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M.F.M.

llA
100M-1l-39 (3070)
(H.Q.1772-39-1658)
APP
SECRET .
.WAR DIARY
OF
FROM .................... ..... / ....... ~ r : _ i ...................... ...... TO ...... ......... .. ....... J.f/ .. ... ............. ........ ......... .
VOLUME ... .,J.. ..... ..
ORIGIPdAl
Q6I PL.I GATS:
TRIPLICATE
(Strike out where not applicable)
4
UNIT OFFICE FILING SYSTEM
AND RECORDS
"Every office will arrange for the filing and custody
of its own correspondence." (F.S.R. Vol. I. Sec.
171.3.)
1. Titles and Numbering of Files.
4 simple filing system adaptable for us' in any
military office at home or in the field is illustrated by
the "List of File Titles" overleaf.
All documents band Ie I by a unit fall into one or
oth l' of the nine categol'ie numerated, 1 to 9. The
titles oJ tbe nine main divisions are based on British
army oporations, organization, administrati.on unci
the governing. t nch itle may b br Ie n
down in 0 t n coroponent parts 01' ub-tit lcs, by add-
ing a dash [mel subsidiary Ilurnbel:s 0 to 9. In turn
ea.ch of th se may be fur t hcl' broken down by adding
a s concI clash and a third digit, and if necessary a
tltird dash an I a fourth digit. Thus 4-7-3 might be
"Cooking OUl'se at Kingston." According to ci1'-
cumstl1.nCeS, t\ figh in ... unit would expand the 1-3
PI' ,fix to accommodate all arms and services with
which it may conccl'Ilcd
2. Dale reference.
In giving communications a reference number, it is
convenient to use the date system of foUl' figures
indicating day and month, e.g. 0102 for 1st February;
3010 for 30th October.
1
5
3. Combined Numeration.
lithe sy. toms outlined in paras 1 and 2 are com-
bined, by placing the four date figures under the sub-
ject file numb '5, a simple and informative method
of reference 1'6 ul ts, thus
2-6-1
0804
might be immediately identified as a communication
dealing with replacement of gas masks, dated 8th
April.
NO'I.'E.-Thi method is not applicable to signal
messages, A.F.C. 2128, which bear serial numbers
1 to 9999. The use of dashes eliminates confusion
betwcen serial numbcrs and file numbers.
4. Documents for Preservation.
The mont hly I' view of correspondence (F .. R.
Vol. I, sec. 171.3) is facilitat d and futur conIu ion
avoided by jacketing the material in "Category ii"
(Le., uno long l' required", etc.) to conform with
the system.
5. Correspondence in the Field.
The funct ioning of the office of a formation or ucit
during active operations may be simplifi d by keeping
a log or register of aLi orders and mes 'ages, written
or verbal, received or sent during th action. This
may conveni ntly be don by extending the use of
the "Field Register of OmlUUL'lications Received or
Despatched", (Anny i orm 2040, F .. R. Vol. 1.
sec. 171) to inc1ude verbal s well as written orders
and m ssages in chronological ord r as received 01'
sent.
6
Time of sending and of receipt are of importance
second only to time of ev nt, and hould be entered
both on the office copy of every field message or other
docltment, and in tbe log 01' register. A carbon copy
for cont ,mporary ref l' nee of the commander 01'
other concerned is dcsimble.
A hri f pr of wri.L ten orders, reports and m s-
sages with th end rs number, i l1m i nt, for they
will b kept on file. But particular care i n cessary
in making n tries r time of moves and of vel'bal
order, reports or conver ations, by telephone or
otherwise, which in the stress of action, may Dot
otherwise be rec rei eI on paper. In battle, operations
me ages d alt with by one officer may number ov )'
twenty-five pel' hour for several hours on end.
The rccord hould be kept convenient to the
telephone. Entries may b made by a clerk, or by
the officer on duty at the telephone.
uch a record is invaluable to Lhe commander in
making a.ppreciations of the situation during the
action, and in compiling his report on the action
afterwards. It is ntcmporary 'vi lence of the
highest quality, and therefore is of the highest his-
torical value, and should be attached as an appendix
to the original copy of the War Diary, together with
tlle original documents sent and received.
(Appendix to Routine Order No. 147 C.A.S.F.
22 Nov. 39).
PRESERVE IMPORTANT ORIGINAL DOCUMENTS FOR POSTERITY
, .
7
LIST OF FILE TITLES
1. Operations (G.S.) (or Technical Functioning).
1-0. General.
1-1. Orders.
1-2. Instructions.
1-3. Co-operation and Liaison.
1-4. Intercommunication, sigs, etc.
1-5. Working Parties.
1-6. Scheme of Work.
1-7.)
1-8. Available for allotment.

2. Protection. (C.S.)
2-0. General.
2-1. Guards and Patrols.
2-2. Alarm Posts.
2-3. Field defences.
2-4. Against air attacks.
2-5. Against A.F.V.
2-6. Gas.
2-7. Defence Schemes.
Available for allotment.
3. Intelligence.
3-0. General.
3-1. Secrecy. Codes.
3-2. Censorship.
3-3. Enemy forces, Prisoners of war.
3-4. Reports and sketches.
3-5. Maps.
3-6. War diary.
3-7. Weather.
tg: } Available for allotment.
M.F.M.llA
100 M-II-39 (3070)
H.Q. 1772-39-1650
8
4. Training. (G.S.) (or Technical).
4-0. General.
4-1. Drill.
4-2. P.T.
4-3. Technical: Musketry, Gun Drill, etc.
4-4. Route Marches.
4-5. Tactical Schemes.
4-6. Courses and Schools.
4-7. Lessons learned and Pamphlets.
:=g:}Available for allotment.
5. Organization and Administartion (A.G.).
5-0. General.
5-1. Establishments.
5-2. Medical and Sanitation. Dental.
5-3. Inspections. Ceremonial. Visitors.
5-4. Discipline. Police.
5-5. Office.
5-6. Routine Orders.
5-7.)
5-8. Available for allotment.
5-9.
6. Personnel (A.G.).
6-0. General.
6-1. Officers.
6-2. Strengths, Casualties, Reinforcements.
6-3. Part II Orders.
6-4. Chaplains and Welfare.
6-5. Pay. Financial.
6-6. Burials. Effects.
6-7. Honours and Rewards.
6-8. Demobilization and discharge.
6-9. Available for allotment.
9
7. Movements and Quarters. (Q.M.G.)
7-0. General.
7-1. Moves by road, rail, water, air.
7-2. Employment of transport.
7-3. Reliefs.
7-4. Barracks, Billets, Camps;
7-5. Baths and Laundry.
7-6. Boundaries and areas.
7-7. Traffic.
for allotment.
8. Supplies and Maintenance. (Q.M.O.)
8-0. General.
8-1. Rations, forage, water, disinfectants.
8-2. Petrol and lubricants.
8-3. Fuel and light.
8-4. Engineer Stores.
8-5. Postal.
8-6. Remounts and Veterinary.
8-7. Canteens, Comforts, and small consignments.
8-8. Printing and Stationery.
8-9. Available for allotment.
9. Stores. (M.e.O.)
9-0. General.
9-1. Arms and armament.
9-2. Ammunition.
9-3. Clothing and Necessaries.
9-4. Personal Equipment.
9-5. Unit equipment.
9-6. Vehicles.
9-7. Salvage.
for allotment.
1-3
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I .
) I
SEC RET
W A R DIARY OF
THE SEAFORTH HIGHLANDERS OF CANADA
FROM: 1.Nov.39 TO: 30.Nov.39.
Instructions regarding preparation of War
Diaries; (which will be kept from first day of
mobilization, creation or embodiment), are con-
tained in F.S. Regs. Vol. 1.
WAR DIARY
OR
M.F.M: ll.
A.F.e. 2118.
lOOM-1l-36 (9300,
H.Q, 1772-45-18
Title pages will be prepared.
11
(Erase heading not required)
Original, duplicate and triplicate to be forwarded
to O. i/c 2nd Echelon for disposal.
Place Date Hour Summary of Events and Information
.onal rout1Jie...
Battalion )faro-Out to Qullaheaa Golf Coar.e here a demon.trat.i.n ot )'ie14-Crart _.
slYea a platoon trom .umber 1 UDder the direction ot S.M.l., (w.O. I.) G. C.
White, M p.p.e.L.I.
501'11&1 rout.ine.
lIonaal routine.
a30 Battalion drill carried out uDder Ottioer Commaa4inc. tollowed by a &hort route march.
Bonal. routine.
Route march throU&b bualne.. dietrlot.
The AttenooD .... 4eTOted to aporta.
a30 !be Battalion wa 1.lted by the D.O.C Military Distriot Xl and .tatt.
Jlo pArade.
Voluntary Churoh Parad. taken by HODourary kJor, The Re.ereDd. G. S. Pringl
Normal t.rainlng Int.errupted by rain.
Leoture. OD the Bren Gun re glYea t.o the lSattallon by Lieut. H. P. Bell-IrYing.
Leoture to Battalion on tle14 detenoe. alYen by S.M.I (W.O. I.), G. C. White,
U.M., P.P.C.L.I.
Realment wa 1.1t by the OCtloer in Char ot Dl.trlct .e4ioal Stere
Training carried on In81de Armour" 4ue to rain.
Medical ot the oommenoed.
Remarks. references
to Appendioes and
initials
Instructions regarding preparation of War
Diaries; (which will be kept from first day of
mobilization, creation or embodiment), are con-
tained in F.S. Regs. Vol. 1.
WAR. DIARY
OR
M.F.M.11.
A.F.e. 2118.
IOOM-11-36 (9360:
H.Q.1772-45-18
Title pages will be prepared.
SgCRET
(Erase heading not required)
Original, duplicate and triplicate to be forwarded
to O. i/c 2nd Echelon for disposal.
Place Date Hour
l' ... r.BC.
911
1 .IoY 39
Summary of Events and Information
)I or ... 1 R.\l'lae.
Tbe aft.raOOD ... agen' aolng Batta110a Drill &Ad oereu.onial praotlc
Twent.r-a1ne lw.'. now oomple'" ut.raalJ..y.
frataiag interrupted due raiD.
Leetur &Ad Sqwul .Dr1ll owor1_a on 111814e tone
I.apeotioD b,. D. O. C.. W. D. XI. Ceremonial Drill carried 0,",' ina14e ArmoUJ'7 clue to r
D. o. e.. K. D. Xl. oampleted l .. pectioa.
lIo:rmalrout1ae.
Other Rank. whlob .ere bl11etecl 1n the .Armoul7 .ere may" 1iItG huta.
lleJnMlbl'&Doe Da7.
Bo.parade, except for clutle.. .
A d.etaohaeDt of three O1'tlaera all4 one hundred other l'IUIka took part In .Da7
Sen-Ioe.
The Regimental Ruab7 and 8000er T .... pla,.ed. agalnat. military teem. during the aft..moon.
ODe Ottloer &Del three C. 0.'. lett tor Kasland to take Brea Gun Cour.e.
Io para4e.
Remarks, references
to Appendices and
initials
Instructions regarding preparation of War
Diaries; (which will be kept from first day of
mobilization, creation or embodiment), are con-
tained in F.S. Rea;s. Vol. l.
WAR DIARY
OR
M.F.M.11.
A.F.e:. 2118.
1 MiJ.-1I-39 (1708)
H.Q. 1772-43 18
Title pages will be prepared.
13
SlC9 BEt (Erase heading not required)
Original, duplicate and triplicate to be forwarded
to o. i/c 2nd Echelon for disposal.
Place Date Hour
39
15. .39
16.
11.
18.
20.
1400
Summary of Events and Information
kt.t.&lloD oenmon1al drill.
Iaapeot1oD b7 Offioer Command1nc 1.t Diy1.1oa C.A.S.' Offioer Commandlna Second Brt.ade
lat. Diy181oa. C.A.S.Y the Dl.t.rlot. Oft1oer CommaD4iaa. V.D.XI. and ott10.ra.
Borma1 routine
Pay Parade.
Battalion march-out tbroUlh 8haugbn s7 Di.t.riot.
I'or.al routlDe.
(W.O.II) A. Speir I.p.e.L.I. at.tached too thta Unit to .s.l.t. i8 t.raiaiq.
Isne of kttl. Dr... c08aenoH.
lonal rout. M.
Battalion bus1a dist.riot
. Regimental and Compan7 aporte. Organisat.ion ot re-ll1forcement cOlBpalQ' cOIrlmence4.
Jlo pafti4e.
0 .. 0 ttloeZ' aIU1 0118 o/a l.tt tor Jin&laDd
Bormal routine.
Th. Re81ment. wa 1.1 t.ecl the Dl.trict Supp17 aacl TraIl.port crt1oer.
Remarks, references
to Appendices and
initials
Instructions regarding preparation of War
Diaries; (which will be kept from first day of
mobilization, creation or embodiment), are con-
tained in F.S. Regs. Vol. 1. .
WAR DIARY
OR
M.F.M. U.
A.F.e. 2118.
l00M-ll-J6 (9360,
H.Q. 1772-45-18
Title pages will be prepared.
1
SIC'lt (Erase heading not required)
Original, duplicate and triplicate to be forwarded
to O. i/ c 2nd Echelon for disposal.
Place
Y_'r,B .
Date Hour Summary of Events and Information
Ional rou\ine.
:ao throUCh 3h.augime.a7 lle.lclentlul lliaU'io\.
39
I(aJO.r A. l. Crelsbtoa kkeD OD .treaa\8 lUI Ottioer COWllu:uUna lleinto.rGeMn\ CoaPlUV.
Iioraal .routt
41.&1 n-eua1Dat,ioD of otllel" oo.ple\ed.
'3 .. 1m8I1\al HI .. UD4er the ace fd 19
or.&! routl ....
bne Pl. tooD Tnaua no.1YH tr
OP. <;'tf'lee,r sn4 25 aan fir
The aectment waa .1.i\.e4 by the D1 r
Oae Antl-!aak Platoon, conalatine ot oa.
thaB. c. R (DeOR).
Diatrlct U. for tra1Jllaa I>tirpO ....
3 ComlJAll7 tired BreD Qua on Blair Rltle Baas
10al
Ottioer and 21 other ranka on atrensth trom
000 Karob out throucb bu.ine.. dlatrlot.
330 Inter-CaapaD7 and Regimental aporta.
The Reaiment wa t.lted by the Di.triot .edical Officer.
39
"0 parade.
39
Wormal routi .. e.
The was .181te4 by the D. O. C Area Commaa4.r. aDd o. 3.
O .. e Ottlcer and elsht other rank. taken on atreqtb trom the Booky Vountaln Kaneera.
Remarks, references
to Appendices and
initials
Instructions regarding preparation of War
Diaries; (which will be kept from first day of
mobilization, creation or embodiment), are con-
tained in F.S. Regs. Vol. 1.
WAR DIARY
OR
M.F.M.11.
A.F.e. 2118.
100M-U-36 (9360,
H.Q. 1772,45-18
Title pages will be prepared.

, q K J I,
(Erase heading not requirea)
Original, duplicate and triplicate to be forwarded
to O. i/c 2nd Echelon for disposal.
Place Date Hour
.... '1'
2
l:OO
39
Summary of Events and Information
rha "'tall .... a lupeote4 .7 Dr1&&41er 8. It. Peuke., Y.C., D.&.O C., o.C. 2M
Drt .... C,A,i.F., aa4 ottteera.
Other I'IUlkaI of \be Bat.t. ... lloa 1BOft4 lat.o !wk.
h.7 para4
hater paraU.
&"-''''tOD of \eetb b7 \be Dea\al ..
Wi t T.rpbold lnaoeulatlca 01 all r&Dka e ...... e4
.... S .. tton .t ottt .. r .. rrle4 out b.7 .x .. ln1 .. Board.
ThrH ort1.er. tnaaterre4 t.o ....... ta1 Depot.
th . lla&1aeD' .. a ",1.1 t.H 0 0.2, "11S tar,' Dlauiot. XI.
A4 ..... I'ar\y ot ODe ctfl r and tnlft ot.her rank. lef't tor s...ka\oh .....
-iDe et.her rank. tJ'&1larerred. to thi. Uai t fro. th. 6th 1'1.14 B.O.B.
D OLltIll.
Nor
O. C.
LlBtrf.
In. 0'."
SEA.rca'm OF CAnnA
(C.A.S.}!'. )
Remarks, references
to Appendices and.
initials
,
'!
1
WAR DIARIES, C.A.S.F.
Instructions for Compilation and
Despatch
1. A War Diary is SECRET.
2. The W M' Diary takes the place of the Historical
Record when on active service. (K.R. Can. Para.
1530). Its objects are : to supply authentic material
for the history of the unit, and of the force; to furnish
a historical record of operatiONS; and to provide data
upon which to base improvements in training, equip-
ment, organization and administration.
3. Unless otherwise ordered, the original and
lupli cate copies t\,re sent on t he first day I t il uc-
eling mont h, t hrough t he usual ohannels, to Lho
A.G., 2nd Echelon, wb rev J' that office may b .
The t ri plicat e copy may be held by t he unit for throe
mont hs and then fon vardecl, also t hrough the usual
channels, to A.G., 2nd Echelon.
4. Post-war disposal will be as under:
Original-retained at Ottawa for historical
purposes.
Duplicate-to British Record Office for historical
purposes.
Triplicate-to unit for custody with unit records.
5. The War Diary will be entered up daily on
M.P,M. 11 and rendered monthly in triplicate (Mobn.
Instr. for C.M. 1937. App. "C"). Each entry will be
initialled by the officer detailed to keep the War
Diary, which will be signed at the end of each month
by the commander. (F.S.R. Vol. II, Sec. 35, para.
3 iii).

2
6. The following should be recorded daily as events
occur:
(i) Impor tant orders, instructions, reports, mes-
sages 0 1' despatches received and issued, and
decisions t aken. Original documents should
be attached as appendices to the Original
copy of the War Diary.
(ii) Daily map location, mployment , movements
and dispositions of unit h o. dqua.rters and of
batteries, compani s, etc. March tables
shoul d be attached as app ndi ce .
(iii) Important movements of officers and matters
relating to the duties of each branch of the
staff. A complete set of the routine orders
and instructions, Part I Orders, issued by
the unit during the month should be attached
as an appendix to the original copy.
(iv) Detailed account of op rations- to incJl1de :-
Exact houl', location an I ci rcum tanc f
important occuncnces, Movement and
names of ncighboul"ina units. Commanders
of batteries, companies, etc., names of Offi-
cers and number of O.R. (i) engaged and
(ii) battle casualties. Dispositions, activi-
ties and identity of enemy forces. Prisoners
and trophies captured. Ammunition ex-
pended. Factors affecting operations, topo-
graphical and climatic. Maps and sketches
showing dispositions of batteries, companies
etc., at important phases. The record of
communi cations, both written and verbal,
received or despatched during active opera-
tions as an appendix. A complete set of the
operation orders and instructions issued during
the month. Notes on conferences and
reports rendered to higher formations, or
received from lower formations, as appendices
to the original copy.
3
(v) Nature and description of trenches, field works
or accommodation occupied or constructed.
Meteorological notes.
(vi) Changes in establishment or strength. Names
and ranks of officers and number of O.R.
Attachment of units and individuals. Rein-
forcements. Copy of Part I I Orders and
Weekly Field Returns of Officers and O.R.
should be attached as appendices to the
original copy. Changes in organization,
stores, transport, etc.
7. It is essential that all copies of both text and
appendices are legible. Appendices will be numbered
and referenced to the text in the last column of the
form. Current issues of any regimental publication
should be attached.
8. It will be found convenient at the end of each
month, when the War Diary is being completed and
the correspondence in unit files for the month is
being reviewed and distributed (F .S.R. Vol. I, sec. 171,
para. 3) if the material considered to be of historical
value in the light of the above is attached as appen-
dices to the original copy of the War Diary.
9. A good war diary makes possible the accurate
and det-ailed reconstruction of circumstances, con-
ditions and action.
NOTE: If monthly diary is more thf.l,n one inch thick,
use a second folder. If appendices are bulky, tie
folder up with tape or st ring to make a firm package.
PRESERVE IMPORTANT ORIGINAL
DOCUMENTS FOR POSTERITY: INSERT
THEM AS APPENDICES IN ORIGINAL
COPY OF WAR DIARY
THE EXTRACTION AND RETENTION OF APPENDICES, MAPS, ETC., FROM A WAR DIARY IS AN OFFENCE
UNDER THE OFFICIAL SECRETS ACT
4
UNIT OFFICE FILING SYSTEM
AND RECORDS
"Every office will arrange for the filing and custody
of its own correspondence." (F.S.R. Vol. I. Sec.
171.3.)
1. Titles and Numbering of Files.
4 simple filing system adaptable for us' in any
military office at home or in the field is illustrated by
the "List of File Titles" overleaf.
All documents band Ie I by a unit fall into one or
oth l' of the nine categol'ie numerated, 1 to 9. The
titles oJ tbe nine main divisions are based on British
army oporations, organization, administrati.on unci
the governing. t nch itle may b br Ie n
down in 0 t n coroponent parts 01' ub-tit lcs, by add-
ing a dash [mel subsidiary Ilurnbel:s 0 to 9. In turn
ea.ch of th se may be fur t hcl' broken down by adding
a s concI clash and a third digit, and if necessary a
tltird dash an I a fourth digit. Thus 4-7-3 might be
"Cooking OUl'se at Kingston." According to ci1'-
cumstl1.nCeS, t\ figh in ... unit would expand the 1-3
PI' ,fix to accommodate all arms and services with
which it may conccl'Ilcd
2. Dale reference.
In giving communications a reference number, it is
convenient to use the date system of foUl' figures
indicating day and month, e.g. 0102 for 1st February;
3010 for 30th October.
1
5
3. Combined Numeration.
lithe sy. toms outlined in paras 1 and 2 are com-
bined, by placing the four date figures under the sub-
ject file numb '5, a simple and informative method
of reference 1'6 ul ts, thus
2-6-1
0804
might be immediately identified as a communication
dealing with replacement of gas masks, dated 8th
April.
NO'I.'E.-Thi method is not applicable to signal
messages, A.F.C. 2128, which bear serial numbers
1 to 9999. The use of dashes eliminates confusion
betwcen serial numbcrs and file numbers.
4. Documents for Preservation.
The mont hly I' view of correspondence (F .. R.
Vol. I, sec. 171.3) is facilitat d and futur conIu ion
avoided by jacketing the material in "Category ii"
(Le., uno long l' required", etc.) to conform with
the system.
5. Correspondence in the Field.
The funct ioning of the office of a formation or ucit
during active operations may be simplifi d by keeping
a log or register of aLi orders and mes 'ages, written
or verbal, received or sent during th action. This
may conveni ntly be don by extending the use of
the "Field Register of OmlUUL'lications Received or
Despatched", (Anny i orm 2040, F .. R. Vol. 1.
sec. 171) to inc1ude verbal s well as written orders
and m ssages in chronological ord r as received 01'
sent.
6
Time of sending and of receipt are of importance
second only to time of ev nt, and hould be entered
both on the office copy of every field message or other
docltment, and in tbe log 01' register. A carbon copy
for cont ,mporary ref l' nee of the commander 01'
other concerned is dcsimble.
A hri f pr of wri.L ten orders, reports and m s-
sages with th end rs number, i l1m i nt, for they
will b kept on file. But particular care i n cessary
in making n tries r time of moves and of vel'bal
order, reports or conver ations, by telephone or
otherwise, which in the stress of action, may Dot
otherwise be rec rei eI on paper. In battle, operations
me ages d alt with by one officer may number ov )'
twenty-five pel' hour for several hours on end.
The rccord hould be kept convenient to the
telephone. Entries may b made by a clerk, or by
the officer on duty at the telephone.
uch a record is invaluable to Lhe commander in
making a.ppreciations of the situation during the
action, and in compiling his report on the action
afterwards. It is ntcmporary 'vi lence of the
highest quality, and therefore is of the highest his-
torical value, and should be attached as an appendix
to the original copy of the War Diary, together with
tlle original documents sent and received.
(Appendix to Routine Order No. 147 C.A.S.F.
22 Nov. 39).
PRESERVE IMPORTANT ORIGINAL DOCUMENTS FOR POSTERITY