PROJECT A-SURE

User Training Manual

Financial Accounting
ACCOUNTS PAYABLE
PARK VENDOR'S INVOICE

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited

 

 
 

Document Number
Document Number

Document Date

Park Vendor's Invoice.doc/001

17 November, 2007

Version History
Version Number

Version Date
17 November
2007

01 / 001

 
Park Vendor's Invoice.doc/001 
 

Summary of Changes
NA

Ref: Minutes of Review
NA

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TABLE OF CONTENTS
1. SAP EASY ACCESS MENU ...................................................................................... 6
1.1.
1.2.
1.3.

REQUIRED USER INPUT ......................................................................................................... 6
SAP SCREEN SNAP .............................................................................................................. 6
DESCRIPTION ....................................................................................................................... 6

2. VENDOR NUMBER ................................................................................................... 7
2.1.
2.2.
2.3.

REQUIRED USER INPUT ......................................................................................................... 7
SAP SCREEN SNAP .............................................................................................................. 7
DESCRIPTION ....................................................................................................................... 7

3. INVOICE DATE .......................................................................................................... 8
3.1.
3.2.
3.3.

REQUIRED USER INPUT ......................................................................................................... 8
SAP SCREEN SNAP .............................................................................................................. 8
DESCRIPTION ....................................................................................................................... 8

4. REFERENCE.............................................................................................................. 9
4.1.
4.2.
4.3.

REQUIRED USER INPUT ......................................................................................................... 9
SAP SCREEN SNAP .............................................................................................................. 9
DESCRIPTION ....................................................................................................................... 9

5. POSTING DATE ....................................................................................................... 10
5.1.
5.2.
5.3.

REQUIRED USER INPUT ....................................................................................................... 10
SAP SCREEN SNAP ............................................................................................................ 10
DESCRIPTION ..................................................................................................................... 10

6. INVOICE AMOUNT .................................................................................................. 11
6.1.
6.2.
6.3.

REQUIRED USER INPUT ....................................................................................................... 11
SAP SCREEN SNAP ............................................................................................................ 11
DESCRIPTION ..................................................................................................................... 11

7. TEXT ......................................................................................................................... 12

 
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7.1.
7.2.
7.3.

REQUIRED USER INPUT ....................................................................................................... 12
SAP SCREEN SNAP ............................................................................................................ 12
DESCRIPTION ..................................................................................................................... 12

8. GENERAL LEDGER ACCOUNT NO. ..................................................................... 13
8.1.
8.2.
8.3.

REQUIRED USER INPUT ....................................................................................................... 13
SAP SCREEN SNAP ............................................................................................................ 13
DESCRIPTION ..................................................................................................................... 13

9. EXPENSE AMOUNT ................................................................................................ 14
9.1.
9.2.
9.3.

REQUIRED USER INPUT ....................................................................................................... 14
SAP SCREEN SNAP ............................................................................................................ 14
DESCRIPTION ..................................................................................................................... 14

10. COST CENTER ...................................................................................................... 15
10.1.
10.2.
10.3.

REQUIRED USER INPUT ..................................................................................................... 15
SAP SCREEN SNAP .......................................................................................................... 15
DESCRIPTION.................................................................................................................... 15

11. INPUT TAX CODE ................................................................................................. 16
11.1.
11.2.
11.3.

REQUIRED USER INPUT ..................................................................................................... 16
SAP SCREEN SNAP .......................................................................................................... 16
DESCRIPTION.................................................................................................................... 16

12. SIMULATE ............................................................................................................. 18
12.1.
12.2.
12.3.

REQUIRED USER INPUT ..................................................................................................... 18
SAP SCREEN SNAP .......................................................................................................... 18
DESCRIPTION.................................................................................................................... 18

13. PARK DOCUMENT ................................................................................................ 19
13.1.
13.2.
13.3.

REQUIRED USER INPUT ..................................................................................................... 19
SAP SCREEN SNAP .......................................................................................................... 19
DESCRIPTION.................................................................................................................... 19

14. DOCUMENT NUMBER .......................................................................................... 21
 
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14.1.
14.2.
14.3.

REQUIRED USER INPUT ..................................................................................................... 21
SAP SCREEN SNAP .......................................................................................................... 21
DESCRIPTION.................................................................................................................... 21

 
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1. SAP Easy Access Menu
1.1. Required User Input
Double click "Invoice".

1.2. SAP Screen Snap

1.3. Description
  
Either follow the Menu path and double click on "Document Entry" OR type FB60 in the command line.

 
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2. Vendor Number
2.1. Required User Input
Enter Vendor code OR press F4 to select vendor from drop down list then press tab.

2.2. SAP Screen Snap

2.3. Description
  
Enter the Vendor Code of an existing vendor against which invoice is recorded.

 
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3. Invoice Date
3.1. Required User Input
Enter Invoice date.

3.2. SAP Screen Snap

3.3. Description
  
Specifies the issue date of the original document.

 
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4. Reference
4.1. Required User Input
Enter Vendor's invoice number then press Tab.

4.2. SAP Screen Snap

4.3. Description
  
The reference document number can contain the document number of the business partner, but a
different entry can also be made.
The reference document number can be used as search criteria for document display/change.

 
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5. Posting Date
5.1. Required User Input
Enter Posting date, press Tab.

5.2. SAP Screen Snap

5.3. Description
  
Date which is used when entering the document in Financial Accounting or Controlling.

 
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6. Invoice Amount
6.1. Required User Input
Enter amount of invoice, press Tab.

6.2. SAP Screen Snap

6.3. Description
  
This is the invoice amount field, which is user/scenario dependent. It will be any amount depending on
the requirements.

 
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7. Text
7.1. Required User Input
Enter Invoice description, press Enter

7.2. SAP Screen Snap

7.3. Description
  
Here we enter the Invoice Text depending on user requirements of the invoice.

 
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8. General Ledger Account no.
8.1. Required User Input
Enter the relevant GL account no. , press Tab.

8.2. SAP Screen Snap

8.3. Description
  
This field contains the number of the G/L account to which the transaction figures are updated.

 
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9. Expense Amount
9.1. Required User Input
Enter "*".

9.2. SAP Screen Snap

9.3. Description
  
Line item amount in document currency.
During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount
of the final line item is then the balance of all the line items previously entered.

 
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10.

Cost Center

10.1.

Required User Input

Enter relevent cost center, press Enter.

10.2.

SAP Screen Snap

10.3.

Description

  
An organizational unit within a controlling area that represents a defined location of cost incurrence.
Its a part of a company seen as a separate area of responsibility, location or cost-accounting entity. Place
at which costs occur.

 
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11.

Input Tax Code

11.1.

Required User Input

Enter relevant Tax code OR press F4 / click icon to select Tax code from drop down list, press Enter.

11.2.

SAP Screen Snap

11.3.

Description

  
The tax code represents a tax category which must be taken into consideration when making a tax return
to the tax authorities.
Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table
for each tax code.
For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the
corresponding transactions are to be displayed in the tax returns.
Note:

 
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You must define new tax codes if tax rates are changed by the state. The old codes with the old tax rates
must remain in the system until no more open items which use this tax code exist

 
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12.

Simulate

12.1.

Required User Input

Click on "Simulate" button.

12.2.

SAP Screen Snap

12.3.

Description

  
Overview of accounting document after:


Execution of all Substitutions
Execution of all validations
Creation of automatically created line Items

Note: You can not edit a document in the simulation mode.

 
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13.

Park Document

13.1.

Required User Input

Click on Park button.

13.2.

SAP Screen Snap

13.3.

Description

  
The parked data of a vendor invoice saved in the SAP System using the "Park Incoming Invoice" function.
You park invoice documents if:

Information for posting the invoice document is missing, for example, the balance is not zero.

The business process of invoice entry is performed in several steps, for example, by clerks
responsible for invoice entry and by invoice verification staff.

When parking documents, you must enter the following:

Document date

Invoicing party

 
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Vendor

Account assignment objects

The following updates take place:

Document changes are logged

Data for advance tax returns

Index for duplicate invoice check

Vendor open items

PO history

You can change, complete, delete, or post parked invoice documents. However, they can no longer be
put "on hold."

 
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14.

Document Number

14.1.

Required User Input

Note down the document number.

14.2.

SAP Screen Snap

14.3.

Description

  
Note down the document number for future reference.  

 
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