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The University of Tokyo Regulations on International Lodges

Established on April 1, 1983
Revised on April 1, 2004
Revised on July 22, 2005


Chapter 1 General Provisions

Article 1 Establishment
In order to contribute to promoting international exchanges in research and education,
the University of Tokyo International Lodges (hereinafter referred to as the
“International Lodges”) shall be established at the University of Tokyo.

Article 2 Facilities
The International Lodges shall be equipped with accommodation and shared facilities
for foreign researchers and foreign students.

Article 3 Management and Operation
(1) The President of the University of Tokyo (hereinafter referred to as the “President”)
shall oversee the management and operation of the International Lodges.

(2) Important matters regarding the management and operation of the International
Lodges shall be examined at the University of Tokyo International Exchange
Committee or the University of Tokyo Steering Committee on Headquarters
Common Facilities.

Article 4 Residential Advisor
(1) Residential Advisors may be placed at the International Lodges to conduct guidance
and advice for matters related to the daily life of the residents.

(2) Residential Advisors shall be appointed from among faculty members of the
University of Tokyo by the President.

(3) The term of office of the Residential Advisors shall be 2 years. However, this shall
not preclude reappointment.
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Chapter 2 Accommodation

Article 5 Entrance Qualifications
(1) Those who may be admitted for residence at the International Lodges shall be any
person who falls under any of the following items:
(i) Foreign researchers who engage in research and education at the University of
Tokyo and their family members.
(ii) Foreign students who have student status at the University of Tokyo and their
family members.
(iii)In addition to those listed in the item 1 and 2 above, those whom the President
deems appropriate.

(2) When there is a vacant room at the International Lodges, foreign researchers who
engage in research and education at any of the national universities other than the
University of Tokyo (including national research institutions; hereinafter referred to
as “Another University, etc.”) and foreign students who have student status at
Another University etc. and their family members may be admitted for residence at
the International Lodges.

Article 6 Period of Residence
(1) The period to be admitted for residence at the International Lodges shall be for a
period of not less than 14 days and not more than one year for foreign researchers,
and not less than one month and not more than one year for the foreign students.
However, persons prescribed in Paragraph 1 items 3 of the previous Article may be
allowed to reside for less than 14 days.

(2) Notwithstanding the preceding Paragraph, when the President recognizes special
necessity, the period of residence may be extended.

Article 7 Housing Admission Procedures
Those who desire to live in the International Lodges shall submit an application for
housing admission to the President via the head of faculty/graduate school, institute or
center to which they belong. However, those provided for in Paragraph 2 of Article 5
shall submit their application for housing admission to the President via the head of
Another University, etc.
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Article 8 Housing Admission
(1) Upon submission of the application for housing admission pursuant to the
provisions set forth in preceding Article, the President shall grant admission to the
applicant for housing based on selection and consideration of the applications.

(2) The applicant shall be notified of the housing admission set forth in the preceding
Paragraph via the head of the faculty/graduate school etc. or the head of Another
University etc.

Article 9 Rents and Charges
(1) The resident shall pay the rental charge for the university property and/or
accommodation fee by the designated date in accordance with the method specified
separately.

(2) In any event, the rental charge and/or accommodation fee, once paid, shall not be
refunded.

(3) In addition to the rental charge and/or accommodation fee, the resident shall bear
the charges for electricity, gas, water, telephone and any other expenses.

Article 10 Withdrawal of Right to Reside
(1) The President may withdraw the permission to reside if the resident falls under any
of the following items.
(i) If the resident has not moved in during the designated period, without any good
reason.
(ii) If the resident is delinquent in payment of the rent and charges pursuant to
Article 9, and he or she does not pay such rent and charges even after being
receiving notification to pay.
(iii)If the resident causes serious trouble to the management and operation of the
International Lodges, in violation of the provisions set forth in Article 17.
(iv) If the resident is in default of his or her obligations, such as the payment for
damage, as set forth in Article 18.

(2) The University of Tokyo shall not be liable for the losses or damages suffered by the
resident whose admission has been withdrawn pursuant to the preceding Paragraph.
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Article 11 Moving out
The resident shall move out without delay if he or she shall fall under any of the
following items.
(i) When the admitted housing period has been expired.
(ii) When the resident has lost his or her qualification to be admitted for housing.
(iii)When the admission for the resident has been withdrawn pursuant to the
provisions set forth in the preceding Article.

Chapter 3 Shared Facilities

Article 12 Shared Facilities
The shared facilities in the International Lodges shall be provided in the following
items:
(i) Meeting rooms
(ii) Japanese-style room
(iii)Library
(iv) Lobby
(v) Laundry room

Article 13 Users
Those who may use the shared facilities in principle shall be the residents or those who
have received permission from the President. However, those allowed to use the library
and laundry room shall be limited to the residents only.

Article 14 Hours of Use
The hours of use of the shared facilities shall be from 9:00 to 21:00, in principle.

Article 15 Use of the Meeting Room and Japanese-style Room
(1) Those who intend to use the meeting room or Japanese-style room shall apply to the
President for permission to use and receive the President’s permission beforehand.

(2) Those who intend to exclusively use any of the shared facilities other than the
meeting room or Japanese-style room shall be permitted pursuant to the preceding
Paragraph.

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(3) When a user wants to changes the date or time of use, or ceases to use any of the
shared facilities after the acquiring such permission, as prescribed in the preceding
two Paragraphs, the user shall immediately notify the President of such a change or
withdrawal.

Article 16 Withdrawal of Permission to Use, etc
The President may withdraw the permission to use the shared facilities or halt the use
thereof if the user violates the provisions set forth in Articles 13, 14, 15, 17 and 18.

Chapter 4 Auxiliary Provision

Article 17 Maintenance of Order, etc
Residents shall endeavor to maintain the order in the International Lodges and do
maintenance on the facilities, equipments etc.

Article 18 Indemnity for Loss and Damage
In the event that a resident or user causes willfully or by gross negligence loss or
damage to the facilities, equipment, etc. of the International Lodges, he or she shall bear
responsibility for the restoration to the item’s original condition or for the payment of
the damage.

Article 19 Administration
The administration regarding the International Lodges shall be handled by the
International Affairs Division of the Research Management and International Affairs
Department.

Article 20 Miscellaneous Provision
In addition to those set forth in these regulations, other matters necessary for the use of
the International Lodges shall be specified separately.


Supplementary Provisions
(1) These regulations shall come into force on April 1, 1983.
(2) The Regulations governing Accommodation Facilities for Foreign Researchers at
the University of Tokyo (established on October 18, 1966) shall be abolished on the
date of implementation of these regulations.
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Supplementary Provision
These regulations shall come into force on May 21, 1996 and the revised provisions of
the Regulations for the University of Tokyo International Lodges shall be applicable
from May 11, 1996.

Supplementary Provision
These regulations shall come into force on April 1, 2004.

Supplementary Provision
These regulations shall come into force on September 1, 2005.


* This document is a translation of the Japanese version. In the event that any question
should arise about this version, the Japanese version is the authoritative version.