PROJECT A-SURE

User Training Manual

Financial Accounting
ACCOUNTS PAYABLE
LATE DELIVERY CHARGES

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited

 

 
 

Document Number
Document Number

Document Date

FI-AP-015.01.doc/001

17 November, 2007

Version History
Version Number

17 November
2007

01 / 001

 
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Version Date

Summary of Changes
NA

Ref: Minutes of Review
NA

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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 6
1.1.
1.2.
1.3.

REQUIRED USER INPUT ......................................................................................................... 6
SAP SCREEN SNAP .............................................................................................................. 6
DESCRIPTION ....................................................................................................................... 6

2. POST OUTGOING PAYMENTS - HEADER.............................................................. 7
2.1.
2.2.
2.3.

REQUIRED USER INPUT ......................................................................................................... 7
SAP SCREEN SNAP .............................................................................................................. 7
DESCRIPTION ....................................................................................................................... 7

3. POST OUTGOING PAYMENTS - BANK DATA ....................................................... 9
3.1.
3.2.
3.3.

REQUIRED USER INPUT ......................................................................................................... 9
SAP SCREEN SNAP .............................................................................................................. 9
DESCRIPTION ....................................................................................................................... 9

4. POST OUTGOING PAYMENTS - OPEN ITEM SELECTION ................................. 11
4.1.
4.2.
4.3.

REQUIRED USER INPUT ....................................................................................................... 11
SAP SCREEN SNAP ............................................................................................................ 11
DESCRIPTION ..................................................................................................................... 11

5. PROCESS OPEN ITEM ........................................................................................... 12
5.1.
5.2.
5.3.

REQUIRED USER INPUT ....................................................................................................... 12
SAP SCREEN SNAP ............................................................................................................ 12
DESCRIPTION ..................................................................................................................... 12

6. DOCUMENT OVERVIEW ........................................................................................ 13
6.1.
6.2.
6.3.

REQUIRED USER INPUT ....................................................................................................... 13
SAP SCREEN SNAP ............................................................................................................ 13
DESCRIPTION ..................................................................................................................... 13

7. OTHER LINE ITEM - POSTING KEY ...................................................................... 14

 
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7.1.
7.2.
7.3.

REQUIRED USER INPUT ....................................................................................................... 14
SAP SCREEN SNAP ............................................................................................................ 14
DESCRIPTION ..................................................................................................................... 14

8. OTHER LINE ITEM - ACCOUNT ............................................................................. 15
8.1.
8.2.
8.3.

REQUIRED USER INPUT ....................................................................................................... 15
SAP SCREEN SNAP ............................................................................................................ 15
DESCRIPTION ..................................................................................................................... 15

9. AMOUNT .................................................................................................................. 16
9.1.
9.2.
9.3.

REQUIRED USER INPUT ....................................................................................................... 16
SAP SCREEN SNAP ............................................................................................................ 16
DESCRIPTION ..................................................................................................................... 16

10. PROFIT CENTER ................................................................................................... 17
10.1.
10.2.
10.3.

REQUIRED USER INPUT ..................................................................................................... 17
SAP SCREEN SNAP .......................................................................................................... 17
DESCRIPTION.................................................................................................................... 17

11. MENU BAR --> DOCUMENT ................................................................................. 18
11.1.
11.2.
11.3.

REQUIRED USER INPUT ..................................................................................................... 18
SAP SCREEN SNAP .......................................................................................................... 18
DESCRIPTION.................................................................................................................... 18

12. PROFITABILITY SEGMENT - FUNCTIONS / PRODUCTS .................................. 19
12.1.
12.2.
12.3.

REQUIRED USER INPUT ..................................................................................................... 19
SAP SCREEN SNAP .......................................................................................................... 19
DESCRIPTION.................................................................................................................... 19

13. CONFIRMATION .................................................................................................... 20
13.1.
13.2.
13.3.

REQUIRED USER INPUT ..................................................................................................... 20
SAP SCREEN SNAP .......................................................................................................... 20
DESCRIPTION.................................................................................................................... 20

14. SAVE ...................................................................................................................... 21
 
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14.1.
14.2.
14.3.

REQUIRED USER INPUT ..................................................................................................... 21
SAP SCREEN SNAP .......................................................................................................... 21
DESCRIPTION.................................................................................................................... 21

15. DOCUMENT NUMBER .......................................................................................... 22
15.1.
15.2.
15.3.

REQUIRED USER INPUT ..................................................................................................... 22
SAP SCREEN SNAP .......................................................................................................... 22
DESCRIPTION.................................................................................................................... 22

 
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1. SAP Easy Access
1.1. Required User Input
Double click on "Post".

1.2. SAP Screen Snap

1.3. Description
  
Either follow the Menu path and double click on "Post" OR type F-53 in the command line.

 
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2. Post Outgoing Payments - Header
2.1. Required User Input
Ensure that fields of Document date, Type, Company code, Posting date, period, Currency, Reference
and Doc.Header Text are properly filled.

2.2. SAP Screen Snap

2.3. Description
  
Following are the details of given fields:
Document Date:
The document date is the date on which the original document was issued.
Document Type:
The document type classifies the accounting documents. It is stored in the document header.

 
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Attributes that control the entry of the document, or which are themselves noted in the document, are
defined for each document type.
Company Code:
The company code is an organizational unit within financial accounting.
Posting date:
Date which is used when entering the document in Financial Accounting or Controlling.
Period:
Account transaction figures are updated per period within the fiscal year . A maximum of 16 periods can
be updated. You define how a fiscal year is divided into periods per company code.
Currency Key:
Currency key for amounts in the system.
Reference Number:
The reference document number can contain the document number of the vendor. The reference
document number is used as a search criterion when displaying or changing documents.
Document Header Text
The document header text contains explanations or notes which apply to the document as a whole.

 
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3. Post Outgoing Payments - Bank Data
3.1. Required User Input
Ensure that fields of Account, Amount and Profit Center are properly filled.

3.2. SAP Screen Snap

3.3. Description
  
Following are the details of given fields:
GL account of Bank:
Account number for the account to be posted (GL account no. of bank use for outgoing payments).
Amount of Cheque:
Net amount from which Cheque is printed.
Profit Center:

 
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A profit center is a management-oriented organizational unit used for internal controlling purposes.
Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate
responsibility to decentralized units, thus treating them as "companies within the company".

 
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4. Post Outgoing Payments - Open Item Selection
4.1. Required User Input
Enter Vendor Account number.

4.2. SAP Screen Snap

4.3. Description
  
Number of the Vendor account from which the open items are to be selected for further processing.

 
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5. Process Open Item
5.1. Required User Input
Click on "Process Open Items" button.

5.2. SAP Screen Snap

5.3. Description
  
All Invoices against which payment is liable is highlighted for further processing.

 
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6. Document Overview
6.1. Required User Input
Click on "Overview" button.

6.2. SAP Screen Snap

6.3. Description
  
Overview of the line items of accounting document.

 
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7. Other Line Item - Posting Key
7.1. Required User Input
Enter appropriate posting key, in our case 50.

7.2. SAP Screen Snap

7.3. Description
  
Posting key specifies the nature of account (e.g. GL account, Customer account, Vendor account etc.)
and controls the debit / credit indicator of the amount. Press F4 to see and select possible values.

 
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8. Other Line Item - Account
8.1. Required User Input
Enter appropriate GL account in our case Late delivery charges.

8.2. SAP Screen Snap

8.3. Description
  
Account which is to be posted to with the next line item.

 
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9. Amount
9.1. Required User Input
Enter amount.

9.2. SAP Screen Snap

9.3. Description
  
Line item amount in document currency.
During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount
of the final line item is then the balance of all the line items previously entered

 
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10.

Profit Center

10.1.

Required User Input

Enter appropriate Profit Center.

10.2.

SAP Screen Snap

10.3.

Description

  
A profit center is a management-oriented organizational unit used for internal controlling purposes.
Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate
responsibility to decentralized units, thus treating them as "companies within the company".

 
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11.

Menu bar --> Document

11.1.

Required User Input

Choose Menu bar --> Document --> Simulate.

11.2.

SAP Screen Snap

11.3.

Description

  
To simulate the document click on Menu bar --> Document --> Simulate.
Overview of accounting document after:
• Execution of all Substitutions
• Execution of all validations
Creation of automatically created line Items.

 
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12.

Profitability Segment - Functions / Products

12.1.

Required User Input

Enter your required Functions & Products OR press F4 to select from drop down list.

12.2.

SAP Screen Snap

12.3.

Description

  
Functions:
Enter Function code if prompted by the system. The code will be used for function wise reporting of
expenses & income. Press F4 to select from drop down list.

Products:
Enter Product code if prompted by the system. The code will be used for function wise reporting of
expenses & income. Press F4 to select from drop down list.

 
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13.

Confirmation

13.1.

Required User Input

Click on "Continue" button.

13.2.

SAP Screen Snap

13.3.

Description

  
Confirms data provided.

 
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14.

Save

14.1.

Required User Input

Click on "Save" button.

14.2.

SAP Screen Snap

14.3.

Description

  
Post accounting entries.

 
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15.

Document Number

15.1.

Required User Input

Click where shown.

15.2.

SAP Screen Snap

15.3.

Description

  
Overview of the line items of accounting document.  

 
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