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SAP ERP SD Sales: Status Profile
Functionality for SAP SD Professionals
Posted by jagdish chavan 27 Sep, 2013
How Status Functionality in SAP helps professionals to control different activities:
SAP status profile functionality which is basically a workflow enabled functionality
Status profile is enabled by assignment to the sales order type (header level) or item category(item
level)
Every activity will be defined by status number
With the help of the status number you determine the sequence in which the user statuses are
activated.
You can assign lowest and highest number to status number so that particular activity can work within
that number
you can track all activities performed for particular document based on updated statues
it can also be used for reporting purposes.

How to configure status profile in SAP and enable for Sales documents:
1. Define Status Profile:
SPRO--------- Sales and Distribution---------- Sales >Sales documents ---------- Define and Assign Status
Profile------------Define Status profile

2.Assignment of Status profile at order type at below path:

SAP ERP SD Sales: Status Profile Functionality for SAP SD Professionals
Generated by Jive on 2014-09-03+02:00
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SPRO--------- Sales and Distribution---------- Sales >Sales documents ---------- Define and Assign Status
Profile------------Assign order type/Status profiles

3.Assignment of Status profile at item category at below path:

SPRO--------- Sales and Distribution---------- Sales >Sales documents ---------- Define and Assign Status
Profile----------- Allocate status profile to item categories


4.Set Status controls based on business requirements.

Go to Transaction control screen and enable below functionality
:
SAP ERP SD Sales: Status Profile Functionality for SAP SD Professionals
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5.Enter Authorization code to change the status:

t-code BS02 can be used also

Details about User Status:

SAP ERP SD Sales: Status Profile Functionality for SAP SD Professionals
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Status Number:
It is the number which is assigned per activity and it is unique to every status.

Status:
This is the text which will flow to sales document once it is activated and update as per business activity
mentioned in the configuration.

Initial:
whenever sales document is created by default this status will be activated to it.

Lowest Status No:
This will ensure that particular activity will be performed within this lowest number and once that activity is
performed this will get deactivated.

Highest Status Number:
all activities will be performed till this number and it will block other activities or status updation having below
status number than this.

Position:
it will give you at which place this status can be activated.

Priority:
if several status have same priority then status which has highest priority will have preference.


Step by Step usage of Status in Sales Document status tab and approval process:
1.Based on initial Status ,order will have status A001 as per configuration
SAP ERP SD Sales: Status Profile Functionality for SAP SD Professionals
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2.Update User exit logic based on business requirement and call function to change the user status and it will
change to A002 as pending for approval

3.Use Authorization object to approve or reject, it will again call function to change the status as per maintained
in the status profile and after approval it will change to A003
SAP ERP SD Sales: Status Profile Functionality for SAP SD Professionals
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4.Once it is rejected ,it will have status A004 as below:



Conclusion:
Status profile functionality is useful to track activities in a sequence and create workflow based
approval process.
Statuses can be used to control and communicate. Statuses can be used in reporting.
4023 Views Tags: enterprise_resource_planning, sap_erp_sales_and_distribution
Cem Ates
24 Jul, 2014 2:11 PM
Hi,
Very good and helpful document.
Thx..
Ananth Thiruvengadam
18 Jun, 2014 7:32 AM
Helpful document. Thanks.
Nishant Nayak
12 Jun, 2014 10:31 AM
Very Helpful indeed!

Regards,
Nishant
jagdish chavan in response to Kanishak Gupta on page 7
9 Jun, 2014 1:33 PM
SAP ERP SD Sales: Status Profile Functionality for SAP SD Professionals
Generated by Jive on 2014-09-03+02:00
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We can not create status profile based on division,it can be created based on order type and item category
level.
Kanishak Gupta
3 Jun, 2014 8:57 AM
Hi,

Can we create a status profile based on division? For every division, diffrent status profile even for same
document type at header?
Diogo Angelo Goncalves
26 May, 2014 5:12 PM
Helpful!
jagdish chavan in response to Siva Prasad Vasireddy on page 7
5 Feb, 2014 7:54 AM
Hi,
This will call up when net price falls below your PMIN so as long your net price is greater than PMIN,it will not
change status.
Siva Prasad Vasireddy
3 Feb, 2014 5:25 AM
Hi,
This is nice Document ,can you share us if the Approval need to be Triggered on the Discount % on Different
scales.
Rampe V
1 Feb, 2014 9:08 AM
Thank you
M R I
31 Jan, 2014 1:39 PM
Good informative document.
Manzoor Ahmad
28 Nov, 2013 9:37 AM
Its worth document for the junior consultant.
venu gopal
30 Sep, 2013 7:18 AM
Hai
very good document
Pradeep Mani
30 Sep, 2013 5:58 AM
Informative