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Content Library

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Created on July 06, 2014
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Table of content
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Table of content
1 Content Library
1.1 Creating a Web Page
1.2 Content Library Objects
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1 Content Library

The Content Library is a repository for storing files that you want to share. Valid file types include Microsoft Word, Excel, and PowerPoint, HTML, text (such as an
e-mail), web pages and images, but the list of file types can be customized by your system administrator. See Content Library Objects.
Integration
To use this feature, select Content Library in BPC for Web or go to http://<server_name>/OSoft/Contents/WebContentsList.aspx.
Features
You can use the Content Library features to post, share, retrieve, and manage the display of documents.
Documents that have an application context are associated with a current view. For example, a Microsoft Word document might be associated with a particular
report. If you want to view a report and anything that is associated with that report, you can view a particular current view. Relevant reports and documents are
displayed.
Activities
You can post documents that reside on a hard drive or network folder. Posted files display in a list and are filtered by a users current view, a users view
rights to information, and any manual filters set.
You can delete items that you posted to the Content Library list. Select one or more items and click Delete Selected Items from the Content Library
Options action pane.
When you post a document to the Content Library using the Content Library Options action pane, you can describe the document, set access to the
document, and determine whether you want to send a notification email about the posting.
You can view one item by choosing its title. You can view multiple items from the Content Library list in tabs, which allows you to flip through the tabs to
easily view each file. You select items you want to view and click Open selected items in tabs .
To sort the list, click Sort this list from the Content Library Options action pane or by clicking a column heading.
You can categorize, sort, and filter documents in the Content Library list by the following elements:
Document type and subtype
Application context
Access rights
Date
You can filter the items in the Content Library list to see a subset of the files by clicking Filter this list from the Content Library Options action pane.
You can assign a document type and subtype to aid sorting and filtering. System administrators define document types. Subtypes are defined by a user
when the document is posted.
You can create pages in the Content Library for displaying content and also set access to those pages. See Creating a Web Page.
To open multiple Content Library items in separate tabs, select two or more items and choose Open selected items in tabs .
1.1 Creating a Web Page
Procedure
1. Select Add a New Web Page from the Content Library Options action pane.
2. Enter a page name, select a template layout from the list, and select the object type you want to add.
3. Enter a title for the object and the objects pixel height.
4. If the object is a web site, the only setting required is the name of the URL. Otherwise, choose the desired options for your chosen object type.
5. Continue adding more objects to the page, or select one of the options:
Modify the object You can make additional changes to the page.
Set Team Access to the page You can determine the teams or users who can access a page. Select the teams and/or users to which to grant
access. To view the finished web page, choose Save .
Preview the output Display the page.
Save and view the output Save and display the page.
Result
Once the page is open, you can add and view comments, modify the contents of the page, or delete the page.
1.2 Content Library Objects

You can add objects to Content Library pages you have created. After adding an object to a page, any subsequent updates to the object are shown in the page.
Features
You can add the following types of objects:
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A web-ready file, which can be an Excel spreadsheet, published report, Word document, PowerPoint slide, Web page, and so on, which has been
published using Business Planning and Consolidation (BPC) for Excel.
You specify a title for the file and then select the file from an AppSet, Application, or Team publications folder. Files in the Appset folder have the highest
level of visibility and are available to all valid users of the application set. Files in the Application folder are available to all valid users of an application
(versus the application set). Files in the Team folder are available only to a particular team.
A Live Reports File, which is a report created from Live Reporting.
A Document File, which is a document saved to the Content Library.
A Documents List, which is a list of documents saved to the Content Library.
A Web site, for which you specify the URL.
Note
If the Web site you add to a page contains code that blocks it from displaying in a framed page, the Web site opens in a new window when a user
opens the containing page. This is because BPC Web uses frames, and some commercial web sites detect that their pages are contained in frames,
and redirect their output to a whole page.
Activities
To add an object to a page, see Creating Web Pages.
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