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Prepared by: Rance, Ma. Azucena L.

Applications Software: Getting the Work Done

I. Objectives
i. Distinguish between operating systems
and applications software
ii. List the various methods by which
individuals and businesses acquire
iii. List and briefly describe various types of
task-oriented software
iv. Identify the kinds of software available
for both large and small businesses
v. Discuss ethical issues associated with
vi. Describe the functions of various
computer professionals
II. Contents
A. Applications Software
B. Software Types
C. Task-Oriented Productivity Software
D. Business Software
E. Application Software and Ethics
F. Computers and People
III. Applications Software(AS)
A. What it Does
1. Apply to real-world tasks
2. Solves user problems
3. OS-controls the hardware
4. Gets the work done
IV. PC Software Characteristics
1) User-friendly
2) Easy
3) Intuitive
4) Minimum training and documentation
needed to use
V. Software Types
A. Custom Software
a) Written by programmers
b) Takes a lot of time to write and test
c) When specifications are unique
V.1 Software Types
B. Packaged or Commercial
1. Sold in stores, catalogs, or
downloadable from the WWW
2. Purchased from software publishers
3. Must be installed
a) Standard or custom installation
b) The setup process copies some of
all of the software to the hard disk
c) May require the CD-ROM to be in
the drive to run
VI. Acquiring Software
1) Freeware
i. Free to all
ii. Copyrighted
iii. Distributed in machine-
readable format
2) Shareware
i. Freely distributed for a trial
ii. Pay a nominal fee to register
with the author
VI.1 Acquiring Software
A. Public-domain software
1) Un-copyrighted
2) May be used or altered without
3) Generally developed under government
B. Open-source
1) Free to all
2) Source code is distributed
3) May be used or altered
4) Popular under the LINUX OS
VI.2 Acquiring Software
C. Commercial software
1) Used most often
2) Copyrighted
Prepared by: Rance, Ma. Azucena L.
3) Generally costly
4) May not be copied without permission
of the manufacturer
VII. Purchasing Commercial Software
A. Individuals
1. Software warehouse store
2. Mail order
3. Electronic software distribution
Purchasing Commercial Software
B. Businesses
1. Volume discount
2. Site license
3. Network versions
4. Application Service Provide (ASP)
a) Software is setup and maintained
by ASP
b) Access the software over the
c) Pay per use
d) Saves the expense of installing and
maintaining the software
VIII. Task-Oriented Software
A. Productivity Software
1. Makes work faster
2. Makes our lives easier
IX. Word Processing
1. Memos
2. Reports
3. Correspondence
4. Minutes of meetings
5. Anything to be typed
1. Create
2. Edit
3. Format
4. Store
5. Print text and graphics
X. Desktop Publishing
A. Uses
1. Newsletters
2. Reports
3. Brochures
B. Functions
1. Handles high-level publishing
XI. Electronic Spreadsheets
A. Uses
1) Comparing mortgage interest
2) Preparing budgets
3) Tracking weight loss
B. Functions
1) Manipulates numbers in rows
and columns
2) Recalculates the results when a
number is changed
3) What if?
XII.1Electronic Spreadsheets
A. Database Management
1) Uses
a) Keep track of a large number of
related facts
b) Query the data for specific
c) Retrieve information in a variety of
2) Functions
a) Store data
b) Update data
c) Manipulate data
d) Retrieve data
e) Print data in many forms
f) Report on data in a variety of ways
B. Graphics
A.1 Uses
i. Maps
ii. Graphs
iii. Charts
B.1Helps to
i. Compare data
ii. Spot trends
Prepared by: Rance, Ma. Azucena L.
iii. Make decisions
C.Visual information is more compelling
XII. Presentation Graphics
A. Uses
1. Sales tool
2. Demonstrate a product
3. Show cost/benefit projections
on charts
4. Present audio/video
testimonials from satisfied
B.May contain
1. Text
2. Graphics
3. Audio
4. Video
XIII. Computer Art
A. Use software to
1. Produce art
2. Express ideas
B. Graphic artist
1. Artistic ability
2. Computer skills
3. Produces computer art
XIV. Communications
a) Communicate from home with
computer at office
b) Access data stored in another
computer in another location
c) Stock exchange updates
d) Weather information
a) Provides method for communicating
between computers
b) Most likely way to connect is via the
c) Use a browser to access the Internet
XV. Office Suites
1. Group of basic software applications
designed to work together
2. Data is portable between basic
applications of the suite
3. Various applications in the suite have
the same look and feel
4. Cost of suite is less than purchasing
individual applications
XVI. Integrated Applications
1. Combine basic word processing,
spreadsheet, and graphics capabilities
2. More limited than a suite
3. Easier to learn and use
XVII. Software Development Focus
A. Ease of use
B. Personal use programs
1. Personal time organizers
2. To-do list makers
3. E-mail programs
c. Internet access
XVIII. Business Software
1. Custom-written to meet special
business needs
2. Standard packages
3. Combination of custom-written and off-
XIX. Vertical Market Software
A. Written for a particular type of business
1. Dentists office
2. Drugstore
3. Auto shop
B. Software may be part of complete
1. Hardware
2. Installation
3. Training
4. Support
XX. Software for Workgroups
A. Groupware / collaborative software
B. Lets a group of people share
information or track information
Prepared by: Rance, Ma. Azucena L.
C. Data being used is located in central
D. Data can be accessed and updated by
anyone in the project group
.1Software for Workgroups
A. Examples
1. Scheduling
2. Preparation of proposals by several
XXI. The Information Center
A. Help Desk
a) Software selection
b) Software training
c) Software and hardware installations
d) Software and hardware updates
e) Troubleshooting
XXII. Software for Small Business
A. Accounting
i. Spreadsheet software
ii. Accounting package Basic
accounting, financial statements,
tax summaries, payroll
B. Writing and Advertising
i. Word processing
ii. Desktop publishing
C. Customer Service
i. Database management
.1Software for Small Business
A. Keeping Up and Making
1. Networking over the Internet
B. Making Sales Pitches
2. Graphical presentation software
XXIII. Small Office, Home Office SOHO
C. Moderately priced to solve
typical needs
D. All-in-one software package
Small Office, Home Office SOHO
1. What is needed
a) Organizational skills of a secretary
b) Research skills of a librarian
c) Accounting skills of a bookkeeper
d) Experience of someone who has
done it before
2. What is has
a) Searchable library of resources
b) Legal guide
c) Tax guide
d) Collections of business documents
e) Links to useful business and
government sites on the Internet
XXIV. Application Software Ethics
1.What is legal?
A. Software Piracy
a) Making illegal copies of
copyrighted software
b) Why the fuss?
1) Very easy to duplicate software vs. a text
2) Software company may lose hundreds of
dollars per pirated copy
B. Prosecution
Yes: Small-medium sized business
who purchase a few copies and
distribute to many users
No: Individual users who probably
would not have purchased software
on their own anyway
XXV. Counterfeiting
1. Software is copied onto CD-ROMS /
2. Package duplicates the original
3. Sold in flea markets or small stores
4. Cheaper price
5. Occurs more overseas
XXV.1Copying Software
A. Legitimate reasons
1. Backup copy
Prepared by: Rance, Ma. Azucena L.
2. Copy to hard disk
B. Illegitimate reasons
1. Obtain software without paying for
XXVI. Computers and People
A. Users
1. Any individual who operates a
computer to accomplish a task
2. Home
3. Business
XXVII. Computer Professionals
A. Management Information
Systems (MIS)
B. Computer Information Systems
C. Computing Services
D. Information Services
E. Information Technology (IT)
XXVII.1Computer Professionals
A. Data entry operators key
data into a machine-
readable format
B. Computer operators
monitor the computer
C. Librarians catalog and
keep secure the disks
D. Computer programmers
write, test, implement, and
maintain programs
E. Systems analysts plan and
design computer systems
F. Network manager
oversees the network
G. Chief information officer
(CIO) department
manager; makes strategic
decisions relating to the
flow of information in the