Guidelines for Report Writing

Report structure: Follow this order: Title page, Checklist, Acknowledgements, Abstract, Table of Contents, List of Figures, List
of Tables, Nomenclature, Introduction, Literature Review, Materials and Methods (or appropriate title), Results and Discussion,
Conclusion, Scope for Future Work, Appendix-A, Appendix-B, etc. References.

Divide your report into clearly defined chapters and numbered sections in each chapter. Chapter numbering would start from
Chapter 1 (Introduction) and numbering ends with scope for future work. There is no chapter numbering for all other elements
listed above in italics. Each chapter must start on a new page. Subsections should be numbered 1.1 (then 1.1.1, 1.1.2, ...), 1.2, etc.
Use this numbering also for internal cross-referencing: do not just refer to "the text". Each subsection may be given a brief heading.
Each heading should appear on its own separate line. Follow uniform formatting (font and size) throughout the report. All text
should be aligned and justified (for instance: using Ctrl+J in MS word). Each page must be numbered (except title page) and
mention page numbers in Table of contents, list of figures and tables. The page numbering would start from chapter 1 onwards
using Arabic numerals (1,2,3,…). For all other elements listed in italics above (before the introduction) use Roman numerals
(i,ii,iii,…) for page numbering. Do spelling and grammar check. Print the report on both sides of paper (except title page and
checklist). The checklist already includes the certificate, and hence, there is no need to add certificate separately.

Title page: Concise and informative. Avoid abbreviations and formulae where possible. Refer to the format of title page given at
the end.

Abstract: A concise and factual abstract is required in maximum of 300 words. The abstract should state briefly the purpose of
the research, the principal results and major conclusions. An abstract must be able to stand alone, for this reason, references should
be avoided, but if essential, then cite the author(s) and year(s). Also, non-standard or uncommon abbreviations should be avoided,
but if essential they must be defined at their first mention in the abstract itself.

Keywords: Immediately after the abstract, provide a maximum of 6 keywords, avoiding abbreviations, general and plural terms
and multiple concepts (avoid, for example, "and", "of"). Only abbreviations firmly established in the field may be used (ex. CSTR,
chemical names etc).

Nomenclature: Define all symbols separately in the nomenclature section in the alphabetical order. List sets, indices, parameters,
variables, Greek letters, and abbreviations separately with proper dimensions and units.

Introduction: Briefly introduce the topic, state the objectives of the work (separate subsection), provide an adequate background,
avoiding a detailed literature survey or a summary of the results. Include separate subsection on report organization describing
briefly what you will present in each chapter.

Literature Survey: Add a critical literature survey of important and relevant contributions. Present the research gaps identified,
if any, and how that motivated/led to the formulation of the stated objectives of the project.

Problem Statement, Materials and Methods: Provide a brief definition of the problem considered. Give a neat picture/sketch
of the experimental set up. Clearly state all assumptions made, scope and limitations of the work. Provide sufficient detail to allow
the work to be reproduced. Methods already published should be indicated by a reference: only relevant modifications should be
described. Elaborate the experimental setup, operating procedures used or describe the mathematical model formulated.

Results: Present the data/source for the case studies. Results should be clear and concise along with the operating conditions
under which the data/results were obtained. Mention the software version and hardware specifications on which the results were
obtained. Do not duplicate data in figures as well as in tables. Do not give program codes ( include them in appendix, if necessary).
Comment on reproducibility of results, present error bars in figures for experimental data. Label all axes on figures with
appropriate units.

Discussion: This should explore the significance of the results of the work, not repeat them. A discussion of all figures and tables
must follow with justification for the trends observed. Use statistical tools such as mean, variance etc. for quantitative analysis of
results. A combined Results and Discussion section is often appropriate. You may compare your results with published results,
provided there is same basis for comparison. Avoid extensive citations and discussion of published literature here.

Conclusion and Future work: The main conclusions of the study must be presented in short in a separate chapter along with
the plan and scope for future work.

References: All references in the report must be listed at the end (not a chapter) and all references listed at the end must be
cited somewhere in the report. Follow uniform formatting for all references. The acceptable format for journals, conferences, books
is as follows:

1. Hamid, M. K. A., Sin, G., and Gani, R. (2010a). Integration of process design and controller design for chemical processes
using model-based methodology, Comp. Chem. Eng., 34, 683-699.
2. Hamid, M. K. A., Sin, G., and Gani, G. (2010b). Application of decomposition methodology to solve integrated process design
and controller design problems for reactor-separator-recycle systems. DYCOPS 2010 (9
International Symposium on Dynamics
and Control of Process Systems), Lueven, Belgium. July 5-7, 449-454.
3. Sinnot, R. K. (2005). Chemical Enginnering, Vol. 6. Chemical engineering design. Elsevier Butterworth-Heinemann.
4. Seferlis, P., and Georgiadis, M. C. (2004). The integration of process design and control. Elsevier B. V., Amsterdam.

These references may be cited in the text as Hamid et al. (2010a, 2010b) presented… or… statement …(Sinnot, 2005). The case
study is taken from Seferlis and Georgiadis (2004)…etc. For referring to a paper with more than two authors et al is used in the
text, but provide the list of all authors in the references.

Figures and Tables: Each figure (center justified: ctrl+E in MS word) must have a number and caption written at the bottom
of the figure. Similarly, each table (center justified: ctrl+E in MS word) must have a number and caption written at the top of the
table. Avoid unnecessary blank lines on any page, especially before and after tables and figures. The numbering of Figures and
Tables must be done chapter wise. For instance, the first figure of Chapter 3 would be Figure 3.1, the second table of Chapter 7
would be Table 7.2. etc. irrespective of the section in which it appears in a chapter.

Equations/Reactions: All equations/constraints must be written using MATH type or equivalent equation editors. Similarly,
reactions must be written using standard format. They must be numbered chapter wise. The first equation/reaction of chapter 5
would be (5.1) right justified (ctrl+R in MS word) irrespective of the section in which it appears in a chapter.

Appendices: If you are using literature model/equations/data etc. give them separately at the end of the report in an appendix
(not a chapter). If there is more than one appendix, they should be identified as A, B, etc. Formulae and equations in appendices
should be given separate numbering: Eq. (A.1), Eq. (A.2), etc.; in a subsequent appendix, Eq. (B.1) and so on. Similarly for tables
and figures: Table A.1; Fig. A.1, etc. All things that you do not claim as your own contribution must be given in appendices. Refer
/cite each appendix at appropriate place in the text.

Guidelines for Presentation
Content wise you may follow the same structure as in a report.
Send the presentation in advance to your supervisor(s) and get their feedback.
Keep it brief. Do not spend half the time in just introduction. At the same time do not jump to the problem
immediately, provide adequate background, scope and aims of the work.
Do not clutter your slides with lots of information. Especially avoid full sentences/paragraphs.
Use bulleted text with keywords and phrases.
Use colors and animations appropriately. Do not use very light colors.
Do not read out the text, equations etc. Qualitatively you may explain the significance of the equations.
Use page numbering for each slide.
Mention all cited references in each slide in the foot note itself.
Label all your figures (especially axes, units) and tables.
Do not end the presentation abruptly, present conclusion, future work, references.
Rehearse your presentation in advance in your research group and watch your timing.
Bring your pendrive and load your presentation in advance.
If you have prepared some sample of the product you are working on, circulate them around during
Show interest and take pride in what you are working on.
Last, but not least, dress up well for presentation.
M.A. Shaik
(BTP Coordinator)


submitted in partial fulfilment of the requirements for the award of the degree of
Major Project Part-I/Part-II (CHD 411/CHD 412)

(Entry number)

Department of Chemical Engineering
Indian Institute of Technology Delhi
Dec 2014

Department of Chemical Engineering
Indian Institute of Technology Delhi
Checklist for Major Project Part-I/Part-II (CHD 411/CHD 412)
---------------------------------------- To be filled up by student--------------------------------------------------------
Plagiarism checkpoint:
1. Whether the report is written in the student’s own words and not merely cut and paste? Yes / No
2. Whether the figures/tables/flowsheets etc. are drawn by student himself/herself? Yes / No
3. Whether the source of text/figures/tables if taken from literature, properly acknowledged? Yes/ No

Signature of student:
---------------------------------------- To be filled up by supervisor--------------------------------------------------------
Formatting checkpoint:
4. Whether the report includes the following items?
• Title page Yes / No
• Checklist Yes / No
• Certificate Yes / No
• Abstract Yes / No
• Table of contents Yes / No
• List of Figures Yes / No
• List of Tables Yes / No
• Nomenclature Yes / No
• Introduction Yes / No
• Literature Survey/Review Yes / No
• Description of Experimental Setup / Software / Procedure Yes / No
• Results & Discussion Yes / No
• Conclusion Yes / No
• Scope for future work Yes / No
• References Yes / No
5. Whether the references are written in standard acceptable format? Yes / No
6. Overall rating of the quality of report:
Excellent Good Average Poor Unacceptable

This is to certify that the project work carried out by the student is a bonafide work done under
my supervision.
Signature of Supervisor
Name of Supervisor: