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Local Committee Geneva 2014-2015 2

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Local Committee Geneva 2014-2015 3














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A team of 14 members and 2 team leaders
General requirements

Very good at sales
Good ethics and self-presentation
High motivation and enthusiasm
Considerable amount of free time to invest in OGX

OGIP TEAM MEMBERS (4 POSITIONS)

Qualifications:

Experienced OGXer or very highly motivated new member
Very good knowledge of our database and OGX as a whole
Shows professional attitude at all times
Can work independently

Main Responsibilities:
Very close EP* Coaching (Looking for offers, helping with the
application process (CV, preparation for the selection process))
Info Sessions
Preparation Seminars
Spontaneous individual promotion as well as participation during the
promotion period

*oGIP: outgoing Global Internship Program. Internship in a company (paid)
*EP: student who wish to do an internship abroad


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OGCDP* TEAM MEMBERS (6 + 2 POSITIONS)

Qualifications:

Motivated and self-confident
Sales Person
Really well organised
Can handle pressure and multiple tasks

Main Responsibilities:

Class shouts
Info sessions i.e. presentation and organization
Holding promotional stands
Poster/Flyer distribution
Spontaneous individual promotion
SRB* and GCDP EP-Coaching

POLYVALENT OGCDP MEMBERS (2 POSITIONS)

Additional Responsibilities:

Finding internship offers according to the EP profiles established
during the SRB
Administrative tasks


*oGCDP: outgoing Global Community Development Program. Humanitarian Internship
*SRB: Student Review Board. Explanation interview to student who wants to go abroad.

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Qualifications:

Motivated to invest an additional amount of free time into OGX
Very well organized
Good administrative skills
Very good OGX knowledge
Flexible


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A team of 6 members

General responsibilities:
Ensure the branding for our AIESEC products (Project, Fund
raising), in particular the capacity to bring international
interns to our external stakeholders.
Attending networking events and follow up by CRM* tracking.
Ensure one-to-one sale meeting and cold call.

Skills required:
Good presentation
Sale skills, diplomatic approach, credible and charismatic,
extravert/outgoing, professional, hardworking, bold, humble
French and English required. (If possible, fluent French and
very good English.)
Good organization, reliable
Willing to involve time in networking, flexible schedule
Have professional experience beforehand
(recommended) In 2
nd
year of their bachelor









*CRM: Customer Relationship Management

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NETWORKING TEAM (4 PERSONS POLYVALENT)

Qualifications :
Speak fluently in French and good expression in English, and preferably
someone speaking German as well.
Outgoing, great communication skills.
Great sales skills.
Charismatic/friendly/self-confident/ professional
Availability to take part in networking events

Responsibilities :
Representing AIESEC during various events, as networking or
expositions.
Maintain contact with the contact's person in the firm and assuring the
follow-up using CRM Podio*.
Knowledge of the Global Citizen product
The main goal is to sell internships and to establish new partnerships
(workshop, selling project, fund raising, sponsorship)
Sufficient knowledge of Project, Workshop needs
Members by 2 will be responsible for a specific networking event
(Swiss Entrepreneur, Chambre du commerce, Petit djeuner etc.)
Doing cold-call




*Podio is an online social platform for working, similar to Facebook


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INCOMING TEAM (2 PERSONS POLYVALENT)
Qualifications :
Well organized.
Fluent in French and very good English
Good communication skills.
Knowledge of Geneva market
Marketing study

Responsibilities :
Filling the sales-forms, VISA and housing finding process.
The main goal is to sell internships and to establish new partnerships
(workshop, selling project, fund raising, sponsorship)
Extend our network on LinkedIn and looking for more social real life
networking opportunity
Promoting internship in Geneva to AIESEC in other country in order to
find the intern easily





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A team of 7 members (3 team leaders and 3 additional members)

General responsibilities:
Human resources: recruitment, allocating members according to
functional area, to projects and to events
Talent management: personal development, tracking, follow,
workshop organise
Internal relation: conflict solve, administrative management
(member roles), informing members by Facebook, mail,
Whatsapp, SMS, and brochure about AIESEC. Also organising
bonding events and LCM*s.
Matching the external intern and the firms, welcoming them to
Geneva city

General qualifications:
Respond within 12h
Flexibility
Sociable
Smiling
Foreseeing difficult situation and avoid it
Punctual
Organised
Asking question when it is not clear
Patient
Creative
Give feedbacks and opinions actively
Willing to do administrative work


*LCM: Local Committee Meeting. A meeting which gathered everyone in our organization

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HUMAN RESOURCES (VP TM AND THE 6 MEMBERS)
Responsibilities:
Organisations structure:
job descriptions collecting
organogram building and keep it updated
structuring members data
allocating members according to projects and events
Round table discussion (planning for LCMs)
Experienced members:
Reallocation of old members
OCP* elections: according to projects defined
New members:
Recruitment plan: targeting, define our organizations need
Promotion for recruitment
Application form analysis
Proceeding to interview: analysis data, selecting, allocating
Introducing members to each team and to each mission/project:
each member is responsible for a functional area or a project. All
members who have questions about administrative procedure or
about our organization or AIESEC in general, should ask the TMer
who works with him/her directly or the Vice President of TM.





*OCP: Organisation Committee President. The head of an event/project

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TALENT DEVELOPMENT (A TEAM LEADER AND ANOTHER OTHER MEMBERS,
EVENTUALLY MORE FROM OTHER TEAM IF NEED)
Responsibilities:
Coaching old members to their new functions
Induction of new members
Coaching of new members
Goal setting form
Podio tracking system
Feedback form
Special talents spotting or network widening
LCM Workshop planning
Give our members opportunities to speak in front of the
organization or a big crowd
Leadership development: pipeline management

INTERNAL RELATION (A TEAM LEADER AND ANOTHER MEMBER)
Responsibilities:
Proposing platform as Skype, Facebook, email, phone application,
Dropbox, Gmail for Google doc, email of AIESEC, myaiesec.net.
Teach members how to use them.
Functional area presentation: so that members know where to seek
help. A member directory should be available: the LC FACEBOOK!
Conference preparation: Induction, Kick-off
Conflict solving
Newsletter: news, semester plan, meeting presentation, activities
schedule, members of the week (at least 1 per month)
Party, meal, outing, extra-activities (planning 2-3 per semester)
Meeting animating

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MATCHING TEAM (2 PERSONS)

Qualifications :
Comfortable with computers (will have to use Myaiesec.net), ability to use
Excel and good knowledge of social media (i.e. Facebook)
Open-minded, warm, welcoming and social
Willing to do administrative work
German speaking members to interview candidates
Responsiveness to email extremely quickly

Responsibilities :
Matching the interns, respecting the procedure, promotion of the
internships towards others AIESEC committee
Looking for the housing : optional, with help from the ER team
Interview and access candidates before sending the application to the
company.
Welcome the interns
Tourist guide in Geneva city for interns coming in



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A team of 5 members and an assistant

General responsibilities:

Creation of promotional materials
Finding innovative ways to promote AIESEC Geneva.
Maintaining a good relationship and close collaboration with our
partners and associations.
Maintaining a good relationship and close collaboration with our
Alumni network.
Managing AIESEC profile on social platforms.

Ideal Team:
2 Journalists (French: 1
st
priority, English: 2
nd
priority).
1 IT Technician (web programming & administration).
2 graphic designers.
1 A/V technician.

* From these 6 people there will be 4 administrators:
1 for the official website.
1 for the Facebook person account and page.
1 for the LinkedIn account.
1 for the YouTube channel.



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JOURNALISTS (2 PERSONS POLYVALENT)

Qualifications :
Speak and write fluently in French and English (optional)
Creative
Outgoing, great communication skills.
Great sales skills.
Good knowledge of social media (ex. Facebook, Twitter, LinkedIn).
Technical skills:
Can handle a camera,
Knowledgeable about photography.
Can handle a video recorder,
Knowledgeable about cinematography.

Responsibilities :
Hold the stands during various events.
Write or proof-read press releases, newsletters, Internet articles etc.
Interviews for audio/video contents, press releases, newsletters,
Internet articles etc.
Help find potential media partners.



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GRAPHIC DESIGNERS (2 PERSON)

Qualifications:
Artistically creative and imaginative.
Good knowledge of the Swiss market, mentality and trends.
Mastery of word editors and designer software (MS Words, MS
Publisher, Adobe Indesign etc.)
Mastery of graphic design software (Adobe Photoshop, Adobe
Illustrator etc.)

Responsibilities:
Design web interfaces.
Design of promotional materials (flyers, posters etc.).
Design of brochure and reference materials for various events.


IT SPECIALISTS (1 PERSON)

Qualifications:
Web programming & design (Wordpress, HTML, PHP, CSS,
JavaScript, jQuery etc.)
! Recommended: knowledgeable about Web frameworks.
Database management (MySQL, Oracle etc.).

Responsibilities:
Design, creation and update of Web interfaces.
Creation, maintenance and troubleshooting of databases.
Web management: keeping the website up to date.
Finding new ways of promoting AIESEC Geneva online.



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AUDIO/VIDEO TECHNICIANS (1 PERSON)

Qualifications:
Artistically creative and imaginative.
Knowledgeable in cinematographic techniques.
Good mastery of video editing tools.
Can write scripts / screenplays.

Responsibilities:
Administer the AIESEC Geneva Youtube channel.
Write scripts for audio/video contents.
Direct, create, edit and proofread audio/video contents.


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Administrators

WEBSITE
Administer web contents:
o Once every 2 week.
o Wednesday at 15h.
Troubleshooting.

FACEBOOK PERSON ACCOUNT AND PAGE
Administer contents:
o OGX internship offers
o 3 times/day at 11h, 15h & 20h.
o 4 days/week.
Check & reply to posts & private messages: 1-2 times/day.

LINKEDIN
Administer posts.
Check & reply to posts & private messages: 1-2 times/day.
Expand network of contacts.

YOUTUBE CHANNEL
Administer contents: 2-3 times per semester ideally.
Check & reply to comments & private messages: 1-2 times/day.

HORYOU
Administer posts.
Check & reply to posts & private messages: 1-2 times/day.
Expand network of contacts.



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A team of 4 members

General responsibilities:
Fund raising through sponsorship, partnership, crowd
funding, etc.
Must see superficial investment and cut them as well as
finding good investment opportunities
Keep a clear financial situation by successfully doing all the
bookkeeping procedures (Accounting and audits mostly)


FUND RAISING (3 PERSONS)
Qualifications:
Speak and write fluently in French (English is optional but
recommended).
Good communication skills.
Great sales skills
To be able to think out of the box and find innovative ways
to find money

Responsibilities:
In General
Make a booklet for each project as our sales materials

2 Market researcher
Find new potential partner, funder
Define the general interest of Geneva market


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1 Seller
Contacting companies in order to obtain a meeting
Meeting with companies in order to sell our product,
negotiating and signing sponsor contract


ASSISTANT ACCOUNTANT
Qualifications:
Basic accounting knowledge (important)
Organized
Responsible and trustworthy

Responsibilities:
Payment tracking system
Ensure that all the documents are ready for audits
Budgeting for project and Fund raising


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A team of 3 Head of Projects (OCPs) and 7 core members
General achievements aimed:
To offer the visibility to big companies and Start-Ups and give
them the opportunity to recruit students in the university
Maintain our relation with big companies.
Maintain our relation with the Alumni.
Promote the entrepreneurship, the personal development and the
multiculturalism, as well as the FUN aspect of AIESEC through our
events.
Offer knowledge to students in different fields through the
conferences and events
Being the image of AIESEC

General qualifications:
Respond in 12h and be more available during events.
Flexible
Sale and communication skills
Dynamic
Self-control in every situations
Sense of involvement
Resourceful
Pragmatic/ ability to adapt quickly
Team spirit
Open-minded and creative
Organized
Leadership skill for OCPs





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Description of Events:

SEMAINE ENTREPRENEURIAT:
When? : 17
th
to 23
rd
of November 2014
What? : Worldwide entrepreneurship week: AIESEC is in charge of a social
entrepreneurship forum + bar lounge networking.
Where? : Uni Mail
Team composition: 1 Head of Projects (OCP) + 4 core members + 5
extended members (OGX, COMM, TM, F).
Contacts: UNITEC + Others students Associations, other AIESEC national
level/country, OGX department.
Materials: Stands, apro, drink, alcohol, lighting system, music, bar man,
etc.
Promotion: UNITEC communication strategy
Responsibilities: finding sponsors for Bar Lounge, design and decorate the
forum, contact AIESEC abroad and collaborate in promoting their
humanitarian projects, class shout, flyers + programs distribution,
networking animating, decorate the Bar Lounge, manage the bar.





1

BILAN DE LA SEMAINE MONDIALE DE LENTREPRENEURIAT 2013 A GENEVE
_________________________________________________________________________

LA SEMAINE EN CHIFFRES

Nombre de jours 5
Nombre de participants 927
1

Nombre de sessions ou activits 23
Nombre dintervenants 40
Taux de satisfaction (sur un maximum de 4) 3.34
Sponsoring (CHF) 24000
Nombre de sponsors 4
Nombre daffiches 2500
Nombre de flyers 324
Proportion dtudiants prsents aux sances (est.) (%) 40
Proportion dtudiants porteurs de projets
entrepreneuriaux (%)
57
Nombre de participants au concours de la meilleure ide 33
Nombre de prix remis pour les meilleures ides 13
Nombre darticles parus dans la presse crite
Emissions radio (2x RTS et radio cit)
Emission TV (Lman Bleu)
7
3
1

1
Ce chiffre est bas sur le nombre de participants prsents 18 sessions (sur 23 sessions au total lors de la
semaine)

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GLOBAL VILLAGE:
When? : On 22
nd
of April 2015
What? : Numerous stands representing different countries food
specialities, dances, singing, culture activities. Its to promote OGX. A
conference on actuality issue will also be organized during the day,
inviting speakers/specialists on the subject.
Where? : In UniMail main Hall
Team composition: 1 Head of Projects (OCP) & 4 Core member + 5
extended (Comm, FR, OGX, TM, etc.)
Contacts: Sponsors from the previous years, University Students who hold
stand previous year, previous OCP Megane Panchaud. Sponsors
contacted by Esther. Fundraising network, working closely with Finance.
Materials: stands, flags, decorations, food, other audio/visual/electricity
logistic, banners etc.
Promotion: Facebook, Email to students, flyers, posters.


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Responsibilities: contact sponsors (restaurants, companies, embassies),
contact participants (promotion, recruit, coaching), organize class shout +
distribution of flyers, posters, design and decorate stands and the hall of
UniMail, organize the conferences (schedule, invite speakers, promotion),
schedule the event, contact dansers.


GLOBAL VILLAGE PARTY:
When? : following the Global Village event or maybe on the Friday of the
same week.
What? : A party basing on a multiculturalist theme. Music and dance
Latin-American. Selling drinks.
Where? : to be decided!
Team composition : 1 Head of Projects (OCP) + 2 Core members
Contacts : ALMA association to cooperate with
Promotion: Facebook, flyers, announce during GV day, ALMA
Responsibilies: organize the biggest AIESEC party, selling prelocs/drinks,
decoration, promotion of the party, music audio/sound/lighting system
management.









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CAREER DAYS

When? : 1 workshop on 1
st
semester / 2 workshop on 2
nd
semester,
October/November or March/April
What? : Workshops for targeted students, speed dating recruitment, caf
table round discussion.
Where? : In a seminar room or hall of UNIMAIL
Team composition: 2 core members
Contacts : Esther, PwC, BDO, Hays, Schellenberg Witmer, etc.
Materials: computer, audio-visual, flipchart, apro etc.
Promotion: class shouts, flyers, Facebook, email to students
Responsibilies: a very strong communication in order to fill in every
workshop room, good audio/visual logistic, schedule the good timing/day
for the event, interactive proposition for companies activities in order to
attract more students.



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AIDEAS:
When? : 1
st
of April 2015
What? : Showroom for start-ups recruiting students and those who need
visibility, end of the day a networking event.
Where? : At Uni Mail main Hall
Team composition: 1 Head of Projects (OCP) + 3 Core members + 2 ER
members.
Contacts: start-ups from last year, networking event, working closely with
ER and Finance.
Materials: stands, grill, apro
Promotion: class shouts, flyers, Facebook, posters, banners
Responsibilities: promotion of the event, invitation management for
networking, selling entrance for networking, prepare the apro for
networking, design and decoration of stands and hall of Unimail for the
Start-up fair, contact start-up and sell the product, propose interactive
activities in order to attract more students, organise competition to make
the forum more vivid, contact sponsors for the event.

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KICK-OFF 2015 CONFERENCE:
When? : 25
th
to 29
th
of March 2015
What? : A national conference for around 200 AIESECer from all
Switzerland. We will be 4 days together, sharing discussion, workshop,
training sessions and party together.
Where? : At Fiesch
Team composition: 1 Head of Projects (OCP) + 3 Core members + 2 Finance
members.
Contacts: OCP of Do-It 2014 for coordination, Priscilla Steiner OCP of
Geneva Kick Off 2007 for advices, sponsors and partners contact, Lotterie
Romande
Materials: see Budget Kick-Off 2015
Promotion: Facebook + email to AIESEC network
Responsibilities: promotion of the event to AIESEC network, contact in kind
and in money sponsors/partners most important part is Fund Raising,
allocating of resource and rooms, organise transports to Fiesch of
materials, organise attendees registration and payment from delegates,
design and decoration of the conference places, organize super Parties
every night (good music, selling drinks, hot dog, party theme), organize
evening activities (challenges, games, sports), recording and taking photos
of event.

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HUMANITARIAN TRIP OF AIESEC GENEVA:
When? : mid-June/July 2015
What? : Organize a 2 weeks humanitarian trip for AIESEC Geneva members.
We will be working together on a concrete humanitarian project in
partnering with NGOs and spending our last AIESEC time together.
Discovering a new culture.
Where? : Destination to be decided, depending on projects availability.
AIESEC network.
Team composition: depend on participants, group of 10 15 people.
Contacts: AIESEC network, NGOs network, OGX team
Materials: your travelling pack
Promotion: words to mouth and email in the local committee.
Responsibilities: find NGOs offering an interesting project abroad for a
group of 10 to 15 people, ensure the aim and flow of the project realisation,
airplane and accommodating/housing booked, Visa process, motivate
members to participate, schedule/plan activity during the 2 weeks, take
good pictures and footage during the trip.

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