Citizenship and Immigration Canada

Citoyenneté et Immigration Canada


Table of Contents
Appendix A: Document Checklist Appendix B: Police Certificates/Clearances Appendix C: Photo Specifications Appendix D: Medical Instructions

Family Class

Sponsorship of parents, grandparents, adopted children and other relatives Visa Office Specific Instructions


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IMM 3056 E (04-2005)

Appendix A Checklist
Assemble all your documents as listed. Check ( ) each applicable item on the checklist and attach the checklist to your documents (a paper clip will do). Send photocopies of all documents, unless instructed otherwise. The Engagement, if you intend to live in the province of Québec, and the police certificates, must be originals. If your documents are not in English or French, send a notarized (certified) translation with a copy of the originals. Do not send your documents in transparency pockets, binders or folders.
1. IMMIGRATION FORMS Check that they are complete and, where applicable, signed: Application for Permanent Residence. - This form is completed by you, the principal applicant. Schedule 1. - You and each of your family members 18 years of age or older must complete their own copy of the form Schedule 1 - Background/Declaration. Additional Family Information. - You and each of your family members 18 years of age or older must complete their own copy of this form. Use of a Representative. - If you want us to deal with a representative on your behalf, be sure you have completed and signed the Use of a Representative form (IMM 5476). 2. IDENTITY AND CIVIL STATUS DOCUMENTS Birth, marriage, final divorce, annulment or separation certificates for you and spouse or commonlaw partner; death certificate for former spouse if applicable. Photocopy of Citizenship Certificate or Immigrant Visa for any dependants who are Canadian citizens or permanent residents of Canada.


CHILDREN’S INFORMATION Children’s birth certificates (which name their parents); adoption papers for adopted dependent children; proof of custody for children under the age of 18 and proof that the children may be removed from the jurisdiction of the court; if the children will not accompany you to Canada, proof that you have fulfilled any obligation stated in custody agreements. Proof of continuous full-time studies of all dependent children aged 22 or over: complete school records/transcripts since attaining age 22, letters from the school(s) indicating the number of hours of classes attended per day, and the number of days attended per week, and proof of full financial support by parents since reaching age 22. TRAVEL DOCUMENTS AND PASSPORTS Passports or travel documents for you, your spouse or common-law partner and dependent children. Include only copies of pages showing the passport number, date of issue and expiration, your photo, name, date and place of birth. If you reside in a country different from your nationality, include a copy of your visa for the country in which you currently reside. All prospective immigrants must hold a valid regular passport; diplomatic, official, service or public affairs passports are not valid for immigration to Canada. PROOF OF RELATIONSHIP IN CANADA Proof of relationship to your sponsor in Canada, such as birth, marriage or adoption certificates and proof of that person’s status in Canada: photocopy of the Record of Landing (IMM 1000) of your sponsor or proof of Canadian citizenship such as photocopy of pages of a Canadian passport or Canadian Citizenship card.



Sponsorship III - Parents, grandparents, adopted children and other relatives – Berlin



POLICE CERTIFICATES AND CLEARANCES Police certificates or clearances (“Certificate of Good Conduct”) from each country in which you and everyone in your family aged 18 years or over have resided six months or longer since reaching 18 years of age. You must attach the original police document(s). If these certificates are in a language other than English, French or German, they must be accompanied by a certified translation in either English or French.

7. 8.

ENGAGEMENT Original of the Engagement if your intention is to reside in the province of Québec. PHOTO REQUIREMENTS Supply four (4) recent photos for each member of your family and yourself. Follow the instructions in your guide (see Photos in section on completing the Application for Permanent Residence in Canada) and in Appendix C, Photo Specifications.

Place all your documents in a sealed envelope.

Mailing your application
Mail or bring your application and documents to: The Canadian Embassy Leipziger Platz 17 10117 Berlin, Germany


Sponsorship III - Parents, grandparents, adopted children and other relatives – Berlin

Appendix B Obtaining Police Certificates/Clearances
You must provide a police certificate or clearance for yourself and your family members to indicate whether you or your family members have any criminal record. We will also conduct our own checks. Everyone in your family aged 18 years or over requires a police certificate/clearance from each country or jurisdiction where they have lived for six months or longer since reaching 18 years of age. It is your responsibility to contact the police or relevant authorities and obtain the necessary police certificates or clearances. Most countries have systems in place to obtain police certificates or clearances. The certificates are normally issued by police authorities but in some countries you will have to apply to municipal, provincial, federal or similar governmental agencies for your record. Embassies or consulates of the countries concerned may be able to give additional information. The authority responsible for issuing your police certificate/clearance may require a processing fee and additional information or documentation such as photographs, fingerprints or details of your addresses and periods of residence in that country. Some require a letter from Canadian immigration authorities confirming that you have applied to immigrate to Canada and that you must obtain evidence of any criminal record as part of the processing of your application. You must complete and sign the attached Declaration, and send it with your application.

Police Certificates / Clearances from Certain Countries
Police clearance certificates are issued by the Federal Central Register of the Public Prosecutor General at the Federal Court of Justice. German residents must apply for a police clearance certificate through their local registration office (Meldebehoerde). Non-residents of Germany should apply in writing for a “Führungszeugnis” to: Generalbundesanwalt beim Bundesgerichtshof Dienststelle Bundeszentralregister (BZR) D-53094 Bonn Telephone: +49-228-410-40 - Web site: Canadian police certificates can be obtained by contacting any local police force in Canada. The Dutch police certificate is obtained from the Ministry of Justice. The application form can be downloaded from the following Web site: Mail the completed form to: Canadese Ambassade MIO Section Sophialaan 7 2514 JP Den Haag, NL Include a stamped, self-addressed envelope. The Embassy will sign and return the form to you. You should then take this form to the local town hall (Gemeente) office to obtain the police certificate. Include the certifcate in your completed application.




Sponsorship III - Parents, grandparents, adopted children and other relatives – Berlin


Citizenship and Immigration Canada

Citoyenneté et Immigration Canada

Request for Police Certificates/Clearances and Authorization for Release of Information
To Police or Relevant Authorities: Citizenship and Immigration Canada requires the person named below to obtain an original police certificate for any countries where he or she has lived for six months or longer in the past 10 years. (This requirement is only applicable for countries where the person was 18 years of age or older when he or she lived there.) The applicant has provided details in the box below that may assist you in processing the request and has also signed the form authorizing you to release the information to us. Please send the police certificate directly to the applicant. If you are unable to provide a certificate/ clearance, please send the applicant a written explanation. Thank you.
Surname Given names

Other surname(s) used (for example, maiden name, previous married name)

Name in native script (for example, Farsi, Arabic, Chinese, etc.)

Day Date of birth Citizenship



Place of birth


Male Female

Current address (number, street, city, province, state, postal code, country)

Dates From Month Year Month To Year

Addresses while resident in (name of country)

I authorize the police or relevant authorities in the country/state named above to disclose to Canadian immigration authorities details about any previous criminal convictions that may exist. Date Signature of applicant Day Month Year

Statement / Déclaration / Erklärung / Verklaring
Je, soussigné, déclare par la présente consentir expressement à ce que les autorités allemandes/ néerlandaises transmettent au Service de l’Immigration de l’Ambassade du Canada tous les renseignements me concernant. Hiermit gebe ich den deutschen/ niederländischen Behörden meine ausdrückliche Zustimmung, alle Erkenntnisse, die sie über mich vorliegen haben, an die Kanadische Botschaft, Einwanderungsabteilung, zu übermitteln. Achtung: Beide Ehepartner, bzw. Kinder über 18 Jahre müssen je eine Erklärung unterschreiben. Attention : Toutes les personnes de plus de 18 ans doivent chacun signer une déclaration. Hiermee geef ik mijn uitdrukkelijke toestemming aan de Duitse/Nederlandse autoriteiten om gegevens die op mij van toepassing zijn te verstrekken aan de Immigratieafdeling van de Ambassade van Canada. Let op: Beide gehuwde partners, alsmede kinderen die ouder zijn dan 18 jaar, dienen eenieder een verklaring te ondertekenen. Datum en handtekening

I hereby declare my express consent to the German/Dutch authorities to disclose any information pertaining to me to the Immigration Section of the Canadian Embassy.

Attention: All persons over 18 years of age must complete and sign a statement.

Date and signature

Date and signature

Datum und Unterschrift

Name in block letters

Nom en lettres majuscules

Name in Druckbuchstaben

Naam in hoofdletters

Date of birth

Date de naissance



Place and country of birth

Lieu et pays de naissance

Geburtsort- und land

Geboren in (stad en land)

(If not German or Dutch citizen, date of entry into that country)

(Pour les non-citoyens de l’Allemagne ou des Pays-Bas, date d’entrée en ce pays)

(Falls nicht deutscher oder niederländischer Staatsbürger, geben Sie das Datum Ihrer Ankunft an)

(Indien niet van Duitse of Nederlandse nationaliteit, vermeld de datum van aankomst in het betreffende land)





Appendix C Photo Specifications
Notes to the applicant
TAKE THIS WITH YOU TO THE PHOTOGRAPHER • • Immigration photographs are not the same as passport photographs. Make sure that you provide the correct number of photographs specified in the Checklist.

Notes to the photographer
The photographs must:
• • • show a full front view of the person’s head and shoulders showing full face centred in the middle of the photograph; have a plain white background; be identical (black and white or colour) produced from the same untouched negative, or exposed simultaneously by a split-image or multi-lens camera;

The photographs must:
• • measure between 25 mm and 35 mm (1” and 1 3/8”) from chin to crown have a 35 mm x 45 mm (1 3/8” x 1 3/4”) finished size

Max. 35 mm (1 3/8”)

35 mm (1 3/8”)

45 mm (1 3/4”)

Min. 25 mm (1”)


Appendix D Medical Instructions
Everyone included in your application, whether accompanying you to Canada or not, must undergo a medical examination with a physician on the list of designated doctors. If you are a divorced or separated parent, a minor child of whom you have joint or sole custody is considered your dependent child, even if he or she usually lives with the other parent and is not accompanying you to Canada. Instructions for this examination will be provided after your application has been assessed by a Canadian visa officer. Instructions will be issued at a later stage of the processing of your application, and sent to you by mail. Please do not initiate any medical tests until you receive these instructions. After you receive the necessary medical forms, you and your family members must undergo the necessary medical examinations with one of the doctors on the list of designated doctors unless you and/or your family members live in a country not included on this list. If you wish to have your medical examinations in a country not included on this list, please inform us and we will ensure that you receive the appropriate list. You will be responsible for the costs of the medical examination for all your family members. Please note that at the time of the medical examination you and all family members will be required to present individual passports as evidence of identity. If each of your family members does not already have an individual passport, you should apply to obtain them now. The permanent resident visa has the same validity period as the medical results, that is, 12 months from the date of the first examination or test.

Sponsorship III - Parents, grandparents, adopted children... - Berlin