PROJECT A-SURE

User Training Manual

Financial Accounting
ACCOUNTS PAYABLE
RE-ISSUANCE OF CHEQUE
SIMULTANEOUS VOID OF CHEQUE & ISSUANCE

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company LTD

 

 
 

Document Number
Document Number

Document Date

FI-AP-006.01B.doc/001

17 November, 2007

Version History
Version Number

17 November
2007

01 / 001

 
FI‐AP‐006.02.doc/001 
 

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Summary of Changes
NA

Ref: Minutes of Review
NA

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TABLE OF CONTENTS
1. SAP EASY ACCESS SCREEN ................................................................................. 6
1.1.
1.2.
1.3.

REQUIRED USER INPUT ......................................................................................................... 6
SAP SCREEN SNAP .............................................................................................................. 6
DESCRIPTION ....................................................................................................................... 6

2. DOCUMENT NUMBER .............................................................................................. 7
2.1.
2.2.
2.3.

REQUIRED USER INPUT ......................................................................................................... 7
SAP SCREEN SNAP .............................................................................................................. 7
DESCRIPTION ....................................................................................................................... 7

3. COMPANY CODE ...................................................................................................... 8
3.1.
3.2.
3.3.

REQUIRED USER INPUT ......................................................................................................... 8
SAP SCREEN SNAP .............................................................................................................. 8
DESCRIPTION ....................................................................................................................... 8

4. FISCAL YEAR ............................................................................................................ 9
4.1.
4.2.
4.3.

REQUIRED USER INPUT ......................................................................................................... 9
SAP SCREEN SNAP .............................................................................................................. 9
DESCRIPTION ....................................................................................................................... 9

5. PAYMENT METHOD ............................................................................................... 10
5.1.
5.2.
5.3.

REQUIRED USER INPUT ....................................................................................................... 10
SAP SCREEN SNAP ............................................................................................................ 10
DESCRIPTION ..................................................................................................................... 10

6. CHECK LOT NUMBER ............................................................................................ 11
6.1.
6.2.
6.3.

REQUIRED USER INPUT ....................................................................................................... 11
SAP SCREEN SNAP ............................................................................................................ 11
DESCRIPTION ..................................................................................................................... 11

7. MENU BAR-->CHECK-->PRINT.............................................................................. 13

 
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7.1.
7.2.
7.3.

REQUIRED USER INPUT ....................................................................................................... 13
SAP SCREEN SNAP ............................................................................................................ 13
DESCRIPTION ..................................................................................................................... 13

8. CHECK PRINT SELECTION ................................................................................... 14
8.1.
8.2.
8.3.

REQUIRED USER INPUT ....................................................................................................... 14
SAP SCREEN SNAP ............................................................................................................ 14
DESCRIPTION ..................................................................................................................... 14

9. VOID REASON CODE ............................................................................................. 15
9.1.
9.2.
9.3.

REQUIRED USER INPUT ....................................................................................................... 15
SAP SCREEN SNAP ............................................................................................................ 15
DESCRIPTION ..................................................................................................................... 15

10. CHECK VOID REASON CODE SELECTION ....................................................... 16
10.1.
10.2.
10.3.

REQUIRED USER INPUT ..................................................................................................... 16
SAP SCREEN SNAP .......................................................................................................... 16
DESCRIPTION.................................................................................................................... 16

11. MENU-->CHECK-->REPRINT ............................................................................... 17
11.1.
11.2.
11.3.

REQUIRED USER INPUT ..................................................................................................... 17
SAP SCREEN SNAP .......................................................................................................... 17
DESCRIPTION.................................................................................................................... 17

12. OUTPUTDEVICE.................................................................................................... 18
12.1.
12.2.
12.3.

REQUIRED USER INPUT ..................................................................................................... 18
SAP SCREEN SNAP .......................................................................................................... 18
DESCRIPTION.................................................................................................................... 18

13. PRINT ..................................................................................................................... 19
13.1.
13.2.
13.3.

REQUIRED USER INPUT ..................................................................................................... 19
SAP SCREEN SNAP .......................................................................................................... 19
DESCRIPTION.................................................................................................................... 19

 
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1. SAP Easy Access Screen
1.1. Required User Input
Double click on Print Payment forms.

1.2. SAP Screen Snap

1.3. Description
  
Either follow the Sap Menu path or enter FBZ5 in the Command field to access the Print Payment Forms
screen.

 
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2. Document Number
2.1. Required User Input
Enter the document number.

2.2. SAP Screen Snap

2.3. Description
  
The document number is the key the system uses to access the accounting document. The document
number is unique per company code and fiscal year.
It is that document number for which you have to print the Cheque, Transfer letter, Payorder etc.

 
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3. Company Code
3.1. Required User Input
Enter the company code, 1100 for PTCL and 1300 for PAKNET.

3.2. SAP Screen Snap

3.3. Description
  
The company code is an organizational unit within financial accounting.

 
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4. Fiscal Year
4.1. Required User Input
Enter the fiscal year.

4.2. SAP Screen Snap

4.3. Description
  
Period, 12 months as a rule, for which the company is to create its inventory and balance sheet. The fiscal
year can be the same as the calendar year.

 
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5. Payment Method
5.1. Required User Input
Enter the Payment Method OR click dropdown list / press F4.

5.2. SAP Screen Snap

5.3. Description
  
Payment method used to settle open items. Following payment methods are used by PTCL / PAKNET:
B

Bank Transfer

C

Cheque

D

Demand Draft

L

Letter of Credit

P

Pay Order

T

Telegraphic Transfer.

 
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6. Check Lot Number
6.1. Required User Input
Enter the Check lot number

6.2. SAP Screen Snap

6.3. Description
  
The check lot number represents a batch of consecutively pre-numbered checks, or serves as a number
interval if the check number given is different to the payment document number.
Example:
In this example it was sufficient to specify lot number 1. The program starts by printing check number
2759:
Lot

From check

To check

Next lot

Number status

1

1001

2000

2

2000

 
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2

2001

3000

3

3001

4000

 
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7. Menu bar-->Check-->Print
7.1. Required User Input
Choose "Print"

7.2. SAP Screen Snap

7.3. Description
  
Choosing Print(Menu bar-->Check-->Print) will print the required instrument against provided document
number.

 
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8. Check Print Selection
8.1. Required User Input
Click on New Check.

8.2. SAP Screen Snap

8.3. Description
  
Used to Reprint the cheque with assignment of new cheque number for the same provided document.

 
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9. Void Reason Code
9.1. Required User Input
Enter Void reason code OR click on the dropdown list / press F4.

9.2. SAP Screen Snap

9.3. Description
  
Checks which are voided are allocated an explanation as to why they are not used as a means of
payment (this is called the void reason code).

 
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10.

Check Void Reason Code Selection

10.1.

Required User Input

Double click on Reason.

10.2.

SAP Screen Snap

10.3.

Description

  
Choose required reason code.

 
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11.

Menu-->Check-->Reprint

11.1.

Required User Input

Choose "Reprint".

11.2.

SAP Screen Snap

11.3.

Description

  
This will reprint(Menu-->Check-->Reprint) the new cheque for the provided document.

 
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12.

OutputDevice

12.1.

Required User Input

Enter Printer name.

12.2.

SAP Screen Snap

12.3.

Description

  
Here you specify the printer on which the instrument are to be printed.

 
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13.

Print

13.1.

Required User Input

Click on Print Preview OR Print button.

13.2.

SAP Screen Snap

13.3.

Description

  
Print preview to view the instrument before printing OR click print for direct priniting.  

 
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