This action might not be possible to undo. Are you sure you want to continue?
Microsoft Office program, click File, and then click Open. In the Look in list, click the drive, folder, or Internet location that contains the file you want to open. In the folder list, locate and open the folder that contains the file. Save: - To quickly save a document, click Save on the Standard toolbar. To save document in a different location or format, use the procedures below. Save Copy of a file: On the File menu, click Save As. In the File name box, enter a new name for the file. Click Save. Save file to Another Format: On the File menu, click Save as. In the File name box, enter a new name for the file. Click the Save as type list, and then click the file format that you want the file saved in. Click Save Print: - You can print the active document by clicking Print on the Standard toolbar. On the File menu, click Print. Under Page range, specify the portion of the document you want to print. On the File menu, click Print. In the Print box, click either Odd pages or even pages. Page Setup:- Margins: Page margins are the blank space around the edges of the page. In general, you insert text and graphics in the printable area inside the margins. However, you can position some items in the margins — for example, headers, footers, and page numbers. Microsoft Word offers several page margin options. Use the default page margins or specify your own. Add margins for binding. Use a gutter margin to add extra space to the side or top margin of a document you plan to bind. A gutter margin ensures that the binding does not obscure text.
UNIT-1 INTRODUCTION TO WORD MENU A gutter margin setting adds extra space to the side or top margin of a document you plan to bind. A gutter margin ensures that the binding doesn’t obscure text. On the File menu, click Page Setup, and then click the Margins tab. In the Gutter box, enter a value for the gutter margin. In the Gutter position box, click Left or Top. Select page orientation On the File menu, click Page Setup, and then click the Margins tab. Under Orientation, click Portrait or Landscape Edit Menu: Cut, Copy & Paste: Select the item you want to move or copy. Do one of the following: To move the item, click Cut on the Standard toolbar. To copy the item, click Copy on the Standard toolbar.
If you want to move or copy the item to another document, switch to the document. Click where you want the item to appear. Click Paste on the Standard toolbar. To determine the format of the items that are pasted, click an option on the Paste Options button that appears just below your pasted selection. Find: (ctrl + f) to search for. On the Edit menu, click Find. In the Find what box, enter the text that you want Select any other options that you want.
To select all instances of a specific word or phrase at once, select the Highlight all items found in check box, and then select which portion of the document you want to search in by clicking in the Highlight all items found in list. Page: 2 Click Find Next or Find All.
UNIT-1 INTRODUCTION TO WORD MENU Replace: (ctrl + h) On the Edit menu, click Replace. In the Find what box, enter the text that you want to search for. In the Replace with box, enter the replacement text. Select any other options that you want.
For Help on an option, click the question mark, and then click the option. Click Find Next, Replace, or Replace All. View Menu: Work in print layout view to see how text, graphics, and other elements will be positioned on the printed page. Work in normal view or typing, editing, and formatting text. Normal view shows text formatting but simplifies the layout of the page so that you can type and edit quickly. Work in Web layout view when you are creating a Web page or a document that is viewed on the screen. Work in print layout view to see how text, graphics, and other elements will be positioned on the printed page. Toolbar A menu displays a list of commands. Some of these commands have images next to them so you can quickly associate the command with the image. Most menus are located on the menu bar, which is the toolbar at the top of the screen. Toolbars can contain buttons, menus, or a combination of both. • Menu bar • Menu command • Toolbar • Button Header & Footer: Headers and footers are areas in the top and bottom margins of each page in the document. You can insert text or graphics in headers and footers — for example, page numbers, the date, a company logo, the document's title or file name, or the author's name — that are printed at the top or bottom of each page in a document On the View menu, click Header and Footer to open the header or footer area on a page. To create a header, enter text or graphics in the header area.
UNIT-1 INTRODUCTION TO WORD MENU If your document is divided into sections, click in a section or select multiple sections you want to change. Click anywhere if your document is not divided into sections. On the View menu, click Header and Footer. On the Header and Footer toolbar, click Page Setup Click the Layout tab. Select the Different first page check box, and then click OK. If necessary, click Show Previous or Show Next on the Header and Footer toolbar to move into the First Page Header area or First Page Footer area. Create the header or footer for the first page of the document or section. If you do not want a header or footer on the first page, leave the header and footer areas blank. To move to the header or footer for the rest of the document or section, click Show Next on the Header and Footer toolbar. Then create the header or footer you want. Full Screen: Word removes distracting screen elements, such as toolbars and scroll bars. If you want to choose menu commands in full-screen mode, rest the pointer at the top of the screen, and the menu bar appears. To switch to full-screen mode, click Full Screen on the View menu. To turn off full-screen mode and switch to the previous view, click Close Full Screen on the Full Screen toolbar, or press ESC. Insert Menu: Break: Insert a manual page break Click where you want to start a new page. On the Insert menu, click Break. Click Page break. Insert a section break Click where you want to insert a section break. On the Insert menu, click Break. Under Section break types, click the option that describes where you want the new section to begin. Page numbers .
UNIT-1 INTRODUCTION TO WORD MENU Microsoft Word provides two ways to add page numbers. In either case, the page numbers appear in the header or footer at the top or bottom of the page. Add basic page numbers to headers or footers On the Insert menu, click Page Numbers. In the Position box, specify whether to print page numbers in the header at the top of the page or in the footer at the bottom of the page. In the Alignment box, specify whether to align page numbers left, center, or right relative to the left and right margins, or inside or outside relative to the inside and outside edges of pages that will be bound. If you don't want a number on the first page, clear the Show number on first page check box. Select any other options you want. Add page numbers and other information, such as the date or time On the View menu, click Header and Footer. If you want to position the page numbers at the bottom of the page, click Switch Between Header and Footer on the Header and Footer toolbar On the Header and Footer toolbar, click Insert Page Number. Select any other options you want. Symbols Symbols and special characters that don't appear on your keyboard can be displayed on your screen and printed. For example, you can insert symbols such as ¼ and ©, special characters such as an em dash (—), ellipsis (…), or nonbreaking pace, as well as many international characters such as Ç and ë. You can insert symbols and characters by using the Symbol dialog box or shortcut keys. You can also use AutoCorrect to automatically replace text you type as symbols. The types of symbols and characters you can insert depend on the available fonts. For example, some fonts may include fractions (¼), international characters (Ç, ë), and international monetary symbols (£, ¥). The built-in Symbol font includes arrows, bullets, and scientific symbols. You might also have additional symbol fonts, such as Wingdings, which include decorative symbols. You can quickly insert a recently used symbol by clicking a symbol in the recently used symbols list in the Symbol dialog box, and you can resize the Symbol dialog box so that you can view more symbols. Insert a comment
UNIT-1 INTRODUCTION TO WORD MENU Select the text or item you want to comment on, or click at the end of the text. On the Insert menu, click Comment Type the comment text in the comment ballon. Insert a picture Insert from a file Click where you want to insert the picture. To insert the picture on a drawing canvas, select the canvas. On the Insert menu, point to Picture, and then click From File. Locate the picture you want to insert. Double-click the picture you want to insert. By default, Microsoft Word embeds pictures in a document. You can reduce the size of a file by linking a picture. In the Insert Picture dialog box (Insert menu, From File submenu), click the picture, click the arrow to the right of the Insert button, and then click Link to File. You can also insert drawings, photographs, sounds, videos, and other media files by using the Microsoft Clip Organizer. Insert a picture directly from a scanner or digital camera Set up the picture in the scanning device. On the Insert menu, point to Picture, and then click From Scanner or Camera. If you have more than one device attached to your computer, under Device, select the device you want to use.
Do one of the following: If the selected device is a scanner, and you want to use default settings for scanning the image, click Web Quality (if you are going to show your picture on the screen) or Print Quality (if you are going to print your picture), and then click Insert to scan your picture. If the selected device is not a scanner (for example, if it's a digital camera) or you want to customize any settings before you scan the picture, click Custom Insert. Follow the instructions that come with the device you're using. Insert a text box On the Drawing toolbar, click Text Box . Click or drag in your document where you want to insert the text box. When you insert a text box, a drawing canvas appears around it, but you can drag the text box off the canvas if you want.
UNIT-1 INTRODUCTION TO WORD MENU Format: (alt+o) Change the size of text Select the text you want to change. the Formatting toolbar, type or click a point size in the Font Size box . For example, type 10.5 Apply bold formatting Select the text you want to change. On the Formatting toolbar, click Bold Apply italic formatting Select the text you want to change. On the Formatting toolbar, click Italic Apply strikethrough formatting Select the text that you want to change. On the Format menu, click Font, and then click the Font tab. Select the Strikethrough or Double strikethrough check box. Change the font Select the text you want to change. On the Formatting toolbar, click a font name in the Font box Paragraph
Adjust line or paragraph spacing You can change the spacing between the lines or the spacing before or after each paragraph. Change line spacing Select the text you want to change. On the Formatting toolbar, click Line Spacing , and then do one of the following: To apply a new setting, click the arrow, and then select the number that you want. To apply the most recently used setting, click the button. To set more precise measurements, click the arrow, click More, and then select the options you want under Line Spacing. Change spacing before or after paragraphs Page: 7
UNIT-1 INTRODUCTION TO WORD MENU Select the paragraphs in which you want to change spacing. On the Format menu, click Paragraph, and then click the Indents and Spacing tab. Under Spacing, enter the spacing you want in the before or after box. About text alignment and spacing Many factors determine how text is positioned. Margins determine the distance from the edge for all the text on a page, while paragraph indentation and alignment determines how paragraphs fit between the margins. You can also determine how much space occurs between lines, and before and after paragraphs. Positioning and aligning text Margins determine the overall width of the main text area — in other words, the space between the text and the edge of the page. Indentation determines the distance of the paragraph from either the left or right margins. Within margins, you can increase or decrease the indentation of a paragraph or group of paragraphs. You can also create a negative indent (also known as an outdent), which pulls the paragraph out toward the left margin. You can also create a hanging indent, in which the first line of the paragraph is not indented, but subsequent lines are. Horizontal alignment determines the appearance and orientation of the edges of the paragraph: left aligned, right-aligned, centered, or justified. For example, in a left-aligned paragraph (the most common alignment), the left edge of the paragraph is flush with the left margin. Vertical alignment determines the paragraph's position relative to the top and bottom margins. This is useful, for example, when you’re creating a title page, because you can position text precisely at the top or center of the page, or justify the paragraphs so that they’re spaced evenly down the page. • • • • Text with a first-line indent Text with a hanging indent Text with a negative indent Changing the space between lines or paragraphs
Line spacing determines the amount of vertical space between lines of text in a paragraph. By default, lines are single-spaced, meaning that the spacing accommodates the largest font in that line, plus a small amount of extra space.
UNIT-1 INTRODUCTION TO WORD MENU Paragraph spacing determines the amount of space above or below a paragraph. When you press ENTER to start a new paragraph, the spacing is carried over to the next paragraph, but you can change the settings for each paragraph. If a line contains a large text character, graphic, or formula, Microsoft Word increases the spacing for that line. To space all lines evenly, use exact spacing, and specify an amount of space that is large enough to fit the largest character or graphic in the line. If items appear cut off, increase the amount of spacing. Types of line spacing Single Accommodates the largest font in that line, plus a small amount of extra space. The amount of extra space varies depending on the font used. 1.5 lines One-and-one-half times that of single line spacing. Double Twice that of single line spacing. At least Minimum line spacing that is needed to fit the largest font or graphic on the line. Exactly Fixed line spacing that Microsoft Word does not adjust. Multiple Lines spacing that is increased or decreased by a percentage that you specify. For example, setting line spacing to 1.2 will increase the space by 20 percent. Bullets and Numbering: Remove bullets or numbering Select the text from which you want bullets or numbering removed. On the Formatting toolbar, click Bullets or Numbering. Microsoft Word automatically adjusts the number sequence of a numbered list.
Add bullets or numbering Microsoft Word can automatically create bulleted and numbered lists as you type, or you can quickly add bullets or numbers to existing lines of text. Create bulleted and numbered lists as you type Type 1. to start a numbered list or * (asterisk) to start a bulleted list, and then press SPACEBAR or TAB. Type any text you want. Press ENTER to add the next list item.
UNIT-1 INTRODUCTION TO WORD MENU Word automatically inserts the next number or bullet. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or number in the list. Add bullets or numbering to existing text Select the items you want to add bullets or numbering to. On the Formatting toolbar, click Bullets or Numbering. Table: Create a table Microsoft Word offers a number of ways to make a table. The best way depends on how you like to work, and on how simple or complex the table needs to be. Click where you want to create a table. Click Insert Table on the Standard toolbar. Drag to select the number of rows and columns you want. You can also do any of the following: Use the Insert Table command Use this procedure to make choices about the table dimensions and format before the table is inserted into a document. Click where you want to create a table. On the Table menu, point to Insert, and then click Table. Under Table size, select the number of columns and rows. Under AutoFit behavior, choose options to adjust table size. To use a built-in table format, click AutoFormat. Select the options you want. Split a cell into multiple cells in a table Click in a cell, or select multiple cells that you want to split. On the Table menu, click Split Cells. Select the number of columns or rows you want to split the selected cells into. Merge cells into one cell in a table You can combine two or more cells in the same row or column into a single cell. For example, you can merge several cells horizontally to create a table heading that spans several columns. Select the cells you want to merge. Some parts of a table can only be seen if you display all formatting marks by clicking Show/Hide on the Standard toolbar. To select: cell Click the left edge of the cell. A row Click to the left of the row. Page: 10
UNIT-1 INTRODUCTION TO WORD MENU A column Click the column's top gridline or border. Multiple cells, rows, or columns Drag across the cell, row, or column Or select multiple items that are not necessarily in order. Click the first cell, row, or column you want, press CTRL, and then click the next cells, rows, or columns you want. Text in the next cell Press TAB. Text in the previous cell Press SHIFT+TAB The entire table Click the table move handle, or drag over the entire table. The Table menu, click Merge Cells. Formula: SUM( ) : Returns the sum of a list of values or formulas. MIN( ) :Returns the numbers to the left of the decimal place in the value or formula x. MAX( ) :Returns the largest value in a list. AVERAGE( ) : Returns the average of a list of values. SORT: Select the column or cells you want to sort. On the Table menu, click Sort. Select the sort options you want. For Help on an option, click the question mark, and then click the option. Click Options. Select the Sort column only check box. Select the column or cells you want to sort. On the Table menu, click Sort. Select the sort options you want. For Help on an option, click the question mark, and then click the option.
Click Options. Select the Sort column only check box. AutoCorrect On the Tools menu, click AutoCorrect Options. To select the options, do one or more of the following: To show or hide the AutoCorrect Options buttons, select or clear the Show AutoCorrect Options buttons check box. To set the capitalization options, select or clear the next five check boxes in the dialog box.
UNIT-1 INTRODUCTION TO WORD MENU To turn on or off the AutoCorrect entries, select or clear the Replace text as you type check box. To turn on or off the spelling checker corrections, select the Replace text as you type check box, and then select or clear the Automatically use suggestions from the spelling checker check box. If you're using the spelling checker corrections, make sure to turn on automatic spell checking. Create or change AutoCorrect entries Some of the content in this topic may not be applicable to some languages. Do one of the following: Add an entry to the list of automatic corrections On the Tools menu, click AutoCorrect Options. In the Replace box, type a word or phrase that you often mistype or misspell — for example, type usualy. In the With box, type the correct spelling of the word — for example, type usually. Click Add. Add an entry during a spelling check Right-click a word with a wavy red underline. Point to AutoCorrect on the shortcut menu, and then click the correction you want. If Microsoft Word doesn't provide a list of corrections for a misspelled or mistyped word, AutoCorrect won't appear on the shortcut menu. Change the contents of an entry On the Tools menu, click AutoCorrect Options. Click the entry in the list under the With box. Type the new entry in the With box. Click Replace.
Rename an entry On the Tools menu, click AutoCorrect Options. In the list under the Replace box, click the entry. Click Delete. Type a new name in the Replace box. Click Add. Prevent specific capitalization and spelling corrections On the Tools menu, click AutoCorrect Options. Click Exceptions.
UNIT-1 INTRODUCTION TO WORD MENU Do one or more of the following to prevent AutoCorrect from: Capitalizing a word you type after a specific abbreviation Click the First Letter tab, and then type the abbreviation (including the period) in the Don't capitalize after box. Turn on or off AutoComplete When the AutoComplete feature is turned on, Microsoft Word will display a ScreenTip when you type the first few characters of an AutoText entry, at which point you can insert the entry or continue typing. On the Insert menu, point to AutoText, and then click AutoText. Select or clear the Show AutoComplete suggestions check box.
This action might not be possible to undo. Are you sure you want to continue?
We've moved you to where you read on your other device.
Get the full title to continue reading from where you left off, or restart the preview.