Training : ______________________ Period of Training: ________________
FORM ITC-F


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011














APPENDIX XII

INTERNSHIP PROJECT
PROCESS FLOW















L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011



Not Suitable
Students
SIIU Project
Committee
Host
Supervisor
Host Supervisor
& UTP Lecturer
Form 01
(PRE-01)
List of
Approved
Titles &
Supervisors
Responsibility /
Action
Document
Start of Industrial
Internship
Process
Suitability of
Preliminary
Industrial
Project
Submission of
Progress Report
Assessment
Progress Report
Assessment
Submission of Industrial
Project Report & Technical
Paper Report(hard & soft
copy),Logbook
Industrial Project
Report
Students
2
nd
Visit & Project
Presentation
Industrial Project
Report
Assessment &
Marks Submission
UTP Lecturer
ASSESSMENT PROCESS FLOW
Timeline
P
r
e

I
n
t
e
r
n
s
h
i
p
Week 12-14
Placement Offer with
Preliminary Industrial Project
Approved
Week 5-8
Week 25-28
Maximum 1 week
after the end of
internship
1
st
Visit
Week 1-2
2 weeks after
receiving report
UTP Lecturer
Form 04
(ITC-C)
Form 03
(ITC-B)
Form 04
(ITC-C)
Form 05
(ITC-D & ITC-E)
Form 06
(ITC-F)
Approval on
Industrial Project
Proposal &
Supervisor
Fine Tune
Industrial
Project
Not
Approved
Suitable
I
n
t
e
r
n
s
h
i
p
P
o
s
t


I
n
t
e
r
n
s
h
i
p
Students
SIIU Project
Committee
Stage
Approved
Form 02
(ITC-A)
Host
Supervisor


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011










APPENDIX XIII

FORM ITC G

REQUISITION FOR BOSIET







L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011




Details of Training
Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE


JUSTIFICATION
(please attach training
schedule)






STUDENTS
SIGNATURE:

HOST COMPANY SUPERVISOR
SIGNATURE & STAMP:

NAME &
IC NUMBER:

NAME:
DATE: DATE:
Part B : APPROVAL BY CSIMAL
APPROVE:
(please justify)



NOT APPROVE :
(please justify)




SIGNATURE & STAMP:

NAME :

DATE:
Note : -
1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email azrulha@petronas.com.my orroslina_nordinali@petronas.com.myor
fax: 605-36883860

Students Name: ____________________________________ Students ID no: _______

Programme: _____

Place of Training : ______________________ Period of Training: ________________
REQUISITION FOR BOSIET TRAINING
FORM ITC-G

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011




REQUISITION FOR BOSIET TRAINING: PROCESS FLOW














Responsibility
/ Action

Document Process
Students
Internship
Coordinators
&CSIMAL
CSIMAL
ITC-H
ITC -H
START
Application
&Recommendatio
n from HC SV

Letter of
Undertaking to
HC


Approval by
CSIMAL
Letter of
Undertaking
Medical Check
up& Training
Host Company
Host Company
Payment by HC
to clinic &
training provider


Payment to HC
Invoice
CSIMAL

Invoice to
CSIMAL
Student
Medical
Report &
certificate
END
YES
NO

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011







APPENDIX XIV

FORM ITC-H

REQUISITION TO CHANGE HOST COMPANY







L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011



Part A : TO BE COMPLETED BY STUDENT
Current Host
Company



New Host Company
If yes please state HC name &
enclose offer letter:
Yes / No.
Reason/s
Recommendation
by UTP Supervisor

Signature
Signature & Official
Stamp

Date Date
Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST
COMPANY
Request
approve/ Not
approve
(please justify)

Name


Signature&
Stamp
Date
Part B : TO BE COMPLETED BY CSIMAL
Request
approve/ Not
approve



Name

Signature &
stamp

Date

Note : -
1. Request shall be made after the first visit.
2. The form must be completed and approved 2 weeks before transfer of internship placement
3.Please return the form to 605-3688386


REQUISITION TO CHANGE HOST COMPANY
Students Name: __________________________ Students ID no: _________________

Programme: _____________________ _______ Period of Training: ________________



FORM ITC-H

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


REQUEST TO CHANGE HOST COMPANY : PROCESS FLOW














YES
YES
Responsibility
/ Action

Document Process
UTP Supervisor
Student
Student
UTP Supervisor
ITC-B
ITC -I
START
1
ST
Visit

To change Host
Company

Recommendation
by UTP
Supervisor
Release
Letter
Host Company
Supervisor
Requisition to
change Host
Company
ITC -I

Approval by Host
Company


Approval by
CSIMAL
ITC -I
END
CSIMAL
ITC -I
YES
Remain at the
Host Company
NO
NO
NO
Student / New
Host Company
ITC-A

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011







APPENDIX XV

HOST COMPANYS
VERIFICATION STATEMENT


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011



VERIFICATON STATEMENT



I hereby verify that this report was written by
___________________________________
(Students Name)
and all information regarding this company and the projects involved are NOT
confidential.























Host Company Supervisors Signature
& Stamp


Name:
Designation:
Host Companys:
Date:

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011









APPENDIX XVI

GENERAL PLANT RULES
AND REGULATIONS


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS

INTRODUCTION

These rules and regulations form part of the conditions of studentsinternship. Students should
read them carefully and make sure they understand them.

(i) Any student who contravenes the Plant Rules will be reported immediately by his
immediate Supervisor to the respective Manager or other Authorized Executive.

(ii) Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student
will be reinstated and the period of suspension will be counted with the allowance
(wherever applicable).

(iii) The Human Resource (HR) Training Executive together with the Industrial Relation
Executive will investigate the circumstances of the offence and relevant witnesses will be
called up to give evidence. The student concerned will have the right to give his/her
version of the incident.

(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive
confers that the offence is proven,disciplinary action will be taken as follows, either :

a) Verbal warning
b) Written warning
c) Suspension without allowance
d) Dismissal with or without notice

(v) On a case to case basis, the gravity of the offence and the previous record of the students
will determine the measure of the disciplinary action to be taken but as a guide for
student, the offences liable for immediate dismissal with or without notice are pointed out
in the text. However, it is not possible to cover all circumstances but there will be other
serious offences which similarly may lead to immediate dismissal with or without notice.
Such dismissal will not in any way prejudice the possibility of subsequent legal
proceedings.

(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,
written warning or dismissal depending on the seriousness of the offence and the record
of the student.

(vii) The management reserves the right to amend the existing rules or introduce new rules to
meet the changing circumstances.


L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


GENERAL RULES AND REGULATIONS

RULE 1 : GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :-

(i) Smoke in any place where signs prohibits you from doing so.
(ii) Sleep whilst on training/duty.
(iii) Commit any immoral act on the premises.
(iv) Commit any criminal offence.
(v) Fight with or strike any other employee.
(vi) Adopt an insubordinate attitude to any Supervisor or Executive.
(vii) Fail to obey any order given by the trainer or any Authorized Executive.
(viii) Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissal
with or without notice.


RULE 2 : HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty
as determined by the OPU/subsidiary from time to time for specified jobs.

YOU MUST :-
(i) Observe the office working hours which specified for your training.
(ii) Work shift as required.
(iii) Be ready to start training/work at your appointed place and time in your work
dress.
(iv) Be prepared to work overtime when the job requires it.
(v) Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT :-
(i) Arrive late for training/work.
(ii) Stop training/work before the normal finishing time.
(iii) Leave your assigned training/work until relieved where you are undergoing
continuous or semi-continuous shift.

PENALTY - If you commit any of the offences listed above, you are liable to
dismissal with or without notice.





L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


RULE 3 : TIME RECORDING

YOU MUST :-
(i) Clock IN at the beginning and OUT at the end of each training day or
shift.
(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock
the wrong card or if you find that someone has clocked yours.

YOU MUST NOT :-
(i) Clock other persons card.
(ii) Allow anybody else to clock your card.
(iii) Make any entry on or deletion in your or any others students time card.
(iv) Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to
dismissal with or without notice.


RULE 4 : ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST :-
(i) Only enter or leave the Office or Plant through an authorized gate.
(ii) Produce your entry pass when required to do so to anyone appointed by the
Management.
(iii) Accept the right of the Security Guards to search you when entering or
leaving the Plant or during working hours in the presence of a responsible
person authorized by the OPU/subsidiary.
(iv) Be only in the specified places as indicated in your security pass card.
(v) Accept the right of access of an authorized official of the OPU/subsidiary to
inspect any locker provided.

YOU MUST NOT :-
(i) Leave the plant other than at the normal stopping time without a leave slip or
permission from your trainer/supervisor or a Medical card from Medical
Officer authorizing the Security to pass you out.
(ii) Take any material out of the Plant unless you have an official note giving you
permission to do so.
(iii) Bring any vehicle, bag, basket, tin, parcel or other container into the
premises, if deemed against the OPUs/subsidiarys rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you
commit an offence.





L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


RULE 5 : LEAVE, ABSENCE AND HOLIDAYS

YOU MUST :-
(i) Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT :-
(i) Take any leave. However, in the case of emergency, obtain prior permission
from your Line Trainer/Supervisor and if this is not possible you must
telephone your Line Trainer/Supervisor immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof,
you are liable to immediate dismissal with or without notice.


RULE 6 : MEDICAL LEAVE

YOU MUST :-
(i) Inform you the Line Trainer/Supervisor immediately if you are sick and
unable to work.
(ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift
and cannot attend.
(iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work
if you are on shift.
(iv) Report immediately to your Line Trainer/Supervisor on returning to
training/work after absence by reason of sickness or other cause.
(v) A certificate must be obtained from any registered medical practitioner to
cover the period of sickness. The certificate has to be submitted to the Head
of Training through your Line Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.


RULE 7 : PANTRY AND AMENITIES

YOU MUST :-
(i) Take your meals only during the recognised meal breaks and in the
OPUs/subsidiarys premises either in the canteen, pantry or mess rooms
provided, unless otherwise authorised.
(ii) Take care of the pantry or mess room furniture and facilities and dispose of
rubbish in the trays or bins provided.

YOU MUST NOT :-
(i) Eat your meals in any part of the Plant premises other than the canteen,
pantry or mess room or otherwise without prior permission of the
management.

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011


(ii) Leave your training/job to take a meal where you are in charge of a
continuous or semi-continuous process without the permission of your
Supervisor.

PENALTY - If you commit any of the above offences, you are liable to suspension
without allowance.


RULE 8 : USE OF PLANT AND EQUIPMENT

YOU MUST :-
(i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant,
goods, machinery, tools, stores, materials in any stage of their use or
manufacture unless it is in the course of your training/duty.
(ii) Do private work either for yourself or other people on the OPUs/subsidiarys
premises.

PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or
guilty of a gross negligence resulting in damage to the OPUs/subsidiarys property or
financial loss, you are liable to immediate dismissal with or without notice.