General- 8tudy Regulations -version 3-108ept05 1 11 1

Study and Lxamination Regulations
íor
Undergraduate Degrees
1he German Uni·ersity in Cairo







Updated: ·ersion43,10Sept05

General- 8tudy Regulations -version 3-108ept05 2 22 2
Table of Contents
PART I – GENERAL INFORMATION............................................................................................................................ 3
LANGUAGE OF INSTRUCTION ............................................................................................................................................... 3
GERMAN LANGUAGE ........................................................................................................................................................... 3
SYSTEM OF STUDY............................................................................................................................................................... 3
ACADEMIC INTEGRITY......................................................................................................................................................... 3
STUDENT ADVISING AND COUNSELING................................................................................................................................ 3
PART II – GENERAL UNDERGRADUATE REGULATIONS...................................................................................... 4
ADMISSION .......................................................................................................................................................................... 4
GUC ADMISSION PROCESS .................................................................................................................................................. 4
THE ENGLISH PLACEMENT EXAM........................................................................................................................................ 5
ACADEMIC QUALIFICATIONS FOR GUC ADMISSION............................................................................................................ 6
QUALIFYING SUBJECTS........................................................................................................................................................ 8
TRANSFER ADMISSION....................................................................................................................................................... 10
Criteria for Eligibility as a Transfer Applicant.............................................................................................................. 10
Admission Requirements for Transfer Students ............................................................................................................. 10
Readmission ................................................................................................................................................................... 11
STUDY REGULATIONS........................................................................................................................................................ 11
Selecting a Study Group / Faculty ................................................................................................................................. 11
Changing the Study Group / Faculty ............................................................................................................................. 11
Selecting a Major........................................................................................................................................................... 11
Changing the Major....................................................................................................................................................... 11
Semester Regular Academic Load ................................................................................................................................. 12
Maximum Study Duration .............................................................................................................................................. 12
Grading System.............................................................................................................................................................. 12
Incomplete Grades ......................................................................................................................................................... 13
Grades Averaged in the GPA......................................................................................................................................... 13
Types of GPA Scores...................................................................................................................................................... 14
Semester Grade Reports and Transcripts ...................................................................................................................... 15
Minimum Graduation Grade.......................................................................................................................................... 15
English and German Language Courses ....................................................................................................................... 15
Drop / Add Courses........................................................................................................................................................ 15
Withdrawal from University........................................................................................................................................... 16
Attendance...................................................................................................................................................................... 16
EXAMINATION REGULATIONS............................................................................................................................................ 19
REQUIREMENTS FOR PROGRESSION.................................................................................................................................... 23
PREREQUISITES / CO-REQUISITES....................................................................................................................................... 24
ACADEMIC PROBATION...................................................................................................................................................... 24
BACHELOR THESIS / PROJECT ............................................................................................................................................ 25
General- 8tudy Regulations -version 3-108ept05 3 33 3
Part ¡ - General ¡nformation
Language of ¡nstruction
1he Lnglish language is the oííicial language oí instruction at the German Uni·ersity in Cairo. GUC oííers
study programs in Lnglish language in order to cope with the immensely growing and latest de·elopment in the
technological íields worldwide, the international and local labor market and íoster students with all possible
tools oí success. All communication, lectures, coursework, and documentation are períormed using the Lnglish
language. 1hereíore, new applicants must períorm and pass the GUC Lnglish language admission test as a
prerequisite íor being accepted at the Uni·ersity.

German Language
1he German Uni·ersity in Cairo strongly supports and encourages learning the German Language. All
undergraduate students admitted to the uni·ersity must study and pass se·eral German Language courses. 1he
German language is taught in order to qualiíy students íor internships in Germany as well as student exchange
programs, to íacilitate their training in German Companies and to enable them to continue postgraduate studies
or research in Germany.

8ystem of 8tudy
GUC is committed to using the Luropean Credit 1ransíer system ,LC1S,. Its Credit point system is used as
the basis íor transíerring marks and credits íor student`s records to create curricula with international
compatibility and íacilitating academic recognition according to Luropean standards.

Academic ¡ntegrity
Being a high quality uni·ersity with a mission to achie·e excellence in both teaching and research, as well as
íostering an excellent and selí-contained intellectual atmosphere oí work and study, the German Uni·ersity in
Cairo strongly discourages and resists any íorm oí ·iolation oí its academic integrity policy. Any íorm oí
cheating, plagiarism, íalsiíication, impersonation, e·idence concealment, or íabrication oí results are some oí
many ·iolations strongly resisted and opposed by the German Uni·ersity in Cairo.

8tudent Advising and Counseling
All students are entitled to recei·ing ad·ising and counseling írom academic staíí members as relates to their
intended course oí study. Ad·isors and students can meet together to discuss íuture study plans, and counsel
students ha·ing problems with their academic program.
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Part II – General Undergraduate Regulations
Admission
As an Lgyptian pri·ate uni·ersity, GUC complies with the admission regulations írom the Supreme Council íor
Lgyptian Uni·ersities and Pri·ate Uni·ersities Council oí the Ministry oí ligher Lducation. 1he Pri·ate
Uni·ersities Council sets the general rules that regulate the admission to pri·ate uni·ersities including the
minimum academic requirements íor acceptance at pri·ate uni·ersities. 1hese rules include the minimum ligh
School Scores to be obtained by the applicants, the qualiíying subjects required by each secondary school
certiíicate íor each study group, the documentations needed íor registration, etc.
1he German Uni·ersity in Cairo admits undergraduate students mainly once a year, in the \inter semester.
Based on a·ailability oí places, second admission may be allowed íor the Spring semester. Applicants must
apply íor admission beíore the declared deadline which can be obtained írom the uni·ersity admissions oííice.
All applicants must complete all required documentation upon applying íor admission. 1he German Uni·ersity
in Cairo cannot guarantee admission oí a student with incomplete documentation.
1he Lgyptian Ministry oí Lducation mandates that all students admitted to uni·ersity must ha·e completed a
minimum oí ele·en years oí education íor íoreign certiíicates such as IGCSL, American Diploma, etc.
Applicants must submit prooí oí their ele·en years oí primary and secondary education.

GUC Admission Process

According to GUC mission, the uni·ersity seeks to attract academically outstanding, creati·e and dynamic high
school graduates to pursue academic excellence in studying and research, as well as to de·elop their personal
capabilities and potentialities.
GUC Philosophy is to build on points oí strength in students. 1his is reílected in the e·aluation process oí
applicants, which includes- in addition to the íinal high school scores-the GUC Admission 1ests which consist
oí:

1. GUC Reasoning 1est: lasts íor 50 minutes and includes questions that are classiíied into categories according
to their types namely: ·erbal comprehension and relationships, induction, íacts and results, deduction and
disco·ery,.

2. GUC Computerized Lnglish Language 1est: lasts íor 45 minutes and is made up oí 3 sections: language use,
reading comprehension, and listening comprehension. It aims at íinding out whether the student can study
without diííiculty in lectures, and in reading textbooks and lecture notes at an Lnglish speaking uni·ersity.

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Passing GUC Admission 1ests is a prerequisite íor admission. 1he students who are admitted at GUC are
those who pass both the Reasoning and Lnglish Admission 1ests as well as meet the Uni·ersity academic
requirements including ha·ing the qualiíied subjects and obtaining at least 5° higher than the minimum score
set by the Council oí Pri·ate Uni·ersities oí the Ministry oí ligher Lducation íor the chosen study group.

The English Placement Exam

Aíter passing the admission tests and being accepted, the student will sit íor the Lnglish Placement Diagnostic
Lxam to determine the Lnglish le·el the student will study along with the other mainstream courses. 1he
Lnglish Placement Diagnostic Lxam aims at placing the students into homogeneous classes suited íor their
needs. 1he placement exam is computerized except íor the writing part and is made up oí section similar to
those oí the Lnglish admission exam with ·arying le·els oí diííiculty.

1he Lnglish placement diagnostic exam places íully accepted students into one oí two le·els: the Academic
Lnglish le·el and the Introductory Lnglish le·el.

In the Academic Lnglish le·el, the students study íour credit subjects o·er a two year span. 1he íour credit
subjects are: Lnglish íor Academic Purposes, Introduction to Scientiíic Method, Research Paper \riting, and
Communication and Presentation Skills.

In the Introductory Lnglish le·el, the students study an extra non-credit subject as a prerequisite to studying the
íour credit subjects. 1he prerequisite subject, Introduction to Academic Lnglish, in addition to the íour credit
subjects are also planned o·er a two year span.

















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Academic Oualifications for GUC Admission

1he academic requirements íor GUC Admission ·ary according to the high school certiíicate obtained.

Requirements Certificate
la·ing acquired the qualiíying subjects in Grade 11 and 12
according to the rele·ant study group at GUC.
>lor Abitur students graduated írom Germany, subjects are
taken írom Grade 12 & 13, and some subjects can be counted
írom Grade 11 ,physics, chemistry & biology,
> 1he number oí subjects to be calculated is ¯ ,including the
qualiíying subject ,
Abitur
> la·ing successíully completed 8 diííerent subjects ,mainly in
G12,, one credit each, including the qualiíying subjects rele·ant
to the study group oí choice at GUC. ,Please reíer to the
qualiíying subjects schedule íor more details, but some subjects
can be calculated írom Grade 11 ,up to 3 subjects max.,.
,Subjects as PL, music, yearbook, religion, etc . are not
counted,.
> SA1 I Score ,Verbal and Math, must be 850 points or more.
> SA1 II is not one oí the minimum requirements but gi·es the
student extra bonus in the e·aluation ,minimum accepted score
is 900,
> subjects to be taken in SA1 II:
íor the Lngineering group: Math is a necessity - other subject
íor the Biological science group: Biology is a necessity - other
subject
Languages as lrench are not accepted in SA1II
American Diploma
> la·ing passed at least 8 O-le·els or ¯ O-le·els - 1 ,AL or
ASL,.
> In case the student studied only ¯ O-le·els - 1 ,AL or ASL,
the AL or ASL subject will lose its bonus as ad·anced subject
and will be counted as OL subject.
> Minimum O-le·el-Grade is "C"
> Minimum AL or ASL Grade is "L"
> AL or ASL Math is required to join the Lngineering Group.
> Accepted number oí sittings is 5 ,taken during not more than
3 successi·e years,.
>IGCSL OL subjects obtained írom Arab countries should be
oí the extended, not oí the core system
IGCSE and GCSE
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Lach Applicant ,applicable to all high school certiíicate graduates, must obtain at least 5 ° higher score than
the year's minimum percentage score declared by the Ministry oí ligher Lducation íor Pri·ate Uni·ersities íor
each íaculty during the same year oí admission.














> obtaining at least 5 ° higher than the year`s minimum
percentage declared by the Ministry oí ligher Lducation íor
pri·ate uni·ersities íor each study group.
>Students accepted to apply íor Pharmacy and Biotechnology
group must be in the biological science thanaweyya branch`.
> Students accepted to apply íor Lngineering group must be in
the engineering thanaweyya branch`.
> Students accepted to apply íor Management group can be oí
any thanaweyya branch.

* Egyptian
Thanaweya Amma
& Thanaweya
Azhareya

> A scientiíic-oriented 1hanaweya Amma is required íor
studying in the Biological Sciences and in the Lngineering
Group.
> A non-scientiíic-oriented 1hanaweya Amma is eligible to
study in the Management Group.
> All Islamic subjects are not counted during the e·aluation.
>Students obtaining their 1hanaweyya Amma írom \emen
must submit prooí oí 11 years oí schooling.
Thanaweya Amma
from Arab Countries
> 1wo oí the required qualiíying subjects should be taken at the
ligh le·el ,lL, as indicated later.
> Passing 6 subjects - minimum 3 oí them to be taken in
ligher Le·el
> 1heory oí knowledge, Lxtended Lssay & Creati·ity are
required
International
Baccalaureate (IB)
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Oualifying 8ub]ects

1o state the eligibility oí a student íor a particular study group, there are certain qualiíying subjects required.

Details are as follows (the list below shows the qualifying subjects only to be completed with
supplementary subjects as required)

Study Group / Iaculties Certificate Qualifying Subjects
IGCSL &
GCSL
Lnglish Lang. or,and Literature
Math. , O.L ,
Math. ,AL,ASL,
Physics ,O.L,
Chemistry, Applied Chemistry ,O.L,
American
Diploma
Lnglish Lang. or,and Literature
Math
Ad·anced Math ,or Math oí SA1 II,
Physics
Chemistry
1hanaweya
Amma

Lnglish Language
Math 1
Math 2
Physics
Chemistry
Abitur

Lnglish Language
Math
Physics
Chemistry
Engineering Group

Information Engineering &
Technology

Media Engineering & Technology

Engineering and Materials
Science
IB

Lnglish Lang. or,and Literature
Math ,lL,
Physics ,lL,
IGCSL &
GCSL
Lnglish Lang. or,and Literature
Biology ,O.L,,luman Biology, lealth Occup.
Chemistry ,O.L,
Physics, luman Phys.,Physical Science
Mathematical subject, Lconomics
lor GCSL: accepted Science DBL award
American
Diploma
Lnglish Lang. or,and Literature
Biology, luman Biology
Chemistry
Physics,luman Phys., Physical Science
Mathematical subject, Lconomics
1hanaweya
Amma

Lnglish Language
Biology
Chemistry
Physics
Biological (Life Science) Group


Pharmacy & Biotechnology
Abitur

Lnglish Language
Biology
Chemistry
Physics
Mathematical subject, Lconomics
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IB

Lnglish Lang. or,and Literature
Biology ,lL,
Chemistry ,lL,
Mathematical subject, Lconomics

a- English Lang. or/and Literature
b- Other optional subjects should include 5
of the following:
-Geography/ global studies/ social studies/
history/ economics/ business studies/
mathematics subject/ principles of
statistics/ accounting/ consumer
math/commercial studies/ physics/
chemistry/ biology/ human biology/German/
French/Computer Science.
c- Other supplementary subjects: art &
design, psychology or philosophy.

Requires : based management - 1echnology
the subjects oí chemistry, biology and ,or
physics in some specializations. ,please reíer to
admission oííice íor more details,

res strong Requi : Business Informatics
background in Mathematics. ,please reíer to
admission oííice íor more details,

All foreign
certificates
General / technology based
Management
Business Informatics








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Transfer Admission

Lach year GUC will admit a small number oí transíer students supported by a pro·en record oí achie·ement at
a recognized and reputable uni·ersity in Lgypt or írom out side Lgypt through a Committee on 1ransíer
Admissions which will study and appro·e the requests írom the qualiíied students interested in transíerring to
GUC.

Criteria for Eligibility as a Transfer Applicant

Once a student has completed one semester oí íull-time study at a single uni·ersity, he or she ordinarily may
apply to GUC only as a transíer student. lurther guidelines íor eligibility are as íollows:

Minimum Enrollment Years at GUC

A minimum oí three years ,six successíully attended semesters, íull-time enrollment at GUC as a degree
students íor 5 - year B.Sc. degrees and two and halí years ,íi·e successíully attended semesters, íull-time
enrollment at GUC as a degree students íor 4-year B.Sc. degrees is required íor GUC's B.Sc. or BA.. ,In case oí
special agreement with special institutions this may be diííerent,.

Transfer Credits

According to the Luropean Credit 1ransíer System L1CS and based on the recommendations oí the
Committee on 1ransíer Admissions, transíer credit could be appro·ed pro·ided that these courses are
substantially the same in both content and quality as the equi·alent oí GUC courses and with a good
períormance according to the 1ransíer Admission Committee decision.

Grade Transfer

1he transíerred grade will be (1R) grade. It will be included in the total hours required to complete the study
program íor graduation, but the GPA will be calculated based on the courses attended and completed at GUC.

8election of Academic Program

1ransíer students will select a íaculty , major immediately upon matriculation at GUC.

Admission Requirements for Transfer 8tudents

1ransíer students will be accepted at GUC pro·ided that they meet the íollowing:
1. 1hey íulíill GUC regular admission requirements including the attainment oí high school certiíicate ,
Al-1hanawiyya Al-Amma or its equi·alent, with a score complying with the Supreme Council oí the
Lgyptian Uni·ersities regulations íor the year during which this certiíicate was obtained.
2. Submit Oííicial records ,Oííicial 1ranscript, oí the courses taken with detailed course descriptions
stamped írom an accredited uni·ersity - including the credit hours and grades achie·ed.
3. Comply with GUC admission requirements including passing the admission tests ,the reasoning and
the Lnglish Language tests, and obtaining the qualiíying subjects íor the required íield oí study.
4. Submit the brochure , Catalogue oí the institution.
General- 8tudy Regulations -version 3-108ept05 11 11 11 11


Readmission

Students who withdraw írom the Uni·ersity íor one or two semesters and are willing to return to GUC can
apply íor readmission. 1heir standing will be examined by the concerned íaculty. Based on space-a·ailability in
the requested íaculty, those students with good períormance records and good academic standing will be
accepted íor re-admission to pursue their studies at GUC. Students will recei·e ad·ising íor the courses to be
studied. Students can only apply íor readmission within a maximum oí two years írom their withdrawal
pro·ided that the minimum study period at GUC is 60° oí the whole study period íor the Bachelor's degree.

8tudy Regulations

1he GUC is oííering a ·ariety oí study programs each oí which is leading to a designated academic degree. lor
each study program, one oí the íaculties ,IL1, ML1, LMS, P&B, Man. 1ech., is responsible íor the courses to
be deli·ered according to the study program`s curriculum.

All students are members oí one oí the study groups ,engineering, biological sciences, management, in which
they share the same schedule beíore branching to the specialization oí their study program.

8electing a 8tudy Group / Faculty

Upon admission to the uni·ersity, students will select one oí the a·ailable study groups at the uni·ersity to
pursue their studies. Students will then ha·e to abide by the rules and regulations go·erning the course oí study
within such study group in order to achie·e successíul completion oí the designated program.

Changing the 8tudy Group / Faculty

A student has the right to request changing his study group pro·ided that there is a space a·ailable in the
requested íaculty, that the student meets the academic requirements oí the requested study group in terms oí
the qualiíying subjects and minimum high school score. 1he student must íill out a Change Study Group íorm
to the registration oííice during the íirst two weeks oí a semester. Upon re·iew and appro·al oí the request, the
change oí study group is to be eííecti·e immediately. A transíer credit committee will determine which courses
are to be counted íor the student upon transíer. Students howe·er must be aware that changing study group
may cause signiíicant academic delay in graduation.

8electing a Ma]or

Students will ha·e a íree decision to select one oí the a·ailable majors within a laculty to pursue their studies.
1he time oí the decision will depend on each íaculty ,please reíer to the program structures íor each íaculty,.
Students will recei·e orientation sessions , ad·ising to introduce them to the a·ailable majors in order íor them
to choose the majors oí their interests. Students will then ha·e to abide by the deadlines íor registration, rules
and regulations go·erning the course oí study within such major in order to achie·e successíul completion oí
the designated program.
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Changing the Ma]or

A student has the right to request changing his major within the íaculty. 1he student must íill out a Change-oí-
Major íorm to the registration oííice during the íirst two weeks oí a semester. Upon re·iew and appro·al oí the
request, the change oí major is to be eííecti·e immediately. A transíer credit committee will determine which
courses are to be counted íor the student upon transíer. Students howe·er must be aware that changing oí
major may cause signiíicant academic delay in graduation.

8emester Regular Academic Load

1he Luropean Credit 1ransíer System ,LC1S, is the study contract between the Uni·ersity and the student.

According to the LC1S, the a·erage íull-time undergraduate students` workload is about 30 credit points per
semester. In ·ery special circumstances, students may be allowed to exceed the abo·e load based on the
recommendation oí the academic ad·ising personnel based on their academic períormance in the pre·ious
semesters.

A íull-time student at GUC is expected to take not less than 60° oí the regular study load. Otherwise, a
student carrying less than 60° oí the regular study load will not be considered a íull-time student at GUC.
lence, the student will not be allowed to be registered with the Ministry oí ligher Lducation, and ií applicable,
a student will not be eligible to recei·e a Military Deíerment Certiíicate.

Maximum 8tudy Duration

1he maximum duration oí study allowed íor students with exceptional cases to graduate íorm the German
Uni·ersity in Cairo should not exceed an additional oí 65° oí the normal study duration oí any program
oííered at GUC

Under exceptional circumstances, a student enrolled at GUC may be allowed an extended study duration period
semester wise. 1his may be allowed in one ,or combination, oí the íollowing cases:

• A student is placed on probation during the course oí his, her study ,maximum two instances oí
probation are allowed,
• A student carrying a study load less than the regular load íor some reason ,pertaining to poor academic
standing, or íor other reasons,

Grading 8ystem

Lach course is assessed indi·idually upon its completion. Methods oí assessment include written, oral and
practical examinations, research papers, course assignments and practical work. 1he Luropean Credit 1ransíer
System ,LC1S, is the basis íor transíerring credits into grade point a·erages, calculated according to the
íollowing scale:

Grade Definition Description* Numeric Grade
A-
Lxcellent outstanding 0.¯
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A 1.0
A-
períormance with
only minor errors
1.3
B- 1.¯
B 2
B-
Very good
abo·e the a·erage
standard but with
some errors
2.3
C- 2.¯
C 3
C-
Good


generally sound
work with a
number oí notable
errors
3.3
D- 3.¯
D
Satisíactory

íair períormance
but with signiíicant
shortcomings
4
l lail
considerable íurther
work is required
5

l: 1he student has been judged not to ha·e satisíied the stated objecti·es oí the course. Credit íor a course in
which the grade l has been recei·ed can only be obtained by repeating the Lxam and passing it.


¡ncomplete Grades

• lX: 1he student has been judged not to ha·e satisíied the stated objecti·es oí the course due to excused
absence in the íinal exams. Credit íor a course in which the mark lX has been recei·ed can only be
obtained aíter passing the exams. 1he lX will not be counted in the GPA until a passing grade is
obtained.
• I1h: Incomplete 1heoretical: In courses with practical and theoretical parts, the student has been judged
not to ha·e satisíied the stated objecti·es oí the theoretical part oí the course. Credit íor a course in
which the mark ,I1h, can only be obtained aíter passing the theoretical exam within maximum one year.
1he I1h will not be counted in the GPA until a passing grade is obtained
• IP: Incomplete Practical: In courses with practical and theoretical parts, the student has been judged not
to ha·e satisíied the stated objecti·es oí the practical part oí the course. Credit íor a course in which the
mark ,IP, can only be obtained by passing the practical exam within maximum one year. 1he IP will not
be counted in the GPA until the a passing grade is obtained
Grades Averaged in the GPA

1he íollowing grades a·erages are calculated and used as measuring de·ice íor determining the academic le·el
the students has reached.

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Semester grade point a·erage is calculated using the hours oí the courses attempted and the corresponding
numeric grades ·alue earned íor the semester.

Graduate cumulati·e grade point a·erage is calculated using the total number oí graduate hours oí the courses
successíully attempted at the German Uni·ersity in Cairo and the corresponding total number oí numeric
grades earned at German Uni·ersity in Cairo.

In the íollowing, it is explained how a grade point a·erage ,GPA, is computed.

How to Compute a GPA
1. Multiply the number oí numeric grade earned by the number oí
hours íor the course,
2. Add all hours together,
3. Add all grade points together,
4. Di·ide the total grade points by the total number oí hours.
CSLN 102 5 ,hrs, x 1 ,A, ~ 5
MA1l 102 8 ,hrs, x 2 ,B, ~ 16
Pl\S 102 5 ,hrs, x 3 ,C, ~ 15
ClLM 101 4 ,hrs, x 1 ,A, ~ 4
LNGL 101 3 ,hrs, x 1 ,A, ~ 3


25 lours 43 grade points
43 di·ided by 25 ~ 1.¯2 GPA



Types of GPA 8cores
• Semester GPA: All attempted courses in which the student recei·es a grade íor the respecti·e
semester are included in the calculation oí the Semester GPA. In the e·ent that candidates íail in a
course and are required to be re-assessed, the new grade obtained shall replace the pre·ious l grade in
the calculation oí the cumulati·e GPA,
• Cumulative GPA: All courses in which the student recei·es a grade íor each semester are included in
the calculation oí the Cumulati·e GPA. In the e·ent that candidates íail in a course and are required to
be re-assessed, the new grade obtained shall replace the pre·ious l grade in the calculation oí the
cumulati·e GPA,
• Major / Graduation GPA: All successíully passed mandatory courses within the major in which the
student recei·ed a grade ,all mandatory courses must be passed within the major in order íor a student
to graduate, íor each semester are included in the calculation oí the Major GPA.
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Courses íor which candidates are gi·en an l grade shall not be counted towards the degree.

8emester Grade Reports and Transcripts

Semester Reports: at the end oí e·ery semester the íinal grades oí all attempted courses and GPA obtained are
a·ailable íor the students using the Student Administration System on the \eb.

1ranscript: includes all undergraduate and graduate credit courses successíully completed at the German
Uni·ersity in Cairo. Oííicial transcripts should be requested at least two weeks prior to the date needed.

Minimum Graduation Grade

A minimum cumulati·e "D-" and A·erage ,3.¯0 GPA, is required to graduate íorm the German Uni·ersity in
Cairo.


English and German Language Courses

1he Lnglish language courses consist oí two le·els, an Introductory ,Ordinary, Lnglish Le·el ,non-credit,
and an Ad·anced Academic Le·el ,íor credit,. A passing grade should be achie·ed in the Introductory
,Ordinary, Le·el Lnglish within one academic year as a pre-requisite íor attending the Ad·anced Academic
Le·el. 1he credits oí the Lnglish Language course are included in the GPA oí each semester. lowe·er, íor
the calculation oí the top ranked students, the Lnglish language courses will not be included. 1he credit oí the
Lnglish language courses will be considered in order to impro·e the GPA and in the up-grading oí the
scholarship categories. 1he weight oí the credits awarded per study hours íor the Ad·anced Lnglish Academic
Le·el is equal to 50° oí the hours.

1he German Language courses should be taken and completed within 5 semesters írom the beginning oí the
study duration. A passing grade should be achie·ed in e·ery German Language course as a pre-requisite íor
attending the íollowing course. Students íailing in a German course will ha·e to pay íor the course and will
ha·e to repeat the course in the summer or during the íollowing semesters subject to a·ailability. 1he student
will obtain a certiíicate oí achie·ement upon completion oí all courses and passing the íinal exam aíter the
íourth or íiíth semester. 1he credits oí the German Language course are included in the GPA oí each semester.
lowe·er, íor the calculation oí the top ranked students, the German language courses will not be included .
1he credit oí the German language courses will be considered in order to impro·e the GPA and in the up-
grading oí scholarship categories. 1he weight oí the credits awarded per study hours íor the German Language
courses is equal to 50° oí the hours. 1he cumulati·e GPA íor the German Language íinal exam will be
included in the íinal transcript and the Graduation certiíicate.



Drop / Add Courses
Although dropping courses is allowed under uni·ersity policy, it is íor the students beneíit to take the assigned
íull load in order to be able obtain the Bachelor degree in the regular course oí study. 1hereíore, it is ad·isable
General- 8tudy Regulations -version 3-108ept05 16 16 16 16
that students dedicate all their eííorts to learning and to other Uni·ersity acti·ities to enjoy the íull ad·antage oí
their education.

\ithdrawal or Dropping course,s, in one semester does not mean that the course,s, will be a·ailable in the
íollowing semester. 1he student may be delayed íor one or two whole semesters to be able to take the course,s,
again. \ithdrawal or Dropping course,s, may delay students` graduation. 1he minimum semester load is 60°
oí the weekly hours load.

• Students are allowed to add courses within the íirst two weeks oí classes.
• Deadline íor students who are allowed to drop courses is 4 weeks aíter the start oí the semester
• Maximum number oí courses to be dropped is two courses ,íor íorce majeure cases may extend to 3
courses, - pro·ided that they do not exceed the minimum allowed load oí 60° oí the regular
Academic study load per semester.
• A student who drops one or two courses is not entitled to any reíund, howe·er, the student is allowed
to add one or two courses , according to the number oí courses dropped, in the íollowing semesters
without additional charges.

Withdrawal from University

Students who are unable to complete a semester or a degree may electi·ely withdraw írom the uni·ersity.
Students must íill an oííicial withdrawal íorm with the uni·ersity admission and registration oííice.

Students who withdraw írom uni·ersity and wish to return at a later date must apply íor readmission. Students
can only apply íor readmission within a maximum oí two years írom their withdrawal. 1he students standing
will be examined íor the requested íaculty. Based on a·ailable space in the requested íaculty, those students
with good academic períormance records will be accepted íor re-admission to pursue their studies at GUC.
Students will recei·e ad·ising íor the courses to be studied.

Students who submit registration íorm íor a semester and who decide not to attend must íile an oííicial
\ithdrawal,Lea·e oí Absence íorm.

• Continuing students ,students who are beyond their íirst year oí enrollment, withdrawing írom the
Uni·ersity
o Beíore classes start are eligible to recei·e íull reíund oí tuition and íees, excluding non-
reíundable deposits.
o During the íirst two weeks oí classes are eligible to recei·e a reíund oí ,¯5 percent, oí their
tuition,
o During the third week, ,50 percent,,
o During the íourth week, ,25 percent,,
o Aíter the íourth week oí classes, there will be no reíund.


Attendance

Attendance at lectures, seminars, tutorials and practical classes is an integral part oí uni·ersity studies and
students are expected to be regular and punctual in their attendance.
General- 8tudy Regulations -version 3-108ept05 17 17 17 17
Students are expected to attend the uni·ersity on a íull-time basis during each semester. Attendance is checked
during seminars, tutorials and labs.
Attendance checks take place at any time írom the beginning or end oí seminars, tutorials and labs. Students
must attend at least ¯5° oí the tutorials and practical labs. Ií absence exceeds the allowed percentage: 25°
,either excused or unexcused, in the same course, the student will not be allowed to sit íor the exam oí the
rele·ant subject and will ha·e to drop the course and retake the course when a·ailable.
In the e·ent oí an excused absence:

• No make up will be gi·en íor the missed assignments or quizzes.
• 1he lecturer will select best 2 out oí 3 Or 3 out oí 4 quizzes or assignments íor the beneíit oí the
student and in case oí absence during a quiz or an assignment, the student will miss the opportunity oí
selecting the best quizzes or assignments and will be e·aluated on the remaining quizzes and
assignments.
• Lxample:
Quizzes Q1 Q2 Q3 Q4
1otal Grade
,best 3 out oí 4,
°
lull Mark 5 5 5 5 15 100.00°
lull Attendance Case 5 3 4 4 13 86.6¯°
One-Absence Case 5 Abs 4 4 13 86.6¯°
1wo-Absence Case 5 Abs Abs 4 9 60.00°

• 1he same example applies íor assignments ,in some courses all assignments may be required and it will
be stated clearly in the course outline,
Lxcused Absence:
Oííicial Accepted Lxcuses by the Uni·ersity are limited to:

- Medical excuse írom the uni·ersity clinic.
- Death oí a close relati·e. Limited to íather, mother, brother or sister.
- L·ents and Competitions:
a. National
b. Regional
c. International
d. L·ents and Competitions Representing GUC


A student who is absent with an excuse will be dealt with as íollows:

- O·erall absence should not exceed 25°
General- 8tudy Regulations -version 3-108ept05 18 18 18 18
- Must submit oííicial excuse and must be appro·ed by the uni·ersity
- \ill be counted as absence with excuse
- \ill recei·e warnings as íollows:
a. Aíter 10° absence
b. Aíter 20° absence
c. Ií s,he exceeds 25°, he will be iníormed that s,he is not registered in the course and will
ha·e to retake the course when it is a·ailable next time.
- \ill not pay íor the repeated course


Unexcused Absence:

- A student who is absent without an excuse will be dealt with using the same warning system as íor
excused absence mentioned abo·e.

- 1he student will ha·e to pay íor the repeated course


Ií the student has a mix oí excused and unexcused absence, payment íor the repeated course will depend on the
percentage oí excused ·ersus the unexcused absence. Ií the percentage oí the unexcused absence is larger, the
student will ha·e to pay. Ií the percentage oí the excused absence is larger, the student will not pay.


Practical Laboratories Absence:

1. Students who exceed the unexcused,excused percentage oí absence in the Practical Labs, but do not
exceed the limit oí absence in 1utorials and Lectures will be permitted to only the theoretical íinal
exam and not to the practical íinal exam within the íollowing two semesters.
2. 1he grade oí the whole course will be IP` ,Incomplete Practical, and the student will ha·e to attend
only the practical course again whene·er is a·ailable.
3. 1he grades oí the theoretical part will be kept and added to the grades oí the practical part when
attended and the course grade is then calculated and announced.
4. 1he grades oí the practical part will be kept and added to the grades oí the theoretical part when
attended and the course grade is then calculated and announced.


Important notes:

1. Oííicial excuses must be submitted to the Students Aííairs íor appro·al:

a. In case oí illness or accidents, the absence íorm must be íilled out and submitted with the
supporting documents within one week oí the incident. Ií one week passes without an absence
íorm íilled out, the student, or one oí his íamily members must show prooí that there were
extreme circumstances pre·enting submission oí the absence íorm.
b. Medical excuses must be appro·ed by the Uni·ersity Doctor ,medical check up may be
needed,.
General- 8tudy Regulations -version 3-108ept05 19 19 19 19

2. Dropping a course in one semester does not mean that the course will be a·ailable in the íollowing
semester. 1he student may be delayed íor one or two whole semester,s, to be able to take the course
again.

3. Dropping a course may delay student's graduation.

8tudents Administration 8ystem

In order íor GUC students to able to progress with their program oí study satisíactorily, they need to monitor
their períormance throughout the semester.

1he student administration system is designed in order to help GUC students during their study at GUC to
continue successíully toward achie·ing their degrees.

1he system pro·ides students with access to the iníormation that will enable them to monitor their
períormance including up-to-date iníormation such as:

1. Semester work records ,Quiz, Assignments,,
2. Attendance records
3. Mid-term exam results
4. linal exam results
5. 1he results oí the pre·ious semesters

Students are required to check their períormance on weekly basis so that they can íollow up on their
períormance status regularly.

Examination Regulations

Purpose of Examinations

1he Bachelor degree is a íirst academic degree in all GUC laculties qualiíying íor job practice. It can be
asserted through the examinations to demonstrate ií the candidate has the essential technical basic knowledge
to be able to practice a job, to practice this knowledge, and to integrate se·eral questions into a proíessional
context. 1he qualiíying Bachelor degree is a requirement íor the master degree course according to the
admission regulations oí GUC íor the Master Degrees.
8tructure and Period of Examinations

1he examination system consists oí:
• Course work includes assignments, seminars, projects and presentations. 1he total grade oí course
work should carry a weight between 10° and 30° oí the total course grade ií quizzes, midterm and
íinal term exams exist.
General- 8tudy Regulations -version 3-108ept05 20 20 20 20
• Quizzes: A 10-20 minute exam or computer-based test that may be conducted beíore the mid-term and
the íinal exam, according to the course requirements. Quizzes should be gi·en írom time to time with a
range between 3 to 4 quizzes per semester írom which the best 2 out oí 3 or 3 out oí 4 should be
counted in the grade. 1he total grades oí the quizzes should not carry a weight more than 20° oí the
total course grade, ií course work, midterm and íinal term exams exist.
• One Mid-semester exam that co·ers approximately halí the course material. 1he grade oí this exam
should carry a weight between 20° and 30° oí the total course grade, ií quizzes, assignments and íinal
term exam exist.
• linal semester subject examinations: are to be done during the last two weeks oí e·ery semester. 1he
grade oí this exam should carry a weight between 40° and 50° oí the total course work ií quizzes and
midterm exam exist. Students who score less than 30° oí the grade oí the íinal exam should get an
l` in that subject irrespecti·e oí his course work grade ,quizzes, assignments, midterm.,
• Courses with Practical and 1heoretical part: the weights íor the course e·aluation will be based on
course description. 1he student should obtain a minimum passing grade oí 50° in the practical part in
order to pass the practical part successíully.
Types of Examinations

Lxaminations may be one oí three types, or their combination:

• Oral examinations:
o Oral examinations last íor 30 minutes. 1he examinee should pro·e that he,she has depth
knowledge oí the context oí the tested area.
o Oral exams are conducted by an examiner in the presence oí expert subordinate , external
examiner, assistant as single exams. ,1he assessment oí the grade oí the exam takes place in
absence oí the examinee,s,.
o A protocol is done in oral examination. It should comprise the names oí the examinees, oí
the examiner and the assistant as well as the time oí the exam, a description in brieí outlines oí
the topics tested and the result oí the exam. 1he protocol has to be signed by the examiner
and the assistant. 1he examinee has to be iníormed with the result oí the respecti·e exam
aíterwards.
• Written examinations:
o \ritten tests usually last íor about 90 to 180 minutes according to the number oí credits and
the scope oí the examined course. 1he examinee has to pro·e that he,she can recognize a
problem and can íind ways to sol·e it within limited time in the presence oí restricted aids
o 1he Lxamination Oííice usually announces the examination results aíterwards.
General- 8tudy Regulations -version 3-108ept05 21 21 21 21
o A protocol has to be made during written exams, in which special happenings, especially
attempts oí the examinee to iníluence the results oí the test through deception or other not
admissible aids, ha·e to be noted. 1he protocol has to be signed by the super·isor and to be
handed o·er to the examination oííice oí the respecti·e department responsible íor the exam.
• Practical examinations:
o Practical examinations may last íor 30 to 180 minutes, and may increase in some circumstances,
according to the type oí the practical course. 1hese exams are conducted by the course
instructor and assistant. 1he results oí the respecti·e exam are announced together with the
results oí other exams by the Lxamination Oííice.
Evaluation of Examinations

1he grades íor each examination achie·ement ha·e to be determined by the respecti·e examiners. 1he grades
ha·e to be designated according to the pre·iously mentioned grading scale.

8eminars

Seminars are assessed by attendance, acti·e contribution oí the student in discussion or by the presentation oí a
speciíic course topic.

¡nternship

1he job-related work should ha·e a scope oí at least 6 weeks according to the curricula íor each study program
and has to be períormed during the lecture-íree period ,summer recess, oí the Bachelor degree course (300
hours are required for Pharmacy). Internship is a must íor graduation and students will be e·aluated. 1his
acti·ity can be carried out in all public and pri·ate institutions in Lgypt and abroad that gi·e the students the
opportunity to obtain experience in practicing a job position related to the respecti·e íield oí study. 1he
placement oííice together with the personal ad·isor will help students íind an appropriate internship.

Absence, Withdrawal, Deception, and Violations

• An exam achie·ement is regarded as íail,` when the examinee misses an exam date without
appropriate reasons or when he or she, aíter start oí the exam, withdraw írom the exam without proper
reasons. 1he Board oí examiners makes the decision on this.
• Reasons made ·alid íor withdrawal or absence ha·e to be presented immediately in a written íorm to
the chairman oí the board oí examiners and justiíied.
• In case oí illness a medical certiíicate is required írom the uni·ersity clinic. Justiíiable reasons íor
withdrawal at the date oí the exam ha·e to be explained to the exam super·isor, oííicer immediately
and ha·e to be justiíied.
General- 8tudy Regulations -version 3-108ept05 22 22 22 22
• Ií the Board oí examiners accepts the reasons, a new date is set or the exam will be repeated during the
make-up exams period. 1he student will recei·e a grade oí lX. Ií the reasons are not accepted, the
exam is e·aluated as íail`.
• Ií the examinee tries to iníluence the exam results by means oí deception or the use oí íorbidden aids,
the concerned exam results counts as íail`.
• An examinee that disturbs the regular course oí an exam can be excluded oí íurther participation on
other exams by the examiner or the super·isor. 1he concerned exam result in this case counts as íail`.
• 1he board oí examiners decides on the recognition oí reasons íor absence or withdrawal. 1he
examinee has to be iníormed with the board`s decisions by the GUC Lxamination Oííice.
Repeating Examinations

• Subject Lxaminations that are not passed or are considered to be not passed can be repeated twice
according to the íollowing repetition policies and regulations:
1. Students who attend the íinal exam and score" l" in the íinal grade:
1he students will be allowed to sit íor the make up. 1he grade oí the makeup exam will replace the
grade oí the mid term and final semester exam. 1he year's course work will be counted in the íinal
course results. 1he maximum grade could be scored in the course will be A-.
2. Students who do not attend the íinal exam without accepted excuse:
1he students will score lA in the íinal grade. 1hey will be allowed to sit íor the make up. 1hey will
ha·e to pay the applicable makeup exam íee. 1he grade oí the makeup exam will replace the grade oí
the mid term and final semester exam. 1he year's course work will be counted in the íinal course
grade results. 1he maximum grade could be scored in the course will be A-.
3. Student who do not attend the exam íor a ·alid reason: appro·ed medical excuse, oííicial trip,
emergency cases:
Oííicial documents must be submitted. 1he student will get an lX grade. 1he 1st Make-up exam is
considered the íinal exam and accordingly course assignments, quizzes and the mid term will be
counted and included in the íinal grade. 1he student will still ha·e in addition two make ups and will
íollow case 4 1.
4. Students scoring a course grade ranging írom D to B+, and who wish to ha·e a second attempt
to impro·e the o·erall course grade.


Students are allowed to sit íor the makeup exam, in order to ha·e a second chance to impro·e the
o·erall course grade under the íollowing conditions:

• Only one attempt is allowed per subject, course
General- 8tudy Regulations -version 3-108ept05 23 23 23 23
• 1he student must use the opportunity oí sitting the makeup exam íor impro·ing the
desired course grade within one academic year oí recei·ing the original score
• 1he student must pay the applicable makeup exam íee
• 1he course work component will still be carried íorward and counted in the calculation
íor the íinal course grade ,i.e. the makeup exam will only replace the grades recei·ed
íor the mid-term and final exams, ií applicable,
• 1he íinal grade on the basis oí make up exam score will automatically replace the
original score and will be counted in the degree GPA.
- Ií the student sits the makeup exam and ends up scoring a grade that is lower than
the original grade achie·ed ,rbicb aefeat. tbe ¡vr¡o.e of barivg a .ecova attev¡t for
iv¡rorivg,, he or she will ha·e the opportunity to re·ert back the original score
recei·ed. lowe·er, there is a restriction oí up to only three instances in which
students can make use oí this special arrangement during their whole study
period at GUC.
- Ií the student consumes his , her three chances oí re·erting back to the original
score, and has a íourth incident, the latter exam result will be counted towards
his, her íinal grade. lence, it is highly recommended that students study careíully
the decision oí setting a makeup exam íor impro·ing their íinal grade, and only
attempt the makeup exam ií they are coníident oí achie·ing a higher grade than
the originally scored.

5. Students who pass in the Practical part, but íail in the 1heoretical part:
1he students will be permitted to only the theoretical make -up exam. 1he grade oí the whole course
will be I1h` ,Incomplete 1heoretical,. 1he grades oí the Practical part will be kept and added to the
grades oí the theoretical part and the course grade is then calculated and announced within one year
6. Students who íail in the Practical part but pass in the 1heoretical part
1he students will be permitted to only the practical make-up exam. 1he grade oí the whole course
will be IP` ,Incomplete Practical,. 1he Practical course assignments, quizzes and the mid term will
be counted and included in the íinal grade. 1he grades oí the 1heoretical part will be kept and added
to the grades oí the Practical part and the course grade is then calculated and announced within one
year.
• All make-up exams are cumulati·e , comprehensi·e - i.e. including all materials co·ered during the
semester.
• 1he examination committee determines the deadlines íor the repetition oí exams accompanying the
study. 1he íirst repeated exam has to be done within one year íollowing the not passed exam, ií the
course is a prerequisite íor another one in the running semester.
• Ií an examination is not passed or is considered as "lail", the candidate recei·es írom the GUC
Lxamination Oííice a written document about such result as well as gi·es iníormation about the scope,
and e·entually the deadline íor the repetition oí the examination.
General- 8tudy Regulations -version 3-108ept05 24 24 24 24
• All rules and deadlines concerning registration íor regular and makeup examinations are pro·ided by
the student aííairs oííice.
• Aíter íailing a course, students are allowed to repeat a íailed course maximum 2 additional times during
his study period.

Regulations for students receiving an ¹F' grade after the 1st make up
• Students who íail aíter the 1st make up in 1 or 2 subjects will join the mainstream students in the
íollowing semester. 1hey will ha·e to sit íor the make-up exam íor the íailed courses in the íollowing
make-up exam session.
• Students who íail aíter the 1st make up in 3 subjects or more will ha·e to repeat the subjects with "l"
grades and will be allowed to continue with the íollowing semester mainstream students with a
restricted number oí courses aíter recei·ing Academic Ad·ising.

Requirements for Progression

Students progression írom one year to the next is dependent upon satisíactory completion oí all academic
courses ,except oí two, oí the pre·ious years. Students who complete a partial year`s work may proceed to the
next year courses íor which they ha·e prerequisites. Knowledge oí the material oí the prerequisite modules can
be assumed ií the student attended the midterm and the íinal exams.
Prerequisites / Co-requisites

1here are prerequisites and co-requisites courses: 1he term prerequisite implies a progression írom less
ad·anced to more ad·anced study in a íield. Students must satisíy the prerequisite,s, beíore registering íor the
course, unless exempted by the instructor. Co-requisite courses must be taken concurrently. \hen a course is
listed as both a prerequisite and a co-requisite, it may be taken prior to or concurrently with the other course.

Prerequisites and co-requisites ha·e been established to pro·ide the maximum assurance that a course will be
completed satisíactorily.

Based on academic ad·ising, students who íail in a pre-requisite course may attend the ad·anced course without
considering their íinal grades pro·ided that they score passing grades in the course work ,minimum D,.


Academic Probation

Academic Probation is a warning to the student whose academic períormance is lower than the a·erage
standard set by the Uni·ersity. 1he student will be required to show scholastic impro·ement in order to remain
at the Uni·ersity. A student on probation status is not considered in good standing` at the Uni·ersity, and
eligibility to continue under scholarship or other íinancial aid programs, to participate in extracurricular
General- 8tudy Regulations -version 3-108ept05 25 25 25 25
acti·ities, or to run íor certain oííices may be aííected. A student is placed on academic probation when s,he
acquires a cumulati·e grade point a·erage less than 3.¯ ,D-, in their selected study program.
An Academic Probation status is placed on the student's record and the student shall be permitted to register
only aíter consultation with, and appro·al oí a designated Uni·ersity ad·iser.
Students on probation may be ad·ised to reduce their academic load per semester in order to be able to ha·e a
better chance to impro·e their o·erall GPA.
A student shall be gi·en two subsequent semesters íor enrollment on probationary status. At the conclusion oí
the two semesters, a student who has not achie·ed a cumulati·e GPA oí at least 3.¯ ,D-, shall be ad·ised to
change the study program or be excluded írom the uni·ersity. A student excluded írom the Uni·ersity may not
apply íor readmission or reinstatement íor one calendar year.

Bachelor Thesis / Pro]ect

1. 1he Bachelor project is an examination thesis, project. It should show that the examinee is
capable oí sol·ing practice-orientated problems oí his,her íield oí study with scientiíic
methods within a limited time and can present the results precisely.
2. 1he Bachelor project is super·ised by a uni·ersity academic staíí member or assistant who
works in the íield oí teaching and research under the super·ision oí a proíessor.
3. 1he Bachelor project is to be carried out and completed within the last semester oí the
study program. 1he candidate has to start the Bachelor project by making an application
íor the subject assignment. 1he topic oí the Bachelor project is determined by the
super·isor in consultation with the examinee.
4. 1opic, questions and scope oí the Bachelor project will be limited so that the deadline íor
the processing oí the Bachelor project can be met.

8ubmission and Evaluation of the Bachelor Pro]ect

1. 1he Bachelor project report must be submitted within the gi·en period íor completion to the same
person who assigned the thesis,project. 1he submission date must be on record. Ií the deadline is
not met because oí illness, the reason íor non-completion must be justiíied directly to the board oí
examiners by means oí a medical certiíicate.
2. 1here shall be a presentation íor the project
3. 1he Bachelor project will be e·aluated by the super·isor and by a Proíessor,Lecturer who works
in the íield.

Repeating the Bachelor Pro]ect

1he Bachelor project can be repeated only once. 1he candidate will be assigned in this case a new topic.


Bachelor Certificate
General- 8tudy Regulations -version 3-108ept05 26 26 26 26
1he Bachelor document certiíying successíul completion oí the Bachelor Degree is signed by the Dean oí the
respecti·e íaculty and by the Uni·ersity President and is headed with the oííicial logo oí the GUC.

A transcript oí examinations passed will be issued stating the grades oí the single subjects as well as the o·erall
grade achie·ed by the student. 1he transcript will be signed by the Registration Oííice and by the Dean oí the
respecti·e íaculty.