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To : Board of Selectmen

From : Robert Skinner, Chief Administrative Officer
Date : September 5, 2014
Re : Emergency Management Director

It is my recommendation that Police Chief Chris Arciero be designated as the Emergency
Management Director for the Town of Canton. His dedication and enthusiasm for public safety,
experiences in Emergency Management, familiarity with Town Departments and the
community make him uniquely qualified for the position.
A memo indicating the Chief’s training and involvement in Emergency Management is
attached. Not only does the Chief have the “paper credentials”, but I and others have seen the
Chief’s “hands on” approach during recent events. He has drafted procedures and checklists to
make sure his department is ready for emergencies. He is also familiar with individual
departments within the Town and other assets in or near Canton, such as local businesses,
which would benefit the Town during emergencies.
Chief Arciero is also is very good at the follow up that must occur after an emergency event.
One of the challenges is getting data from departments to meet the requirements for FEMA
reimbursement after an emergency. Chief Arciero has drafted and implemented policies and
forms that track data during the events so that the data is ready soon after the event which
avoids having to recreate data at a later date.
There would be the need for some updated training such as utilizing the Web EOC
communication software. There would also be the need to attend some regional meetings,
such as the Capitol Region Emergency Planning Committee (CREPC) and work with the local
Citizen Emergency Response Team (CERT).
Currently the duties of the Emergency Management Director are incorporated into the Fire
Marshal position. By removing those duties from the Fire Marshal’s position it will allow
flexibility in how that position will be restructured. The new position could be just a Fire
Marshal allowing for increased inspections or could include additional duties such as assisting
the Fire Department with administrative functions or acting as the Purchasing Agent for the
Fire Department. A review of the Fire Marshal’s duties is currently being conducted.
I would recommend that Police Chief Arciero receive a $12,000 increase in his current salary
for taking on the additional responsibilities of Director of Emergency Management. The
additional compensation would put the Chief’s salary at $115,442. This would still be below
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the average for the Farmington Valley and would be almost identical to the Granby Police
Chief, which has a population similar to Canton. The charts below indicate what the salaries
are for other Police Chiefs in the area and for other Police Chiefs that have the responsibility of
Emergency Management Director.
In summary, the benefits of appointing the Chief of Police as the Emergency Management
Director would be that a proven dedicated professional familiar with Town Departments and
the Community and experienced in emergency management would be in charge guiding the
Town during emergencies. It would also have the added benefits of allowing flexibility in the
restructuring of the Fire Marshal position and allow the Police Chief’s rate of compensation be
raised so that it is competitive with other Police Chief’s rate of pay in the Farmington Valley.

Police Chief Salaries
Police Chief Salaries (Local)
Town Salary (2013/2014)
Canton $103,442
Simsbury $121,356
Farmington $131,317
Granby $115,823
Avon $123,420
Average (not including Canton) $122,979


Police Chief Salaries (Combined with EMD)
Town Salary (2013/2014)
East Windsor $113,588
Old Saybrook $138,210
Farmington $131,317
Rock Hill $118,205
Waterford $113,020
Bloomfield $128,470
Average $123,801



DRAFT MINUTES
CANTON BOARD OF SELECTMEN
Wednesday, August 27, 2014, Regular Meeting
Community Center, Conference Room F, 7:00 pm

Selectmen Present: First Selectman Richard Barlow, Selectmen: Thomas Sevigny, David
Gilchrist, Lowell Humphrey, and Stephen Roberto
Absent: None

Also Present: Chief Administrative Officer Robert Skinner and Recording Secretary
Kerri Kazlauskas

R. Barlow called the regular meeting of the Board of Selectmen to order at 7:00 pm.

I. PLEDGE OF ALLEGIANCE

II. PUBLIC PARTICIPATION

III. APPOINTMENTS / RESIGNATIONS
A. Appoint Walter LeGeyt (R) as an alternate of the Zoning Board of Appeals for a
term to expire 7/31/2016. MOTION: D. Gilchrist moved to appoint Walter LeGeyt (R)
as an alternate of the Zoning Board of Appeals for a term to expire 7/31/2016 and L.
Humphrey seconded the motion. The motion passed unanimously, 5-0-0.

IV. ADOPTION OF CONSENT AGENDA
A. Refund of Taxes pursuant to Connecticut General Statutes 12-129 MOTION: T.
Sevingy moved to approve the Consent Agenda and D. Gilchrist seconded the
motion. The motion passed unanimously, 5-0-0.

V. CONSIDERATION OF OLD BUSINESS
A. To consider and act upon a resolution making recommendations with respect
to an appropriation and borrowing authorization for acquisition of the site for
and design, construction and equipping of a municipal highway garage;
setting the dates for a Special Town Meeting to consider and a referendum to
act upon such capital project; and making other determinations and
authorization in connection therewith- Resolutions were included in the Board’s
packet for their review. R. Barlow summarized in detail each section of the
resolutions as presented. R. Skinner provided the Board with an update since last
meeting. MOTION: D. Gilchrist moved approve the resolution as presented identified
as item 1, recommending the appropriating of $4,780,000 for the acquisition of the
site for design, construction and equipping of a municipal highway garage; and
authorizing the issue of bonds and notes in the same amount to finance the
appropriation and to set a Special Town Meeting for 10.22.14 in the Canton High
School Auditorium at 7:00 pm which will be adjourned to a referendum on 11.04.14
from 6:00 am to 8:00 pm. T. Sevigny seconded the motion. The motion passed
unanimously, 5-0-0. R. Barlow- yea, T. Sevigny-yea, D. Gilchrist- yea, S. Roberto-
yea, and L. Humprey-yea. The resolution as adopted is set forth below:
RESOLUTION OF TOWN MEETING
APPROPRIATING $4,780,000 FOR ACQUISITION OF THE SITE FOR AND DESIGN,
CONSTRUCTION AND EQUIPPING OF A MUNICIPAL HIGHWAY GARAGE; AND
AUTHORIZING THE ISSUE OF BONDS AND NOTES IN THE SAME AMOUNT TO
FINANCE THE APPROPRIATION

RESOLVED,
1. That the Town of Canton appropriate FOUR MILLION SEVEN
HUNDRED EIGHTY THOUSAND DOLLARS ($4,780,000) for costs in
connection with the acquisition of the site for and design, construction and
equipping of an approximately 19,000 square foot municipal highway garage to
be located on an approximately 4.75 acre parcel of land now or formerly owned
by Canton Commerce Associates LLC, known as 325 Commerce Drive in
Canton, and related work, improvements, equipment and appurtenances. It is
contemplated that the project will include garage bays, a mechanic’s bay, a wash
bay, office space, a lunch room, locker space, an exterior refueling area and a salt
shed. The appropriation may be spent for acquisition, design and construction
costs, appurtenances, equipment, materials, testing and inspection costs,
surveying, engineering and other consultant fees, legal fees, net temporary interest
and other financing costs, and other expenses related to the project or it’s
financing. The Permanent Municipal Building Committee shall determine the
scope and particulars of the project, and may reduce or modify the scope of the
project; and the entire appropriation may be spent on the reduced or modified
project.
2. That the Town issue its bonds or notes in an amount not to exceed
FOUR MILLION SEVEN HUNDRED EIGHTY THOUSAND DOLLARS
($4,780,000) to finance the appropriation for the project. The bonds or notes shall
be issued pursuant to Section 7-369 of the General Statutes of Connecticut,
Revision of 1958, as amended, and any other enabling acts. The bonds, notes or
temporary notes shall be general obligations of the Town secured by the
irrevocable pledge of the full faith and credit of the Town.
3. That the Town issue and renew its temporary notes from time to
time in anticipation of the receipt of the proceeds from the sale of the bonds or
notes and the receipt of grants for the project. The amount of the temporary notes
outstanding at any time shall not exceed FOUR MILLION SEVEN HUNDRED
EIGHTY THOUSAND DOLLARS ($4,780,000). The temporary notes shall be
issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision
of 1958, as amended, and any other enabling acts. The temporary notes shall be
general obligations of the Town secured by the irrevocable pledge of the full faith
and credit of the Town. The Town shall comply with the provisions of Section 7-
378a of the General Statutes if the temporary notes do not mature within the time
permitted by said Section 7-378.
4. That the First Selectman and the Treasurer of the Town shall sign
any bonds, notes or temporary notes by their manual or facsimile signatures. The
law firm of Day Pitney LLP is designated as bond counsel to approve the legality
of the bonds, notes or temporary notes. The First Selectman and the Treasurer are
authorized to determine the amounts, dates, interest rates, maturities, redemption
provisions, form and other details of the bonds, notes or temporary notes; to
designate one or more banks or trust companies to be certifying bank, registrar,
transfer agent and paying agent for the bonds, notes or temporary notes; to
provide for the keeping of a record of the bonds or notes; to designate a financial
advisor to the Town in connection with the sale of the bonds, notes or temporary
notes; to sell the bonds, notes or temporary notes at public or private sale; to
deliver the bonds, notes or temporary notes; and to perform all other acts which
are necessary or appropriate to issue the bonds, notes or temporary notes.
5. That the Town hereby declares its official intent under Federal
Income Tax Regulation Section 1.150-2 that project costs may be paid from
temporary advances of available funds and that (except to the extent reimbursed
from grant moneys) the Town reasonably expects to reimburse any such advances
from the proceeds of borrowings in an aggregate principal amount not in excess
of the amount of borrowing authorized above for the project. The First Selectman
and the Treasurer are authorized to amend such declaration of official intent as
they deem necessary or advisable and to bind the Town pursuant to such
representations and covenants as they deem necessary or advisable in order to
maintain the continued exemption from federal income taxation of interest on the
bonds, notes or temporary notes authorized by this resolution, if issued on a tax-
exempt basis, including covenants to pay rebates of investment earnings to the
United States in future years.
6. That the First Selectman and the Treasurer are authorized to make
representations and enter into written agreements for the benefit of holders of the
bonds, notes or temporary notes to provide secondary market disclosure
information, which agreements may include such terms as they deem advisable or
appropriate in order to comply with applicable laws or rules pertaining to the sale
or purchase of such bonds, notes or temporary notes.
7. That the Board of Selectmen, the First Selectman, the Treasurer,
the Chief Administrative Officer, the Permanent Municipal Building Committee,
and other proper officers and officials of the Town are authorized to take all other
action which is necessary or desirable to construct and complete the project and to
issue bonds, notes or temporary notes to finance the aforesaid appropriation.
FURTHER RESOLVED, that a Special Town Meeting be held on October 22nd, 2014 at
7:00 p.m. at the Canton High School Auditorium, 76 Simonds Avenue in Canton to consider and
act upon the above resolution.
FURTHER RESOLVED, that the Board of Selectmen hereby determine that action on
the aforesaid resolution shall be by submission to the voters at referendum to be held on
November 4, 2014, in conjunction with the election to be held on that date, between the hours of
6:00 a.m. and 8:00 p.m., in the manner provided by Sections 7-7, 9-369 and 9-369d of the
Connecticut General Statutes, Revision of 1958, as amended, including the procedures set out in
Section 9-369d(b)(2) of said Statutes with respect to submission of local questions to voters that
are not electors, which procedures the Board of Selectmen hereby adopts. Application for
absentee ballots should be made to the Town Clerk’s office. Electors and persons qualified to
vote in town meetings who are not electors shall vote on the question at the following polling
place: Auditorium, Canton Town Hall, 4 Market Street, Canton, Connecticut
FURTHER RESOLVED, That said resolution shall be placed upon the ballots under the
following heading:
“SHALL THE TOWN OF CANTON APPROPRIATE $4,780,000 FOR
ACQUISITION OF THE SITE FOR AND DESIGN, CONSTRUCTION AND
EQUIPPING OF A MUNICIPAL HIGHWAY GARAGE; AND AUTHORIZE
THE ISSUE OF BONDS AND NOTES IN THE SAME AMOUNT TO
FINANCE THE APPROPRIATION?
YES NO”
FURTHER RESOLVED, that due and proper notice of the Special Town Meeting to be
held on October 22nd, 2014 and the Referendum to be held on November 4, 2014 be given.
FURTHER RESOLVED, that, in their discretion, the Town Clerk is authorized to
prepare a concise explanatory text regarding said resolution and the Chief Administrative Officer
is authorized to prepare additional explanatory materials regarding said resolution, such text and
explanatory material to be subject to the approval of the Town Attorney and to be prepared and
distributed in accordance with Section 9-369b of the General Statutes of Connecticut, Revision
of 1958, as amended.


B. Set Town meeting time and date for a vote to approve the positions of
Dispatch Supervisor and Technical Support Specialist- R. Skinner reiterated
these positions were endorsed at the previous BOS meeting and have both been
approved by the Board of Finance. R. Skinner recommended a Town Meeting date
be set for 09.24.14. R. Barlow clarified that the Dispatch Supervisor position was the
same position that was part of the contract negotiation and that there is no increase
to dispatch staff. MOTION: T. Sevingy moved to have Town Meeting for 09.24.14 at
7:00 pm at the Community Center for a vote to approve the positions of Dispatch
Supervisor and Technical Support Specialist and D. Gilchrist seconded the motion.
The motion passed unanimously, 5-0-0.

C. Review and possibly approve a policy for the appointment of a Town Historian-
R. Barlow recapped that David Leff spoke about this position and a position for Poet
Laureate at the last BOS meeting. R. Skinner stated that David Leff assisted in
drafting the policies. R. Skinner shared that an application for these positions have
been created and will be posted on our website along with a press release to bring
forth applicants. S. Roberto confirmed that this position would be appointed by the
BOS and would report to the Library Director. MOTION: T. Sevigny moved to
approve a policy for the appointment of a Town Historian and Deputy Town
Historian. D. Gilchrist seconded the motion. The motion passed unanimously, 5-0-0.

D. Review and possibly approve a policy for the appointment of a Poet Laureate-
R. Barlow reiterated that David Leff assisted in drafting the policy for Poet Laureate.
S. Roberto expressed he felt the qualifications were too onerous. MOTION: S.
Roberto moved to approve a policy for the appointment of a Poet Laureate with the
removal of the words “and have published at least one full length book of poems or
have published poetry in five different periodicals” under the qualifications. D.
Gilchrist seconded the motion. The motion passed unanimously, 5-0-0.

VI. CONSIDERATION OF NEW BUSINESS
A. Discussion of capital projects to be funded by 2015 STEAP grants- R. Skinner
shared that the STEAP grant is due in late November. He highlighted some potential
projects & their estimated costs. R. Skinner and the Board liked the idea of
developing the site where the existing Highway Garage is located, and in particular
for creating river access. R. Skinner will be working on more cost estimates before
submitting the grant application. No MOTION.

B. Review of Public Act 13-224 establishing a Municipal option to provide an
additional property tax relief exemption for veterans who are 100% disabled- R.
Barlow referred to the memo in the 08.27.14 BOS packet. R. Skinner explained what
the exemption would do for veterans and that currently it would only apply to two
people. The Board concurred on their desire to move forward on this. R. Skinner
will work on an ordinance to present at future BOS meeting. No MOTION.

C. Consider possible changes to the Emergency Management/Fire Marshall
position- R. Skinner announced the Adam Libros our existing Fire Marshall/EMS
Director will be leaving Canton to go to Vernon. R. Skinner relayed that Mike
Yacovino will be temporarily performing the duties of Fire Marshal. R. Skinner
relayed several options for this position. R. Barlow shared that Police Chief Arciero
was interested in taking on the Emergency Management Director portion of this
position due to his past experience in this field. The Board concurred that Chief
Arciero should pick up this responsibility with proper compensation. R. Skinner and
the Board discussed options and concerns they had on moving forward on the Fire
Marshall portion of the position. One option was to have the position be a
combination Fire Marshal/Fire Department Administrator position. A concern was
raised that this would not leave enough time for Fire Marshal inspections R. Skinner
will be gathering more information on inspectable properties and how other towns
are working this position. Another option would be to have a part-time Fire Marshal
and expanded Fire Chief position No MOTION.

D. Discuss process for Plan of Conservation and Development implementation
review- R. Skinner reviewed the recommendations that were in the 08.27.14 BOS
packet which recommended that a committee of two selectmen and Town staff be
created to review progress on the POCD and draft a report for the Board’s review. T.
Sevigny and S. Roberto volunteered to be on the committee. The Board concurred
with them assuming those duties. No MOTION.


VII. MINUTES OF PREVIOUS MEETINGS
A. Approval of Board of Selectmen Minutes: 08-13-2014 Regular Meeting.
MOTION: D. Gilchrist moved to approve Board of Selectmen Minutes: 08.13.14
Regular Meeting and T. Sevigny seconded the motion. The motion passed 4-0-1
with L. Humphrey abstaining.

VIII. COMMUNICATIONS FROM THE CAO, TOWN AGENCIES, OFFICIALS AND/OR
OTHER GOVERNMENTAL AGENCIES AND OFFICIALS
A. First Selectman’s Report- R. Barlow stated that he has been working on the
Highway Garage. He also shared that he has been in talks with R. Skinner about the
work on roadways. R. Barlow stated that he attended a State Water Planning
Council Meeting.
B. CAO Report- R. Skinner stated that work on roads and drainage has continued. He
stated Galasso will be out Oct 8th-17
th
working on Andrews, High Valley, Gracey,
Wright Rd and Hill Top Dr. and they are looking for an additional commitment for
Case St. R. Skinner informed the Board that he is looking at performing a salary
survey and factoring the concerns the Board has had in the past. He provided the
Board with a list of Towns and asked them for feedback as to which towns should be
added or removed prior to beginning the survey. The Board stated they would
review the list and send comments to R. Skinner. R. Barlow mentioned that the
contractor is back on site to work on the Cherry Brook Playscape.
C. Monthly Report – July 2014
D. Absentee Record – July 2014

XI. REMARKS BY SELECTMEN- T. Sevigny asked where we stand on the Collinsville
Street Scape RFP. R. Skinner shared that he met with the owner of the factory, Rusty Tilney,
and his attorney and they brought up several concerns. In trying to work with him by making
some adjustments to the plans, which are now being reviewed by Mr. Tilney and his attorney.
D. Gilchrist asked for updates on the new phone systems. R. Skinner informed him that the
phones are working in every office but there are still some quirks that need to be worked out.
S. Roberto requested the Monthly Absentee Record has the Alternates identified. R. Skinner
confirmed that change would be made.

XII. ADJOURNMENT- MOTION: D. Gilchrist moved to adjourn the regular meeting of the
Board of Selectmen at 8:10 pm and T. Sevigny seconded the motion. The motion passed
unanimously, 5-0-0.