Lincoln County School District #2

Board Minutes
November 12, 2009

1. The meeting, held at the District Office, was called to order at 6:32 p.m. by Vice-Chairman
Mike Hunsaker. Those present included: Jon Abrams, Reynold Johnson, Donna Ivie, Alan
Linford, Karyn Hoopes, Randy Thompson, Amanda Welch and Dennis Lancaster. Eileen
Merritt was at the meeting via telephone. Attendance log is attached.

2. Invocation was offered by Karyn Hoopes.

3. Reynold Johnson made the motion at 6:33 p.m. “moves that the Lincoln County School
District Board of Trustees go into executive session for the purpose of considering
personnel matters, and matters concerning litigation to which the school district is a party
or to which the school district may be a party.” Motion seconded by Donna Ivie. Motion
carried unanimously.

4. The Board met in executive session for the purpose of considering personnel matters and
matters concerning litigation to which the school district is a party or to which the school
district may be a party, and property issues. No action was taken.

5. Alan Linford made the motion at 7:55 p.m. to return to open session. Motion seconded by
Donna Ivie. Motion carried unanimously.

6. Public session resumed at 8:02 p.m,

7. Reynold Johnson made the motion to adopt the agenda with the addition of item IX-E-
Wastewater system at the Bus Garage. Motion seconded by Mike Hunsaker. Motion
carried unanimously.

8. Recognition was given to the following by Mike Hunsaker.

• Kent Eberspacher- Unsung Heroes Award
• Ty Draney- Cross Country Coach of the Year
• SVHS Volleyball All-State- Shae Wilkes
• SVHS Cross Country All-State- Hailey Ricks, Brittney Nethercott

9. Kem Cazier and Jason Horsley presented a report to the board on Star Valley Middle
School. They shared their school goals and school improvement goals for this year. Their
school mission statement is “Striving for Social and Academic Excellence”.

10. JC Inskeep, Business Manager, presented the board with the monthly financial update.

11. Ethan Call spoke to the board about extra-curricular activities.

12. Shannon Harris reported on her trip to Washington D.C. as Wyoming’s High School
Principal of the Year.

13. Brandon Blair of DeCoria Maichel & Teague presented the audit for the fiscal year ending
June 30, 2009. Alan Linford made the motion to accept the audit ending June 30, 2009.
Motion seconded by Mike Hunsaker. Motion carried unanimously.

14. Supt. Abrams presented a request from the Town of Thayne regarding their interest to
acquire the Holdaway Elementary.

15. Supt. Abrams reported on the construction at Afton Elementary. The building is
progressing nicely.

16. Randy Thompson reported to the board that the request to support a community swimming
pool was withdrawn by the pool organizing group.

17. The student enrollment for the month of October was discussed. Student enrollment
figures indicate a decrease of one student.

18. Steve Sabat spoke with the board about the school district websites and what their wishes
were for it. Mike Hunsaker asked that the website become more user friendly for the
public. Mike Hunsaker also asked that the BoardDocs link be included on the district
website. The board would like to see two ideas for an updated website. Karyn Hoopes
asked about the possibilities of online payments with credit cards for lunch, parents e-
signing forms, and videos.

19. Information regarding the upcoming Wyoming School Boards Association Conference was
discussed.

20. Plans for the upcoming National School Board Association Convention were discussed.

21. Public comments were made by Henk Drenth and Barry Laird.

22. The board discussed the following section 1 consent agenda items:
• Approval of minutes of October 8, 2009 meeting
• Payment of bills
• Approval of Health text for use at Star Valley High School
• Bid award for heat trace cables at Thayne and Etna
• Bid award for wastewater system at the bus garage

23. Karyn Hoopes made the motion to approve consent agenda section 1. Motion seconded
by Reynold Johnson. Motion carried unanimously.
24. Section 2 consent agenda item, personnel, was discussed. Personnel changes proposed
were:

Action Name Position School

Resignation- end of school year Elaine Olson Elementary Teacher AES
Resignation- end of school year Ellen Smith Reading Teacher AES
Resignation- end of school year Sylvia Kolp Reading Teacher TES
Resignation- end of school year Polly Erickson English Teacher SVHS
Resignation- end of school year Helen Merritt English Teacher SVHS
Resignation- end of school year Linda Linford Reading Teacher SVHS
Add’l Assignment Tom Hall Volunteer BB Coach SVMS
Add’l Assignment Kenna Schwab Ass’t Brave Cadette Advisor SVHS
Change in Assignment Amber Crook From Ass’t to Head Brave SVHS
Cadette Advisor
New Hire Marilyn Dayton Athletic Trainer Cokeville
Renewal of contract for one year Jon Abrams Superintendent
Additional Sp. Ed. Aide at SVMS

25. Mike Hunsaker made the motion to approve the personnel changes removing the name of
Kenna Schwab for Assistant Brave Cadette Advisor at Star Valley High School and the
renewal of contract for Superintendent Abrams for separate vote. Donna Ivie seconded the
motion. The motion carried unanimously.

26. Mike Hunsaker made the motion to approve Kenna Schwab as the Assistant Brave Cadette
Advisor at Star Valley High School. Alan Linford seconded the motion. Motion carried 6-1
with Eileen Merritt voting nay.

27. Renewal of Supt. contract- Alan Linford made the motion to renew the contract for
Superintendent Abrams. Motion seconded by Reynold Johnson. Motion carried 6-1 with
Eileen Merritt voting nay.

28. The following policies were considered on individual motions.

•BEDJ- Video and Audio Recording of Meetings- 2nd and final reading- Motion made by Mike Hunsaker.
Motion seconded by Karyn Hoopes. Motion carried unanimously.
•JICFA- Bullying- 2nd reading - tabled until December meeting.
•BBBB- Oath of Office- 1st reading Motion made by Mike Hunsaker. Motion seconded by Reynold Johnson.
Motion carried unanimously.
•DIDA- Fixed Asset Accounting- 1st reading- Motion made by Mike Hunsaker. Motion seconded by Karyn
Hoopes. Motion carried unanimously.
•DIE- Audits- 1st reading- Motion made by Mike Hunsaker. Motion seconded by Alan Linford. Motion carried
unanimously.
•DN- Properties Disposition- 1st reading- Motion made by Mike Hunsaker. Motion seconded by Reynold
Johnson. Motion carried unanimously.

29. New Business

December 4 BoardDocs training and board work session.

30. Action Item Re-cap-

 JC will send employees information and guidelines for reimbursement of travel.
Supt. Abrams will provide information to the board on the projects that are in mind for the
bond overage collected.
Supt. Abrams will coordinate with the town of Thayne regarding the contract to transfer the
Holdaway Elementary building and property to the town.
Technology dept will bring some ideas to the December board meeting for an updated
website.

31. Meeting adjourned at 10:01 p.m.

32. Alan Linford made the motion at 10:06 p.m. “moves that the Lincoln County School District
Board of Trustees go into executive session for the purpose of considering personnel
matters, and matters concerning litigation to which the school district is a party or to which
the school district may be a party.” Motion seconded by Karyn Hoopes. Motion carried
unanimously.

33. The Board met in executive session for the purpose of considering personnel matters and
matters concerning litigation to which the school district is a party or to which the school
district may be a party, and property issues. No action was taken.

34. Eileen Merritt made the motion at 10:22 p.m. to resume open session. Motion seconded by
Alan Linford. Motion carried unanimously.

35. The meeting adjourned at 10:22 p.m.

_____________________________ _______________________________
Randy Thompson, Chairman Donna Ivie, Clerk