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Technology Resources

Project Schedule / Activity / Task List - Progress Tracking


Project: Place project name here
Task
#
Activity/Task
Assigned
To
Est.
Hours
Completion
Target Date
Actual
Hours
Remaining
Hours
Revised
Estimate
(Calculated
Field)
Variance
(Calculated
Field)
Percent
Complete
(Calculated Field)
Current Status
Status
Date
Project Totals m/d/yy 0 0 0%
Initiation Phase
1 Develop Project Charter 0 0 0 0%
2
Develop Level 1 Project
Documentation & High-Level Estimate 0 0 0 0%
3 0 0 0 0%
Insert additional tasks above this row
Planning Phase
5
Develop Detailed Project
Requirements 0 0 0 0%
6
Develop other Level 2 Project
Documentation 0 0 0 0%
7
Develop Testing & Training Plans,
as required 0 0 0 0%
8
Develop Project Work Plan /
Schedule 0 0 0 0%
9 0 0 0 0%
Insert additional tasks above this row
Execution & Control Phase
11 Development Tasks 0 0 0 0%
12 Configuration Tasks 0 0 0 0%
13 Technical Tasks 0 0 0 0%
14 Testing Tasks 0 0 0 0%
15 Training Tasks 0 0 0 0%
16 Implementation Planning Tasks 0 0 0 0%
17 Assign Tasks 0 0 0 0%
18 Track Status / Update 0 0 0 0%
19 Resolve Issues 0 0 0 0%
20 Report Weekly Status 0 0 0 0%
Insert additional tasks above this row
Closure Phase
21 Obtain Project Acceptance 0 0 0 0%
22 Project Closeout Report 0 0 0 0%
23 Final Project Update 0 0 0 0%
Insert additional tasks above this row
TOTALS 0 0 0 0 0 0%
Schedule / Activity / Task List.xls 10/11/2014 Page 1 of 2
Instructions for using the Project Schedule template
A Project Schedule is created to outline and define the work to be done and define the timeline for the project.
This Excel schedule template includes the Project Management tasks required to manage a project from
concept to completion. It is only one of the inputs necessary to produce a Project Schedule that can be used to
This template does not represent all of the work necessary to produce a product or a service. Detailed tasks
necessary to produce deliverables for any specific project should to be added in sections (phases) of the final
Careful thought on the part of the Project Manager, Project Lead, and Project Team is necessary to ensure that
all aspects of the project are properly documented.
To start the schedule, enter the project name.
Replace the rows that are red with the detailed tasks for the project.
When adding rows for additional tasks, copy the calculated fields and paste them into the new row, this will copy
the calculation for you. Add additional rows above the rows in blue to ensure that calculations stay correct.
Delete any tasks in the template that do not pertain to your project. DO NOT delete any of the Phases.
Next, enter the estimated hours and the targeted completion date.
When the team has been defined enter the person responsible for each task.
Maintaining the Schedule:
Enter actual hours, remaining hours, status and status date. Estimated hours should not change.