Replies to Pre Bid Queries held on 06.07.08 and amendments thereof for construction of 220 KV D.C.

Ghuttu-Ghansali Transmission Line against tender document no. PTCUL/C&P-I/TL-01/2008-09
The following clarifications/ amendments/ additions are being made in response to pre-bid meeting held on 06.07.08 regarding tender
document no. PTCUL/C&P-I/TL-01/2008-09 for construction of 220 KV D.C. Ghuttu-Ghansali Transmission Line.
These clarifications/amendments/additions will be deemed to be read with the original provisions made in the original bidding document
and will be deemed to be amended upto this extent thereof.
S. No.
1

Queries
Taxes and duties
a) Kindly clarify that PTCUL shall issue the Road Permit (Form 31)

Response
PTCUL shall issue the road permit.

b) Clause 14.06 Page 9
As per the clause in case any tax or duty is newly introduced by the Government applicable No comments
for this contact with effect from the next day of the date submission of the bid an if the
contractor is required to pay additional tax or duty so paid by the contractor against
submission by the contractor of documentary evidence to the satisfaction of the owner. This
provision will not be applicable to transaction between the contractor and his sub-suppliers,
sub-contractors for raw materials, for bought out items etc. a nd will be applicable only to the
direct transactions between the contractor for the material supplies from his own
manufacturing units. Besides the said statutory variation, no other statutory variation shall be
payable by the owner.
It is submitted that the additional tax liability if any due to change in laws during the currency
of the contract the same should be applicable for bought out items/ construction items also.

other than any contractual advance payments to meet the following cash flow requirements.80% monthly running bill 10% on completion 10% on completion to match the case flow requirements 90% monthly payment may be made against running running bills and balance 10% on completion Section-II SCC Part-I. shall be as per design given by PTCUL. 78.53 crore is very high as compared to the estimate of about Rs. 78. This may please be reviewed. Be removed.53 crores supported by documents in form “access to credit facilities-. unencumbered real assets. Or a 220 KV single circuit line for minimum length 40 Kms.2. Clause 5. 8 We understand C-Form will be issued by PTCUL and sale in transit shall be followed for all supplies covered in the contract.1. Or a 220 KV single circuit line for minimum length 40 Kms.Rs.Payment terms page no.e. The quoted text may be read as “The contractor must have executed similar works in hilly terrain i. Section-II SSC Part-I. a) Agreed b) BOQ has been amended which is enclosed.2 Page no. Section-II ITB Part-I Taxes & Duties : Clause 12. however the tower designs will have to be tested by the contractor”.2 3 4 5 6 a) Section-3 general requirement of specification (Tech. b) BOQ may suitably revised in line of discussions for example changes in counter poise earthing etc.the bidder must demonstrate access to. Clause 5. Cash flow requirement or Rs.2 page 51 Financial Criteria “Access to finance. lines of credit. he must have constructed either a 220 KV double circuit line of minimum length 20 Kms. 25 crores for the line. Section-II SCC Part-I. Clause 13.” . As per clause 14.1 Page 50 Technical Criteria state that “the contractor must have executed similar works in hilly terrain i.e.) Engg. or availability of financial resources such as liquid assets.1 of the tender document the owner shall issue requisite VAT / Sales Tax declaration forms for all the equipments supplied by the bidder No Comments No Comments The limit of last 3 years is removed.” It is submitted that in order to make bidding process more competitive we request the sealing limit of 3 yrs. 55 are as follows: Payment supply . In the last three years and these works should be working satisfactorily. Data states that “The design and drawing of towers had tower foundations shall be supplied by PTCUL. These works should be working satisfactorily. he must have constructed either a 220 KV double circuit line of minimu m length 20 Kms. and other financial means. Since design is from PTCUL guaranteed volume/weight of material and foundation etc.

Data states that “the design and drawing of towers and tower foundations shall be supplied by PTCUL. Whether earth wire of 7/9 SWG as 7/10 is to be used Earthwire of 7/10 SWG is to be used (i. Payment of forest compensation way leave & tree cutting as per demand of forest department.7 8 9 10 11 12 Section-3 General requirement of specification (tech. Further. BOQ has been revised and copy enclosed. will be the responsibility of the Contractor”and Completion period can not be extended. please specify if the design envisages the use of HT steel as BOQ also does not mention. we submit that all the compensation for forest and non forest respects and ready for submission. Since the completion period is short i.0 Clause 2. it is anticipated that tower testing delay the project completion s chedule.6 state that “Payment of compensation towards the clearance etc. 36 schedule of Milestones and term for payment No Comments With regard to schedule of Milestones and term for payment in view of uninterrupted progress at site it is felt necessary that payment terms for supplies should remain independent of site activities.20. tree cutting and other clearance sub-clause 2. however the tower designs will have to be tested by the Contractor. However elsewhere way leave. 12 months. in forest area will be paid by PTCUL. tree cutting & other clearance will have to be arranged by contractor Crop compensation will be paid by PTCUL however the cases will be prepared by contractor. Page no.15 mm) Additional clarifications The price variation formula given in section-3 on pages 17 to 25 is being amended and copy of which is enclosed. Stubs drawing will be released by PTCUL as soon as proto is successfully erected. Special conditions of contract-2.20. The contracto r shall provide compensation shall be paid by the the necessary assistance for preparation of the cases. Use of HT steel is envisaged. the grade MS/IIT.0 way leave. preparation of the case complete in all On both the above points.e.” The tower design shall have to be tested by the contractor.) Eng. . 2. The during the construction activities shall be paid by the employer. 7/3. Hence we request that the completion schedule should exclude tower testing time in view of limited testing facility available in the country. corporation.8 Forest case The contractor shall be responsible for This sub-clause stipulates that crop compensation shall be contractor responsibility.e.

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PRICE ADJUSTMENT FORMULA (E) The formula for calculating the price adjustment to be supplied to the ex-factory price component of the fabricated tower parts (excluding Bolts and Nuts) shall be as follows: (i) Transmission Line Tower using both heavy and lighter angles P= P0 100 [15+18 HA HA0 + 40 LA LA0 +16 Zn Zn0 +11 W W0 ] . prices by the bidders shall be fixed prices and shall not be subjected to adjustment on any account during performance of the contract. f.2. In case. If by reasons of any rise or fall in the cost of labour above or below such cost ruling on the date of Bidding. b. the price to be paid to the contractor for performing his obligations under the contract shall be increased or reduced. Price variation / adjustment shall be applicable only to those for which price adjustment formulas (E) have been prescribed in this section. c. but the price adjustment would be traded as Zero. Conductor. the measurement period of the works is delayed beyond such period as contract time schedule for reasons attributable to the contractor the price adjustment provision shall not be applicable for the period of time between the measurement period as per contract time schedule and actual period. Insulators and Earth Wire are variable as per formula given below : A. e. General a. the amount of such increase or reduction shall be governed by the price adjustment formula (E) as prescribed in this part. then it would mean the amount to be recovered by the purchaser from the contractor. A Bid submitted with a fixed prices quotation for the item for which price adjustment is otherwise admissible shall not be rejected. d. Prices for insurance and other charges.0 PRICE VARIATION The prices of all items are firm except Tower Structure. Various items for which price adjustment formula (E) have not given. If the price adjustment amount works out negative. if any shall be firm and no price escalation shall be payable for these components. Nut Bolt. g. A Bid submitted with an adjustment prices quotation for the item for which price adjustment is not admissible shall be treated as non-responsive and rejected.

the applicable basic prices of heavy angles (HA0) and / or lighter angle (La0) and electrolytic high grade zinc (Zn0) should be prevailing as on 1 st June 2003 and all Indian average consumer price index number (W0) should be for the month of January 2003. two month prior to the date of delivery Zn = Price of electrolytic high grade zinc (refer notes) . For example. one month prior to the date of submission of Bid. The above price and indices are as published by IEEMA vide circular ref erence number IEEMA (PVC) TLT/_/_prevailing as on first working day of the month June i. Price quoted / conformed. two month prior to the date of delivery LA = Price of lighter angles (refer notes) This price is applicable on the first working day of the month.e. of India (base 1982 = 100) This index number is as applicable for the month four months prior to the date of tendering. if the date of submission of Bid falls in July 2003. Zn0 Price of electrolytic high grade zinc (refer notes) = This price is applicable on the first working day of the month. one month prior to the date of submission of Bid. Govt. as published by the Labour Bureau.(ii) Transmission Line tower using only heavy angles P= (iii) P0 100 [15+58 HA HA0 +16 Zn Zn0 +11 W W0 ] W W0 ] Transmission Line Tower using only lighter angles P= P0 100 LA [15+58 LA 0 +16 Zn Zn0 +11 Wherein P P0 = = Price payable as adjusted in accordance with the above appropriate formula. Ministry of Labour. HA = Price of heavy angles (refer notes) This price is applicable on the first working day of the month. W0 = All India average consumer price index number for industrial workers. HA0 = Price of heavy angles (refer notes) This price is applicable on the first working day of the month. one month prior to the date of submission of Bid.

Subscript ‘o’ will correspond to 30 days prior to date of opening of Bids for diesel oil and labour. Shimla in Labour Journal applicable for the month in which the work is done. Govt.11 (L1 . The total adjustment under this clause is not subject to any ceiling whatsoever.This price is applicable on the first working day of the month. PRICE VARIATION FOR EARTHWIRE a) For Earthwire : The Price adjustment on the Ex-works price component. Subscript ‘T’ will correspond to the month of billing.A0) / A0+0.L0) / L0] . as published by the Labour Bureau.74 (A 1 .45 L1 L0 ] Where PO = Quoted Price. P1 = Ultimate payable price DO = Price of High Speed diesel oil prevailing at Ex-Dehradun One month prior to submission of Bid. of Earthwire shall be as follows: DECEW = ECEW [0. D1= Price of High Speed diesel oil prevailing at Ex-Dehradun As one first working day of the month in which the work is done. two month prior to the date of delivery W = All India average consumer price index number for industrial workers. Shimla in Labour Journal one month prior to submission of Bid. Ministry of Labour.3 D1 DO +0.25+0. of India (base 1982 = 100) ERECTION PRICE COMPONENTS The formula for calculation of the monthly price adjustment for erection price component as indicate shall be as under: P1 = PO [0. LO = All India Average consumer price index for Industrial workers as published by Central Labour Bureau. L1 = All India Average consumer price index for Industrial workers as published by Central Labour Bureau.

10 L1 L0 ] . as published by CACMAI / Nationally recognized published index prevailing as on the first working day of the month. GI STEP BOLTS & NUTS The price variation shall be payable as applicable on ex-works price and shall be calculated on the basis of formula detailed below: P1 = Where P1 = P0 = PO [0. the calendar month in which the supplies are offered for inspection 1. Quoted Ex-works price on per MT basis. L1 = All India consumer price index for Industrial workers as published by Labour Bureau. A1 = Published price indices for high tensile steel galvanized wire. L0 = All India Average consumer price index for Industrial workers as published by Central Labour Bureau. of India) The basic cost applicable for claiming price variation shall be the ruling price of E. Grade Aluminium Wire Rods and high tensile galvanized steel wire rods as prevailing on the first day of current calendar month i.e. +0. The supplier shall furnish relevant CACMAI circulars (duly authenticated) whenever price revision is desired.Where DECEW = Price Adjustment amount payable on Ex-works price of Earthwire ECEW = Ex-works price of Earthwire Ao = Published price indices for high tensile steel galvanized wire. two month prior to the date of delivery. No variation shall be allowed in respect of freight and insurance charges PRICE VARIATION FORMULAS FOR GI BOLTS & NUTS.20+0.55 S1 SO +0. 2. Shimla in Labour Journal one month prior to submission of Bid. as published by CACMAI / Nationally recognized published index prevailing as on the first working day of the month.C. one month prior to the date of submission of Bid. The supplier shall also furnish the detailed calculations for the revised price. Shimla (Govt.15 Z1 Z0 Ex-works price payable per MT basis.

the prices shall be subject to adjustment up or down in accordance with the appropriate applicable formula given as under : P= P0 100 X (20 + 60 Fe Feo + 15 w Wo + 5 Zn Zno ) Where in P= Price payable as adjusted in accordance with the above price variation formula./MT of EC Grade Zinc (99. Ex-works price in Rs. . Z0 = Ex-works price in Rs. one month prior to the date of submission of bid. as applicable on the first working day of calendar month one month prior to the date submission of bid submission. as specified below. Po = Price quoted / conformed ex-works price.95%) as applicable on first working day of the month. Ex-works price in Rs/MT of steel angles as per IS-2062 as published by IEEMA.S1 = S0 = Z1 = Ex-works price in Rs/MT of steel angles (as per IS-2062) as applicable on first working day of the month two months prior to the date of delivery based on IEEMA circulars. Fe = Prices of medium and high carbon steel wire rods having carbon % as 0. FOR ELECTRO GALVANIZED WASHER The price quoted / conformed is based on the cost of raw material / components as on the date of quotation and is deemed to be related to the rates for raw material index numbers for Iron steel and ferro alloys and all India average consumer price index number for industrial workers. one month prior to the date of submission of bid. In case of prices of high carbon steel ceased to be circulated by CACMAI the prices of steel angle as per IEEMA shall be considered prevailing / . The date of delivery shall be the date on which the material is notified as being ready for inspection. L0 = The average Labour index published by the Central Labour Bureau Shimla Government of India as prevailing on 1st working day of the month. In case of any variation in these rates and index number.75. The amount of MODVAT BENEFIT should be considered by the bidder in quoted prices./MT of EC Grade Zinc (99.95%) as applicable on first working day of the month two months prior to the date of dispatch based on HZL/IEEMA circulars. L1 = The average Labour index published by the Central Labour Bureau Shimla Government of India as prevailing on 1st working day of the month two months prior to the date of dispatch.

Feo = Prices of medium and high carbon steel wire rods having carbon % as 0. PRICE VARIATION CLAUSE FOR TRANSMISSION LINES ACCESSORIES AND HARDWARES (Applicable on Ex-works Price) The price quoted / conformed is based on the input cost of raw material / components as on the date of quotation.applicable on the 1st working day of calendar month two months prior to the date of delivery. It is deemed to be related to the rates of raw materials. as per IEEMA shall be prevailing / applicable on the 1st working day of calendar month one months prior to the date of submission of bid. W= All India average price index number for Industrial workers general index as published by the Labour Bureau Shimla Published in IEEMA Circular prevailing /applicable on the 1st working day of calendar month two months prior to the date of delivery. Zn = Price of Electrolyte high grade Zinc in rupees per MT as announced by HZL published in IEEMA prevailing /applicable on the 1st working day of calendar month two months prior to the date of delivery. steel and ferro alloys and All India Average Consumer price Index Number for industrial workers as specified below. Index number for iron. For Transmission Line accessories and hardwares containing both Aluminium and Steel: . In case of any variation in these rates of raw material and index numbers. In case of prices of high carbon steel ceased to be circulated by CACMAI the prices of steel angle as per IEEMA shall be considered as reference for medium and high carbon steel. Wo = All India average price index number for Industrial workers general index as published by the Labour Bureau Shimla Published in IEEMA Circular as per IEEMA shall be prevailing / applicable on the 1st working day of calendar month one months prior to the date of submission of bid. The date of delivery shall be the date on which the washer is notified as being ready for inspection.75. the price shall be subjected to adjustment up or down in accordance with the following formula : A. The above rates of any raw material are those published by IEEMA / CACMAI as prevailing / applicable on the 1st working day of calendar month one month prior to the date submission of BID.

components. one month prior to the date of opening of tender. in their weekly bulletin.Item./MT published by IEEMA prevailing as on the 1 st working day of the calendar month covering the date two months prior to the date of inspection. The applicable whole sale price index number for iron. steel and Ferro alloys as number for iron. of India would be that prevailing on 1st Sat. Fe = Wholesale price Index number The applicable wholesale price index iron. index is also circulated by IEEMA) W = All India Average consumer price index number for industrial worker general index as published by the Labour Bureau Chandigarh would be for the Month This index is also circulated by four months prior to the date inspection IEEMA If the date of delivery in terms of clause given below falls in December 1999 the applicable raw material prices would be those. of the month four month prior to the date of inspection (This date of inspection. as published by IEEMA prevailing as on 1st October 1999 and . P0 100 [20+40 +20 Fe Fe0 +15 W W0 +5 Zn Zn0 ] For Transmission Line Accessories and hardwares containing all aluminium : P= C. as published by the labour Bureau – Shimla. Octroi etc. Ministry of Industry Govt. steel and ferro alloy would be for the week ending 1 st Saturday of the month two month prior to the date of submission of BID other applicable rates of materials. of India. W0 = All India Average Consumer price Index number for industrial workers. Zn0 = “Price of electrolytic high grade zinc in Rupees per MT as announced by HZL(3) . Al0 = Price of EC grade Aluminium ingots in Rs/MT Fe0 = Wholesale price index number for Iron.P= B. The above rates of raw materials are those published by IEEMA prevailing as on the first working day of the calendar month. steel and Ferro alloys published by the office of Economic Advisor. The All India Average Consumer price Index Number would be two months prior to the date of submission of BID. Steel and Ferro Alloys as published by the office of the Economic Advisor Ministry of Industry Govt. Po = Price quoted / conformed ex-works price. “Revised index numbers of wholesale prices base 1970-71=100”. Al Al0 P0 100 [20+65 Al Al0 +15 W W0 ] For Transmission Line Accessories and hardwares containing all Steel: P= P0 100 [20+65 Fe Fe0 +15 W W0 ] Where. . Al = Price of EC grade Aluminium Rates of these raw materials are Ingots in Rs. P= Price payable as adjusted in accordance with the above price variation formula. The above prices are inclusive of excise duty and exclusive of any other Central State or Local taxes. general index. For the week ending 1st Saturday of the relevant calendar month(2).

99.03 . The index number for iron.C. The date of delivery shall be the date on which the accessories / hardwares is notified as being ready for inspection.04. steel and Ferro alloys is published weekly but if there are any changes. 1) Whole sale price index number for iron steel and ferro alloys as published by the office of the Economics Advisor. the same are in corporated in the issue appearing in the following week. This index is also circulated by IEEMA 2) The price of electrolyte high grade zinc shall be HZL sale price for electrolytic high grade zinc in Rs/MT and as circulated by IEEMA as prevailing on the first day of the calendar month.the applicable index number Fe will be as applicable for the week ending 1st Saturday of August 1999 and it will be for the month of August. For the purpose of this price variation clause the final index number shall apply. Ministry of Industries.04. on 1.e. grade aluminium wire rod per MT announced by CACMAI on base date on 1. This is the ex-godown price for Bombay/Calcutta/Madras PRICE VARIATION FOR ACSR ZEBRA CONDUCTOR Price of ACSR Zebra Conductor which shall be variable as per CACMAI circulars The price payable shall be subject to adjustment upwards or downwards in accordance with the following formula : A= [(U-V) x wt of Aluminium (in MT) used in per km of ACSR Zebra conductor + (Y -X) x wt of steel used (in MT) used in per km of ACSR Zebra conductor] Where : V= Rates of E. Govt.18mm size high tensile galvanized steel wire per MT announced by CACMAI base date i.C grade aluminium wire rod per MT announced by CACMAI which is in force one month prior to the date of offering of inspection or contractual delivery whichever is earlier X= Rates of 3.03 U= Rates of E. of India in their weekly bulletin revised index number of wholesale price (base 1970-71=100) – item (*)(i) for the week ending 1st Saturday of the relevant calendar month.

18mm size high tensile glavanized steel wire shall be exclusive of Excise Duty & Sales Tax.C. Ministry of Labour. Alloys and metal products (15) whole sale price index number for Wood Products (6) and Ball Clay (4) calculated considering their values as on 1st January 2003 as base equal to 100 (refer notes). Zn0 = Price of electrolytic high grade zinc . INo-INSLR = Index No. Weights of aluminium & steel shall be as per GTP of the conductor. Wo = All India average consumer price index No. In above formula rates of E.C. grade aluminium wire rod & 3. as published by the Labour Bureau . Power. if the date of fall in May 2003. Po = Price quoted / conformed. Govt. PRICE VARIATION FOR INSULATOR The Price variation payable for Insulator shall be in accordance with the formula given below: P= P0 100 (15 +5 Zn Zno +53 IN-INSLR INo--INSLR +27 W Wo Wherein. This index number is as applicable for the month one month prior to the date of tendering.18mm size high tensile galvanized steel wire per MT announced by CACMAI which is in force one month prior to the date of offering of inspection or contract delivery whichever is earlier A= Difference in prices/Km of ACSR Zebra conductor due to enhanced prices of E. one month prior to the date of tendering. one month prior to the date of submission of bid. For example. P = Price payable as adjusted in accordance with the price variation clause. wholesale price index number for basic metals. for industrial workers. The above indices are as published by IEEMA vide IEEMA circular reference number IEEMA (PVC)/INSLR/_/_ Prevailing as on first working day of the month ……… i.Y= Rates of 3. grade aluminium wire rod & 3. for insulators based on relative prices and weightages ( as in brackets) of whole sale price index number foe fuel. of India ( Base 1982=100). Light and Lubricant (28).e. . price of Zinc and the applicable index number for insulator (INo--INSLR) should be that prevailing as on 1st April 2003 and the applicable all India average consumer price index number (W˳) should for the month of February 2003.18mm size high tensile glavanized steel wire. this price is as applicable on the first working day of the month.

if the date delivery in terms of clause given below falls in December 2003. Light and Lubricant (28). (in the absence of such notification. The date of delivery shall be the date on which the insulators are notified as being ready for inspection / dispatch. which ever shall be earlier. Alloys and metal products (15) whole sale price index number for Wood Products (6) and Ball Clay (4) calculated considering their values as on 1st January 2003 as base equal to 100 (refer notes). two months prior to the date covering applicable rate of zinc. (The applicable all India average consumer price index no.) . for insulators based on relative prices and weightages (as given in brackets) of whole sale price index number foe fuel. e. IN – INSLR= Index No..g. Two months prior to the date of delivery. One months prior to the date of delivery. Power. This price is as applicable on the first working day of the calendar month. 2003 & Index W will be for the month of Aug. W = All India average consumer price index for the industrial workers. wholesale price index number for basic metals.Zn = Price of electrolytic high grade zinc (refer notes) This price is as applicable on the first working day of the calendar month. would be for the month. the manufacturer’s dispatch note shall be considered as date of delivery or the contractual delivery date.2003. the applicable price of Zinc would be that prevailing for the month of Oct.